AMBASSADOR (ADMINISTRATOR) GUIDE

12 FREE PEDOMETER APPS

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Co-opChargeChallenge

Join the2019

What do you need to do?Designate a team captain and a team of 4-5 co-workers and start tracking yourweekly steps! On April 8th, team captainswill sign-up their team via the surveylink sent out by your location’s wellnessambassador.

How do you win? The three teams with the highest average steps/member at the end of the challenge will win.

Prizes1st Place: traveling trophy and $200 to

charity of team’s choice.

Registration begins April 8th and ends April 12th.

2nd Place: $100 to charity of team’s

choice.

3rd Place: $100 to charity of team’s

choice.

The Co-op Charge is an opportunity to raise money for a good cause, have fun, and take steps to protect your health! The challenge will take you across 1400 miles, visiting each of our 18 Co-op Trust locations. The Co-op Charge will run 4 weeks, beginning April 15th and ending May 12th!

Schedule and overview for the spring Trust activity: CO-OP CHARGEOur Goal:

Engage participating ND REC Benefit Trust cooperatives and their employees in a Trust-wide activity that gives back to communities and encourages a positive work environment.

Overview:

Our collective goal is to create a positive and motivated culture by encouraging each other and celebrating wins while reducing sedentary behavior. To do this, a steps challenge campaign has been developed by the ND REC Benefit Trust Cost Containment Committee. Beginning with a “pre-launch” communication plan the week of April 1st and registration the week of April 8th, this formal initiative will kick-o� during the week of

April 15th and run through May 12th. The winners will be announced the week of May 13th.During this timeframe (April 1-May 13), you will be the on-site point of contact for your cooperative. You are the on-site administrator and referred to as the Ambassador.The cost containment committee is hosting weekly conference calls to answer any questions Ambassadors may have. Conference calls will be every Wednesday, at

9 a.m., April 3-May 15.

Ambassadors - Here’s how the Co-op Charge works.

Ambassadors are the on-site administrators of the Co-op Charge and will be asked to do the following:• Be your on-site activity promoter• Send emails• Hang posters• Sign-up teams• Track teams weekly steps• Report to Tavi your co-ops teams weekly steps (Monday noon)• Be point of contact for your cooperative employees and liaison to the Trust (Tavi)

Materials included: • Ambassador guide to walk you through each week• Link for Ambassador registration• Gameboard with all Trust co-op logos to print & show steps accomplished, collectively, by all teams• Scoreboard used to show which team has the highest average steps for the week• 7 weekly emails drafted for 2 weeks of pre-launch, 4 weeks of activity, and 1 final week• Excel spreadsheet for team sign-up (tab 1) and weekly tracking (tab 2) • Member guide for participants who sign up• T-shirts for participants (delivered around May 1st)

How winners are selected:

The winning team will be determined by their total average steps over the 4 week period.WEEKLY: Teammates steps are added together and that total is averaged over 7 days to determine the team’s average steps/per member for the week. The spreadsheet is formatted to do this when you put in team totals each week. This is how teams are placed on the scoreboard each week.

If at any time you have a question, please feel free to contact Tavi, 701-667-6423, tzacher@ndarec.com.

The Bottom Line

Employees become healthier, happier and more engaged, while giving back to their charity of choice.

Co-opChargeChallenge

Co-opJoin the

Charge

Join the2019

What do you need to do?Designate a team captain and a team of 4-5 co-workers and start tracking yourweekly steps! On April 8th, team captainswill sign-up their team via the surveylink sent out by your location’s wellnessambassador.

How do you win? The three teams with the highest average steps/member at the end of the challenge will win.

Prizes1st Place: traveling trophy and $200 to

charity of team’s choice.

Registration begins April 8th and ends April 12th.

2nd Place: $100 to charity of team’s

choice.

3rd Place: $100 to charity of team’s

choice.

The Co-op Charge is an opportunity to raise money for a good cause, have fun, and take steps to protect your health! The challenge will take you across 1400 miles, visiting each of our 18 Co-op Trust locations. The Co-op Charge will run 4 weeks, beginning April 15th and ending May 12th!

April 1 -5 Pre-launch Week!

– Decide who the Co-op Ambassador will be – Register Co-op Ambassador using link – Hang NDREC_Step_Challenge Flyer/Posters – Send email #1 to co-op employees – include Ambassador contact info. – include member toolkit – NDAREC_Step_Challenge_emailerWed. – 9 a.m. conference call for questions

April 8-12 Sign-up week– Sign-up teams using Excel spreadsheet (tab 1) – Email spreadsheet to Tavi– Send email #2 to co-op employees

- Include Ambassador contact - Attach member toolkitWed. – 9 a.m. conference call for questions

April 15-21 Launch—Kapow!

WEEK 1 Hang gameboard & scoreboard Tues. – Send email #3 to co-op employees - Resource: Attach member toolkit - Include number of teams that sign upWed. – 9 a.m. conference call for questionsBonus Challenge: Identify a team goal.

April 22-28 Supercharged Week!

WEEK 2Tues. – Send email #4 - Include # of teams who met their goal - Receive weekly team totals from team captains - Resource: 100 ways to add stepsMon. – Email team totals to Tavi using spreadsheet (tab 2) by noonWed. – 9 a.m. conference call for questionsBonus Challenge: Team averages 10,000 steps per day, all week.

April 29-May 5 Dueling Co-ops!

WEEK 3Tues. – Send email #5

- Include duel list (Tavi will provide after totals received for the previous week)

- Resource: Walk at Lunch Poster 4/24Mon. – Email team totals to Tavi using spreadsheet (tab 2) by noonWed. – 9 a.m. conference call for questionsBonus Challenge: Team duels closest to them on scoreboard. The team with the highest average steps, earns bonus.

May 6-12 Homestretch!

WEEK 4Tues. – Send email #6 - Include co-op survey link - Resource: Motivational handout (?)Mon. Email team totals to Tavi using spreadsheet (tab 2) by noonWed. – 9 a.m. conference call for questionsBonus Challenge: Each team member completes survey.

May 13 Winner Week!

Tues. – Send email #7 - Include winners - Include # who completed survey

NOTES

Tracking – Tavi will provide overall Trust totals by close of business day, Monday. So Ambassadors can send emails #4, #5, #6 and #7 on Tuesdays. - Tab 1 - Sign-Up information - Tab 2 - Weekly tracking

Team averages 10,000 steps per day, all week.

Materials included in the

Member toolkit are in red

AmbassadorsYou will be the administrators and point of contact for this challenge at your cooperative.

The ScheduleApril 1-5 : First “pre-launch” email message is sent

• Ambassadors need to register themselves using the Ambassador Co-op Charge registration link to ensure they are on the Trust email list to receive documents and weekly updates to share with employees.

• To get things moving, Ambassadors send email #1 to employees. This email explains the activity and encourages them to get a team together.

April 8-12 : Second, “sign-up” email message is sent

• The second email is sent to all employees by Ambassadors. This email, once again, encourages them to take part and provides information.• Ambassadors will register their cooperative teams using this spreadsheet, Tab 1, Ambassador_Signup TrackingSheet. Click on the name of the spreadsheet to

download the document.• Once all of the teams are signed up, Ambassadors send the document to Tavi, tzacher@ndarec.com.

April 15- April 21 : The activity is launched Week #1:

• On Monday, April 15th, Ambassadors send the launch email #3.• Ambassadors are provided a gameboard and scoreboard .pdf to print and hang in an area for employees to follow the activities progress.

• Gameboard will be used to show steps accomplished, collectively, by all participating teams. • Scoreboard will be used for the prizes to show which team has the highest average steps per day. • Ambassadors will receive an email from Tavi by close of business day, Monday, with the gameboard/scoreboard stats so they can update their boards and

send emails to employees on Tuesday AM.

April 22 -28 : Start collecting steps trackedWeek #2:

• On Monday, April 22nd, Ambassadors enter weekly team totals from the team captains on tab 2 of the spreadsheet , TAB 2, Ambassador_Signup TrackingSheet.• Ambassadors will need to email Tavi, tzacher@ndarec.com, their Co-ops Teams totals each week by noon.

April 29 – May 5 : Duel weekWeek #3:

• On Monday, after all totals are received and tallied, Tavi will send an email to Ambassadors regarding which teams will duel each other.• Walk at lunch is Wednesday, April 24th, and a poster is included for encouraged participation.• Hand out t-shirts, if received, and coordinate taking a picture with all the participating teams.

May 6 – May 12 : Survey weekWeek #4:

• A survey link will be provided for Ambassadors to include in the weekly email.• Team pics with t-shirts. Send them to Tavi, tzacher@ndarec.com .

May 13th : WINNER

• Winners information will be relayed after all of the totals are received and tallied, on Monday.

Your TouchstoneEnergy Cooperative

Mor-Gran-SouElectric CooperativeYour TouchstoneEnergy Cooperative

KEMElectric Cooperative, Inc.

VALLEYE L E C T R I CCOOPERATIVE

DAKOTA

NORTHERNPLAINSElectric Cooperative

ROUGHRIDERELECTRIC

SLOPEELECTRIC

MOR-GRAN-SOUELECTRIC

KEMELECTRIC

Your TouchstoneEnergy Cooperative

Mor-Gran-SouElectric CooperativeYour TouchstoneEnergy Cooperative

KEMElectric Cooperative, Inc.

VALLEYE L E C T R I CCOOPERATIVE

DAKOTA

NORTHERNPLAINSElectric Cooperative

ROUGHRIDERELECTRIC

SLOPEELECTRIC

MOR-GRAN-SOUELECTRIC

KEMELECTRIC

Daily

Steps Goal

Apr 15Apr 16

Apr 17Apr 18

Apr 19Apr 20

Apr 21W

eekly Steps Total

Goal M

et?Y/N

If no, barriers encountered and plan to overcome

next week:

Daily

Steps Goal

Apr 22Apr 23

Apr 24Apr 25

Apr 26Apr 27

Apr 28W

eekly Steps Total

Goal M

et?Y/N

If no, barriers encountered and plan to overcome

next week:

Daily

Steps Goal

Apr 29Apr 30

May 1

May 2

May 3

May 4

May 5

Weekly

Steps TotalG

oal Met?

Y/NIf no, barriers encountered and plan to overcom

e next w

eek:

Daily

Steps Goal

May 6

May 7

May 8

May 9

May 10

May 11

May 12

Weekly

Steps TotalG

oal Met?

Y/NIf no, barriers encountered and plan to overcom

e next w

eek:

Sedentary Adults

Low Activity

Somewhat Active

Active

Highly Active

<5,000 steps

5,000-7,499 steps

7,500-9,999 steps

>10,000 steps

>12,500 steps

Physical Activity Level Chart

Recomm

endation: Daily steps goals should be based on your current baseline average steps, plus incremental increases over tim

e. For example, set a goal to add 300-500 steps to

your baseline daily count for 1-2 weeks. C

ontinue to slowly increase baseline goals each w

eek until you reach your desired daily activity level.

Co-op C

harge Bonus Challenges: Team

s, complete

the following challenges for a chance to earn an

additional 5,000 steps for your team!

Co-op C

harge Bonus Challenge W

eek 1:Team

mates identify a team

goal toreach by the end

of Week 1.

Co-op C

harge Bonus Challenge W

eek 2:Your team

hits an average of 10,000 steps, every day, all 7 days.

Co-op C

harge Bonus Challenge W

eek 3:Team

s duel another team closest to them

on the scoreboard. The team

with the highest average steps per m

ember earns the bonus.

(At the beginning of this week, your location’s am

bassador will share w

ho will

duel one another)

Co-op C

harge Bonus Challenge W

eek 4:Each team

mem

bercompletes the final Co-op Charge

Challenge survey.

Co-op C

harge Challenge: Individual Steps Tracker Log

Rem

inder: Report W

eekly Steps to Team C

aptain by 9 am M

onday

Team N

ame:____________________________

Daily

Steps Goal

Apr 15Apr 16

Apr 17Apr 18

Apr 19Apr 20

Apr 21W

eekly Steps Total

Goal M

et?Y/N

If no, barriers encountered and plan to overcome

next week:

Daily

Steps Goal

Apr 22Apr 23

Apr 24Apr 25

Apr 26Apr 27

Apr 28W

eekly Steps Total

Goal M

et?Y/N

If no, barriers encountered and plan to overcome

next week:

Daily

Steps Goal

Apr 29Apr 30

May 1

May 2

May 3

May 4

May 5

Weekly

Steps TotalG

oal Met?

Y/NIf no, barriers encountered and plan to overcom

e next w

eek:

Daily

Steps Goal

May 6

May 7

May 8

May 9

May 10

May 11

May 12

Weekly

Steps TotalG

oal Met?

Y/NIf no, barriers encountered and plan to overcom

e next w

eek:

Sedentary Adults

Low Activity

Somewhat Active

Active

Highly Active

<5,000 steps

5,000-7,499 steps

7,500-9,999 steps

>10,000 steps

>12,500 steps

Physical Activity Level Chart

Recomm

endation: Daily steps goals should be based on your current baseline average steps, plus incremental increases over tim

e. For example, set a goal to add 300-500 steps to

your baseline daily count for 1-2 weeks. C

ontinue to slowly increase baseline goals each w

eek until you reach your desired daily activity level.

Co-op C

harge Bonus Challenges: Team

s, complete

the following challenges for a chance to earn an

additional 5,000 steps for your team!

Co-op C

harge Bonus Challenge W

eek 1:Team

mates identify a team

goal toreach by the end

of Week 1.

Co-op C

harge Bonus Challenge W

eek 2:Your team

hits an average of 10,000 steps, every day, all 7 days.

Co-op C

harge Bonus Challenge W

eek 3:Team

s duel another team closest to them

on the scoreboard. The team

with the highest average steps per m

ember earns the bonus.

(At the beginning of this week, your location’s am

bassador will share w

ho will

duel one another)

Co-op C

harge Bonus Challenge W

eek 4:Each team

mem

bercompletes the final Co-op Charge

Challenge survey.

Co-op C

harge Challenge: Individual Steps Tracker Log

Rem

inder: Report W

eekly Steps to Team C

aptain by 9 am M

onday

Team N

ame:____________________________ W

eek

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Low Activity

Somewhat Active

Active

Highly Active

<5,000 steps

5,000-7,499 steps

7,500-9,999 steps

>10,000 steps

>12,500 steps

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