Thanks to CEPAMAN

Morning Session– CEPA – Maths Booklet Version A– CEPA – Maths Booklet Version B

Versions A and B to be given to alternate rows

Afternoon Session– CEPA – Maths Booklet Version C– CEPA – Maths Booklet Version D

Versions C and D to be given to alternate rows

Morning SessionMorning Session8.158.15 OpenOpen to students, to students,

registration beginsregistration begins

09.00 09.00 BeginBegin Instructions Instructions

09.1509.15 BeginBegin Examination Examination

10.4510.45 EndEnd Examination Examination

Afternoon SessionAfternoon Session12.0012.00 OpenOpen to students, to students,

registration beginsregistration begins

12.30 12.30 BeginBegin Instructions Instructions

12.4512.45 BeginBegin Examination Examination

14.1514.15 EndEnd Examination Examination

7.007.00 Coffee and croissants available in CafeteriaCoffee and croissants available in Cafeteria

7.30 7.30 Classroom invigilators Classroom invigilators

set up set up your laptops your laptops

checkcheck your DVD your DVD

8.008.00 Head Invigilators Head Invigilators

collect collect confidential confidential materials materials

from from Jim Buckingham Jim Buckingham in Z-Auditoriumin Z-Auditorium

from from Fayez Fayez in Gymnasium on North Campusin Gymnasium on North Campus

8.008.00 Invigilators in Z-Auditorium/Gym(N) Invigilators in Z-Auditorium/Gym(N)

collectcollect bag of bag of non confidential non confidential materials from Z-materials from Z-Auditorium/Gym, Auditorium/Gym,

prepareprepare room (set out pencils, erasers etc) room (set out pencils, erasers etc)

8.158.15 Class room Class room Invigilators Invigilators

collectcollect bags of bags of nonnon confidential materials from confidential materials from Z-Auditorium/Gym, Z-Auditorium/Gym,

gogo to rooms, to rooms,

prepareprepare room (set out pencils, erasers) room (set out pencils, erasers)

ReceiveReceive confidentialconfidential materials from Head Invigilators. materials from Head Invigilators.

Know Know your room assignment your room assignment

CheckCheck that your laptop works with the that your laptop works with the projector in the room where you will be projector in the room where you will be proctoring.proctoring.

If there are any problems If there are any problems

• Please Please callcall the IT specialiststhe IT specialists

• Check Check againagain that that your computer / video your computer / video works in your classroom works in your classroom

• Collect Collect your materials from Z Auditoriumyour materials from Z Auditorium

• CompleteComplete the materials sign in/out sheet the materials sign in/out sheet

Materials sign in /outMaterials sign in /out

• CheckCheck that students have that students have

– a ticket/paper with a ticket/paper with youryour room number on it.room number on it.

– CEPA letterCEPA letter

– answer sheet (they should have collected it at registration)answer sheet (they should have collected it at registration)

• CheckCheck for for matchmatch of student letter & name on answer of student letter & name on answer sheet.sheet.

• CheckCheck for for matchmatch of picture on letter with the student. of picture on letter with the student.

• CallCall for for femalefemale backup if necessary. backup if necessary.

students will bring thesestudents will bring these

• Once the students are in class:Once the students are in class:

• InstructInstruct students to students to

– Turn OFF Turn OFF Mobile phonesMobile phones

– Put away Put away the Mobile phones in bags/purses , the Mobile phones in bags/purses ,

– Put away Put away bags / purses at the front/back of the room.bags / purses at the front/back of the room.

• Do not let them out!Do not let them out!

• GetGet the students to sign in on the Sign-in sheet the students to sign in on the Sign-in sheet • CompleteComplete the classroom plan (ID number) on the classroom plan (ID number) on

provided plan sheet (if provided)provided plan sheet (if provided)• GiveGive out question booklets (don’t let students out question booklets (don’t let students

open yet)open yet)

Room plan and sign in sheet

• ShowShow CD of exam instructions (Arabic) - ON CD of exam instructions (Arabic) - ON YOURYOUR LAPTOP!!! LAPTOP!!!

• GetGet students to sign cheating declaration on the students to sign cheating declaration on the front of the exam bookletfront of the exam booklet

• CallCall for Arabic translator for Arabic translator if any problemsif any problems..

•CheckCheck that students have bubbled the booklet that students have bubbled the booklet number on their answer sheet number on their answer sheet

•TellTell students to students to bubblebubble invigilator number on invigilator number on answer sheet (your ZU ID number)answer sheet (your ZU ID number)

•CheckCheck to see that both have been done correctly to see that both have been done correctly

Maths

Do NOT write anything here

Maths

EVERYTHING SHOULD BE DONE IN

PENCIL

• TellTell students they are not allowed to leave during first 30 students they are not allowed to leave during first 30 minutes.minutes.

• WriteWrite start time and end times of exam on board (1.5 hours start time and end times of exam on board (1.5 hours apart)apart)

• LetLet students open exam booklet & begin. students open exam booklet & begin.

• MonitorMonitor students students• If you suspect someone ofIf you suspect someone of

– cheating cheating

– being disruptive, being disruptive,

• placeplace a YELLOW cheating card, a YELLOW cheating card,

ensure that they read it.ensure that they read it.• notenote the details on the the details on the

Assessment Irregularity ReportAssessment Irregularity Report• The student should then be allowed to continue the The student should then be allowed to continue the

test.test.

• If someone If someone cheatscheats or is or is disruptivedisruptive again again after the yellow card has been given after the yellow card has been given – givegive them a them a RedRed card card– taketake their CEPA letter but let them continue the test. their CEPA letter but let them continue the test.– completecomplete Misbehaviour Report Misbehaviour Report formform in detail in detail– markmark their position on the room plan their position on the room plan – attachattach the CEPA letter to the form. the CEPA letter to the form.

• If the problem continues If the problem continues call the Head call the Head InvigilatorInvigilator

• For every 5 invigilators, somewhere For every 5 invigilators, somewhere near your classroom there should be:near your classroom there should be:–1 Head Invigilator1 Head Invigilator–1 Arabic speaking hall monitor1 Arabic speaking hall monitor–1 Relief Invigilator1 Relief Invigilator

• When there is 15 minutes leftWhen there is 15 minutes left..– TellTell studentsstudents

• If they ask to leave earlyIf they ask to leave early– TellTell them that they are them that they are NOTNOT allowed to leave until the allowed to leave until the

end of the exam.end of the exam.

• If a student asks for waterIf a student asks for water– TellTell students water is available. students water is available.

– GiveGive water out. water out.

• If a student needs to go to the bathroom If a student needs to go to the bathroom

– CallCall for one of the hall monitors to escort them, for one of the hall monitors to escort them, one at a time.one at a time.

At the end of the test At the end of the test

• stopstop all workall work

• CollectCollect ALLALL papers & booklets papers & booklets• CheckCheck EACHEACH booklet against the answer booklet against the answer

sheet.sheet.

At the end of the test At the end of the test

• Sort Sort the question booklet & answer sheets the question booklet & answer sheets into two separate piles into two separate piles

• SeparateSeparate answer sheets from the answer sheets from the bookletsbooklets

• EnsureEnsure that that nono answer sheets are answer sheets are inserted inside bookletsinserted inside booklets

• CountCount the number of answer sheets & the number of answer sheets & booklets and booklets and matchmatch the name and ID the name and ID

• RecordRecord the number on the front of the number on the front of confidential materials envelopeconfidential materials envelope

ONLYONLY

when when ALL ALL

exam exam

materials materials

are are

accounted accounted

for, should for, should

you you allowallow

students students

to leave.to leave.

ONLYONLY

when when ALL ALL

exam exam

materials materials

are are

accounted accounted

for, should for, should

you you allowallow

students students

to leave.to leave.

• AccountAccount for any discrepancies with a for any discrepancies with a note on the cover of the note on the cover of the confidential confidential materials envelopematerials envelope

• PlacePlace all booklets, answer sheets (used all booklets, answer sheets (used and unused), Sign-in sheet, and unused), Sign-in sheet, Misbehaviour report, & Room Layout Misbehaviour report, & Room Layout Record in the Record in the confidential materials confidential materials envelopeenvelope

• SealSeal the the confidential materials envelopeconfidential materials envelope .

ONLYONLYwhen when

ALL exam ALL exam

materials materials are are

accounted for, accounted for,

should you should you

allowallow students students

to leave.to leave.

ONLYONLY

when when ALL ALL

exam exam

materials materials

are are

accounted accounted

for, should for, should

you you allowallow

students students

to leave.to leave.

• ReturnReturn confidential materials envelopeconfidential materials envelope to to HeadHead Invigilator Invigilator

• SignSign the the Confidential Materials FormConfidential Materials Form• Help….. Help…..

Morning session:Morning session:

PreparePrepare room for afternoon session room for afternoon session

Afternoon session:Afternoon session:

CollectCollect remaining materials in room remaining materials in room

• AssistAssist with collection and packing of test material. with collection and packing of test material.

• Note Note

– Head invigilator returns all materials to Head invigilator returns all materials to Site SupervisorSite Supervisor

• Please be sure to get here in Please be sure to get here in time to:time to:• GetGet your free breakfast your free breakfast• CheckCheck that your room is set up & that your room is set up &

ready; ready; putput out pencils etc out pencils etc

• Other notables Other notables Coffee is provided all dayCoffee is provided all day..

If you’re doing two sessions – If you’re doing two sessions – lunch is provided too..lunch is provided too..

Thanks, Cepaman, the

world’s a safer place with you in charge !