CG Trojan Lacrosse 2014 Annual Meeting

October 8, 2014

Centergrovelacrosse.com

Welcome & Opening

• Welcome

• Introductions:– Board, Officers, & Coaches

• Meeting Agenda:– Review of 2014 Season

– Plans for 2015 Season

– Discussion of Board & Volunteer opportunities

– Questions

• Thank You to:– Scott Knapp and CGHS for allowing us use of their facility tonight

– Our sponsors who help make lacrosse possible in Center Grove

Meeting Objectives

• Demonstrate organizational transparency to the membership

• Solicit feedback on the 2014 Season and plans for 2015

• Identify members to expand leadership of the club

• Solicit input on potential facility acquisition

2014 Season Objectives • Develop Depth in the Program

– Increase the number of participants & retain them through high school

– Increase the number & quality of coaches within the organization

– Develop broader more inclusive board and officers

– Secure permanent playing facilities

• Improve our skill level & competitiveness– Focus first on individual technical skill development and conditioning

– Learn the rules, teach game strategy, and team play

– Make sure everyone plays so they will develop

• Improve the Reputation of our Program:– Poorly organized, undisciplined, physical, and poorly led

– Not well thought of within the lacrosse, school, and local community

– Every action of our organization, coaches, & players is important

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2014 Season In Review • Organizational

– Obtained IRS 501C3 designation

– Maintained positive relationships with Center Grove & SS Francis & Clare

• Teams & Players– 156 players in grades 3 – 12, down 12 from prior year

– 3 girls high school US Lacrosse all academic honors

– 2 boys IHSLA academic all state & 1 boy IHSLA all academic team

– Both high school teams in state playoffs

• Financial:– Achieved operating surplus of $29k, while reducing participant fees

– Revenue = $81K, Expenses = $52K,

– Current liabilities of $4K, Fundraising = $9K, Concessions + Gate = $4K

– Reinstated credit cards for 2015 season

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2015 Season Schedule• Fall Season

– In progress, 53 total participants

– Girls HS and expanded Boys HS to include 7th & 8th Grade

– Both teams playing two tournaments

• Winter Season– Starts early December ends late February

– Looking to expand opportunities for younger ages

– Girls HS M/W 3:30 to 5 pm CG Soccer

– Boys HS T 3:30 to 5 pm CG Soccer & TH 6 to 8 pm Indy Indoor

• Spring Season:– High School: all games scheduled, playing again at SS Francis & Clare

– Schedule will be posted on the website next week– Youth: games to be scheduled in February

2015 Coaching • Girls Youth:

– Brian Riddle returns for 6/7/8, coach for 3/4/5 is vacant

• Boys Youth:– Scott Bauer returns for 5/6 and Nate Anderson returns for 7/8

– Coach for 3/4 is vacant

• Girls High School – Ralph Vargas & Steve Cobb return

– New assistant added for 2016 season

• Boys High School:– John Callender & John Crawford return, Morgan leaves for college LAX

– Rob Harrison moves up from middle school to coach defense

– Trevor Blossom joins to coach offense

2015 Potential Changes • Girls Youth:

– Considering whether to add elementary team (grades 3 5)

• Boys Youth:– Will consider allowing younger participants on 3/4 team for team play or development

• Girls High School – Succession plan for coaching turnover at end of season

– Will add paid assistant to become head coach in 2016

• Boys High School:– Playing in Louisville to get more early season competition to help with playoff seeding

– Adding more games against local teams (Columbus & Bloomington)

2015 Season Objectives • Develop Depth in the Program:

– Increase the number of participants from 2014, retain > 80% of players

– Diversify board membership & fill all board and volunteer positions

– Secure permanent playing facilities

• Improve our skill level & competitiveness:– Obtain US LAX coaching certification for 100% of coaches

– Identify a long term coaching solution for the girls high school team

– Continue focus on individual skill development and conditioning

– Play more skillful technical lacrosse

– Win at least one playoff/tournament game at each level

• Maintain 2014 gains in program reputation:– Conduct regularly schedule board meetings & run a surplus in 2014/15

– Continue to receive compliments from parents and our opponents

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2015 Budget

Expense 2014/15        

Budget Actual Summer Fall Winter Spring

Organizational Overhead  $             8,040  $            -   $       180   $    4,250   $       850  $2,760 

High School Boys  $           20,510     $            -   $    3,355   $    5,250   $ 11,905 

High School Girls  $           18,510     $            -   $    2,855   $    4,750   $ 10,905 

Boys 78  $             3,821     $            -   $       411   $    1,100   $    2,311 

Boys 56  $             3,821     $            -   $       411   $    1,100   $    2,311 

Boys 34  $             3,260     $            -   $       380   $       600   $    2,280 

Girls 678  $             3,821     $            -   $       411   $    1,100   $    2,311 

Girls 345  $             3,260     $            -   $       380   $       600   $    2,280 

Totals $64K, versus $52K in 2014, coaching is contributorCosts are not a function of number of participants

2015 Organizational Overhead

Expense2014/15

CommentsBudget ActualInsurance  $         1,200   Bollanger Director's Insurance through US LAXWebsite Hosting  $            400   Go Daddy and League AthleticIHSLA   $            500   Annual fees per team, see calculationINGLA  $            500    IYLA Boys 78 $400    IYLA Boys 56 $400    IYLA Boys 34  $            200    IYLA Girls MS  $            200    IYLA Girls Elementary  $            200   New for 2014Incorporation Fees  $                 -   One time expense (Mark Mauck), Steve Plaster donated balance of fees Annual Filing Fees  $              10    Legal Fees  $                 -    

Uniforms  $         1,000  $12K purchase agreement with Susan Southern, paid 2015 fees in 2014, miscellaneous goalie, 5/6, 3/4, girls 3/4

Equipment   $         1,460   4 x lacrosse goals, 4 heavy nets, 4 light nets, Bank Fees  $            100   does not include credit card processingPortable Toilet  $            720   assume not there in Dec, Jan, FebAdvertising  $            750   signs, news paper for registration, JMV

Total  $         8,040  $                 -   

2015 Team Expenses

Expense2014/15

CommentsBudget ActualCoaching  $      22,000     SS Francis & Clare Field  $         4,200     SCSA Indoor Facility  $         9,000     CG Field Fees  $                 -     Portable Toilets  $                 -    See organizational overheadLeague Fees  $                 -    See organizational overheadTournament Fees  $                 -    Individual feesTransportation  $         3,600     Officials  $      12,800     Balls  $         1,620     Field Expenses  $         1,984     Field Equipment  $                 -     Speciality Uniforms  $                 -     Facility Expenses  $                 -     Budget for Coaching Expenses  $         1,800     Other  $                 -     Donations  $                 -     Bank Fees  $                 -    See organizational overheadTotal  $      57,004     

2015 Board & Volunteer Opportunities• Board of Directors:

– Authorized for 9 members, currently 5 members, turnover expected

– New members are nominated to the existing board who will select new members

– Diverse representation by age & team– Board members vote for 4 officers: president, vice president, secretary, & treasurer

• Coaches & Assistant Coaches:– Middle school assistants

– Elementary head coaches

• Commissioners: – Parent leader for each age group (6 or 7 total)

– Collect parent input, interface with coach and board

2015 Volunteer Opportunities (continued)

• Director of Administration

• Director of Coaching

• Director of Communications

• Director of Fundraising

• Director of Facilities & Equipment

• Lacrosse Organization Representative

• Concessions

• Webmaster

Facility Options• SS Francis & Clare:

– Available on a season by season rental basis for games

– No lights, difficult to accommodate more than two games– Insufficient room for practice

• Maple Grove– Good low cost fields for youth and practice with limited maintenance

– Not acceptable for high school games, no protection from bad weather

– Inadequate parking and no restroom or concession facilities

– Subject to continued good will with school and limited development

• Walnut Ridge Golf Course– Currently for sale, good flat location for youth games and practice fields

– Potential parking, restroom, and concession facilities

– High visibility which may help recruiting “build it & they will come”

Walnut Ridge Golf Course

Wrap-up & Path Forward• Questions & Feedback

• Board & Volunteer Nominations – Due by October 24th

– Board & Volunteers selected by November 2nd

– Officers selected by November 9th

• Facility Options– Membership survey by October 24th

– Fundraising options by December 1st

Thank You for Participating