10/11/20121

AKKAPEDDI_SRI

QUIZLET

Data Processing Cycle

The operations performed

on data to generate

meaningful and relevant

information. It has four

stages: data input, data

storage, data processing,

and information output.

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• Source Documents

• Contain the initial record of a transaction

that takes place. Examples which are

usually recorded on preprinted forms,

include sales invoices, purchase orders,

and employee time cards.

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Turnaround Documents

records of company data sent to

an external party and then

returned to the system as input.

When paper documents are

exchanged with customers or

suppliers, data input accuracy

and efficiency are improved by

turnaround documents which

are prepared in machine

readable form to facilitate their

subsequent processing as input

records. i.e. utility bill

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Source Data Automation

The collection of

transaction data in machine

readable form at the time

and place of origin.

Example: optical scanners

and ATMs.

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General Ledger

Contains summary-

level data for every

asset, liability, equity,

revenue, and

expense account

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Subsidiary ledger

Contains detailed data

for any general ledger

account with many

individual subaccounts

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Control Account

A general ledger

account that

summarizes the

content of a specific

subsidiary ledger.

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Coding

The systematic

assignment of numbers

or letters to items to

classify and organize

them.

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Sequence Codes

Items are

numbered

consecutively to

account for all

items

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Block Code

Blocks of numbers

are reserved for

specific categories

of data.

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Group Codes

Two or more subgroups

of digits used to code

items, are often used in

conjunction with block

codes Ex. p49

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Mnemonic Codes

Letter and

numbers are

interspersed to

identify an item

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Chart of Accounts

List of accounts

used by a

company; includes

an identification

number for each

account.

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General Journal

Used to record infrequent

or non routine transactions,

such as loan payments and

end-of-period adjusting and

closing entries

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Audit Trail

A traceable path of a

transaction through a

data processing system

from point of origin to

final output, or

backwards from final

output to point of origin.

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Entity

Something about

which information

is stored.

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Attributes

Characteristics of

interest about an

entity

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Field

Contain data

about entity

attributes...constit

utes a record

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Transaction File

Contains records of

individual business

transactions that

occur during a

specific time.

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Database

A set of interrelated,

centrally coordinated

files

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Batch Processing

Updating done

periodically, such

as daily

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Online, Real-Time

Processing

Ensures that stored

info is always

current, thereby

increasing its

decision-making

usefulness.

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Documents

Records of

transaction or

other company

data

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Reports

Used by employees

to control operational

activities and by

managers to make

decisions and to

formulate business

strategies

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Query

Used to provide the

info needed to deal

with problems and

questions that need

rapid actions or

answers

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Enterprise Resource

Planning (ERP)

Systems

They integrate all

aspects of a company's

operations with a

traditional AIS.

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