Faiz Rasool*Project Management Lecture #1Introduction

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Faiz*OVER VIEW OF PROJECT MANAGEMENTBasic Core of Knowledge needed to understand Project ManagementSupport Functions: Time Management, Conflicts, special topicsExecutive involvement and the critical success factors for predicting project successQuantitative chapters on planning, scheduling, cost control and estimationDeals with trade-off on time, cost, performanceAdvanced topics in project management and future trends

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*OVER VIEW OF PROJECT MANAGEMENT1. Overview2. Systems Theory and Concepts3. Organizational Structures4. Organizing and Staffing 5. Management FunctionsBasic Core of Knowledge needed to understand Project Management6. Time Management7. Conflicts8. Special TopicsSupport Functions: Time Management, Conflicts, special topics9. Variables for Success10. Working with Executives11. Planning12. Network Scheduling Techniques13.Project Graphics14. Pricing and Estimating15. Cost Control16. Trade-Off Analysis17. Risk ManagementExecutive involvement and the critical success factors for predicting project successQuantitative chapters on planning, scheduling, cost control and estimationDeals with trade-off on time, cost, performanceAdvanced topics in project management and future trends

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*What is a PROJECT? A Project can be considered to be any series of activities and tasks that: Have a specific objective to be completed within certain specifications Have defined start and end dates Have funding limits (if applicable) Consume resources (i.e., money, people, equipment)

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*INTRODUCTION OF PROJECT MANAGEMENTPLANNINGSCHEDULINGCONTROLPlanning Definition of work requirements Definition of quantity and quality of work Definition of Resources neededScheduling Routing planned work Use of optimization techniques like Gantt Use of Techniques like PERT/CPMControllingTracking ProgressCompare actual with predicted Analyzing impactMake adjustments

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*WHAT IS A SUCCESSFUL PROJECT MANAGEMENT A SUCCESSFUL PROJECT MANAGEMENT CAN BE DEFINED HAVING ACHIEVED THE PROJECT OBJECTIVES Within time Within cost At the desired performance/technology level While utilizing the assigned resources effectively and efficiently Accepted by the customer With acceptance by the customer or user When you can use the customers name as reference

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*BENEFITS FROM PROJECT MANAGEMENT Identification of Functional Responsibilities To ensure that all activities are accounted for Minimizing the need for continuous reporting Identification of time limits for scheduling Identification of a methodology for trade-off analysis Measurement of accomplishment against plans Early identification of problems, so that corrective action may follow Improved estimating capability for future planning Knowing when objective cannot be met or will be exceeded

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*OBSTACLES IN PROJECT MANAGEMENT Project Complexity Customers special requirements Organizational Restructuring Project Risks Changes in Technology Forward planning and Pricing

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*RESOURCESTIMECOSTTECHNOLOGYGOOD CUSTOMER RELATIONSOVERVIEW OF PROJECT MANAGEMENTGOOD CUSTOMER RELATIONSGOOD CUSTOMER RELATIONS

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*PROJECT MANAGER-FUNCTIONAL MANAGER INTERFACEFunctional managersProject managers Executives

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*PROJECT MANAGER-FUNCTIONAL MANAGER INTERFACEMost companies have the following resources,Functional managers control resources1. Money 2. Manpower3. Equipment4. Facilities5. Materials6. Information TechnologyProject managers control only Project Money.

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*Project management is more behavioral than quantitative. Effective project management requires an understanding of, Quantitative tools and techniques Organizational structures Organizational behaviorPROJECT MANAGER-FUNCTIONAL MANAGER INTERFACE

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*DEFINING PROJECT MANAGERS ROLEProject Managers have increasing responsibility, but very little authority. This lack of authority forces them to negotiate with upper level management as well as functional management.Interface Management Managing human interrelationships in the project organization Maintaining balance between technical and managerial project functions Coping with risk associated with project management Surviving organizational restraints

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*DEFINING FUNCTIONAL MANAGERS ROLE Define how the task will be done Where the task will be done Provide sufficient resources to accomplish the objective within constraints

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*DEFINING FUNCTIONAL MANAGERS CONSTRAINTS Unlimited work requests especially during competitive bidding Predetermined deadlines All requests having a high priority Limited number of resources Unscheduled changes in project plan Unpredicted lack of progress Unplanned absence of resources Unplanned loss of resources Unplanned turnover of personal

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*DEFINING THE EXECUTIVES ROLE New expectations of and new interfacing role: Project planning and objective setting Conflict resolution Priority setting Project sponsor

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*WORKING WITH EXECUTIVES

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*WORKING WITH EXECUTIVESSuccess ofPMProject ManagerLine ManagerExecutives

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*RELATIONSHIP

WORKING WITH EXECUTIVESProject TeamProjectManagerProjectSponsorProjectManagerProject SponsorLower Middle ManagementProject SponsorSenior ManagementObjective settingUp-front planningProject organizationKey staffingKey staffingMaster planningPolicesMonitoring execution

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*THE GROWTH OF PROJECT MANGEMENTThe following questions give some insight as to whether formal project management is necessary, Are the jobs complex ? Are there dynamic environmental considerations ? Are the constraints tight ? Are there several activities to be integrated ? Are there several functional boundaries to be crossed ?

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*PM if properly implemented, can make it easier for executives to overcome obstacles such as. Unstable economy Shortages Soaring costs Increased complexity Heightened competition Technological changes Societal concerns Consumerism Ecology Quality of WorkTHE GROWTH OF PROJECT MANGEMENT

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*If these obstacles are not controlled the results can be, Decreased profits Increased manpower needs Cost overruns Scheduled delays, and penalty payments An inability to cope up with new technology R&D results to late to benefit existing product lines New products introduction into market will be delayed Temptation to hasty decisions Management insisting on earlier and greater returns Greater difficulty in establishing on target objectives in real timeTHE GROWTH OF PROJECT MANGEMENT

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*THE GROWTH OF PROJECT MANGEMENTProject Initiation:$$$$$$$$$$$$$$$$PlannerDirectorFrustratedProject Completion:

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*LOCATION OF THE PROJECT MANAGERWhat salary?Who to report?PresidentVice PresidentDirectorDivisionDepartmentSectionLaborer6050403020101-9GradesProjectDrivenNon - ProjectDrivenIdeally project managers should be at the same pay scale as the people they negotiate.Location depend upon upon the Type of organization Responsibility

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*PROJECT MANAGEMENT APPROACHESConcurrent Engineering:Task non series in naturePM for minimizing risk

Total Quality Management:Manufacturing oriented organization are slow in accepting project management benefits.PM can be benefits for TQM becauseHigher demand for qualityIncrease reliance on vendersRapid industrial growth, local and globalDemand for shorter time cycle for D & D.

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