charts and pivot tables.pptx

7/27/2019 Charts and Pivot Tables.pptx

1/22


2/22

Sorting Data Sorting data reorders the rows in a worksheet based on

the content in a particular column.

You can choose Sort Ascending or Sort Descending. Sort Ascending will place data in alphabetical order or

with the lowest numerical value on top.

Sort Descending will place data in reverse alphabetical

order (i.e., starting with z) or with the highestnumerical value on top.

Excel also provides option to sort by cell color, fontcolor, and cell icon.


3/22

Sorting with Custom Lists Custom Lists is used to sort data based on

specifications you provide, such as days of the week ormonths of the year.

Excel provides a number of built-in custom listoptions.


4/22

Creating a Chart Charts visually display the data entered in a worksheet.

Excel has 11 chart types. The following slide shows the5 most commonly used charts.


5/22

Creating a Chart


6/22

Creating a Chart There are four basic parts to a chart:

Plot area

Value (Y-axis) Chart area

Category (X-axis)


7/22

Creating a Chart


8/22

Customizing a Chart Once a chart has been created, a Chart Tools group

appears on the User Interface Ribbon.

Note : The chart must be selected to use Chart Tools.

This group has three tabs that help when customizinga chart: Design, Layout and Format.


9/22


10/22


11/22


12/22

Pivot TableA Pivot Table is an interactive list that filters, sorts and

rearranges data in a specified order.

To create a Pivot Table, the used must be in list form. List form is where each piece of data has its own row.

Pivot tables allow us to "slice and dice" data any way wewant and perform complex calculations.

Summarize huge amounts of information. Helps you find hidden trends and relationships.


13/22

Customizing a Pivot Table Pivot Table Field list: this dialogue

box appears after a Pivot Table hasbeen created.

Any time this is open, you are ableto edit a Pivot Table.

It is used to add and remove itemsfrom the Pivot Table and containsafield for each of the columns in

your data list.


14/22


15/22


16/22


17/22

Workbook Sharing TheWorkbook Sharing function is a setting that

allows separate users to edit a workbook at the sametime.

This function is useful when multiple people arecollaborating on a workbook.


18/22

Comments Comments can be inserted into specific cells. This can

be helpful when collaborating on a workbook.

When a comment is inserted, a small red triangleappears on the top right corner of the cell to indicatethat a comment has been added.

Once a comment is inserted, three options are

available: Show.Hide Comment

Delete Comment

Edit Comment


19/22


20/22


21/22


22/22

charts and pivot tables.pptx

Documents