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RPL KIT for TEACHERS

Certificate III in Accounts Administration

(FNS30311)

Contact Details Worklinks Inc PO Box 98, Caboolture QLD 4510 P: 5498 9601 F: 5498 9376 W: www.worklinks.com.au E: training@worklinks.com.au

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Overview

FNS30311 Certificate III in Accounts Administration This qualification has a total of 11 units of competency – seven core units and four elective units. Please refer to the information below and a full copy of all units, available on www.training.gov.au when developing your RPL application. One elective unit must be chosen from the list shown in Table 1 in this overview. The remaining three may be selected from the elective units listed in Table 1, or any currently endorsed Training Package or accredited course at the same qualification level. Elective units may be selected from a Certificate III or Certificate IV qualification. Elective units must be relevant to work outcome, local industry requirements and the qualification level.

EVIDENCE TO BE PROVIDED WITH YOUR APPLICATION

On receipt of your course fees and enrolment form (on pages 10 to 15 of this RPL kit), Worklinks will send to you the relevant Third Party Reports for the electives you have selected, along with the Third Party Report for the core unit. As part of this RPL process, a third party report must be completed for all 11 units. Information needs to be included in each which supports your application – not just yes/no responses – and the third party reports must be signed by your Principal where indicated. In addition to the third party reports mentioned above, an original letter must be provided on your school’s letterhead, signed by your Principal. The letter should outline: The list of competencies you are already delivering and assessing, if any, from this or

a related VET qualification (by both code and name) The names of any subjects you are teaching at the school that include similar/the

same content as some of the units for which you are applying for RPL (eg BCT etc.) The length of time you have been delivering/assessing the accredited VET and

school subjects mentioned above A statement that the Principal believes you have the competencies to demonstrate

RPL for the units for which you are applying Any other information you feel will support your application and help demonstrate

competency. Additional evidence that MUST be provided is a certified copy of your teacher qualification or registration with the Queensland College of Teachers. If you have a copy of the units of competency you completed in your pre-service teaching course, these should also be included – a certified copy.

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If you are demonstrating competency through private work, involvement in a club, etc. please include third party evidence of this eg a statement on the organisation’s letterhead, including the name and contact details (phone and email if possible) of a person who can verbally confirm this involvement. Finally, evidence of any relevant courses/PD you have undertaken should also be included – certified copies. Include any other evidence you feel will support your application. Please note, all certified copies must be certified by a JP or Commissioner of Declarations.

REMEMBER… the ability for us to grant you RPL depends on you providing us with sufficient evidence of your competency in all

units!

Worklinks will provide you with a Certificate should you be able to demonstrate competency in all units that make up the qualification; or a Statement of Attainment if a full certificate is not obtained.

Table 1: UNITS OF COMPETENCY – CERTIFICATE III IN ACCOUNTS ADMINISTRATION

National Code Unit of Competency Title Core / Elective

BSBOHS201A Participate in OHS processes. Elements of Competency: 1. Work safely 2. Implement workplace safety requirements 3. Participate in OHS consultative processes 4. Follow safety procedures

C

BSBITU306A Design and produce business documents. Elements of Competency: 1. Select and prepare resources 2. Design document 3. Produce document 4. Finalise document

C

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BSBWRT301A Write simple documents Elements of Competency: 1. Plan document 2. Draft document 3. Review document 4. Write final document

C

FNSACC301A Process financial transactions and extract interim reports Elements of Competency: 1. Check and verify supporting documentation 2. Prepare and process banking and petty cash documents 3. Prepare and process invoices for payment to creditors and for debtors 4. Prepare journals and batch monetary items 5. Post journals to ledger 6. Enter data into system 7. Prepare deposit facility and lodge flows 8. Extract a trial balance and interim reports

C

FNSACC302A Administer subsidiary accounts and ledgers Elements of Competency: 1. Review accounts receivable process 2. Identify bad and doubtful debts 3. Review compliance with terms and conditions and plan recovery action 4. Prepare reports and file documentation 5. Distribute creditors invoices for authorisation 6. Remit payments to creditors 7. Prepare accounts paid report and reconcile balances outstanding

C

FNSACC303A Perform financial calculations Elements of Competency: 1. Obtain data and resources for financial calculations 2. Select appropriate methods and carry out financial calculations 3. Check calculations and record outcomes

C

FNSINC301A Work effectively in the financial services industry Elements of Competency: 1. Work within financial services industry guidelines, procedures and legislation 2. Communicate in the workplace 3. Work safely 4. Use workplace technology 5. Work in a team environment 6. Develop effective work habits

C

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BSBITU304A Produce spreadsheets Elements of Competency: 1. Select and prepare resources 2. Plan spreadsheet design 3. Create spreadsheet 4. Produce simple charts 5. Finalise spreadsheets

E

BSBWOR301A Organise personal work priorities and development Elements of Competency: 1. Organise and complete own work schedule 2. Monitor own work performance 3. Coordinate personal skill development and learning

E

BSBCMM301A Process customer complaints Elements of Competency: 1. Respond to complaints 2. Refer complaints 3. Exercise judgement to resolve customer service issues

E

BSBCUS301A Deliver and monitor a service to customers Elements of Competency: 1. Identify customer needs 2. Deliver a service to customers 3. Monitor and report on service delivery

E

BSBCUS403A Implement customer service standards Elements of Competency: 1. Contribute to quality customer service standards 2. Implement customer service systems 3. Implement team customer service standards

E

BSBITU305A Conduct online transactions Elements of Competency: 1. Identify and investigate online service provider 2. Perform online transactions 3. Maintain records of online transactions 4. Review online transactions

E

BSBFIA401A Prepare financial reports Elements of Competency: 1. Maintain asset register 2. Record general journal entries for balance day adjustments 3. Prepare final general ledger accounts 4. Prepare end of period financial reports

E

BSBFIA302A Process payroll Elements of Competency: 1. Record payroll data 2. Prepare payroll 3. Handle payroll enquiries

E

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BSBRKG303B Retrieve information from records Elements of Competency: 1. Locate/retrieve records required 2. Ensure security of records 3. Provide required information or records

E

BSBRKG304B Maintain business records Elements of Competency: 1. Collate business records 2. Update business or records system 3. Prepare reports from the business or records system

E

FNSACM301A Administer financial accounts Elements of Competency: 1. Allocate customer payments 2. Reconcile accounts 3. Maintain customer details

E

FNSACM302A Prepare, match and process receipts Elements of Competency: 1. Receive, identify and record receipts 2. Match receipts to documentation 3. Enter data to systems 4. File documentation

E

FNSACM303A Process payment documentation Elements of Competency: 1. Enter data to system 2. Create payment facility 3. Verify payments against documentation 4. Effect payments 5. File documentation

E

FNSBKG402A Establish and maintain a cash accounting system Elements of Competency: 1. Identify relevant information and establish a chart of accounts 2. Analyse and verify source documents 3. Process receipts and payments 4. Set up and maintain a petty cash system 5. Process and reconcile credit cards 6. Manage bank reconciliations and prepare and produce reports

E

FNSBKG403A Establish and maintain an accrual accounting system Elements of Competency: 1. Manage the chart of accounts 2. Process invoices, adjustment notes and other general ledger transactions 3. Manage contra entries 4. Identify and process bad debts 5. Manage debt recovery 6. Prepare and produce reports and trial balance

E

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FNSBKG405A Establish and maintain a payroll system Elements of Competency: 1. Record payroll data 2. Payroll preparation 3. Handle payroll enquiries 4. Maintain payroll

E

FNSCRD301A Process applications for credit Elements of Competency: 1. Check and verify application details 2. Submit assessment and decision 3. Maintain application records and complete necessary documentation

E

FNSCRD302A Monitor and control accounts receivable Elements of Competency: 1. Collect and record monies due 2. Review compliance with terms and conditions 3. Resolve disputed amounts within predetermined parameters

E

FNSCRD405A Manage overdue customer accounts Elements of Competency: 1. Identify customers requiring collection activity 2. Establish contact with customer and attempt to resolve outstanding payment matters 3. Negotiate resolution of outstanding payments 4. Agreement is monitored to ensure adherence

E

FNSCUS402A Resolve disputes Elements of Competency: 1. Establish that a dispute exists 2. Investigate the dispute and determine the action to be taken 3. Resolve dispute 4. Finalise dispute

E

FNSORG301A Administer fixed asset register Elements of Competency: 1. Reconcile asset register to general ledgers 2. Recognise new assets and asset categories 3. Prepare schedules and ad hoc reports

E

FNSRTS301A Provide customer service in a retail agency Elements of Competency: 1. Represent the financial services institution 2. Identify customer financial service needs 3. Process customer transactions

E

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FNSRTS302A Handle foreign currency transactions Elements of Competency: 1. Identify nature of customer's foreign currency needs 2. Verify that the proposed transaction can be conducted 3. Conduct the transaction 4. Maintain accurate records of transaction

E

FNSRTS304A Administer debit card services Elements of Competency: 1. Process applications for debit transaction cards 2. Process card transaction 3. Administer card database

E

FNSRTS307A Maintain Automatic Teller Machine (ATM) services Elements of Competency: 1. Restock and service ATM machines 2. Replenish and balance cash in ATM 3. Maintain security of ATM cash

E

FNSRTS308A Balance cash holdings Elements of Competency: 1. Maintain accurate cash floats 2. Remove receipts from terminal 3. Reconcile takings

E

FNSRTS309A Maintain main bank account Elements of Competency: 1. Perform analysis of transactions 2. Analyse corporate cheques outstanding 3. Complete reconciliations

E

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Putting your application together – steps to follow 1. Print off the Enrolment Form on pages 10 to 15 of this RPL kit. Complete all

sections and return to Worklinks via email – training@worklinks.com.au – or post to PO Box 98, Caboolture QLD 4510. Worklinks will forward to you/your school (as appropriate) a Tax Invoice. Please advise on the enrolment form to whom the tax invoice should be made out and provide an email and postal address for the recipient. The cost for RPL for Cert II in Business II is $330 including GST. Payment must be made before you can proceed further.

2. Once payment has been received, Worklinks will forward to you the Third Party

Reports for the units of competency for which you are seeking RPL. 3. Post the following documents to Worklinks:

Fully completed third party reports for all 12 units (refer to p2 Overview for further information)

Original letter on school letterhead signed by your Principal (refer to p2 Overview for further information)

Certified copy of: - your teaching qualification or Qld College of Teacher’s registration - units completed in your pre-service course (if you still have them) - any other qualifications/certificates etc - letters, eg from organisations for whom you may do some related type

of work - any other supporting evidence to support your application.

Please note:

You will require a certified copy of your marriage certificate if your name is now different to what is on your qualifications, College of Teachers’ registration, and other supporting evidence.

You should retain a copy of what you post to Worklinks in case your mail goes astray – or send in an Overnight Express Envelope which can be tracked.

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ENROLMENT FORM

FNS30311 – Certificate III in Accounts Administration N.B. A separate enrolment form is required for each participant

FOR BILLING PURPOSES

Please complete this section if you are not paying for this course personally

Organisation/School:

Contact name:

Contact phone: Contact Email:

Mailing address:

Name:

Home Address: Please indicate which address for certification

Street/PO Box:

Suburb: Post Code:

Telephone: Mobile:

Facsimie: Email:

Country of birth*: Australia Other – please specify

Indigenous status*: Aboriginal

Neither

Torres Strait Islander

Both Aboriginal and Torres Strait Islander

Are you computer literate and do you have a basic knowledge of computer software? Yes No

Do you require any literacy/numeracy assistance? Yes No

Qualifications completed*:

Bachelor Degree or higher

Advanced Diploma or Associate Diploma

Diploma (or Associate Diploma)

Certificate IV

Other

Highest completed school level*:

9 / 10 / 11 / 12

In what year? ................................

D.O.B.*: .........................................

Do you consider yourself to have a disability, impairment or long-term condition?

Yes

No

If yes, please indicate against type in box:

Hearing/Deaf

Physical

Intellectual

Learning

Mental illness

Acquired brain impairment

Medical condition

Other

* Information required for AVETMISS (National VET statistics only)

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UNITS OF COMPETENCY FOR WHICH RPL IS SOUGHT Please tick the boxes below to indicate the units of competency for which you would like to seek RPL:

Please ensure that you have read the Overview on page 2 of this RPL kit and

understand the packaging rules for Certificate III in Accounts Administration. Only include 11 electives.

Unit Code Unit Title

CORE UNIT

BSBOHS201A Participate in OHS process

BSBITU306A Design and produce business documents

BSBWRT301A Write simple documents

FNSACC301A Process financial transactions and extract interim reports

FNSACC302A Administer subsidiary accounts and ledgers

FNSACC303A Perform financial calculations

FNSINC301A Work effectively in the financial services industry

ELECTIVE UNITS

BSBCMM301A Process customer complaints

BSBCUS301A Deliver and monitor a service to customers

BSBCUS403A Implement customer service standards

BSBFIA302A Process payroll

BSBFIA401A Prepare financial reports

BSBITU304A Produce spreadsheets

BSBITU305A Conduct online transactions

BSBRKG303B Retrieve information from records

BSBRKG304B Maintain business records

BSBWOR301A Organise personal work priorities and development

FNSACC301A Process financial transactions and extract interim reports

FNSACM301A Administer financial accounts

FNSACM302A Prepare, match and process receipts

FNSACM303A Process payment documentation

FNSBKG402A Establish and maintain a cash accounting system

FNSBKG403A Establish and maintain an accrual accounting system

FNSBKG405A Establish and maintain a payroll system

FNSCRD301A Process applications for credit

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FNSCRD302A Monitor and control accounts receivable

FNSCRD405A Manage overdue customer accounts

FSNCUS402A Resolve disputes

FNSORG301A Administer fixed asset register

FNSRTS301A Provide customer service in a retail agency

FNSRTS302C Handle foreign currency transactions

FNSRTS304A Administer debit card services

FNSRTS307A Maintain Automatic Teller Machine (ATM) services

FNSRTS308A Balance cash holdings

FNSRTS309A Maintain main bank account

Other suitable electives – please provide details below:

______________ ____________________________________________________

______________ ____________________________________________________

______________ ____________________________________________________

______________ ____________________________________________________

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SELF ASSESSEMENT Please complete the following self-assessment by indicating the competencies you are delivering and assessing and your level of experience in each competency. Remember whatever you tick will need to be backed up with supporting evidence.

Qualification Code and Title: FNS30310 CERTIFICATE III IN ACCOUNTS ADMINISTRATION Candidate Name: Qualifications Held:

Unit Code Unit Title

I have performed these tasks in an industry/work context

Frequently Sometimes Never

CORE UNITS

BSBOHS201A Participate in OHS processes

BSBITU306A Design and produce business documents

BSBWRT301A Write simple documents

FNSACC301A Process financial transactions and extract interim reports

FNSACC302A Administer subsidiary accounts and ledgers

FNSACC303A Perform financial calculations

FNSINC301A Work effectively in the financial services industry

ELECTIVE UNITS

BSBCMM301A Process customer complaints

BSBCUS301A Deliver and monitor a service to customers

BSBCUS403A Implement customer service standards

BSBFIA302A Process payroll

BSBFIA401A Prepare financial reports

BSBITU304A Produce spreadsheets

BSBITU305A Conduct online transactions

BSBRKG303B Retrieve information from records

BSBRKG304B Maintain business records

BSBWOR301A Organise personal work priorities and development

FNSACC301A Process financial transactions and extract interim reports

FNSACM301A Administer financial accounts

FNSACM302A Prepare, match and process receipts

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Unit Code Unit Title

I have performed these tasks in an industry/work context

Frequently Sometimes Never

FNSACM303A Process payment documentation

FNSBKG402A Establish and maintain a cash accounting system

FNSBKG403A Establish and maintain an accrual accounting system

FNSBKG405A Establish and maintain a payroll system

FNSCRD301A Process applications for credit

FNSCRD302A Monitor and control accounts receivable

FNSCRD405A Manage overdue customer accounts

FSNCUS402A Resolve disputes

FNSORG301A Administer fixed asset register

FNSRTS301A Provide customer service in a retail agency

FNSRTS302C Handle foreign currency transactions

FNSRTS304A Administer debit card services

FNSRTS307A Maintain Automatic Teller Machine (ATM) services

FNSRTS308A Balance cash holdings

FNSRTS309A Maintain main bank account

Candidate Signature: Date:

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EMPLOYMENT HISTORY

Name, Address and Phone number of

Employers

Period of Employment

(DD/MM/YYYY)

Position Held Full Time/

Part-time/

Casual

Description of Major Duties

From To

1.

2.

3.

SUPPORTING DOCUMENTATION If you are including documents in your application, please provide a brief description below

Document Description

Specific unit/s of competency for which this evidence has relevance – if all indicate ‘all’ – otherwise include relevant unit codes

DECLARATION I declare that the information contained in this application is true and correct and that all documents are genuine. Candidate Signature: Date: