Catherine OatesEducation CoordinatorLower Clapton Group Practice, HackneyThe Well Street Surgery, Hackney

February speak to every GP that teaches the undergraduate students How do they feel their teaching has gone this

current academic year? Did they enjoy teaching? Are they happy to teach again next academic

year? Will they like to make any changes to their

teaching i.e. teach another module, change their current timetable format?

How do I organise the undergraduate teaching within my practices?

Are they happy with the undergraduate teaching?

How did we cope with the loss of appointments?

How can we reduce the impact of teaching on the appointment system?

Clashes in teaching, how can we avoid them?

Speak to the Practice Managers/ Reception Manager

KNOWING How many sessions each practice wishes to sign up for? Which band of Facility Money they require to fall within? Which GP tutor(s) is teaching which module? Are any of the GP Tutors likely to take A/L during school

holidays? What else is likely to occur during the next academic

year? i.e. new ST or FY docs joining the practice/sabbaticals/ maternity/paternity leave

PREPARED I wait for the Teaching Preference Form

My aim is to complete and email back to CBME within 24 hours

How do I do this?By plotting the teaching in pencil on a chronological table When happy complete and return

Completing the Teaching Preference Form

Example – Chronological Timetable

Blank Academic Year

Not always Before the teaching is confirmed the CBME

may approach to request movement within our request.

It is a tough task! The CBME Team do a fantastic job! They have my full admiration!

Yeah!! We have been allocated the teaching we requested!!!

Confirmed Teaching for the Academic Year

Confirmed Teaching

Example – Community Care, Fifth YearKEY to plan ahead. Drafting the timetable, whilst using the guidance of the Course Documentation.

As soon as the GPTs appointments go on the practice computer system I start altering them before patients get booked in.

Organising a Teaching Timetable

Block out ‘protected teaching time’ e.g. introduction, tutorials, letter writing exercise, case based discussion, assessment Week 1 – timetable for student to meet all members of the

PHCT e.g. receptionists, secretary, administrators, managers Have the student observe consultations with as many

clinicians as possible during week 1 to experience different consultation styles

Place on the timetable the EXTERNAL VISITS Hospice Visit Liaise with the student regarding the Walk-in Clinic and OOH Book these sessions

Community Care (Fifth Year)Six Week Timetable

Baby ClinicAntenatal ClinicDrug ClinicAntico ClinicMinor SurgeryMSK ClinicCAB sessionPlace these onto the timetable

What else does the practice have to offer the students?

Home visits with the Community Matron, HF Nurses, District Nurses

Visit to a local pharmacy Funeral directorsArrange, confirm and place on the timetable

What does the community have to offer the students?

Decide which days will be best for the GPT to have ‘supervised surgeries’ . The days that they are not free is there another GPT who is happy to assist.

(Try to keep to the same two GPTs) Allocate the student’s consulting room as close as

possible to the GPT In advance place x4 debrief slots on the appointment

system to allow the GPT to debrief the student’s patient and have time to teach

On the day the GPT is to select the patients form their own appointment list to be seen by the student

Supervised Surgeries

Community Care Timetable

EXAMPLE TIMETABLE

Ensure the students complete the on-line teaching survey

Fax the completed register and assessment forms to CBME

Get Paid!

End of placement

Examples

Student Handbooks