chapter 9 page 192 edgar mata & trian robinson. formatting a plan for the organization and...
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Chapter 9 Page 192
Edgar Mata & Trian Robinson
Formatting
A plan for the organization and arrangement of a specific production.
Standard Formatting
Visual Clue
White Space
Readability
● Introduce the message with a short paragraph
● Use Headings
● Use standard fonts and sizes
● Vary Font style
● Use parallel structure
● Use formatting & organizational symbols
● Use high quality paper
Introductory Paragraph
Make an introduction paragraph with no more than 5 sentences with the summary of the whole main idea.
Use Parallel Structure
Occurs when similar sections or elements contain similar patterns of words.
Formatting and Organizational Symbols
Highlight important information or set off related items.
Formatting LettersDocument types are characterized not only by different purposes, in businesses.
Chapter 9
Vaayo Martin, Craig Mattil.
Pages 197-198
This letter is formatted in block style with mixed punctuation. pg 198-199 This letter is formatted in modified-block
style. it also uses open punctuation.
Page 200Date, Inside address,
Salutation, Mixed punctuation, Open
punctuation
Date- consist of the month day and year.
Inside address-name title and, address of recipient.
Salutation-the greeting in a letter that always begins with dear.
Page 200 continued...
Mixed punctuation, Open punctuation
Mixed punctuation- With the mixed punctuation style, a colon is placed after the salutation and a comma is placed after the closing.
Open punctuation-In open punctuation, omit traditional punctuation marks after the greeting or complimentary closing of a business letter.
pg 201
Business letters should be done in a certain format style such as body paragraphs, complimentary close, personal scripts and signature blocks
Body
page 201
Complimentary Signature
the body The writer's name and title are called the Signature or Signature Block. The writer’s job title and department appear beneath the name.
NotationsLetters may include Reference initials. These indicate who keyed the letter. If the writer keyed the letter, initials are not included.
An Enclosure notation alerts the reader to materials that are included in the word enclosure.
page 202
Page 203
Copy notation- Is needed when others are receiving the same copy of the letter
Postscript- means after writing, and is information included after the signature.
Chapter 9 Pages 205-213
by: Jasmine Cuevas&
Avryonia Roland-Williams
Formatting Memos
Memos- are hardcopies used for intra-office communication
Templates- are pre-designed forms supplied in word processing software
Guide words- are the words to, from, date, and subject appear at the top
Memo Parts
To line
From line
Date line
Subject line
Definitions:
Notations-At the bottom of the memo are used to indicate specific things to the reader.
Blind Copy-Used for when you are sending a copy of the memo to someone without the recipient's knowledge.
Formatting E-mailE-mails- is a message that is created,sent, and received digitally.Businesses usually have different policies for using e-mail.
Formatting email continued
header
salutation
message
complimentary close and signature
Netiquette- is a set of guidelines for appropriate behavior in the internet