cbec-mig-exportdeclaration

Indian Customs EDI System Shipping Bill Formats

Customs Computerisation

EDI Message Formats

Z Network Group National Informatics Centre 1

Shipping Bill

1. Pre-requisites for submission of Shipping

Bill through floppy: 1. Importer/Exporter Code (IE Code)

IE Code information has to be received from DGFT.

2. Registration of Custom House Agent CHA License shall be registered on ICES

3. Registration of Account Number in the Bank, in which drawback remittance is made by Customs. This is essential for automatic remittance of drawback.

4. Exports under DEEC/EPCG schemes require registration of Licenses with the ICES.

5. Registration of Account Number in the bank through which the foreign exchange is realized.

6. Code Directories The Code directories as specified in the document shall be used.

7. The flat file shall be in the format as described in the document.

8. Drawback Schedule Number shall be entered in the following format:

Example: 0302.021

9. Date fields are to be entered in YYYYMMDD format.

10. The users (Exporter or CHA) who want to submit the documents on floppy have to register themselves on ICES.



EDI Message Formats


2. Procedure of creating a flat file

The CHAs/Exporter is required to submit the document in the format acceptable to ICES. The file shall be created in the order as specified below: <RES/E>6.1 Hard Coded <TABLE>SB Hard coded The line is followed by master details of SB, in the defined format. There shall be single line for master details.

<TABLE>INVOICE Hard Coded

The invoice details follows as per the defined format. There can be multiple invoices. <TABLE>EXCHANGE Hard coded The line is followed by exchange rate information. There will be number of lines equivalent to the number of Invoice currencies used in the SB. <TABLE>ITEM Hard Coded The details related to items of export follows. There can be multiple items per invoice. <TABLE>ITEMACCESS Hard Coded Item-wise list of accessories should follow. There will be one record per Item. <TABLE>THIRDPARTY Hard Coded The line is followed by details of Third Party. There can be one record per Item.



EDI Message Formats


<TABLE>CESS Hard Coded List of items on which Cess is levied shall be given. There can be multiple records per item. <TABLE>DBK Hard Coded This is followed by the details of items on which drawback is claimed. There can be multiple records per Item.

<TABLE>ITEMRAWMTRL Hard Coded This is followed by the details of items exported under DBK, where drawback is based on raw material used. There can be multiple entries for an item. <TABLE>DEPB Hard Coded This is followed by the details of items exported under DEPB Scheme. <TABLE>DEPBPARENT Hard Coded

DEPB credit calculations for some items like drug formulations are dependent on parent items, information for such items have to be furnished in this table. <TABLE>LICENCE Hard Coded This is followed by license particulars of an item exported under DEEC/EPCG schemes. There can be multiple records per item. <TABLE>DFIA Hard Coded Details of items exported under DFIA scheme follows. There can be multiple records per item. <TABLE>JOBWORK Hard Coded The line is followed by BE particulars for the items exported under Job Work scheme. There can be multiple records per item.



EDI Message Formats


<TABLE>QUOTA Hard Coded Information related to Quota Allocation Numbers follows. There can be more than one record for a Shipping Bill. <TABLE>AR4 Hard Coded

The line is followed by information regarding the AR4 Certificate particulars. There can be multiple records per Shipping Bill. <TABLE>PACKING_LIST Hard Coded

The header shall follow the information regarding the packing list. There can be multiple records per Shipping Bill.

<TABLE>ROTATION Hard Coded

Rotation Number of the Vessel in which cargo is being shipped has to be provided. Valid for documents filed at Sea Customs Houses/ICDs. <TABLE>EOU Hard Coded

The Information regarding the 100% EOU follows. <TABLE>STUFF Hard Coded The details needs to be given as per table described. <TABLE>CONTAINER Hard Coded

Container details of the Shipping Bill follow after the header. Valid for documents filed at Sea Customs Houses/ICDs. There can be multiple records per Shipping Bill.

<END-SB> Hard Coded End of document identifier

File Formats

The field delimiter is chr(29) (^]). The order of information should be same as given below. (M) = Mandatory Field



EDI Message Formats


3. Message format: Shipping Bill <TABLE>SB Field Description Field Length Final Amendment Delete Type Job Number N 7 K Job Date Date K CHA Licence Number C 15 K Importer Exporter Code C 10 M Branch Sr No of Exporter N 3 M (O for Non Standard IEC) Imp. Exp. Name C 50 M (For Non-standard IEC) Imp. Exp Address1 C 35 M (For Non-standard IEC) Imp. Exp Address2 C 35 O Imp. Exp. City C 35 O Imp. Exp. State C 25 O Imp. Exp PIN N 6 O Type of Exporter C 1 M Exporter Class C 1 M State of origin Exporter C 2 M Authorized Dealer Code C 10 M (For Non-NFEI SBs) EPZ code C 1 O Consignee name C 35 M Consignee Address 1 C 35 M Consignee Address 2 C 35 O Consignee Address 3 C 35 O Consignee Address 4 C 35 O Consignee Country C 2 M Category of NFEI SB C 2 O (Mandatory for NFEI) RBI waiver number C 20 O RBI waiver date Date O Port of Loading C 6 M Port of destination C 6 M

Country of destination C 2 M Nature of Cargo C 2 O Gross weight N 13,3 O Net weight N 13,3 O Unit of measurement C 3 O Total number of packages N 8 O Marks & Numbers C 300 O Number of loose packets N 8 O Number of containers N 2 O MAWB Number C 15 O HAWB Number C 15 O Seal Number C 20 O Seal Agency C 40 O

• Job No and Job Date are the user defined number and date. Job no, Job date and Cha Number will form the key for a particular document.

• CHA Licence Number: The Exporter, if directly filing the SB, this field shall have value ‘SELFSUBMITCH001’.



EDI Message Formats


• IEC - ICES will accept the document only after receipt of IE Code information from DGFT. The following IE Codes can be used by the Importer/Exporter, who are exempted from obtaining individual IE code:

IEC NAME

0100000011 CENTRAL GOVT. MIN/DEPTS 0100000029 STATE GOVT. MIN/DEPTS 0100000037 UNO/DIPLOMATIC OFFICERS

0100000045 INDIANS CLAIMING BAGGAGE RULES 0100000053 IMPORTING GOODS FOR PERSONNEL USE 0100000061 IMPORTING GOODS FROM NEPAL

FOR CIF <= Rs. 25000 0100000070 IMPORTING GOODS FROM MYANMAR

FOR CIF <= Rs. 25000 0100000088 FORD FOUNDATION 0100000096 IMPORTING GOODS FOR DISPLAY/FAIRS

UNDER ATA CARNET 0100000100 BLOOD GROUP REF. LAB. MUMBAI OR

AUTHORISED OFFICES 0100000126 INDIVIDUAL/CHARIT. INSTNS, NGO'S FOR

Natural CALAMITY 0100000001 OTHERS - WITH THE PERMISSION FROM

DC/AC

• Branch Serial No - Optional for non-standard IECs Mandatory for all others

• Exporter Details - Exporter Name and Address have to be given for

those exporter, who do not have IE Code issued by DGFT(Refer list above). For the regular exporter providing of details is optional and Importe r Name, Address1, Address2, City, State, PIN are not required to be entered. ICES would retrieve from the information transmitted by DGFT.

• Exporter

Class - P - Private G - Government

• Type of Exporter - R - Merchant Exporter F - Mfg. Exporter

• State of Origin - State code where the items of export are manufactured has to be given.

Refer State Code Directory at Annexure ‘F’



EDI Message Formats


• Authorised Dealer Code- Bank code, where the foreign exchange remittance would take place has to be

mentioned. All the items of export, if belong to NFEI category and no foreign exchange remittance is involved, providing of this information is not mandatory.

• Category

of SB - Combining of NFEI category item with any commercial transaction is NOT permitted. A separate SB has to be filed. Similarly, NFEI SB shall have Items under one category only.

Category Codes

01 - Free Trade Sample 02 - Diplomatic Goods, 03 - Warranty Replacement 04 - Currency Chest, 05 - Tourist Goods, 06 - Defense goods, 07 - Gift Parcel 08 - Others

• RBI Waiver No./Date - Mandatory, if NFEI SB Field = ‘Y’

and FOB value is over Rs 25,000.

• Port of loading & - Refer to Port Code Directory Port of destination • Consignee Country & - Refer Country Code Directory at Country of destination: Annexure - B Parameters related to Annexure ‘C’ (of Customs Public Notice) Providing of parameters related to Annexure ‘C’ is optional at the Shipping Bill submission stage. These can also be provided at the ‘Goods Registration’ stage. • Nature of Cargo - The status of cargo at the loading stage

(to the carrier). C - Containerized Cargo CP - Containerized & Packaged cargo

P - Packaged Cargo LB - Liquid bulk DB - dry bulk



EDI Message Formats


For air cargo locations, only ‘P’ is valid. Air Sea ICD Land C not valid valid valid valid CP not valid valid valid valid P valid valid valid valid LB not valid valid not valid not valid DB not valid valid not valid not valid Nature of cargo Total number of Number of Number of Packages Loose packages Containers C to be given NULL to be given P To be given NULL NULL CP to be given to be given to be given LB & DB NULL NULL NULL

• Net and gross weight or volume with unit of Measurement have

to be given. (in the same unit)

• Total Number of Packages - Valid where nature of cargo is C/CP/P Total Number of packages for the consignment.

• Number of Loose Packages - valid for sea and ICD locations only and where Nature of Cargo is C or CP. Number of packages, which are not stuffed in the containers.

• Number of Containers - Valid for Sea and ICD locations only and where nature of cargo is C or CP

• MAWB/HAWB No - Valid for Air Cargo stations

only. Seal Number – Parameter is relevant for air cargo only. For Sea and ICD stations, the value would be null.



EDI Message Formats


<TABLE>INVOICE Field Description Field Length Final Amendment Delete Type Invoice Sr. No. N 2 K Actual Invoice number C 17 M Invoice date Date M Invoice Currency C 3 M Nature of contract C 3 M Buyer name C 35 M Buyer address 1 C 35 M Buyer address 2 C 35 O Buyer address 3 C 35 O Buyer address 4 C 35 O Freight Currency C 3 O Freight amount N 12,2 O Insurance rate N 8,5 O Insurance currency C 3 O Insurance amount N 12,2 O Commission rate N 8,5 O Commission currency C 3 O Commission amount N 12,2 O Discount on FOB( in %) N 8,5 O Discount currency C 3 O Discount amount N 12,2 O Other deductions(in % ) N 8,5 O Other deductions currency C 3 O Other deductions amount N 12,2 O Add freight C 1 M Packing charges N 12,2 O Exporter contract number C 30 O Nature of payment C 2 O Period of payment in days C 3 O There should be at least one invoice in each Shipping Bill.

Invoice Sr No. - Running serial number per each Invoice Invoice Number - Actual Invoice Number

Invoice Date - Should be within one year Invoice currency - Refer to currency code directory Exchange rate - Exchange rate in INR of the invoice currency Nature of Contract - CIF CF CI FOB



EDI Message Formats


Whether Unit price include - B - Both Fright & Insurance (refer to field – Add freight) F - Fright I - Insurance N - Both Fright & Insurance not included Nature of payment - DP - Direct Payment,

AP - Advance payment, LC - Letter of Credit, DA - Delivery against Acceptance,

NA - Not Applicable Period of payment - Shall be less than 180 days Freight - Freight is mandatory, if terms of

invoice is CIF or CF Insurance - Insurance is mandatory, if terms of

invoice is CIF or CI Currency - Freight, Insurance and Packing

charges shall be in INR or Invoice currency

- Commission, Discount and Other Deductions – can be in any Currency

Insurance and Freight shall be in the invoice currency or INR or in terms of Rate. Commission, Discount and other deductions can be given either in terms of rate (%) or amount can in any currency. Packaging charges shall be in invoice currency only. Refer Currency Code Directory at Annexure - C. <TABLE>EXCHANGE Field Description Field Length Final Amendment Delete Type Invoice Currency code C 3 K Currency Name C 20 O Unit in Rs. N 7,2 O Rate N 9,4 O Effective Date Date O Whether Standard C 1 M Currency (Y/N)



EDI Message Formats


NOTE: Currencies for which the exchange rate notification is issued by Ministry of Finance are termed as 'Standard Currencies" and the rest as "Non-standard Currencies" in ICES. Refer Annexure-C for Currency Code Directory. Standard Currency Codes are marked as '*'. For Non-standard Currencies providing of - Unit in Rs, Rate, Effective Date, Bank Name; is mandatory. For Standard Currencies, these parameters are optional.

There shall be number of records equivalent to the number of currencies used in the SB

Ex: The SB having three invoices, two are of USD and one is of

DEM. There should be two entries in this table, one for USD and other for DEM



EDI Message Formats


<TABLE>ITEM Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in Invoice N 4 K Scheme Code C 2 M RITC Code/ITCHS Code C 8 M Description of the goods 1 C 40 M Description of the goods 2 C 40 O Description of the goods 3 C 40 O Unit of measurement C 3 M Quantity N 11,3 M Unit Price N 15,5 M Unit of rate C 3 M No of unit (per) N 8 M Present Market Value(In Rs.) N 10,2 M JOB Work Notification No. C 10 O (Mandatory for scheme codes 20,47,73) Invoice-wise items of export have to be given. There should be at least one item per invoice. • Export intensive Scheme Code under which item is being

exported: - Refer to the Scheme Code Directory at Annexure-A.

Scheme related parameters have to be provided in the relevant tables as per the requirement.

Refer to Scheme Code-wise requirement in the corresponding tables at the end of the Chapter.

Scheme Code – 99 is defined for NFEI (No Foreign Exchange Involved) category items. NFEI category items cannot be clubbed in a SB having items under any other scheme code. Therefore, all items of a SB can be of either scheme code – 99 or all items under other scheme.

Mixture of items under NFEI and non-NFEI schemes is not permitted.

The explanation of the fields - quantity, unit price, unit of measurement, unit of rate, number of units mentioned above are as follows: Ex.1. Quantity = 100 kgs Unit price per kgs =10$ Invoice will be populated in the database as follows:



EDI Message Formats


Example 1: Quantity = 100 Unit of measurement = kgs Unit price = 10 No of unit = 1 Unit of rate = kgs Total Value in FC = (quantity * unit price * fact) / no. of unit Where fact = unit of measurement/unit of rate i.e., fact = 1kg/1kg i.e. fact = 1 • Unit of measurement: Refer Directory at Annexure -D

• PMV: Present market value has to be given for

Per unit of quantity as given for unit price of item .

• Job Work

Notification Number - If the goods are exported under Job Work scheme then Notification Number is mandatory.

<TABLE>ITEMACCESS Field Description Field Length Final Amendment

Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Description of accessories C 500 M Accessories associated with the item of export shall be declared in this table.



EDI Message Formats


<TABLE> THIRD PARTY Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K IEC C 10 M Branch serial Number N 2 M Exporter Name C 50 M Exporter Addr1 C 35 M Exporter Addr2 C 35 O City C 35 M PIN N 6 O

In case of Third Party export, IE Code of the manufacturer of the item has to be given. Information of more than one manufacturer against an item of export is not permitted. In such cases, invoice, item has to be splitted. In the case of exports under DEEC and EPCG licensing schemes, the third party details will be fetched from the licens es registered with ICES. Information need not be provided.

<TABLE>CESS Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Cess Act Code/Item Serial No. in Export Tariff C 10 M Quantity N 11,3 O

Export Cess Schedules are aligned with ITCHS codes. Item of export can attract Cess under more than one Act while some items also attract duty under export tariff. Act-wise information is to be provided. • Cess Serial No. : The Cess Serial Number constitutes :

Cess Act Code.Item Sr No in Export Tariff Directory

Item, if does not attract duty under tariff directory, Cess act code shall only has to be given in the field.

Example: a. 6 b. 6.9.1 Where 6 is the Cess Act Code and 9.1 is the item serial no. in Export Tariff directory. Refer Cess Act code directory at annexure ‘G’ For the tariff

M only for Non Standard IEC



EDI Message Formats


value and cess value applicable on an item of export, refer relevant directory.

• Cess quantity : The field is mandatory, if the calculation is

based on quantity. Unit of measurement is as per Cess Schedule has to be given.

Example: An item, if attract cess under Spices Act and Agriculture Produces Act, the table will have two records. One for Spices Act, with Sr. No. of the Cess Tariff as "1" and the other with Sr. No. as "2".

<TABLE>DBK Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K DBK Schedule number C 10 M Drawback Quantity N 11,3 O DBK Schedule parent head C 10 O Description C 60 M The Scheme Code under which the item is being exported include DBK Scheme, an entry shall exist in the table. • DBK Schedule Number - The DBK Schedule Number under

which the benefit is claimed. • Drawback quantity - as per unit of measurement

mentioned in the DBK Schedule. Quantity shall be given for the items, wherever applicable.

• DBK Schedule parent head – DBK Schedule Number for its

parent item.

• Description - Description of drawback item.

<TABLE>ITEMRAWMTRL Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Raw material code N 2 M Quantity N 12,2 M (Raw Material Quantity) DBK Schedule number C 10 M DBK Schedule parent head C 10 O



EDI Message Formats


For item, where drawback is dependent on raw material used, there shall be entries in this table • Quantity - The quantity of raw material used in the

manufacture the item. Raw Material Code and Unit of measurement has to be given as per the DBK schedule maintained in the system.



EDI Message Formats


<TABLE>DEPB Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Group Code C 2 M Item code C 10 M Quantity N 11,3 O (Mandatory for value capping) The item is if exported under DEPB scheme, information shall be given in the table. • Group Code &

Item Code - As defined in the DEPB schedule.

• Quantity - Quantity shall be given as per the accounting unit mentioned in the DEPB directory. System will automatically select the rates, accounting unit, value restrictions as per the directory

<TABLE>DEPBPARENT

Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invo ice N 4 K Group Code C 2 M Item code C 10 M Quantity N 11,3 M Unit Quantity Code C 3 M Quantity Percentage N 3 M DEPB credit calculations for some items like drug formulations are dependent on parent items, information for such items have to be furnished in this table. Example: Group Code : 62

Item Code : 37(A) Public Notice no : 001/99

Item Description : Formulations Rate of credit I :70%

The item of export, say Intravenous injections which has a specific DEPB rate 70% as shown above. Let us say that the above item is formulation of three items A, B and C. These three items are called the parent items. The particulars related to the all these three parent items containing Group Code, Item Code,



EDI Message Formats


Quantity, Unit Quantity Code and Quantity Percentage needs to be furnished. Here ‘Quantity Percentage’ is the %age of the quantity of the parent item used in formulating one unit of the invoice item. Example Item Group Code Item Code Rate Quantity

Percentage A 62 5 11% 15 B 62 15 20% 50 C 62 27` 12% 35 The DEPB amount for the parent will be calculated by the system automatically by multiplying the Item FOB with %rate of the invoice item, %rate of the parent and quantity percentage. The Item DEPB will be the sum of the DEPB amount calculated for each parent. <TABLE>LICENCE Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Registration number N 4 M Registration Date Date M Item Serial number in Part E C 10 M Item Serial number in Part C C 10 M Quantity N 13,3 O (Mandatory for DEEC Licence) Export Quantity N 13,3 M Whether indigenous / Imported (N/M) C 1 M

The item, if exported under a scheme code, which include DEEC or EPCG License, License particulars have to be given in the table.

An item can be exported under more than one License. License-wise information needs to be given.

• Registration

Number & date - Customs Registration Number and date of registration of the License.

• Item Serial Number in Part E - Part ‘E’ of licence contain the list of items

permitted for export with quantity/value. Item Serial No. in Part E has to be mentioned.



EDI Message Formats


• Item Serial

Number in Part C - Part ‘C’ of license contains the list of items (raw material) allowed for import for manufacture of items of export (as listed in part E). Item Serial No. in Part C used in manufacture of export item has to be mentioned.

NOTE: There shall be one entry for each for

each imported raw material used in the manufacture of export item.

• Quantity – Raw material quantity (Item Serial No. in

Part C) used has to be maintained.

• Unit of Measurement– As per License. • Whether Indigenous/

Imported - Mandatory.

• Export Quantity – Quantity of export under the license.

Note: The item of export, if manufactured using more than one imported raw material (as listed in part C); The table shall contain records equal to the number of raw materials used. Export Quantity: Item can be exported under more than one License. The item, if exported under more than one license, license-wise quantity of export has to be mentioned. The sum of quantity under the license category shall be equal to invoice quantity.

<TABLE>DFIA Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Sion Group Code C 2 M Sion serial Number C 6 M Sion IO Norm Serial No C 6 M Quantity N 13,3 M Unit of measurement C 3 M Item Description C 120 O Technical Characteristics C 250 O File Number C 25 M License Number C 10 M



EDI Message Formats


The item, if exported under DFIA schemes, the information shall be provided in the table.

• SION Group Code/Sr. No./IO norm Sr. NO: these are the details related to the imported raw material used in the manufacture of the export item as per the DFIA directory.

• Quantity and unit of measurement: Quantity of the raw-material

used.

• File Number: Valid for DFIA Scheme Only

• License Number: Valid for DFIA Scheme Only

<TABLE> JOBWORK Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K BE Number C 6 M BE Date Date M BE Invoice Serial No N 2 M BE Invoice Number C 16 M BE Item Number N 4 M BE Port Code C 6 M BE Qty Used N 14,6 M Qty Units C 3 M The item, if exported under Job Work Scheme, information on the import particulars have to be given in the table. BE details of items of import used in the production of item of export has to be provided here. • BE Quantity Used - Import quantity used in the production of

export item has to be mentioned. <TABLE>QUOTA Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K Agency Code N 2 M Quota allocation number C 28 M Expiry Date Date M Quota certificate particulars have to be furnished at the Item level as per the policy.



EDI Message Formats


Agency Codes: 1 - Apparel Export Promotion Council

2 - Cotton Textile Export Promotion Council

3 - Carpet Export Promotion Council 4 - Wool & Wollen Export Promotion Council 5 - Central Leather Research Institute 6 - All India Handicraft Board 7 - Wildlife Inspection Board 8 - Archaelogical Survey of India System will allow entry of the Allocation Number issued by the agencies for the items under respective HS Code Major Heads.

Quota Allocation Number has to be provided in the following format only:

Field Length: 28

Format:

Country/Year/Region/Running No/Category/QTA/Token NO XX /X /XX /XXXXXX /XXXX /X /XXXXXX

Ex : US/8/24/000001/341Y/1/000001

Country Code - Two digit Country-code Directory is

provided by AEPC Country and Category - Provided by AEPC and other agencies

Region Code - Region Code Directory as provided by

agencies

QTA - QTA will have values 1 or 2 The position of ‘/’ is fixed. <TABLE>AR4 Field Description Field Length Final Amendment Delete Type Invoice Sr. Number N 2 K Item Sr number in invoice N 4 K AR4 Number C 17 M AR4 Date Date M Commissionerate C 20 M Division C 20 M



EDI Message Formats


Range C 20 M Remarks C 250 O

Item-wise AR4 certificate details are to be declared in this table. The information is optional.



EDI Message Formats


<TABLE>PACKINGLIST Field Description Field Length Final Amendment Delete Type Packing Number - From N 5 M Packing Number - To N 5 M Packing Code C 3 M

The details of the packages have to be given in this table. This

information is mandatory incase the Annexure ‘C’ details are entered at the Service Center otherwise it is optional.

The information about the packages has to be given as follows: 1 Nature of Cargo = CP

Number of packages in the container = 100 Number of loose packages = 20

Packing particulars of all the 120 packages has to be given. 2 Nature of Cargo = C

Number of packages in the container = 80 Packing particulars of all the 80 packages has to be given.

3 Nature of Cargo = P Number of loose packages = 50

Packing particulars of all the 50 packages has to be given.

4 Nature of Cargo = LB or DB

There will be no package details in the table.

<TABLE>ROTATION Field Description Field Length Final Amendment Delete Type Rotation Number N 7 M Rotation Date Date M The Table is relevant for Sea Customs Stations only. This information is mandatory in case Annexure ‘C’ (of PN issued by Customs) information is provided at the Service Center.



EDI Message Formats


The information needs to be given only if the consignment is booked against a Vessel, for which Rotation Number is allotted.

<TABLE>EOU Field Description Field Length Final Amendment Delete Type IE Code of the EOU C 10 M Branch Sr Number of IE N 3 M Examination Date Date K Examining Officer Name C 30 M Examining Officer designation C 30 M Supervising Officer Name C 30 M Supervising Officer designation C 30 M Commissionerate C 20 M Division C 20 M Range C 20 M Seal No C 100 M Item Values Verified by Examining Officer (Y/N) C 1 M Sample forwarded (Y/N) C 1 M Non-standard IE codes are not allowed. For the consignments which are examined and sealed by the designated Customs/Excise officer (factory stuffed consignments); and shipments under EOU scheme, information in the table has to be given. This information is optional. Note: In case of factory stuffed consignments (NOT RELATED TO EOU), IE code and Branch Sr. Number shall be same as given in Table – SB. <TABLE>STUFF Field Description Field Length Final Amendment Delete Type Factory stuffed (Y/N) C 1 M Sample accompanied (Y/N) C 1 M

Parameters - Factory stuffed and Sample accompanied is relevant for Sea and ICD stations only. For Air Cargo sites the values will be NULL for these parameters. If Factory stuffed is 'N' no information is to be provided for the field - 'Sample accompanied (Y/N)'



EDI Message Formats


<TABLE>CONTAINER Field Description Field Length Final Amendment Delete Type Container number C 15 K Container Size C 3 M Excise Seal No. C 15 O Seal Date Date O The Table is relevant for Sea Customs Stations and ICDs only. The details of the containers are declared in this table. Excise Seal No & Seal Date – are mandatory for factory stuffed Containers only.



EDI Message Formats


4. Structure of the Shipping Bill message From : CHA/EXPORTER to Customs HREC**,ZZ,<Gate User Id >,ZZ,<Port Submission>,5,UN,D,CACHE01,,,01A SBID/<filename.sb>

<RES/E>6.0 <TABLE>SB Mandatory ………………. <TABLE>INVOICE Mandatory ………………. ………………. <TABLE>EXCHANGE Mandatory ………………. ……………….

<TABLE>ITEM Mandatory ……………….. ………………..

<TABLE>ITEMACCESS ; …………….. …………….. <TABLE>THIRDPARTY ;

……………….. ……………….. <TABLE>CESS ; …………….. ……………..

<TABLE>DBK ; ………………. ………………. <TABLE>ITEMRAWMTRL ;

…………….. …………….. <TABLE>DEPB ; ……………. ……………. <TABLE>DEPBPARENT ; ……………. ……………. <TABLE>LICENCE ;

……………… ……………..

<TABLE>DFIA ; ……………… ……………..

<TABLE>JOBWORK ; ……………… ……………..

<TABLE>QUOTA ;



EDI Message Formats


……………….. ……………….. <TABLE>AR4

…………… …………… <TABLE>PACKINGLIST …………… …………… <TABLE>ROTATION Valid for Sea Customs only …………… …………… <TABLE>EOU …………… …………… <TABLE>STUFF …………… ……………. <TABLE>CONTAINER Valid for Sea Customs and ICDs only …………… …………… <END-SB> TREC**

Note: Port Of Submission - Port of Loading of SB

Example: Delhi ACC - INDEL4 Delhi ICD - INTKD6

Tuglakabad Gate User ID - User Id of ICEGATE

User Job No - User defined document number



EDI Message Formats


Sample Message

HREC**,ZZ,DELGATE,ZZ,JPAIW,5,UN,D,CACHE01,,,01A SBID/22003.sb <RES/E>3.6 <TABLE>SB 2�20030114�B�0001/98�0588020559�1�NAT IONAL INFORMAT ICS C ENTER�A BLOCK CGO COMPLEX�LODI ROAD�NEW DELHI�DELHI�US�01�3469874586�JPAIW�USABC�US�R�C � 34345.00�KGS�DFGDGFGD�DELGAT E� <TABLE>INVOICE 1�INV101�2002101 0�U SD�FOB�NATIONAL INFORMAT ICS C ENTER�A BLOCK CGO COMPLEX�LODI ROAD�NEW DELHI�DELHI�USD�0.00000�0.00�0.00000�U SD�0.00�0.00000�USD�0.00�0.00000�USD�0.0�0.00000�USD�0.00�N�0.00�NA�0�43.50� <TABLE>EXCHANGE USD�USA DOLLARS�1.00�43.5000�20030101�Y <TABLE>ITEM 1�1�01011100�TESYT�NOS�100.000�10.00000�N�N�N�Y�NOS�1�N�10.00�1000.00� <TABLE>DEPB 1�1�61�95�0.000�2/2002 -07�1�1�1�Y�10.00�1000.00� <END-SBE> TREC**



EDI Message Formats


Checklist For data preparations under different schemes Tables required to capture data under various Schemes Scheme

code DFIA Table

Licence Table

DEPB Table

DEPB Parent Table

Drawback Table

Drawback Raw material

Table

Job Work Table

00 01 Y 02 Y 03 Y 04 Y 05 Y 06 Y O 08 Y 09 Y 11 Y 12 Y 18 Y 19 Y O 20 Y 21 41 Y Y O 42 Y Y O 43 Y Y O 44 Y Y O 46 Y O B 47 B Y 48 Y B 49 Y O 50 Y 51 Y Y 52 Y Y 53 Y 54 Y 55 Y Y O 71 Y Y O 72 Y Y Y O 73 Y B Y 74 Y B 75 Y Y O B 99 Y – Mandatory Table O – Table may contain data depending upon Drawback/DEPB Head used B – Only Brand Rate i.e. DBK Head 9801 is applicable.

Indian Customs EDI System Annexure


EDI Message Formats


ANNEXURE-A

Scheme code directory

Scheme Code Description 00 Free shipping Bills involving remittance of foreign exchange 01 Advance Licence with actual user condition. 02 Advance Licence with intermediate Suppliers 03 Advance Licence 04 Advance Release Order 05 Advance Licence for Deemed Exports 06 DEPB-Post Export 07 DEPB-Pre Export 08 Replenishment Licence 09 Diamond Imprest Licence 10 Bulk Licence 11 Confessional duty EPCG Scheme 12 Zero Duty EPCG Scheme 13 CCP 14 Import Licence for restricted items of Imports 15 Special Import Licence (SIL) 16 Export Licence 17 Advance Licence for annual requirement 18 Duty Free Replenishment Certificate (DFRC) 19 Drawback (DBK) 20 Jobbing (JBG) 21 EOU/EPZ/SEZ/EHTP/STP 22 Duty free credit Certificate 25 DFIA 41 Drawback and Advance Licence 42 Drawback and DFRC 43 Drawback and Zero Duty EPCG 44 Drawback and Concessional Duty EPCG 45 Drawback and Pre -Export DEPB 46 Drawback and Post Export DEPB 47 Drawback and JBG 48 Drawback and Diamond Imprest Licence 49 Drawback and EOU/EPZ/SEZ 50 EPCG and Advance Licence 51 EPCG and DFRC 52 EPCG and JBG 53 EPCG and Diamond Imprest Licence 54 EPCG and Replenishment Licence 55 EPCG and DEPB (Post Exports) 56 EPCG and DEPB (Pre-Exports) 59 EPCG and DFIA 71 EPCG, Drawback and DEEC 72 EPCG, Drawback and DFRC 73 EPCG, Drawback and Jobbing 74 EPCG, Drawback and Diamond Imprest Licence



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75 EPCG, Drawback and DEPB Post Export 76 EPCG, Drawback and DEPB (Pre-Exports) 79 EPCG, Drawback and DFIA



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ANNEXURE -B

Country Code Directory

Country Code Country Name

AF AFGHANISTAN AL ALBANIA DZ ALGERIA AS AMERICAN SAMOA AD ANDORRA AO ANGOLA AI ANGUILLA AQ ANTARTICA AG ANTIGUA AR ARGENTINA AM ARMENIA AW ARUBA AU AUSTRALIA AT AUSTRIA AZ AZARBAIJAN BS BAHAMAS BH BAHRAIN BD BANGLADESH BB BARBADOS BY BELARUS BE BELGIUM BZ BELIZE BJ BENIN BM BERMUDA BT BHUTAN BO BOLIVIA BA BOSNIA & HERZEGOVINA BW BOTSWANA BV BOUVET ISLAND BR BRAZIL IO BRITISH INDIAN OCEAN TERRITORY VG BRITISH VIRGIN ISLANDS BN BRUNEI BG BULGARIA BF BURKINA FASO BI BURUNDI KH CAMBODIA CM CAMEROON CA CANADA CV CAPE VERDE ISLANDS KY CAYMAN ISLANDS CF CENTRAL AFRICAN REPULIC TD CHAD



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CL CHILE CN CHINA CX CHRISTMAS ISLANDS CC COCOS (KEELING ISLANDS) CO COLOMBIA KM COMOROS CG CONGO CK COOK ISLANDS CR COSTA RICA CI COTE D IVOIRE HR CROATIA CU CUBA CY CYPRUS CZ CZECH REPUBLIC DK DENMARK DJ DJIBOUTI DM DOMINICA DO DOMINICAN REPULIC TP EAST TIMOR EC ECUADOR EG EGYPT SV EL SALVADOR GQ EQUATORIAL GUINEA ER ERITREA EE ESTONIA ET ETHIOPIA FO FAEROE ISLANDS FK FALKLANDS ISLANDS FJ FIJI FI FINLAND FR FRANCE GF FRENCH GUYANA PF FRENCH POLYNESIA TF FRENCH SOUTH & ANTARTIC TERR GA GABON GM GAMBIA GT GAUTEMALA GE GEORGIA DE GERMANY GH GHANA GI GIBRALTAR GR GREECE GL GREENLAND GD GRENADA GP GUADELOUPE GU GUAM GN GUINEA GW GUINEA BISSAU GY GUYANA HT HAITI HM HEARD & MACDONALD ISLANDS



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HN HONDURAS HK HONG KONG HU HUNGARY IS ICELAND IN INDIA ID INDONESIA IR IRAN IQ IRAQ IE IRELAND IL ISRAEL IT ITALY JM JAMAICA JP JAPAN JO JORDAN KZ KAZAKISTAN KE KENYA KI KIRIBATI KP KOREA,DEMOCRATIC PEOPLE'S

REPUBLIC OF KR KOREA,REPUBLIC OF KW KUWAIT KG KYRGHYSTAN LA LAO PEOPLE'S DEMOCRATIC REPUBLIC LV LATVIA LB LEBANON LS LESOTHO LR LIBERIA LY LIBYAN ARAB REPUBLIC LI LIECHTENSTEIN LT LITHUANIA LU LUXEMBOURG MO MACAO ISLANDS MK MACEDONIA,THE FORMER YUGOSLAV

REPUBLIC OF MG MADAGASCAR MW MALAWI MY MALAYSIA MV MALDIVES ML MALI MT MALTA MH MARSHALL ISLANDS MQ MARTINIQUE MR MAURITANIA MU MAURITIUS MX MEXICO FM MICRONESIA MD MOLDOVA,REPUBLIC OF MC MONACO MN MONGOLIA MS MONTSERRAT MA MOROCCO



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MZ MOZAMBIQUE MM MYANMAR NA NAMBIA NR NAURU NP NEPAL NL NETHERLANDS AN NETHERLANDS ANTILLES NC NEW CALEDONIA NZ NEW ZEALAND NI NICARAGUA NE NIGER NG NIGERIA NU NIUE ISLAND NF NORFOLK ISLAND MP NORTHERN MARIANA ISLANDS NO NORWAY OM OMAN PK PAKISTAN PW PALAU PA PANAMA PG PAPUA NEW GUINEA PY PARAGUAY PE PERU PH PHILIPPINES PN PITCAIRN ISLANDS PL POLAND PT PORTUGAL PR PUERTO RICO QA QATAR RE REUNION RO ROMANIA RU RUSSIA RW RWANDA WS SAMOA SM SAN MARINO ST SAO TOME AND PRINCIPE SA SAUDI ARABIA SN SENEGAL SC SEYCHELLES SL SIERRA LEONA SG SINGAPORE SK SLOVAK REPUBLIC SI SLOVENIA SB SOLOMON ISLANDS SO SOMAALIA ZA SOUTH AFRICA ES SPAIN LK SRI LANKA SH ST HELENA & ASCENSION ISLAND KN ST KITTS-NEVIS-ANGUILLA LC ST LUCIA



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PM ST PIERRE & MIQUELON VC ST VINCENT SD SUDAN SR SURINAM SJ SVALBARD AND JAM MAYEN ISLANDS SZ SWAZILAND SE SWEDEN CH SWITZERLAND SY SYRIA TW TAIWAN TJ TAJIKISTAN TZ TANZANIA TH THAILAND TG TOGO TK TOKELAU ISLAND TO TONGA TT TRINIDAD & TOBAGO TN TUNISIA TR TURKEY TM TURKMENISTAN TC TURKS & CAICOS ISLANDS TV TUVALU UG UGANDA UA UKRAINE AE UNITED ARAB EMIRATES GB UNITED KINGDOM US UNITED STATES UM UNITED STATES MINOR OUTLAYING

ISLANDS UY URUGAY VI US VIRGIN ISLANDS UZ UZBEKISTAN VU VANUATU VA VATICAN CITY STATE(HOLY SEE) VE VENEZUELA VN VIETNAM, DEMOCRATIC REP. OF WF WALLIS AND FUTUNA ISLANDS EH WESTERN SAHARA YE YEMEN, DEMOCRATIC YU YUGOSLAVIA ZR ZAIRE ZM ZAMBIA ZW ZIMBABWE



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ANNEXURE-C

Currency Code Directory

Currency Currency Description Country Code

ADP ANDORAN PESTA AD AED UAE DIRHAM AE AFA AFGAHANI AF ALL ALBANIAN LEK AL AMD ARMENIAN DRAM AM ANG NETHERLAND ANTILLIAN GUILDER AN AON ANGOLAN NEW KWANZA AO ARS ARGENTINE PESOS AR ATS AUSTRIAN SCHILLING AT * AUD AUSTRALIAN DOLLAR AU * AWG ARUBAN GUILDER AW AZM AZERBAIJAN MANAT AZ BAM NEW DIN AR BA BBD BARBADOS DOLLAR BB BDT BANGLADESH TAKA BD BEF BELGIAN FRANC BE * BGL BULGARIAN LEV BG BHD BAHRAINI DINAR BH BIF BURUNDI FRANC BI BMD BERMUDIAN DOLLAR BM BND BRUNEI DOLLAR BN BOB BOLIVIAN BOLIVIANO BO BRL BRAZILIAN REAL BR BSD BAHAMIAN DOLLAR BS BTN BHUTAN NGULTRUM BT BWP BOTSWANA PULA BW BYB BELARUSSIAN RUBLE BY BZD BELIZE DOLLAR BZ CAD CANADIAN DOLLAR CA * CHF SWISS FRANC LI * CLP CHILEAN PESO CL CNY YUAN RENMINBI CN COP COLOMBIAN PESO CO CRC COSTA RICAN COLON CR CUP CUBAN PESO CU CVE CAPE VERDE ESCUDO CV CYP CYPRUS POUND CY CZK KORUNA CZ DEM DEUTSCH MARK DE * DJF DJIBOUTI FRANC DJ DKK DANISH KRONE DK * DOP DOMINICAN PESO DO DZD ALGERIAN DINAR DZ ECS ECUADOR SUCRE EC



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EEK ESTONIAN KROON EE EGP EGYPTIAN POUND EG ESP SPANISH PESETA ES ETB ETHOPIAN BIRR ET EUR EURO EU * FIM FINISH MARKKA FI * FJD FIJI DOLLAR FJ FKP FALKLAND ISLANDSPOUND FK FRF FRENCH FRANC FR * GBP POUND STERLING GB * GEL GEORGIAN LARI GE GHC GHANA CEDI GH GIP GIBRALTAR POUND GI GMD GAMBIAN DALASI GM GNF GUINEA FRANC GN GRD GREEK DRACHMA GR GTQ GUATEMALA QUETZAL GT GWP GUINEA-BISSAU PESO GW GYD GUYANA DOLLAR GY HKD HONGKONG DOLLAR HK * HNL HONDURAS LEMPIRA HN HRK CROATIA KUNA HR HTG HAITI GOURDE HT HUF HUNGARIAN FORINT HU IDR INDONESIAN RUPIAH ID IEP IRISH POUNDS IE ILS ISRAELI SHEKEL IL INR INDIAN RUPEE IN IQD IRAQI DINAR IQ IRR IRANIAN RIAL IR ISK ICELAND KRONA IS ITL ITALIAN LIRA IT * JMD JAMAICAN DOLLAR JM JOD JORDANIAN DINAR JO JPY JAPANESE YEN JP * KES KENYAN SHILLING KE KGS KYRGYZSTAN SOM KG KHR CAMBODIAN REIL KH KMF COMOROS FRANC KM KPW NORTH KOREAN WON KP KRW SOUTH KOREAN WON KR KWD KUWAITI DINAR KW KYD CAYMAN ISLANDS DOLLAR KY KZT KAZAKSTAN TENGE KZ LAK LAOS KIP LA LBP LEBANESE POUND LB LKR SRI LANKA RUPEE LK LRD LIBERIAN DOLLAR LR LSL LESOTHO LOTI LS LTL LITHUANIAN LITAS LT LUF LUXEMBOURG FRANCS LU



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LVL LATVIAN LAT LV LYD LIBYAN DINAR LY MAD MORACCAN DIRHAM MA MDL MOLDOVAN LEU MD MGF MALAGASSY FRANC MG MKD MACEDONIAN DENAR MK MNT MONGOLIAN TUGRIK MN MOP MACAU PATACA MO MRO MAURITANIAN OUGUIYA MR MTL MALTESE LIRA MT MUR MAURITIUS RUPEE MU MVR MALDIVE RUFIYAA MV MWK MALAWIAN KWACHA MW MXN MEXICAN PESO MX MYR MALAYSIAN RINGGIT MY * MZM MOZAMBIQUE METICAL MZ NAD NAMIBIA DOLLAR NA NGN NIGERIAN NAIRA NG NIO NICARAGUAN CORDOBA ORO NI NLG NETHERLANDS GUILDER NL * NMK KYAT MM NOK NORWEGIAN KRONES BV NPR NEPALESE RUPEE NP * NZD NEW ZEALAND DOLLAR CK OMR RIAL OMANIS OM PAB PANAMAN BALBOA PA PEN PERUVIAN NUEVO SOL PE PGK KINA PG PHP PHILLIPINES PESOS PH PKR PAKISTANI RUPEE PK PLN POLISH ZLOTY PL PTE PORTUGUESE ESCUDO PT PYG PARAGUAY GUARANI PY QAR QATARI RIAL QA ROL ROMANIAN LEU RO RUR ROUBLE RU RWF RWANDA FRANC RW SAR SAUDI RIYAL SA SBD SOLOMAN ISLANDS DOLLAR SB SCR SEYCHELLES RUPEE SC SDD SUDANESE DINAR SD SEK SWEDISH KRONA SE * SGD SINGAPORE DOLLAR SG * SHP ST. HELENA POUND SH SIT SLOVENIAN TOLAR SI SKK SLOVAKI KORUNA SK SLL LEONE SL SOS SOMALI SHILLING SO SRG SURINAME GUILDER SR STD DOBRA ST SVC EL SALVADOR COLON SV



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SYP SYRIAN POUND SY SZL LILANGENI SZ THB THAI BAHTS TH TJR TAJIK ROUBLE TJ TMM TURKEMENI MANAT TM TND TURNISIAN DINAR TN TOP PARANGA TO TPE TIMOR ESCUDO TP TRL TURKISH LIRA TR TTD TRINIDAD&TOBAGO DOLLAR TT TWD NEW TAIWAN DOLLAR TW TZS TANZANIAN SCHILLING TZ UAH HRYVNIA UA UGX UGANDA SHILLING UG USD US DOLLAR US * UYU PESO UY UZS UZBEKISTAN SUM UZ VEB VENEZUELAN BOLIVAR VE VND VIETNAM DONG VN VUV VATU VU WST TALA WS XAF CFA FRANC CM XCD EAST CARRIBEAN DOLLAR AI XOF CFA FRANC BJ XPF CFP FRANCS PF YER YEMENI RIAL YE ZAR RAND ZA ZMK KWACHA ZM ZRN ZAIRE ZR ZWD ZIMBABWE DOLLAR ZW

NOTE: Currencies for which the exchange rate notification is issued by Ministry of Finance are marked ("*"). These currencies are termed as 'Standard Currencies" and the rest as "Non-standard Currencies" in ICES



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ANNEXURE-D

Unit Quantity Code Directory

Code – Description Code - Description BAG Bags MTS Metric ton BAL Bale MLT Mililitre BOU Billion of units MTR Meters BUN Bunches NOS Numbers BDL Bundles PAC Packs BKL Buckles PCS Pieces BOX Box PRS Pairs BTL Bottles QTL Quintal CAN Cans ROL Rolls CTN Cartons SQY Square Yards CCM Cubic centimeters SET Sets CBM Cubic meters SQF Square feet CMS Centimeters SQM Square meters DRM Drums TBS Tablets DOZ Dozens TUB Tubes GGK Great gross TGM Ten Gross GYD Gross yards THD Thousands GRS Gross TON Tonnes GMS Grammes UNT Units KME Kilometre UGS US Gallons KGS Kilograms YDS Yards KLR Kilolitre



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ANNEXURE - E Package Code Directory Code – Description Code – Description BDL Bundle BGS Bags BLK Bulk BLO Steel Blocks BLS Bails BOX Boxes BRL Barrel BUL Steel Bulks CAN Cans CAS Cases CRY Carboys CHI Chest CLS Coils COL Collies CON Container CRI Crates CSK Wooden Cases CTN Cartons CYL Cylinder DRM Drums ENV Steel Envelopes FLK Flask FUT Futs HBK Habbuck JAL Jumble Bale JTA Jotta KEG Keggs LOG Logs NGT Ingot PAI Pails PKG Packages PLT Pallets QDS Quads REL Reels SKD Skid & Skidded Packages SLB Slabs TIN Tins TBL Table UNT Units TRK Trunk



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ANNEXURE - F State Code Directory Code State

01 ASSAM 02 MEGHALAYA 03 MIZORAM 06 BIHAR 07 JHARKHAND 09 ARUNACHAL PRADESH 10 WEST BENGAL 14 NAGALAND 15 MANIPUR 16 ORISSA 17 SIKKIM 18 TRIPURA 19 ANDAMAN & NICOBAR 20 UTTAR PRADESH 21 UTTARANCHAL 29 DELHI 30 PUNJAB 34 HARYANA 39 CHANDIGARH 44 JAMMU & KASHMIR 46 HIMACHAL PRADESH 50 RAJASTHAN 54 GUJARAT 60 MAHARASHTRA 67 DAMAN & DIU 68 GOA 69 DADRA & NAGAR HAVELI 70 MADHYA PRADESH 71 CHATTISGARH 80 ANDHRA PRADESH 84 KARNATAKA 89 LAKSHADWEEP 90 TAMIL NADU 96 KERALA

99 PONDICHERRY



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Annexure - G

Cess Act Codes Directory Code Description

1 Second Schedule to Customs Tariff Act 2 The Tea Act,1953 3 The Calcutta Improvement Act, 1911 4 The Produce Cess Act, 1966 5 The Coffee Act, 1942 6 The Agriculture Produce Cess Act, 1940 7 The Mica Mines Labour Welfare Act, 1946 8 The Coir Industries Act, 1953 9 The Iron Ore Mines, Manganese Ore Mines and Chrome Ore Mines Labour

Welfare Cess Act, 1976 10 The Spices Cess Act,1986 11 The Marine Products Export Development Authority Act,1972 12 The Tobacco Cess Act, 1975 13 The Agriculture and Processed Food Products Export Cess Act, 1985

45

For clarifications please contact: A. S. SASTRY Technical Director National Informatics centre A-Block, C G O Complex Lodi Road New Delhi – 110 003 E-mail : [email protected] Phone : 011-2436 6350 011-2436 0962 Fax : 011-2436 4873

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