ceo report to the board of directors - capslo...2019/09/19 · procure bids, having buildings deep...

CEO Report to the Board of Directors

September 19, 2019

1030 Southwood

San Luis Obispo, CA, 93401

01 Facilities - Page 4

02 Human Resources Department - Page 5

03 IT Department - Page 7

Central Administration

05 Child Care Resource Connection - Page 12

06 Head Start - Page 18

06.1 Head Start in-kind - 0

06.2 Head Start Budget vs Actual - Page 21

06.3 Early Head Start Budget vs. Actual - Page 22

06.4 EHS Partnership budget vs. actual - Page 23

06.5 EHS Partnership in-kind ytd - Page 24

06.6 Early Head Start in-kind ytd - Page 25

06.7 NSD HS-EHS Monthly Report-Board - Page 26

06.8 Monterey HS startup budget vs. actual - Page 29

06.9 Monterey EHS budget vs. actual - Page 30

06.10 Monterey EHS startup budget vs. actual - Page 31

06.11 Monterey HS budget vs. actual - Page 32

07 Migrant and Seasonal Head Start Program - Page 33

07.1 MSHS Base - Board Report - Page 35

08 State Child Development Programs - Page 38

Child Youth and Family Services

04 Planning Department - Page 11

09 Meals served_2019-August - Page 39

Program Update

CEO Report to the Board of Directors

Page 2 of 58

10 Adult Day - Page 41

11 Energy Department - Page 42

12 Family & Community Support Services - Page 43

13 Health and Prevention - Page 47

14 Homeless Services - Page 49

15 Supportive Services for Veteran Families - Page 51

Program Reports

17 Applications for New Awards; Personnel Development toImprove Services and Results for Children with Disabilities—Leadership Development Programs Increasing theCapacity of Leaders to Improve Systems - Page 53

18 Head Start Designation Renewal System - Page 54

19 Leadership Development Programs Increasing theCapacity of Leaders to Improve Systems Serving Childrenwith Disabilities - Page 55

20 Technical Assistance and Dissemination to ImproveServices and Results for Children with Disabilities—NationalTechnical Assistance Center for Systemic Improvement -Page 56

21 Applications for New Awards; Personnel Development toImprove Services and Results for Children with Disabilities -Page 57

Correspondence/Memorandums

16 Volunteer Program - Page 52

22 CSD Desk Review 2019 - Page 58

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FACILITIES DEPARTMENT

Facilities Director Jason Lal

Please note that the bulk of our attention for the next 90-120 days will be focused on the Monterey County HS

expansion, bringing newly acquired Parlier up to agency standards, fiscal year-ends, and of course, health and

safety concerns.

MSHS/MSEHS:

Year-End Projects: All year-end projects were completed. This includes ten year-end projects that

required a budget revision: a new fire detection system for Kerman, playground repairs at Valle Verde

and Linda Vista, replacing a shade structure at Milagro, separating program and staff areas better at

Buena Vista, HVAC and playground projects at Adelita, and playground (turf) repairs at Artesi 2 and 3.

Additionally, projects slated for next fiscal year that we were able to complete early consisted of

painting, playground repairs, turf installation, safety guard rails, playground safety pad replacement,

air conditioning modifications, fencing repairs, gate installations, security system upgrades,

beautification and health and safety projects.

Parlier: This is a recently acquired site. We have conducted comprehensive site inspections, created

lists of projects required for health and safety purposes and are now prioritizing them and arranging

for repairs and improvements to the most pressing matters. There will be a lot of exterior work

required to bring the site up to agency standards.

Head Start/Early Head Start and State CDE:

Monterey County Expansion: Logistics for the centers in North Monterey County are still being

finalized. We are presently focusing our attention on San Ardo (should be the first site to open),

Gabilan in King City (right next to Alegria), and San Lucas. San Lucas will be the most labor intense job,

as the entire playground will have to be demolished, then rebuilt from the ground up. We were

approached by community members at the Gabilan and San Ardo sites, eager for us to begin providing

childcare and speech therapy services. Where possible, we are scheduling site visits with contractors to

procure bids, having buildings deep cleaned, rekeying locks and following up on our to-do lists. The

land lease agreement for San Lucas goes before the school board on September 10 for approval and is

expected to be approved.

Learn, Connect, Play on Marsh Street has been renamed. Additionally, we have revamped the

playground with new synthetic turf, repaired existing turf, made gate and fencing repairs, replaced

planters in the yard, added a shed, painted the classrooms, and much more.

Homeless Program:

40 Prado Road: We are continuing to support the operation of this site by responding to a large

amount of work requests. Recently we have been working to resolve issues with leaks from the

showers, broken door locks, hot water heaters, lawn irrigation, securing beds to one another for

safety, etc.

Administration/Southwood/Other:

CFS Remodeling: We are in the process of working with the CFS Division Director and our COO to

remodel the current remaining CFS work space configurations. Since there are “so many pieces to this puzzle” we are doing small groups of four to six staff at a time.

Current Projects: Continued assistance with day to day work requests as well as with grants, budget

development, inspections, year-end projects, renovations, set-ups for events, consulting, performing

walk through inspections, monitoring at our delegate agency’s sites, etc.

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HUMAN RESOURCES DEPARTMENT

HR Director Ron Torres

HR Manager Brendan McMahon

HUMAN RESOURCES DEPARTMENT- AUGUST 2019 Agency Headcount

Employee Headcount FT PT Totals

Regular 460 26 486

Seasonal 492 9 501

Limited Term 32 6 38

Subs/Temps 82 0 82

Total Employees 1,107

New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Regular 12 8 12 13 8 7 6 12

Seasonal 0 0 8 6 4 7 24 5

Limited Term 5 1 2 2 3 3 5 1

Subs/Temps 2 3 8 4 4 4 5 5

Total 19 12 30 25 19 21 40 23 189

Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %

Voluntary 14 15 20 17 17 17 14 18

Involuntary 4 1 2 1 7 2 14

Monthly Turnover % 2.5% 1.9% 2.7% 1.7% 1.7% 2.2% 1.4% 2.9%

Turnover 2019 18 15 21 19 18 24 16 32 163 14.7%

I. Employee Benefits

CAPSLO 403B Plan Market Value

Participants with Balances 992 $28,655,970

YTD Total Contributions

$2,379,379

YTD Total Distributions $864,502

III: Workers’ Compensation Claims

2019 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ENERGY 0 1

EHS 0 1 1

MSHS 0 2 1 2 1 2

HS 0 1 1 1 1 3

State 0 1 1 1

FSS 0

Admin 0 1 2

Homeless 0 1

CCRC 0 1

Total 0 2 3 2 4 3 7 5

YTD 2018 2 5 7 14 17 25 27 31 27 32 33 35

YTD 2019 0 2 5 7 11 14 21 26

TOTAL 65

Applicant Source Monthly – August 2019

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Current Jobs by Program – August 2019

Department Requisitions

HS & EHS & State Child Development 30

Migrant & Seasonal Head Start 33

Central Administration 5

CCRC 1

Family & Community Support Services 1

Energy Services 3

SSVF 0

Health & Prevention Youth Programs 3

Homeless Services 5

Adult Day Services 1

Facilities 3

Total 85

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IT DEPARTMENT

Program Director Brian Crawford

1. 674 Work Orders completed during the last 30 days. Work order category counts:

52 User - New 7 Phone Line

51 User - Disable 6 *Duplicate Ticket

50 Password 6 Mouse/Keyboard

43 Purchase 6 Smart Phone / Tablet - App Install

42 *Invalid Requests 6 Training

35 Computer - Issue 5 ClientTrack - Form change request

30 User - Modify 5 Monitor/mount - Installs

28 Printer - Issue 5 Printer - Install

27 Questions 5 Website Issue

21 Software - Support 4 Browser Issues

19 Phone - Cell 4 ClientTrack - Questions

16 ClientTrack - Data Request 4 Website Intranet

15 Email Group Update 4 Wiring

14 Network Drive 3 ClientTrack - User - Modify

13 Unspecified 3 Scanner - Issue

12 Door Locks / Alarm 3 Smart Phone / Tablet - Issue

12 Unlock Account 3 Smart Phone / Tablet - User Update

11 Equipment Checkout 3 Wireless - WiFi

11 Network Issues 2 ClientTrack - Client - Change

11 Scanner - Install 2 ClientTrack - Client Duplicate

10 Computer - Move 2 ClientTrack - User - New

9 Email / Google Apps 2 Software - Update

9 Software - Install 2 User - Move

8 Computer - Installs 1 ClientTrack - Training

8 Meeting Room Setup 1 Fax

8 Monitor Issue 1 Printer - Move

7 Internal IT

7 Phone - Desk

2. IT Projects:

a. Southwood Expansion

b. Kern Co. Office

i. Data and phone wiring to new portable. Waiting on desks

c. Parlier State Migrant

i. Phone and network wiring

ii. 3 computers, 2 printers, 1 scanner and time clock installed

d. SLO Early Education

i. Provide network, phone/fax and move in equipment from Marsh St.

e. AG Clinic

i. Internet Upgrade and SD-WAN

ii. Wireless Network Upgrade

f. Las Vinas/Vinitas closures

g. Computers/Printer/Copiers/Scanners installed at:

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i. Southwood

ii. CCRC

iii. 40 Prado

iv. Atascadero HS

v. Kern Co.

h. Pronouns added to email signature line

ClientTrack Update for August 2019

SLO-VETS2WORK is setup in ClientTrack and ready for use.

Recuperative care is adding additional forms and information to help with reporting.

HUD has released updated data standards and we are waiting for our HMIS vendor to provide us with

the changes made so we can follow suit in ClientTrack.

Below are the final numbers for clients served between 1/1/2019 and 7/31/2019.

o Total clients served – 22,788

4826

3084

4119

2705

6631

1003 1065788

0

1000

2000

3000

4000

5000

6000

7000

0-5 6-11 12-17 18-23 24-44 45-54 55-69 70+

Clients by Age

Adult Day

Services

0.43%Child, Youth,

and Family

Services

52.31%

Energy Services

11.64%

Family and

Community

Support

Services

6.61%Health and

Prevention

Services

24.14%

Homeless

Services

4.52%

Veteran's

Services

0.35%

Clients by Department

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CAPSLO IT Survey Results

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Google Apps Usage

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Planning Department

Outreach/Development Director Loren Leidinger

Grant application(s)/LOI’s Submitted in August:

Date

Submitted

Funder Program Requested Status

8/9/2019 United Universalist

Church SLO

SAFE - FCSS $2,000 Pending

8/15/2019 SLO Coast Wine-

Harvest on the Coast

Adult Wellness &

Prevention Screening

$20,000 Pending

8/31/2019 CDE CCRC CACFP $906,520 Pending

8/31/2019 CDE HS/MS HS/SCD CACFP $1,592,090 Pending

CDE Quality Counts QRIS

Block Grant

$99,678 Pending

8/26/2019 CA Workforce

Development Board

Energy Services $399,600 Pending

8/31/2019 Wells Fargo

Foundation

40P Culinary Program $15,000 Pending

Monthly Total $3,034,888

Other Activities/highlights:

Researched over a dozen Corporate, Professional and Family Foundations for funding

Completed the agency’s Organizational Standards requirements

Set up meeting with Santa Barbara Foundation for Santa Maria program funding

Hired a Planning & Development Specialist that starts on September 16, 2019

Completed 8 funder reports including all of the SLO County CBO funded programs

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CHILD CARE RESOURCE CONNECTION

Program Director Sheri Wilson

RESOURCE AND REFERRAL PROGRAMS

Child Care Referral Data

Jun-19 Jul-19 Aug-19

Requests for child care information 1135 1004 804

Requests for child care referrals in-house 33 65 52

Requests for child care referrals online 298 345 372

Total Referrals 331 410 424

Child Care Referral Statistics

Ages

Infant (under 2 years) 198 219 237

Preschool (2 years through 5 years 11 months) 149 176 177

School Age (6 years and older) 57 71 59

Type of Care

Full-time child care (35 hours or more/week) 291 350 306

Part-time child care (less than 35 hours/week) 168 183 207

Before and/ or after school child care 57 45 76

Summer only child care 22 16 11

Other child care (evening, overnight, weekend, 86 94 82

rotating schedule, drop-

in)

Family Needs for Care

Employed 272 354 340

Seeking Employment 61 31 51

In school/ training 5 7 4

Other parental needs 18 14 24

Child Protective Services 11 3 7

Alternate/ back up 16 17 19

Mildly ill child 0 0 0

Enrichment and/ or development

10 9 10

Upcoming Trainings:

9/3/19 Nutrition: Food Smarts Span.

9/11/19 Quality Counts Info Session Span.

9/14/19 Preventative Health Class Eng. & Spa.

9/21/19 CPR and First Aid Class Eng.

9/23/19 Food Program training Span.

9/24/19 Dual Language Learners Span.

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Prevention and Early Intervention Program (PEI): Yescenia Leyva

Staff conducted child activities in 11 Family Child Care programs in the month of August. Fifty-one children

participated in activities from the I Can Problem Solve Curriculum, which is a curriculum that teaches social,

emotional, and problem-solving skills. The lesson that we focused on this month was the concept “Why-

Because,” which helps children become aware that behavior has causes, and “Might-Maybe,” which helps children to avoid quick and faulty assumptions of others. Children showed great engagement in the activities

by answering open-ended questions relating to several scenarios given and illustrations shown. We also read

the book Taking Turns, which also helped in facilitating conversations about this social skill and the emotions

associated with it. Forty-one parent extension activities were distributed to families as a way to promote

consistency between the home and child care program.

Child Care Initiative Project (CCIP): Yenny Alvarez

In the month of August, staff presented two trainings: the first one was visual schedules where 23 participants

attended to learn about the visuals that support the understanding of the environment, transitions and routines.

Providers learned that providing visual schedules could help decrease challenging behavior. At the end of the

training the displayed materials were raffled to the providers. The second training was social-emotional

development with an emphasis on positive discipline. In this training, 23 participants learned about the

foundations of social-emotional development. At the beginning, providers engaged in the icebreaker where they

learn about their own personalities traits and how to understand others. They then continued with the training,

learning about solutions.

We conducted a pre-licensing visit to one of the participants in the process of obtaining a license. She was given a

fire extinguisher and pre-licensing inspection in her home to make sure it is a safe and a licensable place for

children. We also assisted one participant in completing the application, attached required documentation for

processing, and provided technical assistance to other participants working through the licensing process.

Emergency Foster Bridge Program: Kellie Carey

In the month of August, we had three new referrals for six children. Four of the six children have already found

care with licensed child care programs. The other two are scheduled to start care in September. We held

coaching sessions with five licensed child care providers - four of them are currently caring for children from the

foster bridge program. We also trained one licensed provider on Trauma Informed Care, as she is also providing

care for a child on the emergency bridge program. The resource families choose the licensed child care program

or exempt provider that best fits their needs and wants. Once that child care program information is given to our

navigator, the navigator then reaches out to the program to inform them about coaching and training services

that are available to them and their staff. We will also continue to outreach to other licensed child care

programs in the area, who may be interested in coaching or Trauma Informed Care training.

First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala

In the month of August, Quality Counts held a Quality Counts orientation for interested programs; seven (7)

programs attended the orientation and five (5) demonstrated interest in joining the program. Our first

Community of Learning took place August 26, twenty-six (26) participants attended. Participants learned

about NAEYC Code of ethical conduct, and our ethical and professional responsibilities to children, families

and coworkers. Quality counts participants had the opportunity to create individual quality commitment

plans. Quality commitment plans will serve as a guide for upcoming trainings and individual site visit support.

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This month’s site visits focused on ASQ presentation support during parent meetings and implementation of

follow up activities.

Child Care Food Program: by Rachel Puente

Child Care Food Program monitors conducted 26 site visits in the month of July. One hundred and three (103)

timely claims for reimbursement were processed for over 44,000 meals served to children in participating

family child care homes.

In the month of August, We re-enrolled one new provider into the program. She is from North County and we

are glad to have her back. She had closed her program for a few months but realized there is such a need for

care that she wanted to return to the profession to help parents. She is excited to be back on our program so

she can provide healthy choices to her new families!

Our Day Care Home Administrative Review was conducted by representatives of the California Department of

Education, Nutrition Services Division. The Review concluded with "No Findings." This means that program

training, site visits records, files, claims for reimbursement, eligibility calculations, policies, procedures and

fiscal documentation were all found to be in compliance. The State Reviewer conducted unannounced site

monitoring visits in June and was able to see programs demonstrate their understanding of

regulations. During the Review Exit, she commented on her appreciation for our agency’s organization, indicating that she had very few questions because all the files and documents provided by fiscal and program

were available in a manner she could easily access and navigate.

Subsidized Child Care: by Mika Buchanan

Our subsidized child care program serves families in San Luis Obispo County that are low income and have a

qualifying need (working, seeking work, education/Training) for child care services. Families choose whom

they wish to care for their child and CCRC reimburses the approved child care services directly to the child care

provider. The California Department of Education and the Department of Social Services of SLO fund CCRC.

The following chart shows the direct child care reimbursements per month and the number of children served

for all subsidized programs.

Direct Services

Paid by Month

July 2019 August 2019

Children Served 1284 1198

Child Care

Payments

$880,764.84 $941,076.12

Child Care Resource Connection Outstations: by Mika Buchanan

Family Resource Specialists are co-located in the Department of Social Service offices throughout the County

of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to

provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred

families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC

workers with regard to the clients we serve.

Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The

majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and

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schedule, as well as utilizes MapQuest when distance and transportation issues impact a parent’s accessibility to services.

Local Child Care Planning Council: by Raechelle Bowlay-Sutton

The Child Care Planning Council met on Wednesday, September 4, 2019. Past Chair, Lisa Fraser, presided over

the meeting in place of Current Chair, Lauren Thorne, who is still on maternity leave. At the meeting, Council

approved the annual Council budget with an $18,000 amendment to be submitted to the California

Department of Education. The Council also discussed important legislative updates, including a discussion

regarding SB75 on collective bargaining and the possible impact to child care providers locally. The Council

also discussed the local We Are the Care Initiative and taking the lead on supporting advocacy efforts of public

comment advocacy efforts monthly at the County Board of Supervisors and local City Council meetings.

Quality Counts (SLO County QRIS): by Britney Ogden

Quality Counts Enrollment

Quality Counts program enrollment (2018-2019) is as follows:

Center-based sites: 53

California State Preschool Programs: 11

Local Education Agency: 18

Private Preschool Programs: 10

Head Start/Early Head Start: 14

O u t s t a t i o n A c t i v i t y A u g u s t 2 0 1 9 Count

CD9600 Referrals from DSS to CCRC

Stage 1

Stage 2

WTW Exempt Prents

25 families with 39 children were referred for Stage 1

3 families with 4 children was referred for PCW

2 families with 3 children were referred for Diversion

No families were referred as WTW Exempt for Stage 2

Client Intake Meetings

Stage 1

Stage 2

13 intakes were completed

5 intakes were completed

An additional 10 parents had an appointment for a Stage 1 or

a Stage 2 intake, but did not show for the meeting.

Enrollments 3 families with 9 children were enrolled into Stage 1

1 family with 2 children was enrolled into Stage 2 as

CalWORKs Direct Enrollment, Diversion or PCW

Outstation Contacts 131 phone calls received from parents and providers

regarding services in Stage 1 and Stage 2 Child Care.

Child Care Referrals 30 referrals

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Family Child Care Homes: 38

Total Sites enrolled in Quality Counts: 91

Quality Counts Coaching Activity Quality Counts Staff have begun a new year of support for providers. Center-based coaches have been

focusing on restructuring coaching caseloads and redefining coach roles. New expectations of the coaching

relationship include:

• Monthly coaching visits

• Coaching visits scheduled for the entire year

• Pre-assessment coaching begins 3 months prior to assessment

• Post-assessment coaching conducted within 2 weeks of receiving assessment results

• Coach will be main point of contact for stipend

• Coach will attend most site staff meetings (based upon availability)

Coach assignments have also been reevaluated this month and are as follows:

Allison Biggers David Fimbres Britney Ogden

HS Sequoia Valley View CC Valley View CC

EHS Georgia Brown MSHS Oceano Cal Poly ASI

EHS Cambria HS Cambria Atascadero CC

ELC Atascadero HS Nipomo PEEP CL Smith

ELC Nipomo ELC San Miguel PEEP Baywood

Trust CC ELC Grover Beach PPCP San Luis Coastal Adult School

HS Cuesta St. Rose Preschool PPCP San Luis High School

ELC Pifer ELA Pifer PPCP Del Mar Elementary

EHS Step by Step ELA Bauer PEEP Hawthorn

EHS Cuesta Bright Life Playschool TK Bishop's Peak

Village Preschool HS CWR TK Los Ranchos

EHS Sunnyside HS Sunnyside TK Del Mar

EHS Paso Robles HS Paso Robles TK Monarch Grove

ELC Marie Bauer HS Five Cities TK CL Smith

CDRC HS Atascadero Bauer Speck SpecEd

Cuesta College CC SLO ELC Paso Robles Winifred Pifer SpecEd

Cuesta College CC North County ELC Oceano SFAP Baywood Elementary

Rainbow Bright AGUMCC SFAP Hawthorne Elementary

SFAP Pacheco Elementary

Quality Counts Trainings

During this reporting period, Quality Counts did not conduct any formal professional development

opportunities. Although Quality Counts did not conduct any trainings, Quality Counts staff did create a

professional development calendar for the year, which will be released at the Quality Counts Kick Off on

Saturday, September 7, 2019.

Quality Counts Kick Off

Quality Counts Kick Off is our annual event for providers and stakeholders affiliated with Quality Counts.

The kick-off is a great opportunity for Quality Counts providers (directors, site supervisors, AND teaching staff)

to become informed about important changes to Quality Counts processes, get early access to stipend

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information, have access to the whole Quality Counts team, and network with other Quality Counts

participants.

Also, we are excited to announce this year’s theme: Turning Doors into Windows. This theme is focused around cultural and ethnic diversity and highlights the importance of promoting cultural competence and non-

bias education in early childhood. We will have some exciting guest speakers and (of course) fantastic

giveaways!

Details about what will be shared during this event include:

Find out about new Quality Counts initiatives including: California Social Emotional Foundations for

Early Learning (CSEFEL) training & coaching, Math and Science workshops, Virtual coaching, and the

Program for Infant Toddler Care (PITC) workshop series.

Participate in the Teacher Supply Swap. Bring unused classroom materials and take as much as you

need!

Get early access to Quality Counts stipends and find out about important changes to the stipend

process.

Obtain a copy of the 2019-2020 training calendar

Find out about changes to the coaching procedure and coach assignments

Learn more about important changes to rating and assessments

Network with Quality Counts staff and other Quality Counts participants

Receive a free gift from Quality Counts and have a chance to win some great prizes

Program Resource: by Sandra Woods, Program Resource Manager:

We have received our initial contracts for Subsidy, Resource & Referral and our Local Child Care Planning

Council. We project an additional need of $975K in Subsidy; however, we did receive an additional $6,893 in

our Resource & Referral grant, as well as an additional $18K in our main LCCPC grant. These additional funds

are extremely helpful.

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HEAD START/EARLY HEAD START PROGRAM Division Director Yvette Sanchez-Fuentes

PROGRAM INFORMATION SUMMARY THROUGH August 31, 2019

Enrollment

Program Current

Enrollment

Open Slots

(<30 Days)

Total Current

and Open Slots

(<30 Days)

Funded

Enrollment

HS San Luis Obispo 280 0 280 280

EHS San Luis Obispo 188 66 254 254

EHS Child Care Partnership 153 11 164 164

HS San Diego 296 18 314 314

EHS San Diego 89 5 94 94

Disabilities Enrollment

Program IEP/IFSP Children 10% Mandate*

HS San Luis Obispo IEP 36 Yes

EHS San Luis Obispo IFSP 33 Yes

EHS Child Care Partnership IFSP 9 Pending

HS San Diego IEP 34 Yes

EHS San Diego IFSP 3 Yes

*The Head Start Performance Standards mandate that we reserve 10% of our funded enrollment for children

with disabilities.

Personnel Report

County New Hires New

Substitutes Terminations

Kern 0 0 0

San Diego 4 3 2

San Luis Obispo 4 0 3

PROGRAM UPDATE

Continued Integration

CFS Director Yvette Sanchez-Fuentes continues to work on leveraging and integrating resources from within

and outside of the agency:

In the coming months, CAPSLO Health and Prevention staff will provide CFS team members with a

training on Human Centered Design Thinking.

A model for a collaborative family resource center, providing a centralized access point for services,

has been formulated. Partners would include the CFS division’s Family and Community Support Services (FCSS), Child Care Resource Connection (CCRC), and Early Education and Child Care (consisting

of Head Start/Early Head Start, Migrant and Seasonal Head Start, and State Child Development

Programs). The division has applied for funding from a community partner.

The Southwood CFS office continues to be redesigned to increase integration of the division’s Early Education and Child Care (EECC) programs.

o The new “CFS East” expansion space intentionally clusters specific content teams together to increase effectiveness and cross-program systems. The expansion also brings together the

EECC’s eligibility staff into one space to further align recruitment and enrollment functions.

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o Additional redesign is occurring to increase collaborative opportunities between the EECC’s education, mental health, and disabilities content area experts.

o Further redesign of the CFS office will also include a family space for program participants, as

well as space for FCSS staff providing services in conjunction with Child Welfare Services.

o The EECC’s finance specialists have moved from Central Administration to the CFS office. The move more fully embeds them into the division’s operations and provides for greater exchange between its finance experts, content area teams, and administrative staff.

CFS Director Sanchez-Fuentes continues to engage colleagues and prospective partners at the local,

state, regional, and national level. Her networking efforts continue to focus on program development,

relationship/partnership building, public policy, and maintaining CAPSLO’s national presence in the field of child development.

Services Begin

Start-up and pre-service trainings were held during the month of August in Kern, San Diego, and San Luis

Obispo Counties. The trainings were followed by the opening of all Head Start and Early Head Start options.

The first day of school at Nuevo Head Start was on August 26.

Center Report: Midland Head Start

Submitted by Center Supervisor Maria Soledad Solis

It was a very short end of month, but we were very excited to start the 2019-2020 school year. As you can see,

children are having fun exploring the classroom toys and they are manipulating them very comfortably. They

are also doing a wonderful job learning our family style dining and are serving themselves and passing dishes

on to the child next to them. Their eye-hand coordination is rocking!!!

Teachers are developing amazing relationships with children and their families. Orientation was a success and

parents also had a chance to walk around the center before their child started school. Midland staff are

working on building positive relationships amongst each other, with children, and with their families. There

are strong positive vibes around the new 2019-20 school year.

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SAN LUIS OBISPO HEAD STARTIn-Kind Breakdown

1,713,507 HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total HS In-Kind Needed 898,468

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindAtascadero ED Atascadero 20 7.14% 64,176

Atascadero FD Atascadero 16 5.71% 51,341

Cambria Cambria 24 8.57% 77,012

CWR SLO 16 5.71% 51,341

Five Cities Oceano 36 12.86% 115,517

Cuesta SLO 16 5.71% 51,341

Stern Nipomo 24 8.57% 77,012

Oceano Oceano 16 5.71% 51,341

Paso Robles ED/FD Paso Robles 40 14.29% 128,353

Sequoia Morro Bay 16 5.71% 51,341

Las Vinas Shandon 8 2.86% 25,671

Sunnyside Los Osos 16 5.71% 51,341

Tierra Serena Shafter 20 7.14% 64,176

HBT 12 4.29% 38,506

280 100.00% 898,468

estimate estimate

CenterBudgeted

In-Kind In-Kind Apr In-Kind May In-Kind June In-Kind JulyYTD

TOTALSAmount

RemainingAtascadero XD 64,176 831 1,775 - - 2,606 61,570 4%

Atascadero FD 51,341 3,764 1,082 - - 4,846 46,496 9%

Cambria 77,012 4,197 12,986 100 100 17,383 59,628 23%

CWR 51,341 1,291 1,291 800 800 4,182 47,159 8%

Cuesta 51,341 4,089 2,143 - - 6,231 45,110 12%

Five Cities 115,517 3,099 2,490 3,000 3,000 11,589 103,928 10%

Stern 77,012 475 487 1,200 1,200 3,362 73,650 4%

Oceano 51,341 1,451 515 - - 1,966 49,375 4%

Paso Robles ED/FD 128,353 5,758 5,095 2,500 2,500 15,853 112,500 12%

Sequoia 51,341 740 1,031 500 500 2,771 48,570 5%

Las Vinas 25,671 - - - 25,671 0%

Sunnyside 51,341 4,420 3,343 2,500 2,500 12,762 38,579 25%

Tierra Serena 64,176 - - - - 64,176 0%

HBT/Office 38,506 11 - 2,000 2,000 4,011 34,495 10%

TOTAL 898,468 30,126 32,237 12,600 12,600 87,563 810,905 10%

Other Funding Dept. April May June July August September OctoberCSPP CDE 780 96,820 147,450.31 257,748 56,449

646,030$ 72%

of 58

Actual: 33% Expected: 33%

Budget Expense thru

July 2019 Amount

Remaining %

Spent

A. PERSONNEL

5020 Salaries 1,753,555$ 508,344$ 1,245,211$ 29%B. FRINGE BENEFITS

5110 Payroll Taxes 157,316 39,234 118,082 25%

5120 Health Insurance 486,738 215,470 271,268 44%

5130 Workers Compensation 70,670 36,875 33,795 52%

5140 Retirement 69,885 23,717 46,168 34%

784,609 315,296 469,313 40%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 3,123 2,133 990$ 68%E. SUPPLIES

5510 Office Supplies 2,400 1,777 623 74%

5520 Program Supplies 69,787 28,052 41,735 40%

5521 Other Supplies 4,900 166 4,734 3%5522 IT Supplies 34,415 12,093 22,322 35%

5540 Food Supplies 3,000 444 2,556 15%

5920 Copy Charges 2,400 283 2,117 12%

5935 Postage 1,500 791 709 53%

118,402 43,606 74,796 37%F. CONTRACTUAL

5220 Legal 150 - 150 0%

5290 Consultants/Contractors 18,500 6,452 12,048 35%

18,650 6,452 12,198 35%H. OTHER

5150 Employee Benefits 4,100 567 3,533 14%

5310 Local Mileage 1,620 234 1,386 14%

5330 Vehicle Maintenance 35,000 8,891 26,109 25%

5351 Pupil Transportation 19,746 5,804 13,942 29%

5410 Rent 90,304 22,855 67,449 25%

5411 Mortgage Payments 35,424 11,994 23,430 34%

5420 Utilities 57,456 12,852 44,604 22%

5440 Janitorial 12,768 2,296 10,472 18%

5450 Repairs for Centers 69,642 21,229 48,413 30%

5620 Leasehold Improvements 43,000 21,615 21,385 50%

5640 Equip Repair & Maint 17,800 3,573 14,227 20%

5720 Liability Insurance 30,815 21,883 8,932 71%

5905 Recruitment 7,500 4,007 3,493 53%

5911 Payroll Processing Fee 17,136 5,135 12,001 30%

5940 Printing 5,100 1,949 3,151 38%

5945 Dues & Subscriptions 1,500 1,712 (212) 114%

5950 Telephone 15,960 9,783 6,177 61%

5955 Training 250 - 250 0%

5965 Medical/Dental Supplies 4,320 445 3,875 10%

5970 Parent Activity Fund 4,320 1,010 3,310 23%

5991 Laundry 720 165 555 23%

474,481 157,999 316,482 33%

6000 Indirect 248,786 80,977 167,808 33%

TRAINING AWARD

Training expenses 40,224 9,492 30,732 24%

TOTAL EXPENDITURES 3,441,830$ 1,124,298$ 2,317,532$ 33%

*$59,161 COLA Included

Based on Budget Based on Spending

In-Kind Needed 898,468$ 12,292$

In-kind Reported - 7/19 est (646,030) 4,015$

Under(Over) 252,438$ (407,542)$

Community Action Partnership of San Luis Obispo County, Inc. Head Start YTD Actuals by Categories - FYE 3/31/20

Dept 210

238,487

(646,030)

of 58


Budget Expense thru

July 2019 Amount

Remaining % Spent

A. PERSONNEL5020 Salaries and Wages 1,712,639$ 484,114$ 1,228,525$ 28%

B. FRINGE5110 Payroll Taxes 150,116 37,146 112,970 25%


5130 Workers Comp 68,939 27,067 41,872 39%

5140 Retirement 38,214 15,837 22,377 41%

681,689 241,914 439,775 35%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 461 468 (7) 102%

E. SUPPLIES5510 Office Supplies 2,400 359 2,041 15%

5520 Program Supplies 85,446 26,991 58,455 32%5521 Other Supplies 12,960 3,909 9,051 30%

5522 Information Technology 30,832 10,358 20,474 34%

5540 Food Supplies 1,500 739 761 49%5920 Copy Charges 1,620 110 1,510 7%5935 Postage 1,560 526 1,034 34%

136,318 42,992 93,326 32%G. CONTRACTUAL

5220 Legal 200 200 0%

5240 Participant Payments 179,548 37,756 141,792 21%5290 Consultants 10,000 3,724 6,276 37%

189,748 41,480 148,268 22%H. OTHER

5150 Other Employee Benefits 2,400 418 1,982 17%5310 Local Mileage 972 337 635 35%5330 Vehicle Maintenance 29,860 9,981 19,879 33%5351 Pupil Transportation 300 - 300 0%

5410 Rent 134,544 37,003 97,541 28%

5420 Utilities 29,125 7,163 21,962 25%

5440 Janitorial 10,260 2,332 7,928 23%

5450 Repairs & Maintenance 58,182 17,943 40,239 31%

5620 Leasehold Improvements 21,000 6,810 14,190 32%

5640 Equip Repair & Maint 9,930 1,520 8,410 15%

5720 Liability Insurance 29,267 22,600 6,667 77%

5905 Recruitment 4,160 1,301 2,859 31%

5911 Payroll Processing Fee 11,040 2,577 8,463 0%

5940 Printing 4,000 2,634 1,366 66%

5945 Dues & Subscriptions 875 1,185 (310) 135%

5950 Telephone 14,700 10,611 4,089 72%

5955 Training 250 - 250.00 0%

5965 Health Exams & Supplies 2,880 318 2,562 11%5970 Parent Involvement 5,400 2,170 3,230 40%

369,145 126,902 242,243 34%

6000 Indirect 245,520 74,485 171,035 30%

TRAINING AWARDDept 226 Training expenses 76,676 14,295 62,381 19%

TOTAL EXPENDITURES 3,412,196$ 1,026,650$ 2,385,546$ 30%

*58,012 COLA Included 30%Based on Budget

In-Kind Needed 815,039$ 13,434$

In-kind Reported - 7/19 est (301,014) 4,042$

Under(Over) 514,025$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start YTD Actuals by Categories - FYE 3/31/20

(83,240)$

Based on Spending

217,774$

(301,014)$

of 58


Budget Expense thru

July 2019 Estimate to Complete

Total Expense

Amount Remaining

% Spent

A. PERSONNEL5020 Salaries and Wages 1,115,494$ 1,101,733$ 52,397$ 1,154,130$ (38,636)$ 103%

B. FRINGE5110 Payroll Taxes 99,527 97,439 4,083 101,521 (1,994) 102%5120 Health Insurance 334,020 271,248 - 271,248 62,772 81%5130 Workers Compensation 50,212 47,098 - 47,098 3,114 94%5140 Retirement 37,926 29,529 2,800 32,329 5,597 85%

521,685 445,313 6,883 452,196 69,489 87%

E. SUPPLIES5510 Office Supplies 540 587 50 637 (97) 118%5520 Program Supplies 51,119 52,489 750 53,239 (2,120) 104%5521 Other Supplies 6,888 7,605 225 7,830 (942) 114%5522 Information Technology 14,516 17,550 17,550 (3,034) 121%5540 Food Supplies 2,160 2,020 2,020 140 94%5920 Copy Charges 120 - 120 0%5935 Postage 1,728 1,781 1,781 (53) 103%

77,071 82,034 1,025 83,059 (5,988) 108%G. CONTRACTUAL

5240 Participant Payments 339,480 232,074 29,297 261,371 78,109 77%5290 Consultants 28,800 19,587 750 20,337 8,463 71%5525 Subcontracted Services 22,000 26,214 26,214 (4,214) 119%

390,280 277,874 30,047 307,921 82,359 79%

H. OTHER5150 Other Employee Benefits 900 522 522 378 58%5310 Local Mileage 2,043 930 930 1,113 46%5322 Monitoring 7,500 1,390 50 1,440 6,060 19%5330 Vehicle Maintenance 13,250 13,969 124 14,093 (843) 106%5410 Rent 71,252 67,455 67,455 3,797 95%5420 Utilities 22,500 21,957 500 22,457 43 100%5440 Janitorial 6,720 6,774 50 6,824 (104) 102%5450 Repairs & Maintenance 36,415 22,401 75 22,476 13,939 62%5620 Leasehold Improvements 123,000 121,900 121,900 1,100 99%

5640 Equip Repair & Maintenance 4,533 9,634 9,634 (5,101) 213%

5720 Liability Insurance 13,050 16,736 16,736 (3,686) 128%

5905 Advertising & Recruitment 6,350 4,253 4,253 2,097 67%

5911 Payroll Processing Fee 5,160 4,198 300 4,498 662 87%

5940 Printing 2,900 3,817 3,817 (917) 132%

5945 Dues & Subscriptions 436 394 394 42 90%

5950 Telephone 6,000 6,901 80 6,981 (981) 116%5955 Training 1,082 (490) 592 (592) #DIV/0!5965 Health Exams & Supplies 1,800 4,531 50 4,581 (2,781) 254%5970 Parent Involvement 2,280 2,278 2,278 2 100%5991 Laundry 144 138 138 6 96%

326,233 311,258 739 311,997 14,236 96%

6000 Indirect 184,622 167,705 7,287 174,992 9,629 95%TRAINING AWARD

DEPT 246 Training expenses 59,066 59,066 - 59,066 0 100%

TOTAL EXPENDITURES 2,674,451$ 2,444,984$ 98,378$ 2,543,362$ 131,088$ (1) 95%

Based on Spending

In-Kind Needed 668,613$ 539,501$ Budgeted Cost per Child

In-kind Reported - 7/19 est (1,375,098) Projected Cost per Child

Under(Over) (706,485)$

Based on Budget

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/19

16,308$

(1,375,098) 15,508$

(835,597)$

of 58

SAN LUIS OBISPO EARLY HEAD START CCPIn-Kind Breakdown

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindFCC SLO SLO 41 25.00% 167,153

FCC KERN KERN 41 25.00% 167,153

Borrego Springs SD 4 2.44% 16,308

Cambria Cambria 4 2.44% 16,308

Cuesta SLO 8 4.88% 32,615

High Street SLO 4 2.44% 16,308

Paso Robles Paso Robles 8 4.88% 32,615


Ruben J Blunt Bakersfield 4 2.44% 16,308

Sunset Bakersfield 24 14.63% 97,846

Tierra Serena Shafter 18 10.98% 73,384

164 100.00% 668,613

ESTIMATED ESTIMATED ESTIMATED

CenterBudgeted

In-Kind In-Kind Aug In-Kind Sept In-Kind Oct In-Kind Nov In-Kind Dec In-Kind Jan In-Kind Feb In-Kind Mar In-Kind Apr In-Kind May In-Kind June In-Kind July YTD TOTALSAmount

RemainingFCC KERN/SLO 334,307 4,864 4,693 15,057 6,196 2,466 6,077 5,764 4,371 6,731 4,500 4,500 4,500 69,718 264,588 21%

Borrego Springs 16,308 - 1,218 962 1,043 687 1,338 713 656 1,074 750 750 750 9,941 6,367 61%

Cambria 16,308 - - 579 765 - 375 375 375 2,469 13,839 15%

Cuesta 32,615 17 465 355 804 1,366 1,732 1,657 2,007 150 150 150 8,853 23,762 27%

High Street 16,308 - - 42 350 350 350 1,092 15,215 7%

Paso Robles 32,615 - - 2,778 1,197 1,232 124 115 926 400 400 400 7,572 25,043 23%

Sunnyside 32,615 - - 750 750 750 2,250 30,365 7%

Ruben J Blunt 16,308 1,029 470 680 526 224 591 513 226 491 250 250 250 5,501 10,807 34%

Sunset 97,846 4,415 6,078 3,853 2,464 3,624 3,747 5,525 2,666 2,324 1,200 1,200 1,200 38,295 59,551 39%

Tierra Serena 73,384 3,341 2,573 5,712 3,995 6,274 5,688 3,262 4,405 3,311 750 750 750 40,811 32,574 56%

TOTAL 668,613 13,666 15,497 26,618 17,806 14,472 20,037 18,255 14,862 16,863 9,475 9,475 9,475 186,502 482,111

Other Funding Dept. Aug Sep Oct Nov December January February March April May June July TotalsCMIG and CCTR 705 & 712 95,708 88,825 102,549 77,044 86,504 91,064 93,309 120,322 96,426 110,618 186,640 39,585 1,188,595

1,375,098$

of 58

SAN LUIS OBISPO EARLY HEAD STARTIn-Kind Breakdown

BUDGETED IN-KIND BY TYPE1,713,507

HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total EHS In-Kind Needed 815,039

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindCambria Cambria 4 1.57% 12,835

Cuesta College SLO 6 2.36% 19,253

Georgia Brown Paso Robles 16 6.30% 51,341

High Street SLO 6 2.36% 19,253

Step by Step Arroyo Grande 18 7.09% 57,759


FCC Various 40 15.75% 128,353

HBT Various 156 61.42% 500,575

254 100.00% 815,039

estimate estimate estimate

CenterBudgeted

In-Kind In-Kind April In-Kind May In-Kind June In-Kind JulyYTD

TOTALSAmount

RemainingCambria 12,835 559 350 250 250 1,409 11,427 11%

Cuesta College 19,253 619 1,200 400 400 2,619 16,634 14%

Georgia Brown 51,341 2,979 5,000 2,000 2,000 11,979 39,362 23%

High Street 19,253 2,987 2,100 2,100 2,100 9,287 9,966 48%

Step by Step 57,759 5,034 3,200 2,500 2,500 13,234 44,525 23%

Sunnyside 25,671 1,595 1,100 900 900 4,495 21,175 18%

FCC 128,353 6,800 5,200 6,000 6,000 24,000 104,353 19%

HBT/Office 500,575 6,307 12,000 6,000 6,000 30,307 470,268 6%

TOTAL 815,039 26,879 30,150 20,150 20,150 97,329 717,710 12%

Other Funding Dept. April May June July August September OctoberCCTR CDE 720 51,363 54,465 86,678 11,180 - - -

301,014$ 37%

of 58

Community Action Partnership of San Luis Obispo County, Inc.

San Diego Head Start YTD Actuals by Categories - FYE 3/31/20

Contract # 09CH010460-03-00

Budget

A. PERSONNEL

5020 Salaries $ 1,708,120

B. FRINGE

5110 Payroll Taxes 151,203

5120 Health Insurance 414,138

5130 Workers Compensation 66,881

5140 Retirement 67,059

699,281

C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 9,044

E. SUPPLIES

5510 Office Supplies 3,250

5520 Program Supplies 53,635

5522 IT Supplies 59,721

5540 Food Supplies 34,729

5920 Copy Charges 600

5935 Postage 3,750

155,685

F. CONTRACTUAL

5220 Legal 375

5290 Consultants 29,375

5525 Contractual 505,709

535,459

H. OTHER

5150 Employee Benefits 2,118

5310 Local Mileage 3,645

5322 Monitoring 3,900

5330 Vehicle Maintenance 13,058

5410 Rent 248,082

5420 Utilities 25,415

5440 Janitorial 12,824

5450 Repairs for Centers 40,238

5620 Leasehold Improvements 35,000

5640 Equip Repair & Maint 11,300

5720 Liability Insurance 30,139

5905 Recruitment 7,615

5911 PR Fees 18,017

5940 Printing 2,820

5945 Dues & Subscriptions

5950 Telephone 10,312

5955 Training

5965 Medical/Dental Supplies 7,360

5970 Parent Activity Fund 6,700

478,543

6000 Indirect 284,090

TRAINING AWARD

Dept 265 Training expenses 45,627

TOTAL EXPENDITURES $ 3,915,849

In·kind Basedon Budget

In-Kind Needed $ 978,962

In·kind ESTIMATED4/1119·7/31119 (422,671)

Under(Over)YTD $ 556,291

43%

33.33% into currentyear

Expense thruVariance

%YTD

7/31/2019 Spent

$ 536,305 $ 1,171,815 31%

42,139 109,064 28%

148,429 265,709 36%

30,366 36,515 45%

24,007 43,052 36%

244,941 454,340 35%

4,683 4,361 52%

539 2,711 17%

20,270 33,365 38%

24,936 34,785 42%

21,464 13,265 62%

5 595 1%

2,388 1,362 64%

69,602 86,083 45%

375 0%

3,358 26,017 11%

83,935 421,774 17% June:Borregoclosed;

87,293 448,166 16% Poway3servicedays.

9,944 (7,826) 470% Serviceawards

314 3,331 9%

721 3,179 18%

2,453 10,605 19%

74,001 174,081 30%

5,991 19,424 24%

3,473 9,351 27%

10,276 29,962 26%

35,000 0%

2,758 8,542 24%

17,544 12,595 58%

2,759 4,856 36%

6,146 11,871 34%

23 2,797 1%

1,407 (1,407)

5,436 4,876 53%

394 (394)

1,877 5,483 25%

3,550 3,150 53%

149,068 329,475 31%

87,351 196,739 31%

11,754 33,873 26%

$ 1,190,997 $ 2,724,852 30.41%

30%

BasedonSpending Cost per Child

$ 12,471 BudgetedCostperChild

$ 3,793 YTD CostperChild

314 BudgetedEnrollment

$ 297,749

(422,671)

$ (124,922)

of 58

Community Action Partnership of San Luis Obispo County, Inc.

San Diego Early Head Start YTD Actuals by Categories - FYE 3/31/20

Contract # 09CH010460-03-0033.33% into current year

BudgetExpense thru

Variance% YTD

7/31/2019Spent

A. PERSONNEL

5020 Salaries $ 665,788 $ 218,905 $446,883 33%

B. FRINGE

5110 Payroll Taxes 60,187 16,811 43,376 28%


5130 Workers Compensation 30,016 7,991 22,025 27%

5140 Retirement 9,700 5,671 4,029 58%

271,990 79,397 192,593 29%

C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 2,260 2,260 0%

E. SUPPLIES

5510 Office Supplies 480 35 445 7%

5520 Program Supplies 33,715 7,977 25,738 24%

5522 IT Supplies 5,086 4,745 341 93%

5540 Food Supplies 5,607 3,630 1,977 65%

5920 Copy Charges 180 180 0%

5935 Postage 540 807 (267) 149%

45,608 17,195 28,413 38%

F. CONTRACTUAL

5220 Legal 375 375 0%

5290 Consultants 19,650 5,811 13,839 30%

20,025 5,811 14,214 29%

H. OTHER

5150 Employee Benefits 912 1,865 (953) 204% Award Ceremony

5310 Local Mileage 975 56 919 6%

5322 Monitoring 970 970 0%

5330 Vehicle Maintenance 5,478 1,361 4,117 25%

5410 Rent 23,180 7,751 15,429 33%

5420 Utilities 10,740 2,761 7,980 26%

5440 Janitorial 3,646 2,245 1,401 62%

5450 Repairs for Centers 4,994 2,940 2,054 59%

5640 Equip Repair & Maint 1,880 119 1,761 6%

5720 Liability Insurance 4,761 494 4,267 10%

5905 Recruitment 1,124 649 475 58%5911 PR Fees 2,172 752 1,420 35%

5940 Printing 360 23 337 6%

5950 Telephone 2,100 559 1,541 27%

5965 MedicallDental Supplies 2,162 686 1,476 32%

5970 Parent Activity Fund 2,780 2,406 374 87%

68,234 25,150 43,084 37%

6000 Indirect 85,912 27,717 58,195 32%

TRAINING AWARD

Dept 268 Training expenses 27,769 3,636 24,133 13%

TOTAL EXPENDITURES $ 1,187,586 $ 377,810 $ 809,776 31.8%

32%

In·kind Based on Budget Based on Spending

In-Kind Needed $ 296,897 $ 94,453

In·kind ESTIMATED 411/19·7/31119 (28,049) (28,049)

Under{Over) YTD $ 268,848 $ 66,404

9%

Cost per Child

$ 12,634 Budgeted Cost per Child

$ 4,019 YTD Cost per Child

94 Budgeted Enrollment

of 58

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.

SAN DIEGO HEAD START AND EARLY HEAD START

2019-2020 ENROLLMENT

Center BasedApr 2019 -Mar Jul 2019 Child

2020 Counts

Jun 2019 Child

Counts

May 2019

Child Counts

BUDGETEDACTUAL ACTUAL ACTUAL

ENROLLMENTENROLL- ENROLL- ENROLL

DEPT CENTER MENT % MENT % MENT %

SAN DIEGO

260 Poway (Boys & Girls Club) 40 - 0.0% 39 97.5% 40 100.0%

1Poway (Midland) 40 - 0.0% 40 100.0% 40 100.0%

Ramona 57 - 0.0% 51 89.5% 57 100.0%

Ramona (Nuevo) 37 - 0.0% 35 94.6% 37 100.0%

Poway USD 111 - 0.0% 23 20.7% 111 100.0%

Borrego Springs Children's Center 22 - 0.0% - 0.0% 22 100.0%

266 Hillside - EHS 17 16 94.1% 17 100.0% 17 100.0%

~ Ramona - EHS 9 - 0.0% 7 77.8% 9 100.0%TSOLA

TOTALS 333 16 4.8% 212 63.7% 333 100%

Home BasedBUDGETED BIS BIS BIS

DEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

SAN DIEGO

2§.O Poway (Boys & Girls Club) 7 - 0.0% - 0.0% 7 100.0%

266 Poway - EHS 37 35 94.6% 36 97.3% 35 94.6%

t Ramona(Nuev~-EHS 31 39 125.8% 32 103.2% 32 103.2%

TOTALS 75 74 99% 68 91% 74 99%I

4081 90 1 22% 1 280 1 69% 1 4071100% ISan Diego HS/EHS TOTALS

Total Head Start - Center & HB 314 0

Total Early Head Start - Center & HB 9_4 9_0_

To~1 408 90

188

92

314

93

280 407

of 58

Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start Startup YTD Actuals by Categories - FYE 6/30/20


Expense thru 7/31/2019

A. PERSONNEL5020 Salaries 97,907$ 16,517$ 81,390$ 17%

B. FRINGE5110 Payroll Taxes 8,714 1,223 7,491 14%5120 Health Insurance 21,344 21,344 0%5130 Workers Compensation 3,819 3,819 0%5140 Retirement 881 881 0%

34,758 1,223 33,535 4%D. EQUIPMENT

5630 Capital Purchases 574,586 574,586 0%E. SUPPLIES

5520 Program Supplies 234,337 489 233,848 0%5522 IT Supplies 105,068 105,068 0%

339,405 489 338,916 0%F. CONTRACTUAL

5290 Consultants 1,979 5,190 (3,211) 262%1,979 5,190 (3,211) 262%

H. OTHER5450 Facility Repairs & Maint 502,051 502,051 0%5620 Leasehold Improvements 644,419 644,419 0%

1,146,470 - 1,146,470 0%

6000 Indirect 77,545 1,874 75,671 2%

TOTAL EXPENDITURES 2,272,650$ 25,294$ 2,247,356$ 1.11%

Budget Amount Remaining

% YTD Spent

of 58

Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start YTD Actuals by Categories - FYE 6/30/20



A. PERSONNEL5020 Salaries 1,050,337$ 1,050,337$ 0%

B. FRINGE5110 Payroll Taxes 93,604 93,604 0%5120 Health Insurance 277,087 277,087 0%5130 Workers Compensation 43,823 43,823 0%5140 Retirement 12,079 12,079 0%

426,593 - 426,593 0%E. SUPPLIES

5510 Office Supplies 864 864 0%5520 Program Supplies 16,422 16,422 0%5521 Program Supplies FCC 17,640 17,640 0%5522 IT Supplies 10,342 10,342 0%5540 Food Supplies 2,016 2,016 0%5920 Copy Charges 518 518 0%5935 Postage 1,018 1,018 0%

48,820 - 48,820 0%F. CONTRACTUAL

5220 Legal 160 160 0%5290 Consultants 10,728 10,728 0%5525 Contractual - #REF! -

10,888 - 10,888 0%H. OTHER

5150 Employee Benefits 728 728 0%5240 Provider Payments 368,619 368,619 0%5310 Local Mileage 868 868 0%5322 Monitoring 1,056 1,056 0%5330 Vehicle Maintenance 4,173 4,173 0%5410 Rent 44,113 44,113 0%5420 Utilities 9,193 9,193 0%5440 Janitorial 2,419 2,419 0%5450 Facility Repairs & Maint 5,069 5,069 0%5640 Equip Repair & Maint 3,994 3,994 0%5720 Liability Insurance 9,629 9,629 0%5905 Recruitment 2,218 2,218 0%5911 Service Fees 4,512 4,512 0%5940 Printing 1,210 1,210 0%5945 Dues & Subscriptions 864 864 0%5950 Telephone 3,510 3,510 0%5965 Medical/Dental Supplies 749 749 0%5970 Parent Activity Fund 1,915 1,915 0%

464,839 - 464,839 0%

6000 Indirect 160,118 - 160,118 0%

TRAINING AWARDDept 236 Training expenses 41,851 41,851 0%

TOTAL EXPENDITURES 2,203,446$ -$ 2,161,595$ 0%


% YTD Spent

of 58

Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start Startup YTD Actuals by Categories - FYE 6/30/20



A. PERSONNEL5020 Salaries 80,106$ 80,106$ 0%

B. FRINGE5110 Payroll Taxes 7,129 7,129 0%5120 Health Insurance 17,463 17,463 0%5130 Workers Compensation 3,124 3,124 0%5140 Retirement 721 721 0%

28,437 - 28,437 0%D. EQUIPMENT


5520 Program Supplies 231,963 231,963 0%5522 IT Supplies 104,004 104,004 0%

335,967 - 335,967 0%F. CONTRACTUAL

5290 Consultants 1,021 1,021 0%1,021 - 1,021 0%

H. OTHER5450 Facility Repairs & Maint 258,949 258,949 0%5620 Leasehold Improvements 332,381 332,381 0%

591,330 - 591,330 0%

6000 Indirect 56,901 - 56,901 0%

TOTAL EXPENDITURES 1,486,242$ -$ 1,486,242$ 0.00%


% YTD Spent

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Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start YTD Actuals by Categories - FYE 6/30/20



A. PERSONNEL5020 Salaries 1,498,287$ 1,498,287$ 0%

B. FRINGE5110 Payroll Taxes 133,729 133,729 0%5120 Health Insurance 326,390 326,390 0%5130 Workers Compensation 58,707 58,707 0%5140 Retirement 12,282 12,282 0%

531,108 - 531,108 0%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel - 0 -D. EQUIPMENT


5510 Office Supplies 1,836 1,836 0%5520 Program Supplies 35,740 31 35,709 0%5521 Program Supplies FCC 17,640 17,640 0%5522 IT Supplies 21,978 21,978 0%5540 Food Supplies 3,468 557 2,911 16%5920 Copy Charges 1,102 1,102 0%5935 Postage 2,162 2,162 0%

83,926 588 83,338 1%F. CONTRACTUAL

5220 Legal 340 340 0%5290 Consultants 22,797 22,797 0%

23,137 - 23,137 0%H. OTHER

5150 Employee Benefits 1,547 1,547 0%5240 Provider Payments 290,997 290,997 0%5310 Local Mileage 1,844 31 1,813 2%5322 Monitoring 2,244 1,420 824 63%5330 Vehicle Maintenance 8,868 8,868 0%5410 Rent 89,348 89,348 0%5420 Utilities 19,535 19,535 0%5440 Janitorial 5,141 5,141 0%5450 Facility Repairs & Maint 10,771 10,771 0%5620 Leasehold Improvements 0 -5640 Equip Repair & Maint 8,486 8,486 0%5720 Liability Insurance 21,277 21,277 0%5905 Recruitment 4,712 4,712 0%5911 Service Fees 9,588 9,588 0%5930 Licensing 0 -5940 Printing 2,570 2,570 0%5945 Dues & Subscriptions 1,836 1,836 0%5950 Telephone 7,458 7,458 0%5955 Training 0 -5965 Medical/Dental Supplies 1,836 1,836 0%5970 Parent Activity Fund 3,335 3,335 0%

491,393 1,451 489,942 0%

6000 Indirect 210,229 163 210,066 0%

TRAINING AWARDDept 232 Training expenses 28,000 - 28,000 0%

TOTAL EXPENDITURES 2,890,080$ 2,203$ 2,859,877$ 0.08%

% YTD Spent

Amount Remaining Budget

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MIGRANT AND SEASONAL HEAD START PROGRAM

Program Director Yvette Sanchez-Fuentes

Deputy Director Flora Chacon

PROGRAM INFORMATION SUMMARY

Base Grant (MSHS and MSEHS)

Cumulative Enrollment: 2,467; Total Funded Enrollment: 1,627

Current Enrollment: 1,665

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Grant

Cumulative Enrollment: 447; Total Funded Enrollment: 348

Current Enrollment: 277

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Expansion Grant



EHS-CC Partnership III Grant



Disabilities Enrollment through August 31, 2019

Grant IEP/IFSP Children % of Funded

Enrollment

Base IFSP 67 9.58%

Base IEP 89

Partnership IFSP 16 8.90%

Partnership IEP 15

Expansion IFSP 2 4.65%

Expansion IEP 2

3rd Partnership IFSP 7 10%

3rd Partnership IEP 0

Totals: 198 9.29%

PROGRAM UPDATE

MSHS Program Director

MSHS has completed the 2018-2019 program year in great triumph. Migrant children and their families

received comprehensive services in the nine counties CAPSLO has centers and contacted family child care

provider homes. MSHS submitted their annual Program Information Report (PIR) to the Office of Head Start on

August 31st for the Base, Partnership and Partnership Expansion Grants. We thank all the staff that made this

year a success and their dedication in providing premiere services in their respective county.

Program Options and Staff

The Migrant and Seasonal Head Start met its funded enrollment for the following Grants: Base, Partnership

and Partnership Expansion. Currently Partnership 3 is close to meeting its funded enrollment, this program

started in March of 2019. The counties are currently continuing to contract with providers to be at full

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enrollment. All counties continue to recruit and enroll children for the start of the new program year 2019-

2020.

StrengthsFinder Training

During August 21-22, 2019 some MSHS Administrative staff partook in StrengthsFinder training. Certified

Strengths Coach, Renee Cromer, introduced the group to the 34 Strengths that Gallup has established to

showcase individuals’ talents and how it contributes to world of success. Prior to the training staff took an

assessment which provided their top 5 strengths, these were the highlight of the two day training. Group

exercises and activities brought light to the uniqueness of each individual and how to maximize outcomes by

using our very own resources. Those in attendance were amazed at their attributes to the group and look

forward to shining light to their strengths!

MSHS POLICY COUNCIL UPDATE

A regular Policy Council Meeting was held on August 8th to present monthly reports and communication to all

counties representatives.

The following executive committee members were present.

President Blanca Arroyo representing Monterey County

Vice-President Angeles Bustamante representing San Joaquin County

Secretary Saul Ramirez representing Ventura County

Treasurer Gilberto Rivera representing Fresno County

Sergeant at Arms Veronica Verduzco representing Orange County

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STATE CHILD DEVELOPMENT PROGRAMS

Division Director Yvette Sanchez-Fuentes

PROGRAM INFORMATION SUMMARY THROUGH AUGUST 31, 2019

Enrollment

Program Budgeted

Enrollment

Current

Enrollment %

State Migrant Program (CMIG 5011) 110 96 87%

State Migrant Program (CMIG 5012) 312 257 82%

California State Preschool Program (CSPP) 752 707 94%

General Child Care & Dev. Prog. (CCTR) 169 116 69%

Program Totals: 1,343 1,176 88%

Center Report: Ramona Head Start

Submitted by Center Supervisor Kimberly Byers

Our first week of school was great! The classrooms were ready with new activities and some new faces. The

parents love the new hours and the children are reconnecting with old friends, as well as making new ones.

We are so excited about what this year will hold for Ramona Head Start!

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2019August / Agosto

DESAYUNO/BREAKFAST

ALMUERZO/

BOCADILLO/SNACK

ADA Attendance NIÑO/CHILD NIÑO/CHILD NIÑO/CHILD

Alegria (King City) 30 643 640 618 355

Bonita (Guadalupe) 14 307 303 302 225

Buena Ventura (Oxnard)Buena Vista (Lamont) 21 442 423 438 387

El Jardin (Santa Ana)Encanto (Oxnard) 31 616 602 616 574

Glenwood - Inf/TodGlenwood - Pre braided 56 1393 1385 1389 1202

Kerman Full Day-A 23 592 584 588 548

La Paz (Gonzales) 19 379 376 376 344

Las Flores (Lompoc) 22 461 449 456 354

Las Mariposas - Inf/Tod Las Mariposas - Pre braided 22 294 293 292 179

Las Rosas (Wasco) 30 624 623 623 550

Las VinasLinda Vista (Fillmore) 30 656 648 647 563

Little Angels - Pre 29 625 624 613 473

Milagro (Arvin) 30 587 586 585 490

Pasitos (Santa Maria) 26 554 552 547 497

Primavera (Chualar) 25 512 506 481 473

Riverview (Guadalupe) 3 54 54 53 48

Salinas CDCSan Jerardo (Salinas) 40 823 809 807 774

Santa Lucia 18 392 392 392 389

Soledad 34 748 748 744 691

Valle Verde (Greenfield) 57 1183 1182 1175 1054

Willian "Bill" Castellanos Childcare 17 351 342 350 317

577 12236 12121 12092 10487

Glenwood - Toddlers 12 286 286 282 222

Las Mariposas - ToddlersLittle Angels - Toddlers 8 154 154 153 144

Milagro - Toddlers 6 124 124 124 118

26 564 564 559 484

Adelita (Lodi) 19 409 405 402 405

Artesi II (French Camp) 18 392 367 387 384

Artesi III (French Camp) 23 491 490 490 489

Las Vinitas 2 12 12 12 10

Little Angels - PI - Infants 8 154 154 154 145

Santa Lucia - Toddlers 14 267 267 267 251

84 1725 1695 1712 1684* teachers meals not included in these numbers.

Numero de comidas servidas/Number of Meals Served

MSHS CENTROS/CENTERS

MSHS TOTALS:MSEHS Supplemental

MSEHS TOTALS:MSEHS - Partnership w/ CMIG

MSEHS PARTNERSHIP TOTALS:

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*comidas de las maestras no están incluidas en estos números.

PROGRAM/ BREAKFAST LUNCH SNACKCENTER Child Child Child

36 358 337 351 257

20 218 216 209 171

10 98 95 98 83

12 166 162 164 98

29 346 341 324 200

21 201 201 199 61

12 141 137 137 93

26 311 298 306 191

Sequoia (Morro Bay) 6 67 62 58 45

19 186 176 184 94

HS TOTALS: 191 2,092 2,025 2,030 1,293

Boys & Girls Club 34 170 147 149 127

Midland 35 171 162 160 90

Nuevo 32 157 157 156

Ramona 49 242 239 236 150

San Diego HS TOTALS: 150 740 705 701 367

Hillside Village EHS 16 80 79 63 51

Ramona EHS 9 41 41 41 30

25 121 120 104 81

Cuesta - infant room 4 57 53 57 54

Georgia Brown EHS 11 141 137 135 65

14 157 142 151 160

Sunnyside EHS 4 43 40 43 34

33 398 372 386 313

Cambria EHS 7 80 80 80 57

Cuesta - Toddler collaboration 5 73 73 73 68

High St - Infant/ToddlerSLO Early Education & Child Care 6 23 23 23 19

Paso Robles - Toddler - CCTR braide 6 58 47 34 39

Ruben J. Blunt CDC - Toddler 5 92 92 91 50

Sunset CDC - Infant/Toddler 19 376 374 376 310

Tierra Serena - Inf/Tod CMIG braided 5 87 87 86 80

Tierra Serena - Inf/Tod CCTR braided 9 170 168 170 125

62 959 944 933 748

HEAD START:

ADA Attendance Meal Count

SD EHS TOTALS:

AtascaderoCambria C.W.R.Cuesta Five CitiesNipomoOceano - BraidedPaso Robles

Sunnyside

SAN DIEGO HEAD START:

SAN DIEGO EARLY HEAD START:

EARLY HEAD START:

Step by Step (Lopez HS-AG)

EHS - TOTALS:EHS - Partnership expansion

EHS Partnership TOTALS:

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ADULT DAY SERVICES

Program Manager Mara Whitten

Adult Day Center

Current enrollment at the Center: 26

Daily average: 14

Hours of services provided: 1,688

Days of service: 22

Number of meals served: 301

Japanese Exchange Students visited the Adult Day Center this

month. The students are living with host families in Paso Robles

and studying English at the high school. The students spent time at

the Center teaching Adult Day clients the art of Origami, Japanese

paper art.

Adult Day clients had a special guest. Sharon Martinson, a

professional Banjo player, performed at the Center. Sharon

entertained the clients with her original songs from her new

album, “Phoenix Rising”.

Success story:

This month we celebrated Vivian’s 97th birthday! Vivian had been

living alone with the assistance of her family and full-time

caregivers. The family was able to provide care, but wanted to find

ways for their mother to socialize. Vivian now spends her days

participating in activities and socializing with her peers at the Adult

Day Center.

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ENERGY DEPARTMENT Program Director Jim McNamara

LIHEAP Utility Assistance

CAPSLO provided utility assistance to 960 households and 2,909 individuals in the first 8 months of 2019. Of

those assisted, 64% of the households had elderly, 60% disabled and 33% children aged 5 or under. A total of

$322,123 in payments were made towards household utility expenses in San Luis Obispo County. There is a

remaining balance of $179,401 in funds for 2019. Energy has just begun to receive applications that resulted

from its August mailing to HASLO tenants.

Workforce Development Board Application

Energy’s application for the Removing Barriers to Employment Act Breaking Barriers to Employment Initiative was received by the State Workforce Development Board on August 25. The application is for $399,600 in

funding to support hiring and training of workers in the Energy Division.

Staffing/Training

Energy has job openings for the positions of Weatherization Installer, Energy Outreach Specialist and Finance

Specialist.

3C-REN

CAPSLO’s bid for the Tri-County Regional Energy Network (3C-REN) was selected and the agency will be

awarded a contract in September for this new program. 3C-REN will provide energy conservation measures

and replacements of water heaters, refrigerators and installation of tank less water heaters for existing ESA

Program clients and new clients from the targeted population groups. Services will cover San Luis Obispo

County and, possibly, Ventura and Santa Barbara Counties as well. There is a kick-off meeting in Santa Barbara

on September 25 to begin planning for the new program.

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FAMILY AND COMMUNITY SUPPORT SERVICES

Program Director Melinda Sokolowski

Family & Community Support Services Division: reported by Melinda Sokolowski:

The Family Preservation Program (FPP): FPP has seen an increase again in referrals through the fall months. We are averaging 45 closed referrals per month. We have closed 90 referrals as of September 1, 2019. We are responding to a variety of referrals within this program year and 79 referrals for parent education, and 11 referrals for direct service items such as: beds, clothing, infant supplies. We currently have a 42% acceptance rate, which is a lower rate from prior months. We have offered parent education services to 47 families with children ages 0-5 years old. Services to Foster / Resource Families and Probation referred families continues to see an increase in referrals. We provide in-home parent education, referrals to services, and delivery of items such as beds, strollers and car seats. We have 11 referrals for parent education and 13 for direct service items. Below is a quick overview of the total numbers served from program year 2017-2018 to Sept 2019:

2018: (94) Families (160) children 2019: (79) Families (99) children

South County SAFE By: Mary Squellati The month of August was a very busy one for the Family Advocates based at the three SAFE Family Resource Centers in South County. On August 13, 2019, the Lucia Mar School District and the SLO County held a Resource Fair at the Oceano Community Center for hundreds of individuals and families in need of resources and services. Over 200 backpacks with school supplies were given out as well as back to school clothing. Our three Family Advocates helped with translation at the event and also had a booth to advertise their resources and services. School started on August 15, 2019, and SAFE has received 37 referrals in August for counseling and basic needs support. 2-1-1 Community Resource Project By: Monica Anderson and Tonya DeRose The Resource Specialist was able to reach out to community members at several outreach events as well as through presentations with service providers in both San Luis Obispo and the South County. Kiana, our new Cuesta College 2-1-1 intern, attended her first outreach event and had a great time providing 2-1-1 and community resource information to attendees. Monica also took part in drug and alcohol rehabilitation, runaway youth, and QPR suicide trainings to better assist with resources. Monica participated in the following community events:

Fiscal YearReferrals

ClosedSpecialty

Type of

ServicePath/ Source Client Response

SP 0-5 re2 PE DS One Two CW Accpt Cnslt Decln Non Othr Pend

2015-2016 Totals 633 84 453 154 528 108 342 277 13 369 96 77 118 7 013% 72% 24% 83% 17% 54% 44% 2% 58% 15% 12% 19% 5% 0%

2016-2017 Totals 648 92 382 182 573 76 421 214 12 355 96 93 140 15 014% 59% 28% 88% 12% 65% 33% 2% 55% 15% 14% 22% 8% 0%

2017-2018 Totals 656 74 302 96 653 57 459 227 12 356 162 57 117 7 011% 46% 15% 92% 8% 70% 35% 2% 54% 25% 9% 18% 7% 0%

2018-2019 Totals 530 61 254 68 496 27 361 162 17 241 93 83 106 8 412% 48% 13% 95% 5% 68% 31% 3% 45% 18% 16% 20% 12% 0%

2019-2020 Totals 90 13 47 7 79 11 61 24 4 38 12 19 20 0 014% 52% 8% 88% 12% 68% 27% 4% 42% 13% 21% 22% 0% 0%

LEGEND:

SP = Spanish speaking PE = Parent Education Accpt = Accepted Svcs0-5 = Child <6-years-old in the home DS = Direct Services (beds, bedding, child safety items) Cnslt = Consultation only / referred outre2 = Re-referred w/in 18 mos. CW = CalWORKS Decln = Declined Svcs

Non = Non-responsiveOther = Withdrawn_Ineligible

Pend = 5/10 Day Pending/Path 1 Rpts only!

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SLO County Suicide Prevention Council’s first Senior & Family Caregiver Fair Catholic Charities first Back to School Fair Community Connection (for Vets) in the South County

Monica provided 2-1-1 training and information to the following agencies:

Balance Treatment Center Bike SLO County Red Cross Boys & Girls Club South County SLO Adult Education Meals that Connect 5 Cities Hope SLO County Outpatient Clinic

Tonya was able to get out in the community and reach agencies and Paso Robles School District in the North County. Tonya provided information and training to the following agencies:

El Camino Homeless Organization Student Intervention Services in Paso Robles Joint Unified School District Tribal TANF North Fork Rancheria of Tribal Indians

Tonya Participated in the following community events:

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National Night Out by Atascadero Police Department CHC Templeton Health and Wellness Fair Back to School Night at Atascadero Middle School Resource Fair at Shandon High School

Financial Empowerment Program By: Gaby Solis In the month of August the Financial Empowerment Program hosted two follow up meetings for the staff that attended the You Money, Your Goals (YMYG) toolkit training in July. During these meetings, different divisions came together, talked about how the YMYG toolkit is being implemented, and the FRS offered extra training on budgeting skills and how to start the financial talk with clients. The purpose of these meetings was to create an educational peer support group to empower staff to provide financial services to CAPSLO clients in an effort to provide clients with self-sufficiency skills. The program plans to continue having these meetings in order to support different divisions throughout the 11 counties that CAPSLO serves. A few more trainings are in the planning process and the program is working closely with other CAPSLO divisions. The Financial Resource Specialist was able to attend one of the County’s Self-Assessment meetings, where she was able to learn about how to improve our community and give her input as well. The FRS continues to case manage several clients throughout San Luis Obispo County, but is transitioning to expand her role to being a mentor and trainer for CAPSLO staff and outside agencies. The program is also working with Consumer Financial Protection Bureau, the creators of the YMYG toolkit, to have them provide integration workshops to the directors and managers through Child Family Services and Homeless Services. These workshops will take place in September and October. Success story: Daisy started to work with the Financial Resource Specialist (FRS) back in March 2019. At the time, she was self-employed, was struggling with her budgeting skills and had unresolved issues with the IRS. Her goals were to be financially stable and have more work so she could increase her income. The Financial Resource Specialist referred her to the Low Income Tax Clinic (LITC) (who helped her with her tax issues), worked with her on her budgeting skills, and came up with several ideas on how to create more work for her business. Daisy enjoyed working in the Financial Empowerment Program so much that when it came time to close her case, she asked not to because the services and support that the FRS provided her were encouraging and helping her. At the end of this month, the FRS was able to close her out because Daisy accomplished her biggest goal, which was to have more work for her business. Daisy reported that thanks to her work with the FRS she had consistent work, which was keeping her busy and had learned financial skills that were helping her manage her finances better. Martha’s Place By: Cori Julien One of Martha’s Place (MP) therapists referred a client, Sandra, to the Family Advocate (FA), to provide the client with a gas card and grocery card as part of her “emergency escape plan.” Sandra’s husband, Peter, suffers from mental health issues and has fits of domestic violence. When Peter gets jealous or enraged things for Sandra and her three kids get scary. Sandra works part time selling Mary Kay while raising her children (who range from 4-13 years old). Sandra’s husband controls the finances so Sandra has little financial access. Sandra goes to therapy at MP with her daughter, Lucy. Sandra has a hard time asking for help but her MP therapist encouraged her to speak with the FA about the situation so she is aware and can help with any resources and services in case a need does arise. Sandra agreed to meet with the FA and they scheduled a one hour onsite meeting. During the meeting Sandra disclosed specific details about her current situation, her fears for herself and her children and what she would need if she did leave. The FA, therapist, and Sandra worked in tandem to come up with an emergency escape plan if it comes to that. The FA helped Sandra access Stand Strong and RISE for emergency housing. The staff at both agencies are aware that one day Sandra and her children might have to access their services. The FA provided a gas card for $25 and a grocery card for $50 for the family’s basic needs. The FA provided back up clothing for Sandra’s children, three sets of clothing each, so they have a duffle bag with nice clothes. The therapist, FA, and Sandra know what to do if it comes down to escaping the

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current situation and Sandra now feels more supported and empowered because she has a plan in place and a team to support her. In the meantime, the FA has provided diapers, sock and shoes for her children while they continue in their current living situation. Teen Academic Parenting Program (TAPP) By: Danijela Dornan/Gaby Solis The TAPP program received four new referrals in August, which is quite the change from the lull in referrals in previous months. In addition, two new clients have been enrolled into the Cal-Learn program. The program has helped teen moms by making sure they make their doctor’s appointments, stay on track in school, and get services that they often do not know exist for them. TAPP was represented at this month’s County’s Self-Assessment (CSA) and was happy to be included in the processes of identifying and addressing areas that need improvement in our community so that we can create a youth empowering community. TAPP is also excited to announce that a new Youth Advocate, Socorro Ramirez, will be coming on board in September. She will be shadowing Gaby Solis, who stepped up to assist while the position was vacant. Thank you to Gaby for being a team player, and doing a phenomenal job working with the youth. In the short amount of time she has been in the position, she has developed positive relationships with school and DSS staff. We attribute our increase in referrals to her efforts. In addition, the program has a new supervisor, Mariana Gutierrez, who has been working as our Family Advocate for five years at the SLO Family Resource Center at San Luis Coastal. Mariana has been supporting ten school sites with services and is well respected with staff at each one of them. With her experience and relationship building skills, Mariana will be able to develop the TAPP program further and be a great mentor and guide for the new Youth Advocate. We are very excited for the direction that TAPP is heading in!

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HEALTH AND PREVENTION SERVICES

Program Director Raye Fleming

Adult Wellness and Prevention Screening, Heather Murphy, R.N., Program Coordinator

Kirsten Mulgrew, Clerk Aide

This month we saw 61 clients over 9 clinics.

Here is a picture of our client Bill on his 94th birthday which, fell on the day of our clinic at his Senior Housing

complex. Last year Bill fell ill with Valley Fever and pneumonia and spent quite a bit of time in the hospital and

at a Long Term Care Facility. Undaunted, he is back to jogging in the park with his dog “Butchie” every morning. He told us that he did 80 pushups against the bench in the park this morning. He usually does 50

but wanted to challenge himself for his 94th birthday. Bill comes to our clinic almost every month to monitor

his vital signs and blood sugar. He was recently diagnosed with anemia and given a prescription for iron

supplements but decided he would eat liver, one of his favorites, a few times a week instead. We have been

checking his hemoglobin and it appears that the liver is working!

Tattoo Removal, Kim Jolicoeur, Coordinator

This month’s clinic was held on Saturday, August 10th, with Dr. Fishman in attendance. There were 24

individuals that engaged in treatment, with one engaging in their first treatment and 3 individuals on and

supported by the state parole department.

The program coordinator presented to 2 groups within the county jail, to create awareness and education on

tattoo removal and discuss community work service while incarcerated.

Kim attended 4 Post Release Offender meetings (PROM), 2 Parole and Correction Team meetings (PACT) and 3

Jail To Community Meetings. Kim also presented at the quarterly Anti-Gang Coordinating Commission

meeting, where she delivered statistics of LTR specific to gang members engaging in treatment, previously

incarcerated clients and recidivism rates. Many community members, District Attorney Dan Dow, Sheriff Ian

Parkinson, Chief of Probation Jim Salio, David Zaragoza and state parole are highly supportive of the program

and are impressed with LTR’s stats. The coordinator also presents at America’s Job Center re-entry

orientations – Pathways to Employment, on Tuesday afternoons. This meeting is specifically geared toward

individuals who have been previously incarcerated and re-entering the work force in the community. Tattoo

removal is integral for those with facial tattoos that are actively looking for employment. Both county

probation and state parole refer individuals to this orientation and are supportive of the collaborative efforts

of LTR and AJC.

Youth Programs

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Joanne Benham, Director

Jenna Miller, Supervisor

Health Educators attended Santa Maria High’s March of Saints to recruit new members for health coaching and wellness club. Over 2,000 students attended.

Health Educator, Kimberly Umaña, attended CHC’s grand opening Health Fair in Templeton on Saturday, August 10, 2019. Participants had the opportunity to create their own self-care plan as well

as learn about our local services in school sites.

Health Coaches have returned to school sites to offer one-on-one health coaching sessions to students

on campus about topics related to nutrition, physical fitness, emotional health, sexual health,

relationships and more.

We have combined our forces on the social media front, changing our handles on Facebook, Instagram,

and Snapchat to CAPSLO Teen Wellness. Follow CAPSLO Teen Wellness to follow holistic teen health

information with topics like sexual health, mindfulness, and fitness.

Health Educators implemented five two-hour sexual health education sessions to ten youth from the

Independent Living Program (ILP) of the Department of Social Services (DSS).

Health Educators implemented two lessons from Positive Prevention PLUS to over 200 students at

Grizzly Youth Academy (GYA). The teachers at GYA are facilitating the other remaining lessons. One

new teacher at Grizzly will be attending the Positive Prevention PLUS curriculum training provided by

CAPSLO Teen Wellness in October.

Staff received a series of trainings to help them avoid potential burnout and better navigate their own

trauma and stress after spending long days helping teens deal with health and wellness issues.

Health Educators conducted sexual health lessons with students in the Independent Living Program

Trainer Ashley Smith helped our staff learn to navigate stress and

trauma on the job

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40 PRADO

Grace McIntosh, Interim Homeless Services Director

40 Prado Day Center

The Day program continued to serve increasing numbers of participants, with 391 unique participants from

347 households (compared to monthly medians for 2019 of 340 & 308, respectively), with a total of 3,613

person days (117 people/day; median for 2019 has been 98/day). An average of 7 children used the site daily,

with 27 unique participants for a total of 229 person days.

People’s Kitchen continued to provide a daily hot lunch with an average of 80 persons each day and a total of

2,477 meals served, both of which are on par with 2019 medians. The breakfast program had more

participants than typical for 2019, serving 2,144 meals for the month with an average of 69 persons served

each day.

40 Prado Night Shelter

The Night programs housed an average of 104 persons per night, 235 unique participants from 201

households and 3,208 bed nights. 25 unique children used 327 beds this month for an average of 10 children

per night. The bed nights are much higher than the 2019 median of 266. There were 64 unique Diner and

Dashers from 60 households who received 112 meals total (7/day). Dinners served, including Diners and

Dashers, was 3 418.

Warming Station

Warming Center will officially open November 1.

Safe Parking Program

The Safe Parking program had 183 parking nights (much higher than the 2019 median of 133) with a total of 7

participants. There are currently 6 participants in the Safe Parking Program.

Facilities Update

Plumbing continues to be an issue, particularly in the men’s and women’s handicapped showers. The original contractor has been notified, as this appears to be a structural issue. Otherwise fairly routine maintenance

issues are resolved quickly.

Homeless Services Case Management

At the end of August 2019, Homeless Services Case Management was serving a total of 20 clients. This

included 2 families, made up of 2 adults/parents and 6 children, and 12 single adults. Of these, 7 were seniors,

6 disabled adults and 0 disabled children, 4 Chronically Homeless. 2 singles were housed.

SLO Coordinated Entry Process

We have processed 70 singles and 3 families through our Coordinated Entry Process. In August, 22 individuals

found housing or were reunited with family/friends.

SLO Hub

We outreached to 12 new individuals. We have 24 participants enrolled as of the end of August. 27 unique

participants received 277 case management services, 17 unique participants received 42 peer-to-peer support

services and 24 unique participants received 115 therapy services. A second therapist has been added due to

carryover funds.

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Recuperative Care Program

We served 7 unique medically fragile participants for a total of 142 bed nights.

Success Story

40 Prado has seen a steadily growing number of seniors (over age 65) over the last 6 months. Most of these

individuals have less than $1,000 in monthly income and are becoming increasingly frail. In July, the CEO of

the Atascadero Christian Home visited 40 Prado – she was so affected by the number of elderly participants

and their stories that she committed to accepting 3 participants, regardless of their income! Over the next

two weeks staff identified the most appropriate participants, took them to visit the Home, arranged for their

medical clearances, and worked with them on making the shift from homeless to housed. Two women (one

whose monthly income was $646 and the other whose income was $948) and one gentleman (whose income

was $1,100) were housed by mid-August. They were so happy to have a safe, clean place to live with all their

food and expenses taken care of. One of the women left 40 Prado crying tears of joy because she had become

homeless after her husband died and she had no idea how she would survive. It’s these kinds of stories that

warm the staff’s hearts!

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Veteran Services Programs

Supportive Services for Veteran Families

Program Manager: Brandy Graham

SSVF Activity to date for FY19 Grant Cycle beginning 10/1/2018 Target number of Households to be served in FY19: 140 Number of potential Veterans engaged: 106 Number of Veterans deemed eligible or pending eligibility: 79 Number of Veteran Households served: 109 Number of participants/Homeless Prevention (HP): 19 Number of participants/Rapid Re-Housing (RRH): 89 Total number supported by SSVF including family members: 137 Number of households referred by HUD-VASH: 12 Number of Rapid Re-Housing/HP households housed: 36 Number of Participants that have exited the program: 101 Temporary Financial Assistance (TFA) expenditures to date (HMIS data): Category 1 - $55,168.85 Category 2&3 - $218,295.30 Total - $273,464.15 SSVF Program Update The SSVF program was given the opportunity to apply for a 30-day extension on the FY2019 funding. The extension will have no effect on the funding amount for FY2020. The application was approved by the SSVF National Program Office this week.

SLO-Vets2Work Update The SLO-Vets2Work Program has officially been staffed. Individuals who accepted job offers are in the process of completing background checks and completing HR paperwork. In the meantime, SSVF staff have helped with enrolling our first Veteran, who subsequently obtained employment quickly. We are excited to launch the program and start up full services with our SLO-Vets2Work staff. Participant Story Veteran Mr. B came to our SSVF program after being referred by a friend currently serving at Fort Hunter Liggett. Mr. B served in the Army, completing 2 tours in Afghanistan. After the Army he spent some time as a long-haul truck driver and returned to the Philippines due to family issues. While in the Philippines, his trucking license expired, and with it his source of stable income. After returning to the US, he found himself unemployed and without family resources in California, so he returned to one of his battle buddies who brought him to our program. Mr. B was then referred to work with the SLO-Vets2Work Program. Within 2 weeks of enrollment, Mr. B has found housing in Cambria, and has even secured part-time employment in Morro Bay! This job provides him with the opportunity to advance into a driving position once his Class A license is restored. He looks forward to regaining his Class A driver’s license, with plans to regain his career as a long-haul driver. Mr. B has worked hard to find employment, and we were fortunate to find him housing with a landlord who has been a great supporter of our program.

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Volunteer Program

Program Coordinator Hollie Wogan

In August I was fortunate to attend the National CAP Conference in Chicago. I was accepted as a

Presenter. The presentation was titled, "Volunteerism- The Impact and Value to the Agency, Community and

Individual'. It was a well-attended session and wonderful interaction with the attendees.

The Volunteer Program is currently in full swing transitioning to new software and due to this there are not

accurate numbers to report on volunteers at this time.

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Title: Applications for New Awards; Personnel Development to Improve Services and Results for Children with Disabilities—Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities

Category: Notices

Issuing Agency: U.S. Department of Education, Office of Special Education and Rehabilitative Services

Action: Notice

Issue Date Month/Year: 8/2019

Citation: Federal Register Volume 84, Number 154 (Friday, August 9, 2019) Pages 39266-39274

URL: https://www.govinfo.gov/content/pkg/FR-2019-08-09/html/2019-17041.htm

Summary: The mission of the Office of Special Education and Rehabilitative Services (OSERS) is to improve early childhood, educational, and employment outcomes and raise expectations for all people with disabilities, their families, their communities, and the Nation. As such, the Department of Education (Department) is issuing a notice inviting applications for new awards for fiscal year (FY) 2019 for Personnel Development to Improve Services and Results for Children with Disabilities—Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities, Catalog of Federal Domestic Assistance (CFDA) number 84.325L. These grants will fund States to implement leadership development programs that recruit, increase the capacity of, and retain State, regional, and local leaders to promote high expectations and improve early childhood and educational outcomes for children with disabilities and their families by improving the systems that serve them. This notice relates to the approved information collection under OMB control number 1820-0028.

Action Dates:

Applications Available: August 9, 2019 Deadline for Transmittal of Applications: September 9, 2019 Pre-Application Webinar Information: No later than August 14, 2019, OSERS will post pre-recorded

informational webinars designed to provide technical assistance to interested applicants. The webinars may be found at www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html.

Pre-Application Q & A Blog: No later than August 14, 2019, OSERS will open a blog where interested applicants may post questions about the application requirements for this competition and where OSERS will post answers to the questions received. OSERS will not respond to questions unrelated to the application requirements for this competition. The blog may be found at www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html and will remain open until August 28, 2019. After the blog closes, applicants should direct questions to the person listed under FOR FURTHER INFORMATION CONTACT.

Contact: Sarah Allen, U.S. Department of Education, 400 Maryland Avenue SW, Room 5160, Potomac Center Plaza, Washington, DC 20202-5076. Telephone: (202) 245-7875. Email: [email protected]

Full Text: https://www.govinfo.gov/content/pkg/FR-2019-08-09/html/2019-17041.htm

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Title: Head Start Designation Renewal System

Category: Notices

Issuing Agency: U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Head Start (OHS)

Action: Notice of Proposed Rulemaking (NPRM)


Citation: Federal Register Volume 84, Number 155


Summary: In this NPRM, we propose changes to two of the seven conditions of the Designation Renewal System for Head Start Grantees (DRS): The condition related to the Classroom Assessment Scoring System: Pre-K (CLASS) and the fiscal condition related to audit findings. For the CLASS condition, we propose to remove the lowest 10 percent criterion and set more rigorous minimum thresholds across all three domains that grantees must meet in order to avoid competition. For the fiscal condition, we propose to add a second criterion that would consider additional findings from annual audits. A grantee would be required to compete for continued funding if they met either criterion.

We also propose technical changes within part 1304 subpart B (Designation Renewal) to remove any outdated provisions to the regulation. These technical fixes were not included in the publication of the Head Start Program Performance Standards (performance standards) final rule in 2016 because the Designation Renewal section of the regulation was not open for amendment in the revision of the performance standards.

Action Date: Submit either electronic or written comments by September 27, 2019.

Contact: Colleen Rathgeb, Office of Head Start, Planning, Oversight, and Policy Division Director, (202) 358-3263, [email protected]. Deaf and hearing impaired individuals may call the Federal Dual Party Relay Service at 1-800-877-8339 between 8 a.m. and 7 p.m. Eastern Standard Time.


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Title: OSERS-OSEP: Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities

Category: Notices

Issuing Agency: U.S. Department of Education


URL: https://www.grants.gov/web/grants/search-grants.html

Summary: The mission of the Office of Special Education and Rehabilitative Services (OSERS) is to improve early childhood, educational, and employment outcomes and raise expectations for all people with disabilities, their families, their communities, and the Nation. As such, the Department of Education (Department) is issuing a notice inviting applications for new awards for fiscal year (FY) 2019 for Personnel Development to Improve Services and Results for Children with Disabilities—Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities, Catalog of Federal Domestic Assistance (CFDA) number 84.325L. These grants will fund States to implement leadership development programs that recruit, increase the capacity of, and retain State, regional, and local leaders to promote high expectations and improve early childhood and educational outcomes for children with disabilities and their families by improving the systems that serve them.

Purpose of Program: The purposes of this program are to (1) help address State-identified needs for personnel preparation in special education, early intervention, related services, and regular education to work with children, including infants and toddlers, and youth with disabilities; and (2) ensure that those personnel have the necessary skills and knowledge, derived from practices that have been determined through scientifically based research, to be successful in serving those children.

Action Dates:

Applications Available: August 9, 2019 Deadline for Transmittal of Applications: September 9, 2019 Pre-Application Webinar Information: No later than August 14, 2019, OSERS will post pre-recorded informational webinars

designed to provide technical assistance to interested applicants. The webinars may be found at www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html.


Addresses: For the addresses for obtaining and submitting an application, please refer to our Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on February 13, 2019 (84 FR 3768), and available at www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf.

Contacts:

Julius C. Cotton ED Grants.gov FIND Systems Admin. Phone 202-245-6288 [email protected] FOR FURTHER INFORMATION CONTACT: Program Manager: Sarah Allen U.S. Department of Education 400 Maryland Avenue SW, Room 5160 Potomac Center Plaza Washington, DC 20202-5076 Telephone: (202) 245-7875 Email: [email protected]

Full Text: https://www.grants.gov/web/grants/search-grants.html

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Title: OSERS-OSEP: Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities—National Technical Assistance Center for Systemic Improvement

Category: Notices

Issuing Agency: Office of Special Education and Rehabilitative Services, U.S. Department of Education


URL: https://www.grants.gov/web/grants/search-grants.html

Summary: The mission of the Office of Special Education and Rehabilitative Services (OSERS) is to improve early childhood, educational, and employment outcomes and raise expectations for all people with disabilities, their families, their communities, and the Nation. As such, the Department of Education (Department) is issuing a notice inviting applications for new awards for fiscal year (FY) 2019 for a National Technical Assistance Center for Systemic Improvement, Catalog of Federal Domestic Assistance (CFDA) number 84.326R. This Center will provide differentiated support to States to help them best use their general supervision and professional development (PD) systems to establish and meet high expectations for each child with a disability. This notice relates to the approved information collection under OMB control number 1820-0028.

Purpose of Program: The purpose of the Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities program is to promote academic achievement and to improve results for children with disabilities by providing TA, supporting model demonstration projects, disseminating useful information, and implementing activities that are supported by scientifically based research.

Action Dates:


informational webinars designed to provide technical assistance (TA) to interested applicants. The webinars may be found at www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html


Contacts:

Julius C. Cotton ED Grants.gov FIND Systems Admin. Phone 202-245-6288

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Title: Applications for New Awards; Personnel Development to Improve Services and Results for Children with Disabilities—Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities

Category: Notices

Issuing Agency: U.S. Department of Education, Office of Special Education and Rehabilitative Services

Action: Notice


Citation: Federal Register Volume 84, Number 154 (Friday, August 9, 2019) Pages 39266-39274


Summary: The mission of the Office of Special Education and Rehabilitative Services (OSERS) is to improve early childhood, educational, and employment outcomes and raise expectations for all people with disabilities, their families, their communities, and the Nation. As such, the Department of Education (Department) is issuing a notice inviting applications for new awards for fiscal year (FY) 2019 for Personnel Development to Improve Services and Results for Children with Disabilities—Leadership Development Programs: Increasing the Capacity of Leaders to Improve Systems Serving Children with Disabilities, Catalog of Federal Domestic Assistance (CFDA) number 84.325L. These grants will fund States to implement leadership development programs that recruit, increase the capacity of, and retain State, regional, and local leaders to promote high expectations and improve early childhood and educational outcomes for children with disabilities and their families by improving the systems that serve them. This notice relates to the approved information collection under OMB control number 1820-0028.

Action Dates:


informational webinars designed to provide technical assistance to interested applicants. The webinars may be found at www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html.


Contact: Sarah Allen, U.S. Department of Education, 400 Maryland Avenue SW, Room 5160, Potomac Center Plaza, Washington, DC 20202-5076. Telephone: (202) 245-7875. Email: [email protected]


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