Chapter New Member Orientation Guidelines

National Coalition

Of 100 Black Women, Inc.

JANUARY 2019

DEVELOPED BY:

National Coalition of 100 Black Women, Inc.

National Membership Committee

Paula J. Ward, MECCA Chapter

NCBW National Vice President

Membership and Chapter Development

2018-2019 MEMBERSHIP COMMITTEE MEMBERS

● Bertha Gorman, Sacramento Chapter

● Carolyn LaVan, San Antonio Chapter

● Denise Belcher, Bergen-Passaic Chapter

● Elizabeth Jones, Chair, Greater Cleveland Chapter

● Jennifer Willis, Lead, Sacramento Chapter

ACKNOWLEDGMENTS:

Special thanks to the Chattanooga, Columbia, Greater Cleveland, Mecca, Pennsylvania, Sacramento, and San Antonio Chapters for their contributions in developing these guidelines.

● Kim Fisher, MECCA Chapter

● Leah Cullins, Baton Rouge Chapter

● Mary McClellan, Columbia Chapter

● Ruthie Hereford, Lead, Chattanooga Chapter

● Wilhelmina Moore, Pennsylvania Chapter

Virginia W. Harris, National President

National Coalition of 100 Black Women, Inc.

1718 Peachtree Street, NW Suite 970

Atlanta, GA 30309

(404) 390-3982

I. GUIDELINES’ PURPOSE AND IMPLEMENTATION PLAN 05.

II. RECOMMENDED MINIMUM ORIENTATION PROCESS 06.

III. WELCOME AND OVERVIEW 07.

IV. AGENDAS 07.

V. GOVERNING BOARD 07.

VI. THE HISTORY OF NATIONAL 07.

VII. NATIONAL VISION, MISSION AND CORE VALUES 07.

VIII. NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES 07.

IX. RESOLUTION ENCOMPASSING NATIONAL’S PROGRAMS 07.

X. CHARTERING HISTORY OF AN NCBW CHAPTER 08.

XI. REFLECTIONS ON THE CHAPTER’S CREATION 08.

XII. PROTOCOL GUIDELINES 08.

XIII. CHAPTER OFFICERS AND COMMITTEE CHAIRS 08.

XIV. CHAPTER STRUCTURE 08.

XV. CHAPTER MEETINGS 08.

XVI. CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY 09.

XVII. MEMBER ATTIRE AND PARAPHERNALIA 09.

XVIII. ABOUT ADVOCACY 09.

XIX. EXPECTATIONS OF NEW MEMBERS 09.

Contents

TABLE OF CONTENTS PART 1: GUIDELINES

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PART 1: GUIDELINES

1. SAMPLE WELCOME AND OVERVIEW LETTER 11..

2. SAMPLE PARTICIPANT AGENDA 12.

3. SAMPLE PRESENTERS’ AGENDA – KEY TALKING POINTS 14.

4. SAMPLE NATIONAL HISTORY 17.

5. SAMPLE NATIONAL VISION, MISSION AND CORE VALUES 19.

6. SAMPLE NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES 20.

7. SAMPLE RESOLUTION ENCOMPASSING NATIONAL’S PROGRAMS 23.

8. SAMPLE CHARTERING HISTORY OF AN NCBW CHAPTER 24.

9. SAMPLE REFLECTIONS ON A CHAPTER’S CREATION 25 25.

10. SAMPLE PROTOCOL GUIDELINES 27.

11. SAMPLE CHAPTER OFFICERS 30.

12. SAMPLE CHAPTER STRUCTURE 31.

13. SAMPLE CHAPTER MEETINGS 32.

14. SAMPLE CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY 33.

15. SAMPLE MEMBER ATTIRE AND PARAPHERNALIA 36.

16. SAMPLE ABOUT ADVOCACY 38.

17. SAMPLE EXPECTATIONS OF NEW MEMBERS 39.

TABLE OF CONTENTS PART 2: APPENDIXES

03

Contents PART 2: APPENDIXES

Part 1: Guidelines

SECTIONS I - XIX

PART 1: GUIDELINES ₀₄

IMPLEMENTATION PLAN

1. Follow the National Membership Campaign Guidelines to Recruit, Retain, and Reclaim “A Few Good Women.”

a. Invite only candidates who have completed the Recruitment process and were voted into membership by the Chapter to Orientation.

b. Orientation shall be held prior to installation for official membership. This will allow candidates to fully understand and commit to the NCBW Chapter and National expectations prior to moving to the final step of taking the oath of membership.

2. This Orientation program is MANDATORY for all new potential members and optional for seasoned members.

3. New Member Orientation should precede Installation by no more than four weeks.

4. Choose a proper Orientation Location, Date and Time.

a. The location should be in a learning environment set up with enough tables, comfortable chairs, and the ability to project a Power Point presentation.

b. The date should be on the Chapter’s calendar prior to the Membership Campaign. If the date is properly planned and scheduled, then all candidates are notified during the recruitment process and therefore have adequate time to arrange to ensure their plans for attendance.

c. Allow 3½ – 4 hours for the Orientation session, for example Saturday, 11:00 a.m. –3:00 p.m. It could be scheduled to follow a Chapter meeting if adequate time is available.

5. Provide a binder of information to each participant which includes: A Welcome letter; Member Introductions; an Agenda of the 3½ – 4-hour schedule; and copies of relevant information from National and the Chapter as noted in the Recommended Minimum Orientation Process below.

PURPOSE

The purpose of these Orientation Guidelines is to provide Chapters with standard

guidelines and a blueprint for new members Orientation and an optional periodic

refresher for “seasoned” members. Orientation provides potential new members

information on the doctrines and operation of the Chapter and the National Coalition of

100 Black Women, Inc., prior to membership. This practice ensures a comprehensive

understanding of the history, goals, mission and initiatives of NCBW, Inc. and the specific

Local chapter. For seasoned members, it will reinforce their knowledge of the specific

chapter’s operations and update them on National initiatives.

I. PURPOSE & IMPLEMENTATION PLAN

I. Purpose & Implementation Plan

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ORIENTATION SESSIONS SHOULD INCLUDE:

1. Welcome and Introductions

2. NCBW National history

3. NCBW vision, mission and core values

4. NCBW Local chapter history and mission

5. NCBW National Organizational Structure

a. National Officers’ areas of responsibilities

b. Board of directors, and National committees

c. National meetings

6. NCBW Chapter Organizational Structure

a. Chapter officers & board of directors

b. Chapter officers’ areas of responsibility

c. Chapter committees

d. Regularly planned chapter meetings

e. Benefits of membership

f. Responsibilities of membership

7. NCBW National bylaws, administrative policies & procedures

8. NCBW Chapter bylaws, administrative policies & procedures

9. Information on how the local chapter interacts with the national body

10. A copy of the chapter’s most recent Standards Report or other publications of the chapter’s Programs and activities

II. RECOMMENDED MINIMUM ORIENTATION PROCESS

II. Recommended Minimum Orientation Process

The more information included in the Orientation Process, the better understanding a new member will have of the organization. This understanding helps to minimize misalignment and incompatibility—major factors contributing to the low retention rate of new members.

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V. GOVERNING BOARD

1. Print the President’s message and National Leadership from National’s website: http:/www.ncbw.org/national-president/ http:/www.ncbw.org/national-leadership/

VI. THE HISTORY OF NATIONAL

1. Print NCBW History from National’s website at (http://www.ncbw.org/our-history/¬) 2. See Appendix 4. Sample THE HISTORY OF NATIONAL.

VII. NATIONAL VISION, MISSION AND CORE VALUES

1. Print NCBW’s Vision, Mission and Core Values from National’s website: http://www.ncbw.org/mission-vission-and-core-values/

2. See Appendix 5. Sample NATIONAL VISION, MISSION, AND CORE VALUES. VIII. NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES

1. Print the following Advocacy Initiatives and National Programs from National’s website: http://www.ncbw.org/advocacy-initiatives/ http://www.ncbw.org/national-programs/

2. See Appendix 6 Chapter Sample NATIONAL PROGRAMS, INIATIVES, AND ADVOCACY PRIORITIES IX. RESOLUTION ENCOMPASSING NATIONAL’S PROGRAMS

1. Print National Resolutions 2. See Appendix 7 Sample RESOLUTION ON NATIONAL’S PROGRAMS.

III. WELCOME AND OVERVIEW

1. Provide a written Welcome letter from the President and 3rd Vice President of Membership.

2. See Appendix 1 Sample WELCOME AND OVERVIEW LETTER. IV. AGENDAS

1. Provide written Agendas to all participants. See Appendix 2 Sample PARTICIPANT’S AGENDA.

2. Provide Presenters with an Agenda which includes key talking points, timeframes

and reference tools. See Appendix 3 Sample PRESENTER’S AGENDA.

GUIDELINES SECTIONS III - IX

Guidelines Sections III - IX

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XI. REFLECTIONS ON THE CHAPTER’S CREATION (optional)

1. Provide a long-term (preferably Chartering) Member’s perspective on the Chapter’s creation and subsequent performance

2. See Appendix 9 Sample REFLECTION ON A CHAPTER’S CREATION. XII. PROTOCOL GUIDELINES

1. Provide Protocol Guidelines for the Specific Local Chapter and National organization. 2. See Appendix 10 Sample PROTOCOL GUIDELINES.

XIII. CHAPTER OFFICERS

1. Provide information on Chapter Officers (elected and appointed) and their terms 2. Provide a Roster of the Specific Chapter Officers with phone numbers and emails. 3. See Appendix 11 Sample CHAPTER OFFICERS INFORMATION

XIV. CHAPTER STRUCTURE

1. Provide an organization chart and/or listing of the chapter structure. 2. See Appendix 12 Sample CHAPTER STRUCTURE.

XV. CHAPTER MEETINGS

1. Provide information on the types and frequency of Chapter meetings. 2. Develop a Chapter and National events Calendar and give the Calendar to the new members. 3. Update the Calendar monthly and provide the most current version. 4. See Appendix 13 Sample CHAPTER MEETINGS

X. CHARTERING HISTORY OF THE NCBW CHAPTER

1. Provide Members information on how the local NCBW Chapter was started. Suggested information includes:

a. What needs were identified b. Who were the Chartering Leaders and Members c. Chapter Formation Timetable d. When was the Letter of Intent filed with National and when was chapter

chartered. e. The original number of Members when chartered. f. Challenges faced by Chartering Leaders and Chapter successes

2. Print the specific NCBW Chapter Chartering History 3. See Appendix 8 Sample CHARTERING HISTORY OF AN NCBW CHAPTER

GUIDELINES SECTIONS X - XV

Guidelines Sections X - XV

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XVIII. ABOUT ADVOCACY

1. Provide information on Advocacy 2. See Appendix 16 Sample ABOUT ADVOCACY

XIX. EXPECTATIONS OF NEW MEMBERS

1. Provide Member Expectations information including: a. Meeting time requirements and attendance b. Financial obligations c. Policy and procedural adherence d. Required Committee work

2. See Appendix 17 for Sample EXPECTATIONS OF NEW MEMBERS.

XVI. CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY

1. Provide a listing and description of the Chapter Committees including the names of the Chairs, their phone numbers and emails.

2. Where possible, provide the most current copy of Roberts’ Rules of Order or information on the latest version available for purchase by members.

3. See Appendix 14 Sample CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY.

XVII. MEMBER ATTIRE AND PARAPHERNALIA

1. Provide information on proper attire for specific events. 2. Identify how to wear pins and other chapter clothing. 3. See Appendix 15 Sample MEMBER ATTIRE AND PARAPHERNALIA

GUIDELINES SECTIONS XVI - XIX

Guidelines Sections XVI - XIX

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Part 2: Appendixes

APPENDIXES 1 - 17

PART 2: APPENDIXES ₁₀

Welcome!

Greetings New Members! (Using Individual Names is optional)

It is with excitement that I welcome you into the sisterhood of the National Coalition of 100 Black Women, Incorporated. More specifically, the (Name) Chapter!

Your decision to join this exceptional organization will enable this NCBW Chapter to grow the organization’s charitable purpose as an advocacy group for African American Women and girls in the areas of health, education, economic empowerment, strategic alliances and civic engagement. Our focus unapologetically is Black Women and girls.

During your orientation you will be briefed on our national and local agenda to prepare you for our advocacy priorities in the aforementioned areas. We encourage you to get to know each other personally because although we are not a social organization, it is important that we strive to maintain a strong sisterly bond to ensure the success of our programs.

I look forward to getting to know each of you. During your first few months as new members, you will be invited to “Conversations with the President” aimed to help you feel comfortable with various committees, functions, and get answers any questions on your mind.

On behalf of the entire (Specify) Chapter, and Chapters across the country, we welcome you to this wonderful organization!

Sincerely,

(sign First Name) (Full Name) Chapter President

To: The Wonderfully Made Magnificent (# of new members): (State Names)

My sisters and I eagerly anticipate the day that you will officially become a part of our beautiful sisterhood. Personally, I am overjoyed and extremely happy to represent our members by extending to each of you our sincere WELCOME!

We look forward to adding your extensive skills, talents and willingness to serve on various committees to create an even greater mosaic of strong women who will continue to advocate on behalf of our African-American women and girls in the areas of health, education, and economic empowerment.

Sisterly,

(sign First Name) (Full Name), Third Vice President, Membership

APPENDIX 1: SAMPLE WELCOME & OVERVIEW LETTER

Appendix 1: Sample Welcome & Overview Letter

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Welcome …………………………………………………………………………… 3rd VP Membership

Prayer/Meditation ………………………………………………………………… Chaplain

Introduction of New Members …………………………………………… 3rd VP Membership

Introduction of Orientation Presenters ………………………………. “

Orientation Purpose and Plan …………………………………………….. “

National Organization Overview

National Overview …………………………………………………….. President / 1st VP of Programs • History • Governing Board • Mission, Vision, Core Values • Advocacy Initiatives and National Programs • Resolutions • Overview of National Bylaws • Other Pertinent Information

Chapter Overview, Officers and Committees

Chapter Overview ………………………………………………….. President / 1st VP of Programs • Mission Statement • History • Governing Board • Chapter Structure • Chapter Programs Board Members’ Duties and Responsibilities …………... Each Officer Committees’ Responsibilities …………………………………… Committee Chairs / Co-Chairs

Chapter By-Laws, Administrative Policies and Procedures Overview

Chapter By-Laws, Policies and Procedures ………………. Parliamentarian

Basic Parliamentary Procedures ………………………………. Parliamentarian

Chapter Calendar …………………………………………………….. President/1st VP of Programs

Chapter Report Card ……………………………………………….. “ “

Chapter Roster ………………………………………………………… 3rd VP Membership

Chapter Fiscal Management ………………………………………. 2nd VP Finance and Fund

Development

Member Financial Responsibilities ………………………….. Treasurer

APPENDIX 2: SAMPLE PARTICIPANTS’ ORIENTATION AGENDA

Appendix 2: Sample Participants’ Orientation Agenda

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National Standards Report ……………………………………….. President / 1st VP of Programs Reflections on First Year of Membership …………………. 2nd Year Members “Sister to Sister” Mentoring Program ………………………. 3rd VP Membership New Member/Community Service Project ………………. 3rd VP Membership Next Steps / Closing Remarks ………………………………….. 3rd VP Membership

APPENDIX 2: SAMPLE PARTICIPANTS’ ORIENTATION AGENDA

Appendix 2: Sample Participants’ Orientation Agenda (cont’d)

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Opening / Welcome (2 minutes) …………………………………………. 3rd VP Membership

Prayer/Meditation (2 minutes) …………………………………………… Chaplain

Introduce New Members (5 minutes) ………………………………… 3rd VP Membership

Name/Introduce Orientation Presenters (5 minutes) ………… “

Orientation Purpose and Plan (2 minutes) …………………………. “

National Organization Overview (20 minutes) …………………… President / 1st VP of Programs

• History (http://www.ncbw.org/our-history/¬) • Governing Board

o http:/www.ncbw.org/national-president/ o http:/www.ncbw.org/national-leadership/

• Mission, Vision, Core Values o http://www.ncbw.org/mission-vission-and-core-values/

• Advocacy Initiatives and National Programs o http://www.ncbw.org/advocacy-initiatives/ o http://www.ncbw.org/national-programs/

• Resolutions • Overview of National Bylaws • Other Pertinent Information

Chapter Overview (10 minutes) ………………………………….. President / 1st VP of Programs

• About the Chapter • History • Governing Board • Overview of Chapter Officers and Committees • Chapter Structure

Board Members’ Duties and Responsibilities (2 mins each) Board Members Committees / Programs Information (3 mins each) ………. Committee Chairs/Co-Chair

• Overview of ALL committees, standing and ad hoc. The following will be discussed for each committee: o Organization Structure & Reporting o Responsibilities o Key Accomplishments o Committee leadership and membership opportunities o Committee Assignments and National Initiatives

APPENDIX 3: SAMPLE PRESENTERS’ AGENDA – KEY TALKING POINTS

Appendix 3: Sample Presenters’ Agenda – Key Talking Points

(with References and Timing)

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Typical Committee Chairs

• Signature Event Chair • Budget and Finance Chair • Health Chair • Economic Empowerment/Fund Development Chair • Education and Mentoring Chair • Public Policy/Civic Engagement/Political Advocacy Chair • By-Laws, Policies and Procedures Chair • Program Chair • Nominations Committee Chair • Public Relations • Chapter Development Chair • Administration Committee • Arts and Cultural Committee • Hospitality Committee • Scholarship Committee • Technology Committee • Additional Committees as Each Chapter Identifies

Overview & PowerPoint (15 minutes)

• Can cover many areas in this manner. Print 3 slides/page for participants’ binders.

o Agenda, o NCBW Mission, Purpose, Values o What is Advocacy? o Programming o Programming Chairs o Signature Event Fundraiser / Fundraising o Bylaws o Roberts Rules of Order o Membership Committee/Chairs o What Does Good Standing Mean? o Chapter Operations o Leadership – Committee Chairs o Expense Reimbursement - What is eligible & How to Request o How Do We Communicate? o Planning an Event o Chapter Etiquette/Protocol o Chapter Development o Standards Report o Membership Responsibilities

APPENDIX 3: SAMPLE PRESENTERS’ AGENDA – KEY TALKING POINTS

Appendix 3: Sample Presenters’ Agenda – Key Talking Points (cont’d)

(with References and Timing)

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By-Laws, Policies & Procedures (3 - 5 mins) …………………………... By-Laws Committee Chair

• Include a copy and discuss Chapter By-Laws, Policies & Procedures to provide guidance for new members for further independent review.

Basics of Parliamentary Procedures & Roberts Rules of Order (7 minutes) … Parliamentarian

• Includes basic rules and possible parliamentary procedural situations. Provide Roberts Rules of Order or at a minimum, must discuss the following from Roberts Rules of Order: o Conduct effective meeting o Meeting Etiquette o Motions

Chapter Fiscal Management (3- 5 mins) …………………… VP of Finance & Fund Development

• Includes an overview of chapter fundraising, grant writing and corporate relations activities.

Member Financial Responsibilities ……………………………………………. Treasurer Miscellaneous & Closing: National Standards Report (10 mins.) ……………………………. Chapter President / 1st Vice Pres.

• See: http://www.ncbw.org/wp-content/pdf/NCBWstandards.pdf Reflections on First Year of Membership (2 @ 3 mins each) ….. 2nd Year Members “Sister to Sister” Mentoring Program (3 minutes) ………… 3rd Vice President of Membership

• See: http://ncbw.org/wp-content/pdf/mentoring.pdf New Member/Community Service Project (5 minutes) …. 3rd VP of Membership Questions/Additional Information/Wrap-Up (5 minutes) .. 3rd VP of Membership Next Steps / Closing Remarks (5 minutes) …………………… 3rd VP of Membership

APPENDIX 3: SAMPLE PRESENTERS’ AGENDA – KEY TALKING POINTS

Appendix 3: Sample Presenters’ Agenda – Key Talking Points (cont’d)

(with References and Timing)

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HOW IT ALL BEGAN

In the winter of 1970 in New York City, 24 Black women, led by visionary Edna Beach, began meeting in their homes to assess the problems and opportunities left behind in the wake of the turbulent 1960s. As a result of their profitable meetings that set the groundwork, Edna Beach is credited for having founded the Coalition of 100 Black Women. For the rest of the 1970s, they slowly but persistently worked to master root causes of issues that affected their families, their communities and themselves. They boldly began to reach out to other Black women in common cause, and eventually, mobilized their emerging stature as a visible force of influence promoting gender and racial equity.

In 1981, the New York Coalition had over 500 members throughout New York City’s metropolitan area, far in excess of the symbolic “100” in its title. Its effective role-model projects and its association with grass-roots community activity won notice in both local and national news media. As the Coalition gained recognition, Black women from other parts of the country aspired to duplicate its mission and programs in their own geographic areas. It was decided to create a national organization, to expand beyond the boundaries of New York City, and, accordingly, to include the term “National” in the original title. They responded to the New York Coalition’s nationwide call to develop a leadership forum for professional Black women from the public and private sectors. That call resulted in a network of Black women who joined together to meet the personal and professional needs of the contemporary Black woman, the needs of her community and her access to mainstream America.

The National Coalition of 100 Black women (NCBW) was launched on October 24, 1981, with representatives from 14 states and the District of Columbia, and selected Jewell Jackson McCabe as its first national president. Its mission is to advocate on behalf of women of color through national and local actions and strategic alliances that promote the NCBW agenda on leadership development and gender equity in the areas of health, education and economic empowerment. The rapidity by which the organization grew is attested to by the statistics of 1986: 47 chapters in 19 states. The consensus of the organization in 1986 is perhaps best summed up in the paragraph from its initial newsletter:

“No longer can Black women operate on the basis of reacting to crises and depending on crash programs to solve them. They know, as they have in the past, that they must understand and direct present trends and become aware of the new economic and social realities that are emerging. Seeking empowerment as a distinct group, they need to analyze their attitudes about power and understand both the traditional and unconventional routes to power. Most importantly, Black women are the linchpin of leadership continuity among all Black people and understand the need for mentoring that must be nurtured and honed day-by-day, from one generation to another.”

Structured for action, the National Coalition of 100 Black Women is committed to being a united voice for more than 20 million Black women in the United States. As a leadership forum, it serves as a role model to help elevate the quality of life for young Black women and

APPENDIX 4: THE HISTORY OF THE NATIONAL ORGANIZATION

Appendix 4: The History of the National Organization

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other Black women in transition. As an organization of career (professional and volunteer) women, it draws upon the strength of its membership to work toward solutions on issues of concern to the contemporary Black woman. As a network, it serves as a vehicle of communication among Black women for their own personal and professional development. As an advocacy group, it collectively seeks the political and economic empowerment of Black women as a means of gaining access to mainstream America.

To achieve its targeted goals, the NCBW develops alliances with leadership from corporate, civic, political and government entities and to build a consensus among special interest groups. Moreover, the Coalition, created to serve as the eyes, ears and voice for all black women, positions itself as a complement to the strong heritage of existing Black women’s organizations that share its goals.

NCBW’s unique strengths derive form the units that have proven to be the building blocks of national organizations with longevity; its local chapter structure and the members it is able to attract and mobilize. Membership is open to all Black women who want to make a difference in their communities. The idealism demonstrated by all members, young, seasoned and wise, has enabled NCBW to bridge the much-deplored generation gap in Black organizations. Each chapter is drive by a committee structure with concrete programs and activities. Members on the committees – education, economic empowerment, health, political action and civic and community service – initiate and develop programs that respond to the specific character of each community in which NCBW is based.

Today, the national movement has garnered thousands of members over the years through 63 chapters representing 29 states and the District of Columbia. Most NCBW members have completed college and hold a professional position. In the communities across America, NCBW lays claim to physicians, dentists, lawyers, judges, corporate executives, media personalities, educators, entrepreneurs, and an array of other talent necessary for the achievement of the programmatic aims of skilled professionals from the public and private sectors. This wealth of resource talent is necessary not only for the achievement of the programmatic aims of the organization, but also for effective interface with other groups in our society. NCBW consists of thousands of progressive women of African descent whose commitment to gender equity and socioeconomic advancement drives meaningful change to benefit women of color.

NCBW Links with Other Organizations

Nationally, NCBW’s board members link the organization to other organizations with similar agendas, to corporate structures and influential individuals in fields that span the gamut of human endeavor. By having such access, NCBW can readily gauge the sentiment of any sector of society and has the ability to help determine the mood or thoughts of Black women across the United States for effective advocacy programmatic purposes.

APPENDIX 4: THE HISTORY OF THE NATIONAL ORGANIZATION

Appendix 4: The History of the National Organization (cont’d)

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NCBW Vision

Our vision is to see black women and girls live in a world where socio-economic inequity does not exist. NCBW Mission

Our mission is to advocate on behalf of black women and girls to promote leadership development and gender equity in the areas of health, education and economic empowerment. NCBW Core Values

We believe in…

• Gender equity

• Inclusion

• Respect

• Racial & social justice

• Integrity & accountability

• Economic empowerment

• Collaboration

APPENDIX 5: NATIONAL VISION, MISSION, & CORE VALUES

Appendix 5: National Vision, Mission, & Core Values

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To meet the diverse needs of its members, NCBW implements programs that:

• Provide an effective network among Black women

• Establish links between NCBW and the corporate and political sectors

• Enable Black women to be a visible force in the socioeconomic arena

• Meet the career needs of these women and facilitate their access to mainstream America

• Use the tools of role modeling and mentoring to provide meaningful guidance to young women

• Recognize the historic and current achievements of Black women

The National Coalition of 100 Black Women:

The Advocate for the Health, Education and Economic Empowerment of Black Women

National programs exemplify the core values and mission of the National Coalition of 100 Black Women, Inc.

Chapter programs are designed and implemented to be transformational and address current issues, concerns and needs that impact the lives of a target population within the Black community.

National Initiatives are programs designed and implemented in response to critical national issues that affect the African American community; such as our crisis in education, health, economic empowerment and public policy. Chapters must implement at least two (2) of the following initiatives. Partnerships and participation opportunities are encouraged.

APPENDIX 6: NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES

Appendix 6: National Programs, Initiatives, & Advocacy Priorities

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2017-2019 National Program Initiatives

NATIONAL EDUCATION AND MENTORING INITIATIVE Mentoring STEM

HEALTH INITIATIVE

Childhood and Family Obesity Metabolic Syndrome (Heart Disease, Diabetes and Stroke)

Cancer Disparities (Breast cancer)

ECONOMIC EMPOWERMENT INITIATIVE Sister-Nomic$ Financial Literacy Program

Preparing for Programming: An Informational Guide Key Points for Programming

• Chapters have a clearly stated #1 goal “To Deliver and Sustain Transformational Programming” as part of its strategic plan.

• The Chapter program planning process and planned

activities/implementation are in line with goal #1. • The Chapters have identified target group(s) to serve for the 2017-2019

Chapter FY and a target community of focus. • Three to five SMART goals for each program are established: Specific,

Measurable, Attainable, Realistic and Time-bound. • All Chapter members are assigned to a program initiative and are aware of

the programmatic focus for the current Program Year. • The Chapter has a proposed budget for implementing planned program(s),

and a process in place for evaluating the success of the program. National Program Committee Goals and Objectives

1. Provide technical assistance to chapter on how to develop effective programs in communities (by using National Program Guide).

2. Provide technical assistance to chapters on how to document program activities and present award-winning Standards’ reports.

3. Assign sub-committees to work with chapters and provide report of results

RECOMMENDATION: National Committee Members consist of Chapters’ Vice Presidents of Program.

APPENDIX 6: NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES

Appendix 6: National Programs, Initiatives, & Advocacy Priorities (cont’d)

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APPENDIX 6: NATIONAL PROGRAMS, INITIATIVES AND ADVOCACY PRIORITIES

Appendix 6: National Programs, Initiatives, & Advocacy Priorities (cont’d)

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Whereas, The National Coalition of 100 Black Women, defines economic empowerment as increasing the wisdom, authority and capacity of Black Women to create and sustain viable life styles, including stability of employment, housing and entrepreneurship in order to enjoy a higher quality of life by collaborating with public officials, faith based and social justice organizations to advocate for a Livable Wage; and

Whereas, The National Coalition of 100 Black Women wants to ensure that educational institutions, employees and society create opportunities for Black girls and Black women to participate in a learning environment that promotes interests in Science, Technology, Engineering and Mathematics; STEM programs that continue to be vastly underrepresented careers for women that NCBW will make a collective commitment through each Chapter to work with the education community to improve that Black girls and women are aware of this growing profession; and

Whereas, The National Coalition of 100 Black Women recognizes that Mentoring is one of the oldest forms of teaching with research reflecting schools’ mentoring programs show an increase in high school graduation rates, lower high school dropout rates, enhanced self-esteem and self- confidence; several NCBW Chapters are seeking partnerships with businesses, schools and other youth service organizations and corporate sponsors to support continuation of mentoring programs to ensure brighter futures for young people; and

Whereas, The National Coalition of 100 Black Women recognizes that Gun Violence is increasing and out of control in America today and has disproportionately impacted Black people and communities; the 62 Chapters of the Coalition oppose and advocates against violence of any kind and requests that state, local and national elected officials increase resources for community based mental health counseling, programs and awareness initiatives to help promote emotional well-being and to create safer communities; and

Whereas, The National Coalition of 100 Black Women have observed significant and consistent increase in Inappropriate Police Contact with Black Women and Girls and find this type of police engagement unacceptable and demand it stop immediately; the Coalition in 62 chapters across the country request a comprehensive review of current law enforcement practices and that there be universal protocol development and as needed enforcement of applicable laws and/or promulgation of new laws be enacted to ensure safety, appropriate arrest and due process be afforded every accused person; and

Whereas, The Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), the “Women’s Bill of Rights”, enacted on December 18, 1979 and entered into force on September 3, 1981 to date the United States and supported its ratification; the 62 Chapters of the National Coalition of 100 Black women will request that national elected officials vote to adopt and ratify the Convention to Eliminate all forms of Discrimination against Women; and

Whereas, The National Coalition of 100 Black Women are aware a social just policy is needed that assures black women and their families with the lowest incomes have Affordable and Decent Housing; that NCBW plans to advocate for policy makers to devote more resources to

APPENDIX 7: SAMPLE RESOLUTION ON NATIONAL’S PROGRAMS

Appendix 7: Sample Resolution on National’s Programs

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In the fall of 1994, the group reaffirmed its commitment to start a local NCBW chapter and restructured the Interest Group. It was clear that the following was needed if a local chapter was to be successfully organized:

• A leader must emerge and be totally committed to organizing the chapter;

• A small group of women with diverse backgrounds, skills and experiences be recruited to serve as the Interest Group and assume responsibility for researching and completing the requirements for chapter affiliation;

• Timetables for achieving specific organizing goals be established and accomplished; and,

• An additional 18 women, also with diverse backgrounds, be recruited as founding members to comply with the minimum number required to establish an urban NCBW chapter.

On March 27, 1995, the Letter of Intent to organize a local NCBW Chapter, along with the chapter organizing fee, organizing leader profile and founding members’ roster were forwarded to the national office for action. Acknowledgment to proceed with organizing the chapter was received April 3, 1995.

A planning session, in the form of an all-day retreat, was held May 20, 1995. At that time, the Interest Group received technical assistance from the NCBW Chapter Development Committee Director, at that time. The day’s session focused on task force development and proposed bylaws. In the weeks that followed, founding members divided into five task forces (Membership, Bylaws, Nomination, Program and Publicity) and met on a regular basis to complete the NCBW requirements and to plan for chapter installation. Subsequently, other legal document requirements for chapter formation (Articles of Incorporation, IRS tax-exempt designation) had been or were in the process of being completed. Also, representatives met with founding members and shared their experiences. They were helpful in providing information regarding membership recruitment, program development and fundraising ideas.

October 26, 1995 was the culmination of the Interest Group’s hard work. Their vision became a reality in that ________ became the newest affiliate chapter of the National Coalition of 100 Black Women, Inc.

APPENDIX 8: SAMPLE CHARTERING HISTORY OF AN NCBW CHAPTER

Appendix 8: Sample Chartering History of an NCBW Chapter

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The creation of NCBW started as the result of a dream after traveling from a long trip. I read an article about NCBW National headquartered in New York City and thought it would be something beneficial to the area. I called the National office and was sent a package of information on how to establish a chapter in our community. I spoke with community leaders who thought it was a great idea. We thought it was great because their mission and the key areas that the National organization emphasized were of great concern for us, as well:

• Health Care • Education • Politics • Economic Development

We decided to reach out to a group of African American women that we felt had the same concerns and invited about 12 African American women to meet to discuss this great organization that we felt very strongly about that could be of value to African American Women of our city.

After much deliberation and lengthy discussion, it was decided in 19XX that we would embark on the journey of starting a Chapter of NCBW. After several lengthy, early, late meetings, October 26, 1995 the _____ Chapter was formed.

During the years we have had some exciting, noteworthy and challenging events:

• Empowerment Conferences

• Fashion Shows

• “Black Dollar Day”

• Junior Achievement in a Day

• Candace Golf Classic Tournaments

• Health Initiatives -- i.e., Obesity, HIV, Sickle Cell, etc.

• Sister-to-Sister Mentoring Program

• Black Pioneer Women Awards Programs

• Scholarship Program

• Fifth Sunday Church Fellowship

• M. L. King Day Parade Participation

• Tailgating Team Building

APPENDIX 9: SAMPLE FOR REFELCTIONS ON A CHAPTER’S CREATION

Appendix 9: Sample for Reflecting on a Chapter’s Creation

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National’s requirement was that a minimum 25 women were needed to start a chapter. We were very fortunate to have had 27; some chartering members are still active members today.

Names Names Names

This organization was founded on love, cohesiveness, togetherness and a willingness by all to do whatever was feasible to empower and improve the livelihood of the African-American woman.

The dream lives on today in us with the commitment to make our chapter a more acceptable and embracing community for all Women of Color.

APPENDIX 9: SAMPLE FOR REFELCTIONS ON A CHAPTER’S CREATION

Appendix 9: Sample for Reflecting on a Chapter’s Creation (cont’d)

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SISTERHOOD

Members shall keep NCBW information confidential – keep thoughts to one’s self; no gossiping among sisters and no use of harsh tones/attitudes/words among each other. Sisters shall always be representative of the Chapter – inside and outside Chapter settings. Positive Chapter representation shall be evident at all community events sponsored by the Chapter. Members are to be held at the highest standard of professionalism, character and finer womanhood when dealing with the public and those who are engaged to assist us carrying out our event, i.e. golf course personnel, Convention Center administration/staff, mentoring personnel, others. All organizational/programs/activities within the Chapter are to be supported by members of the Chapter. It is known members within the Chapter have memberships with other organizations; however, it is hoped if there are conflicting events of both organizations on the same dates, there will not be an effort made to pull other members from NCBW’s scheduled events to support another organization’s program. It is the responsibility of Chapter members to inform the President of a NCBW member visiting from a sister chapter. Visiting member will be acknowledged openly by the Chapter President or her designee if advance knowledge of attendance is known.

COMMUNICATIONS

The President (or her designee) shall serve as spokesperson for the Chapter. Chapter Presidents must approve any telephonic, written, or electronic messaging to the membership regarding the chapter and any other information pertinent to a member, the organization, or the community we serve. Only the Chapter President or her designee have the authority to approve such chapter-wide communications. The Chapter President shall have an opportunity to address persons in attendance at all Chapter events, unless prior notification has been given that comments will not be made. Chapter events include member functions, conferences, workshops, fundraising activities, or any event that involves an audience assembled in the interest of NCBW. This guideline applies to visiting National Officers, as well. Members should read all communications forwarded from the Chapter President or Corresponding Secretary to stay abreast of Chapter business. All Chapter business is confidential and is not to be shared with anyone outside NCBW.

APPENDIX 10: SAMPLE PROTOCOL GUIDELINES

Appendix 10: Sample Protocol Guidelines

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UNIFORMITY

Guidelines for dress shall be adhered to as defined in the Policies and Procedures under MEMBER ATTIRE. Each member shall be representative of NCBW’s high standards from head-to-toe. Wearing of the official NCBW pin, specifically addressed in the Chapter’s Policies and Procedures under NCBW PARAPHERNALIA – “Always worn with pride and respect on left shoulder, below shoulder blade.” The official pin shall never be worn as a lapel pin. Other accessorized NCBW pins should be worn in the same fashion, including Rhinestone Pin worn for special Chapter events at the discretion of the Event Chair. The official NCBW pin shall not be worn with informal NCBW paraphernalia, i.e. t-shirts or jeans. The same holds true in the case of shirts, blazers and sweaters bearing the official Candace emblem. PHOTOGRAPHS

The official lineup for photos shall always be adhered to for group photos, unless otherwise noted by the event chair or photographer. The first row shall consist of the Elected Officers, National Board Member(s), Immediate Past Chapter President and Chapter Originator. Charter members and past presidents shall occupy the second row. Members shall be strategically placed on either end of the rows according to height to balance the photo. This is a practical method on a flat surface, on elevated steps or stairwell. The event chair and photographer shall oversee placements. When a group picture is taken and there is no Chapter event, the Chapter President or her designee and photographer shall be in charge, adhering to the lineup arrangements, as stated. Photos of non-members will be at the discretion of the Chapter President and/or Event Chair. CONTRACTUAL DOCUMENTS

All contracts and agreements shall bear the authoritative signature of the Chapter President or her designee. Any contract or agreement bearing the signature of a non-authorized member shall not be binding upon the Chapter. Any liabilities arising from a contract or agreement signed by a member who was not authorized to execute the document shall be the sole responsibility of that member. COMMITMENTS

An individual member, regardless of elected or appointed position, shall not make commitments for the Chapter, authorize use of its name, obligate it financially or in any other way, without expressed approval from the President or the Board of Directors, as dictated by circumstance.

APPENDIX 10: SAMPLE PROTOCOL GUIDELINES

Appendix 10: Sample Protocol Guidelines (cont’d)

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COMPLIANCE

The Chapter shall always be in compliance with both National and Chapter governing documents. The Chapter shall be kept informed about National activities, as appropriate. NON-COMPLIANCE

The 3rd Vice President of Membership shall handle cases of members who are non-compliant with the Chapter’s governing documents and make recommendations to the Board of Directors for action, pursuant to Chapter Bylaws and Policies and Procedures. AMENDMENTS

Protocol Guidelines are inclusive of the Policies and Procedures Manual and can be updated, edited and/or revised in the same manner as other sections of the Manual.

APPENDIX 10: SAMPLE PROTOCOL GUIDELINES

Appendix 10: Sample Protocol Guidelines (cont’d)

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ELECTED OFFICERS

In accordance with the chapter bylaws, the elected and appointed officers of the Chapter shall constitute the Board of Directors. Usually, a Chapter has the following elected officers:

• President • First Vice President of Programs • Second Vice President of Finance and Fund Development • Third Vice President of Membership • Treasurer • Financial Secretary • Recording Secretary • Corresponding Secretary

APPOINTED OFFICERS

At a minimum, appointed officers are Parliamentarian/Sergeant At-Arms, Chaplain, and Historian and ALL committee chairs shall be appointed by the President with the approval of the Board of Directors, or as specified by the chapter bylaws. When the full Board meets, the appointed officers shall have voting rights in accordance with the chapter bylaws. All Standing and/or Adhoc committee chairs shall be appointed by the President with the approval of the Board of Directors. Whether Committee Chairs serve on the Board of Directors is dependent on the chapter’s bylaws. If Committee Chairs serve on the Board of Directors, they shall have voting rights in accordance with the bylaws.

TERM OF OFFICE

All elected officers and appointed positions shall serve a term of two (2) years, beginning October 1, or until their successors are elected or appointed. No elected officer shall serve more than two (2) consecutive terms in the same office. A member elected or appointed to fill a vacancy and serving in the position for one-half term shall be considered to have served a full term. ROSTER

Provide a Roster of the Specific Chapter Officers with phone numbers and emails.

APPENDIX 11: CHAPTER OFFICERS INFORMATION

Appendix 11: Chapter Officers Information

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BOARD OF DIRECTORS

The Board of Directors shall be comprised in accordance with the chapter bylaws. EXECUTIVE COMMITTEE

The Executive Committee is comprised of the elected officers. The committee meets in accordance with the chapter bylaws. ORGANIZATION CHART

Provide a current organization chart, if available.

APPENDIX 12: CHAPTER STRUCTURE

Appendix 12: Chapter Structure

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REGULAR MEETINGS

The Chapter shall hold no more than (blank) general meetings annually in accordance with the chapter bylaws. Electronic media notices and/or written notices of membership meetings shall be sent/mailed by the Corresponding Secretary at least seven (7) days before the date of each membership meeting. The notices shall include date, time, and location of meeting. ANNUAL MEETING

The regular meeting in (specify month) of each year shall be known as the annual meeting and shall be for the purpose of receiving annual reports of officers and committees, and such other business as may arise. Mailing may be by postage or electronic messaging as indicated. Annual Meetings must be clearly specified in the chapter bylaws. SPECIAL MEMBERSHIP MEETINGS

Special membership meetings may be called by the Board of Directors, the President, or ten or more members in good standing. Such notice or request for Special Meetings must be provided to the President and she must ensure the notification is provided. At the direction of the President, the Corresponding Secretary shall notify all members of the date, time, place, and purpose of such a meeting at least seven (7) days in advance; and no business may be transacted other than that indicated in the notice. The President presides at all Special Membership Meetings unless other authority is identified in the chapter bylaws. Special Meeting requirements must be clearly specified in the chapter bylaws. SPECIAL BOARD MEETINGS

Special meetings of the Board of Directors shall be called in accordance with the chapter bylaws. Said notice shall state the purpose, location, and time for such meeting. The business of the special meeting shall be limited to the purpose of the notice. The President presides at all Special Board Meetings unless other authority is identified in the chapter bylaws. QUORUM

The Quorum for all business meetings shall be members in good standing who are present at a meeting and meet the requirement specified in the chapter bylaws.

APPENDIX 13: CHAPTER MEETINGS

Appendix 13: Chapter Meetings

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STANDING COMMITTEES

The Chapter may establish such standing and ad hoc committees as it deems appropriate.

The minimum Standing Committees of a Chapter are usually:

• Bylaws • Finance and Fund Development • Fundraising • Membership • Program (Health, Education, Economic Empowerment, & Public Policy

Committees) • Public Relations • Education/Scholarship Committee.

The chairperson and members of all Standing and Adhoc Committees shall be appointed by the President with the approval of the Board of Directors and/or in accordance with the chapter bylaws. Each member shall join two (2) but no more than three (3) Standing Committees or in accordance with the chapter bylaws. DUTIES OF STANDING COMMITTEES

Bylaws Committee shall, in consultation with the general membership, compile a list of proposed amendments to the Bylaws. The Bylaws Committee shall submit a list of proposed amendments or corrections to the Board of Directors for review. The Board of Directors shall submit the revised Bylaws, with suggested amendments clearly indicated, to the general membership to be voted upon. The Bylaws Committee shall also be responsible for reviewing and making recommendations on proposed amendments to the National Bylaws, at the appropriate time and subject to the approval of the general membership. The Parliamentarian/Sergeant At-Arms chairs this committee.

APPENDIX 14: CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY

Appendix 14: Chapter Committees & Parliamentary Authority

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Finance and Fund Development Committee shall prepare the budget for the ensuing fiscal year and submit it to the Board of Directors for approval. Explore grants and funding opportunities with partnership alliances. The Treasurer chairs this committee and the committee reports to the Second Vice President. Fundraising Committee shall develop, coordinate, and present fundraising opportunities to the Chapter for implementation. The Fundraising committee shall make recommendations to the Program Committee for grant opportunities and review all donations or sponsorships for approval prior to acceptance. This committee reports to the Second Vice President. Membership Committee shall manage the recruitment of new members orientation, and Installation, and any other activity associated with bringing new members into the chapter. Membership Committee also manages reclamation, retention, membership engagement, maintains a current roster of all members, encourages networking among members, and performs other membership duties as assigned or required. This committee reports to the Third Vice President. Public Policy Committee shall research legislative issues of local, state, and national interest; draft resolutions for internal and public presentation; and provide materials to assist the Chapter membership in determining policy. In conjunction with the Program Committee, it shall develop and present workshops, seminars, and other presentations to the Chapter and to the public. The chairperson is appointed by the President and approved by the Executive Committee. Program Committees are Health, Education, and Economic Empowerment, and Public Policy and those committees shall, in consultation with chapter officers, establish short and long-term program goals and with approval of the Board of Directors, develop and present programs with proposed budgets to meet those goals. The Program Committee shall develop Signature Program Projects that reflect the program goals of the local and national organizations and are in collaboration with the Standing Committees’ goals and their budget appropriations. The Program Committee shall work with the Finance and Fund Development Committee in pursuing grants from corporations, government agencies and foundations These committees report to the First Vice President.

• Health Committee shall establish short and long-range program goals to present a proposed solution to the disparity in this focus area; develop a partnership for health matters and work with another established organizations-- medical association, medical school, physicians group, pharmacists, pharmaceutical company, hospital, clinic, to improve treatment, access to medical care and testing, and improved health education; research legislation, medical practices, available medical services, and local customs to identify where changes in the standard or norm might be beneficial to the community that MECCA serves; identify community leaders and elected officials who will support such activities. The type of programs should include workshops/seminars, forums, health fairs, etc. Walks and fundraisers do not meet this requirement.

APPENDIX 14: CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY

Appendix 14: Chapter Committees & Parliamentary Authority (cont’d)

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• Education Committee shall develop an educational and mentoring program; plan sessions associated with the program; provide professional presenters from the chapter and the community for the program; and establish a mentoring opportunity between members and mentees. • Economic Empowerment Committee shall develop training opportunities that will allow the chapter to be an advocate for the Economic Empowerment of African American women in our community including chapter members. Under the National Initiative of $isterNomics, focus topics include entrepreneurship, managing credit, home buying, financial management, career development assistance, and other financial empowerment opportunities • Public Policy Committee shall research legislative issues of local, state, and national interest; draft resolutions for internal and public presentation; provide materials to assist the Chapter membership in determining local and/or state policy. Public Committee shall assist in coordinating State Legislative Day and other opportunities to work with elected or appointed officials. In conjunction with the Program Committees, the Public Policy Committee shall develop and present workshops, seminars, and other presentations to the Chapter and to the public to ensure Community Engagement.

Public Relations Committee shall serve the Chapter through newsletter, brochures and other printed pieces. It is a liaison to each committee to assist with promotion and publicity, placement of news releases and feature promotions. All media activity of the Chapter (print and visual) shall be coordinated through this Committee. This committee reports to the Third Vice President. Ad Hoc or Special Committees may be appointed by the President, as required, with the approval of the Board of Directors or in accordance with the chapter bylaws. Roster. Provide a Roster of the Specific Committee Chairs with phone numbers and emails. PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern this Chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order that the Chapter may adopt, or the NCBW national bylaws.

APPENDIX 14: CHAPTER COMMITTEES AND PARLIAMENTARY AUTHORITY

Appendix 14: Chapter Committees & Parliamentary Authority (cont’d)

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MEMBER ATTIRE

To promote continuity, appropriate attire adds to uniformity of purpose. Members are requested to adhere to the following attire guidelines for various organizational meetings and events. General Membership Meetings Business or Business Casual attire, as prescribed by the Chapter. Typically, no shorts or other recreational attire. Member Installation Ceremony Uninterrupted black with NCBW pin; appropriate black shoes; hosiery is optional. Animal print, gold, or any other color combination is deemed inappropriate. Inductees shall wear uninterrupted black or white as the chapter designates. Funeral Uninterrupted black attire (dress or suit) with NCBW pin, appropriate black shoes; hosiery is optional. Chapter Events Uninterrupted black, combination of black and gold, or alternate color as determined by the Chapter. Attire should be worn with NCBW pin, appropriate Black shoes; hosiery is optional. Chapter Photographs (Business Photos) Uninterrupted black with NCBW pin. PARAPHERNALIA

Official NCBW Pin Always worn with pride and respect on left shoulder below shoulder blade. Never worn to secure a scarf or accessory enhancement. NCBW T-Shirt/Golf Shirt Worn comfortably for Chapter retreats and other informal recreational activities. Care should be exercised in wearing t-shirt/golf shirt comfortably, yet attractively inside or outside.

APPENDIX 15: MEMBER ATTIRE AND PARAPHERNALIA

Appendix 15: Sample Member Attire & Paraphernalia

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WHAT IS ADVOCACY?

• Any action taken to influence others on behalf of a cause or issue that you strongly believe in

• The act or process of supporting a cause or proposal • A political process by an individual or group whose objective is to influence

public policy and resource allocation decisions within political, economic and social systems and institutions

• The act of pleading for, supporting or recommending • Advocating, campaigning, lobbying, activism – it’s all the same! • Developing a network of people in order to influence the thoughts and

actions of those around you or those who are empowered to make the change you desire

• Speaking on behalf of the under-represented

IS ADVOCACY REACTIVE OR PROACTIVE?

It’s “both”:

• Reactive Advocacy is when the problem or issue is already there, and advocacy is needed to reduce or eliminate the problem

• Proactive advocacy is using advocacy to create a positive environment or prevent a problem before it occurs

FORMS OF ADVOCACY

• Research • Letter writing • Publications • Speeches • Demonstrations • Boycotts • Testimony before legislative or public bodies • Lobbying • Conversations/dialogue/panel discussions/workshops • Propose Police Solutions • Mass Media

APPENDIX 16: SAMPLE ABOUT ADVOCACY

Appendix 16: Sample About Advocacy

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WHAT IS NCBW’S ADVOCACY AGENDA?

NCBW advocates on behalf of women of color through national and local actions and strategic alliances that promote the NCBW agenda on leadership development and gender equity in the areas of health, education and economic empowerment. WHERE SHOULD YOU ADVOCATE?

• Through NCBW’s Public Policy Committee • Utilize current members who already have advocacy experience • Any place people gather to exchange ideas • On boards and committees of significant organizations • Community meetings and forums • Alliances, organizations and coalitions • Administrative and regulatory agencies • Legislative bodies (local, state and national) • Media • With elected and public officials

THE QUESTION IS --- WHAT KIND OF ADVOCATE ARE YOU?

• Privately Involved – Requires minimal effort and commitment • Actively Involved – Requires a moderate effort and commitment • An Advocate – Requires a moderate effort and a high commitment • A Super Advocate – Requires a high effort and a high commitment

Be a Super Advocate!! Get Involved. By our silence, we let others define us!

APPENDIX 16: SAMPLE ABOUT ADVOCACY

Appendix 16: Sample About Advocacy

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• Candidates should complete and submit: o the application postmarked no later than (DATE)___20__ with

required signatures, o a photo (specify black and white or color) o sponsoring members’ statements and o any applicable fees

• Attend the Mandatory New Member Orientation scheduled for (DATE) from

(TIME) at (PLACE). • Demonstrate actual or potential leadership ability. • Reflect in their occupational and/or leadership endeavors, the key sectors of

the community. • Demonstrate available resources—time, constituencies, money, contacts,

track record and expertise—for NCBW chapter programs. • Have a good reputation, with dependable, effective community service. • Participate in all New Member activities and programs included in the New

Member process. • Know and adhere to the Bylaws and Policies and Procedures of the (SPECIFY)

Chapter. • Actively participate in two or more Chapter Committees.

APPENDIX 17: SAMPLE EXPECTATIONS OF NEW MEMBERS

Appendix 17: Sample Expectations of New Members

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Thank You.

1718 Peachtree Street, NW Suite 970

Atlanta, GA 30309

(404) 390-3982

National Coalition

Of 100 Black Women, Inc.