March 4 -5, 2013 4th Periodical Test

March 8, 2013 School Checking of Forms/District Checking of Ranking of Honors

March 11, 2013 District /Cluster Checking of Forms and Division Checking of Ranking of Honors

March 12 - 13, 2013 Division Checking of Forms

March 7 - 8 2013 4th Periodical Test

March 11, 2013 Schools Checking of Forms/District Checking of Ranking of Honors

March 14, 2013 District /Cluster Checking of Forms and Division Checking of Ranking of Honors

March 15 & 20, 2013 Division Checking of Forms

SCHEDULE OF CHECKING OF PROMOTIONAL FORMS AND REPORTS on the SCHEDULE OF CHECKING OF PROMOTIONAL FORMS AND REPORTS on the SELECTION OF HONOR PUPILS/STUDENTS AND ASSIGNMENT of SELECTION OF HONOR PUPILS/STUDENTS AND ASSIGNMENT of

EDUCATION PROGRAM SUPERVISORS (DEPED FORMS 1, 137,138, 18 E/A)EDUCATION PROGRAM SUPERVISORS (DEPED FORMS 1, 137,138, 18 E/A)

A. FOR GRADUATING PUPILS/STUDENTS (GRADE VI AND 4A. FOR GRADUATING PUPILS/STUDENTS (GRADE VI AND 4THTH YEAR) YEAR)

B. FOR GRADES I - V PUPILS AND GRADE 7 TO 3RD YEAR STUDENTSB. FOR GRADES I - V PUPILS AND GRADE 7 TO 3RD YEAR STUDENTS

March 18 - 19, 2013 Graduation

March 22, 2013 Recognition Day

March 25, 2013 Distribution of Cards/Form 138

GUIDELINES IN CHECKING PUPILS’ PROMOTIONAL FORMSGUIDELINES IN CHECKING PUPILS’ PROMOTIONAL FORMSFOR ELEMENTARY SCHOOLSFOR ELEMENTARY SCHOOLS

C. CULMINATING CEREMONIES/ACTIVITIESC. CULMINATING CEREMONIES/ACTIVITIES

1. Black ink should be used in preparing pupils records / promotional forms.

2. Subject nomenclature (arrangement) must be the same in all forms / records as much as possible (Form 1, Grading Sheets, Form 137, Form 138, and Form 18 – E/A).

3. Total Number of school days must not be less than 193.

I.I. FORM 1FORM 1

1.1 Official Listing of pupils enrolled per class/section1.1 Official Listing of pupils enrolled per class/sectionComplete the data at the front cover of forms.

Example:

School Year beginning June 4, 2012 and ending March 22, 2013

Division: Laguna

Municipality Santa Cruz

School Santa Cruz Elementary School

Grade : Five Section : Peace

Curriculum: Basic Education Curriculum

Teacher: Mrs. Gina R. Vicente

1.2 Name of Pupils1.2 Name of Pupils

1.2.1 Should be arranged alphabetically, writing the family name first, followed by the given name and middle initial

1.2.2 Name must be the same as appearing in the birth certificate.

Example:

No. Name of Pupil SexName of Parent or Guardian

Barrio, Street or Barangay

AgeDate of Birth

June May

1 Andres, Dj T. M

2 Boni, Jan D. M

3 Dela Cruz, Boy R. M

1.3 Date of Birth1.3 Date of Birth

1.3.1 Should tally with the data appearing in the birth certificate

Example:

March 11, 2000 = 03 -11 -00Age is in fraction

1.4 No. of Days must tally in all forms.1.4 No. of Days must tally in all forms. (form 1, 137, and 18 E)1.4.1 Check the number of days especially fro drop outs and repeaters. If the total number of absences exceed 20% of the total number of days, the pupil is considered drop from the list.

Example:

193 x 20% = 39days

Example:

June 4, 2012 - Male / Female = Total 20 25 45

Enrolment as of June 20 +25 =45

Actual Enrolment

July 4, 2012 - Male / Female = Total Monthly Enrolment 20 +25=45

20 25 45 Annual Enrolment 20+25=45 (based on SREAT)

August 4, 2012 - Male / Female = Total Monthly Enrolment 21 +25=46

21 25 46 Annual Enrolment 20+25=45

1.6 Actual Number of Days 1.6 Actual Number of Days per Month may vary from one district or school to another but the total number of school days must not less than 193.

1.5 Annual Monthly Enrolment1.5 Annual Monthly Enrolment

1.5.1 Annual Enrolment per section should not change with in the school year.

Note: Actual enrolment shall be submitted thirty (30)days from the opening of classes therefore final enrolment must start on July 4, 2013 since classes started on the said date.(June 4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20,21,22,23,24,25,26,27,,28,30,July 1,2,3,4.)

II. FORM 137 - PERMANENT CUMULATIVE RECORD II. FORM 137 - PERMANENT CUMULATIVE RECORD

2.1 Complete the data up to family data.2.2 Have a picture of pupil concerned.2.3 Elementary school progress.2.4 Activities and honors.2.5 Appraisal of pupils behavior.2.6 Attendance Record2.7 Library2.8 Withdrawal and re-entry records.2.9 Health examinations, height in centimeters , weight in kilograms 2.10 Out of school youth2.11 Write significant note about the pupil for future reference . Filled up if there is visitation or home visits done, if none don't fabricate .2.12 Attach birth certificate.2.13 For Grades 1 and 7 Grades in Music, Arts, P.E. and Health are reflected individually.

III. CLASS RECORDIII. CLASS RECORD

3.1 Grades should be computed in accordance with the new rating system by subject area.

3.2 Avoid erasures of grades especially among honor pupils.

3.3 Computerized class record must be supported by actual data.

IV. FORM 138IV. FORM 138

4.1 Don't forget to write the name of school and division.4.2 Complete all the data needed.4.3 The age as of June in fraction ex. 8 ½4.4 Avoid erasures in grades.4.5 Accomplish the no. of days per month , it should tally with the other pupils forms based on form 1.4.6 Be careful, comments must be stated positively. Example: Iwasan ang pagliban (subalit isa lang ang nakatala sa "card" na liban ng mag-aaral)

4.7 LRN in upper right hand corner must tally in form 1384.8 LRN must be based on reports created by LIS deped.gov.ph website.4.9 For Grades I and 7 - First to fourth grading Period is descriptive - Final rating is descriptive and numerical.

Note: Do not encircle the general average but still with initial.

V. Form 18 - E/AV. Form 18 - E/A

5.1 It should be computerized using the black ink.

5.2 Check alphabetical arrangement, male first then female leaving two spaces between males and females.

5.3 Include names of pupils who transferred in/out and those who dropped in the list arranged alphabetically .

5.4 Use red ink for drop out , retained/failed , students rating, remarks .

5.5 Subject Area listing must be the same with other Forms (138, 137).

Note : Total age of pupils shall be filled up and average must appear at the bottom. Include the average of each subject area at the bottom with subject teachers initial (for elementary only) The teacher-adviser shall put his-her initial below the last number for boys and girls

5.6 For Grade I and 7 Grades in Music, Arts, PE and Health is reflected individually.

5.7 Home address complete.

5.8 Years in school - actual number of years attended from Grade I/ First Year to present curriculum year.

5.9 For PEPT passers (count the total number of years in school).

5.10 AGE is in decimal add 0.75 or 3/4 to the age of June. This will be their age in March, please refer to Form 1. Example: June 10 1/2 plus 0.75 - March 11.25

5.11 Write the sub-total for ages of males and females and the total age below .

5.12 All pages must have heading (front) and back pages which include signatories

5.13 All credentials of pupils/students be submitted in school on or before February 28 to be included in 18 E./A.

5.14 FORM 18 - E must include the following

RECOMMENDING APPROVAL:

MERCED B. RIENDA, Ed.D. (For Elem 3rd and 4th District) Special Assistant to the Office of the ASDS

ROGELIO F. OPULENCIAAsst. Schools Division Superintendent

APPROVED:

MARITES A. IBANEZ, CESO VISchools Divison Superintendent

VI. DIPLOMA / CERTIFICATESVI. DIPLOMA / CERTIFICATES

6.1 First name first, Middle Initial and Surname Font : Broadway Font size : 26

6.2 Must be included in the cross-checking to ensure that spelling of names in all records are correct based on Birth Certificates.

6.3 Must bear the signatures of Principal and DS during the division checking

6.4 List of graduates must be included in the cross- checking (school, district, division)

VII.GRADUATION PROGRAM

7.1 Must be checked by DS and EPS in charge of Forms

7.2 Program is in Filipino for both Elementary and Secondary

HONORS FOR ELEMENTARY - Unang Karangalan - Ikalawang Karangalan - Karangalang Banggit (1% Graduationg Class)

HONORS FOR SECONDARY - Balediktoryan - Salutatoryan - Karangalang Banggit (1% of Graduating Class)

7.3 Annexes with school I.D. may have separate honors and graduation

VIII. RANKING OF HONORSVIII. RANKING OF HONORS

- In all levels

- Shall be check by School, District and Division Checking Committee

- Honors in non-graduating class must be First and Second, succeeding ranks will be based on 1% of the total class.

ASSIGNMENT OF SUPERVISORS IN CHARGE OF CHECKING ASSIGNMENT OF SUPERVISORS IN CHARGE OF CHECKING REPORTS REPORTS

AND FORMS IN THE ELEMENTARY LEVELAND FORMS IN THE ELEMENTARY LEVEL

SUPERVISORS IN CHARGESUPERVISORS IN CHARGE DISTRICT / TOWNDISTRICT / TOWN

1. Miss Ligaya A. Uriza AlaminosNagcarlan – RizalMagdalena – Majayjay

2. Mrs. Merlinda B. Ella LuisianaCavintiPagsanjanSanta Cruz

3. Mrs. Zenaida C. Yerro PaetePangil – PakilCalauan

ASSIGNMENT OF SUPERVISORS IN CHARGE OF CHECKING ASSIGNMENT OF SUPERVISORS IN CHARGE OF CHECKING REPORTS REPORTS

AND FORMS IN THE ELEMENTARY LEVELAND FORMS IN THE ELEMENTARY LEVEL

4. Mr. Godolfredo C. Mercado Lumban – KalayaanPilaVictoriaLiliw

5. Mrs. Roderica R. Camacho Los BanosBayCabuyao

6. Miss Judith V. Clemente San PedroBinan

7. Merced B. Rienda Famy – MabitacSiniloanSta. Maria

ASSIGNMENT OF SUPERVISORS IN - CHARGE OF ASSIGNMENT OF SUPERVISORS IN - CHARGE OF CHECKING REPORTS AND FORMS IN THE SECONDARY CHECKING REPORTS AND FORMS IN THE SECONDARY

LEVELLEVEL

CLUSTERCLUSTER CLUSTER HEADCLUSTER HEAD EPSEPS

I FAMY NHS – Solomon Kahulugan Mr. Frederick B. Zaide

II LUMBAN NHS - Norma Tablico Dr. Orlando T. Valverde

III PGMNHS – Jeanette De Leon Mrs. Mirza J. Linga

IV RIZAL NHS – Frederick Byrd Dr. Orlando T. Valverde

V SANTA CATALINA NHS – Rosa Caringal Mr. Edgardo B. Militante

VI ALAMINOS NHS – Sonia Alvero Mrs. Erma S. Valenzuela / Mrs. Mirza J. Linga

VII LOS BAÑOS NHS – Leonida Murad Mrs. Erma S. Valenzuela

VII CABUYAO NHS – Juanito De Ramos Mr. Lamberto C. Perolina

IX JACOBO Z GONZALES MNHS – Bayani Enriques Dr. Darwin S. Talambayan

X PACITA NHS – Reynaldo VillaluzSAN PEDRO RELOCATION NHS – Victorino Medrano

Mrs. Redella P. Vista

No. of days

June – 19 daysJuly – 22August – 22September – 24October – 23November – 19December – 15January – 21February – 20March – 16

TOTAL – 198 days

June 12 Independence DayAugust 20 – Eid’l Ftr

August 21 – Ninoy AquinoFebruary 25 – EDSA Anniversary