castro, davoust, kenyon, molina, smith, taylor, vazquez ... pkt - 13 april hs.pdf1248 - kinnally...

CASTRO, Davoust, Kenyon, Molina, Smith, Taylor, Vazquez

HUMAN SERVICES COMMITTEEWednesday, April 17, 2013

9:00 a.m.

CALL TO ORDERMINUTES: March 20, 2013MONTHLY FINANCIAL REPORTS

PUBLIC COMMENT

VETERANS ASSISTANCE COMMISSION• Monthly Reports• Resolution: Regarding Designation of Burial of Veterans and their Families

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT• Monthly EEO staffing graphs and reports• Employee Assistance 4th quarter utilization report

NEW BUSINESS• Management Best Practices for Human Resources• Discussion regarding wellness vendor Interactive Health Solutions

OLD BUSINESS• Set date and time for special meeting to hear presentations for health

insurance broker/consultant

EXECUTIVE SESSION (if needed)

ADJOURNMENT

Human Services Accounts Payable by GLDistribution

Payment Date Range 03/01/13 - 03/31/13

Vendor Invoice No. Invoice Description Status Held Reason invoice Date Due Date GIL Date Received Date Payment Dote Invoice AmountFund 801 - General Fund

Department 120 Human Resource ManagementSub-Department 120 Human Resource Management

Account 53050 - Employment Advertising3227 - The Blue Line 25548 Telecom m uni cator Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 298.00

Recruitment Listing # 329364Account 53050 Employment Advertising Totals Invoice Transactions 1 $298.00

employee training - Paid by Check 02/19/2013 03/05/2013 03/05/2013 03/11/2013Discrimination & # 328993Harassment

Account 53110 - Employee Training Totals invoice Transactions 1

Sub-Department 120 Human Resource Management Totals Invoice Transac:tions 2

Department 120 Human Resource Management Totals Invoice Transactions 2

Fund 001 General Fund Totals Invoice Transactions 2

Account 53110 Employee Training1846 - Rockhurst University (National 5054420Seminars Training)

Account 53000 Liability Insurance8258 - CCMSI 0072242-IN

1207 - Lund Industries Inc 75271

1063 - Meade Electric Co Inc 657182








loss control services- Paid by CheckADA audit Health Dept # 328772repair K-135 Paid by Check

# 328919repair street lighting Paid by EFT #Fabyan Parkway 17370repair traffic signal- Paid by EFT #Orchard & Galena 17370repair traffic signal - Paid by EFT #Randall & Rt 38 17370repair spot light Paid by EFT #knockdown - IL 31& 17370Stearns Rdrepair street lighting - Paid by EFT #Randall & Binnie 17370repair Street lighting - Paid by EFT #Randall & Mill 17370repair traffic signal - Paid by EFT #Randall & Royal 17370traffic signal handhold Paid by EFT #damage 17370

02/20/2013 03/05/2013 03/05/2013

02/25/2013 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

11/14/2012 03/05/2013 03/05/2013

01/22/2013 03/05/2013 03/05/2013

01/22/2013 03/05/2013 03/05/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

Fund 010 Insurance LiabilityDepartment 120 - Human Resource Management

Sub-Department 130 Insurance Liability- IRMAccount 50150 - contractual/Consulting Services

1248 - Kinnally Flaherty Krentz & Loran PC 133-54/1 (PMK) Kane Liquor Lic Paid by Check 01/31/2013 03/11/2013 03/11/2013 03/25/2013Old Starks Tavern # 32925601.22-01.24.13

Account 50158 - Contractual/ Consulting Services Totals Invoice Transactions 1

3,300.00

$3,300.00$3,598.00$3,598.00$3,598.00

595.00

$595.00

1,000.00

1,153.50

2,970.08

215.84

1,817.09

3,518.02

2,615.01

1,930.64

1,574.70

732.69

Run by Finance Reports on 04/08/2013 09:01:08 AM Page 1 of 3

EMHuman Services Accounts Payable by GINDistributio

Payment Date Range 03/01/13 - 03/31

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 018 Insurance Liability

Depa :rlerit 120 Human Resource ManagementSub-Department 130 Insurance Liability- HRM

Account 53000 - Liability Insurance1654 - Northern Contracting Inc 4695 guardrail repair-Silver Paid by Check 02/21/2013 03/05/2013 03/05/2013 03/11/2013 1,091.83

Glen & Brierwood # 3289621654 - Northern Contracting Inc 4686 repair guardrail - LaFox Paid by Check 02/13/2013 03/05/2013 03/05/2013 03/11/2013 1,466.70

South of Mill # 3289627481 - Arthur J. Gallagher RMS 674340 New Notary Bond- Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

Pamela Steinkellner # 3290807481 - Arthur J. Gallagher RMS 674335 New Notary Bond- John Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

Emerson # 3290807481 - Arthur J. Gallagher RMS 674330 New Notary Bond- Jane Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

E Mitchell # 3290807481 - Arthur J. Gallagher RMS 674309 New Notary Bond- Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

Susan Enger # 3290807481 - Arthur J. Gallagher RMS 674306 New Notary Bond- Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

Brenda Patton # 3290807481 - Arthur J. Gallagher RMS 674286 New Notary Bond- Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 50.00

Gretchen Hammer # 3290805628 - J 3 Keller & Associates, Inc. 900473014 Federal & IL Posters Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 55.53

# 3292403987 - Penske Truck Leasing Company LP C040884506L Vehicle Rental Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 120.00

Insurance # 3293183987 - Penske Truck Leasing Company LP C040930691L Vehicle Rental Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 120.00






Insurance # 3293183987 - Penske Truck Leasing Company LP C041146796L Vehicle Rental Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 . 80.00

Insurance # 329318

Account 53000 - Liability Insurance Totals Invoice Transactions 27 $21,101.63Sub-Department 130- Insurance Liability- MRM Totals Invoice Transactions 28 $21,696.63

Department 120 - Human Resource Management Totals Invoice Transactions 28 $21,696.63

Fund 010 - Insurance Liability Totals Invoice Transactions 28 $21,696.63

( 0


Human Accounts Payable by GLDistribution

U

Payment Date Range 03/`01/13 -, 03/31/13

'Jenu u, i invoice Date Due Da _GLDate Received Date Pa ment DateInvoiceAmountetcrans

Depe:er1t 660 Veter aSub-Department 660 Va C ission

Account 5501 Exp7788 - Coachlight Apartments 2013-00000443 Rent Assistance R.S. Paid by Check 03/19/2013 03/19/2013 03/19/2013 03/25/2013 400.00

5630 - June Smith# 329137

2013-00000406 Rent Assistance A.M. Paid by Check 03/11/2013 03/11/2013 03/11/2013 03/25/2013 400.00# 329399Account 55000 Mi ailaneous Totals Invoice Transactions 2 $800.00

SubDepartn ls ctons 2 $800.00Dep3 om a Pc. Is [r e Tr isac'dows 2 $800.00

5' f 3 si tals I Transactions 2 $800.00

Grand Tonk I vc co Transactions 32 $26,094.63


DRAFT Human Services Committee Revenue Report - Summary*Through March 31, 2013 (33.3% YTD)

380 Veterans' Commission

CurrentMonth

Transactions

465

TotalAmended

Budget

349,313

YTD Actual Total %Transactions Received

1,267 0.36%

* Does not include unposted transactions for the month of March 2013

DRAFT Human Services Committee Expenditure Report - Summary*Through March 31, 2013 (33.3% YTD, 34.6% Payroll)

Current Total

YTO Actual YTD Total %Month Amended

Transactions Encumbrances Used

Transactions Budget120 Human Rdsource Management IIFi 2,847,353 1,221,426

001 General Fund 24,026 404,311 105,753 5,957 27.63%010 Insurance Liability 95,122 2,443,042 1,115,674 32,038 46.98%

380 Veterans' Commission 23,454 349,313 94,456 0 27.04%

Grand Total 142,602 3,196,666 1,315,882 37,995 42.35%

* Does not include unposted transactions for the month of March 2013

DRAFT Human Services Committee Expenditure Report - Detail*Through March 31, 2013 (33.3% YTD, 34.6% Payroll)

Current TotalMonth Amended YTD Actual YTD Total %

Transactions BudqetTransactions Encumbrances Used

001 General Fund 24,026 404,311 105753 5,957 27.63%Personnel Services- Salaries & Wages 17,985 290,038 73,915 0 25.48%Personnel Services- Employee Benefits 2,443 69,950 17,437 0 24.93%Commodities 3,952 254 1,060 33.26%Contractual Services 3,598 40,371 14,147 4,897 47.17%

010 Insurance Liability 95,122 2,443,042 1 , 115 ,674 32,038 46 98°/Personnel Services- Salaries & Wages 10,174 129,391 40,694 0 31.45%Personnel Services- Employee Benefits 2,604 47,015 12,195 0 25.94%Commodities 600 0 0 0.00%Contractual Services 82,344 2,266,036 1,062,784 32,038 48.31%

..380 Veterans' Commission 23,454 349,313 94,456 0 27.04%Personnel Services- Salaries & Wages 18,151 180,328 60,765 0 33.70%Personnel Services- Employee Benefits 3,940 84,030 23,970 0 28.53%Commodities 391 11,796 1,754 0 14.87%Contractual Services 973 73,159 7,967 0 10.89%

Grand Total 142,602 3,196,666 1,315,882 37,995 42.35%

* Does not include unposted transactions for the month of March 2013, including the last payroll.

Kane County Purchasing Card InformationHuman Services Committee

Statement Due Date 4/29/2013

Transaction Date Merchant Name. . Additional information. Transaction Amount

Department Total

Committee Total

4/5/2013 Page 1 of 1

- AccountsiG/L Date Range 12/01/12 - 03/31/13-

Vendor Invoice No. Invoice Description Status Held Reason invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 120 ktverbcat

Department: 010 County BoardSuhDepartment 020 Riverboat

Account 45420 Tuition Reimbursement5321 - Michelle Halbesma 02192013 reimburse tuition Paid by Check 02/11/2013 02/11/2013 02/11/2013 02/25/2013 2,560.00

Criminology Theory # 3285408629 - Jennifer Marsh 02192013 reimburse tuition Paid by Check 02/11/2013 02/11/2013 02/11/2013 02/25/2013 291.00

# 3285934789 - Rosio Mendez 02192013 reimburse tuition Paid by Check 02/11/2013 02/11/2013 02/11/2013 02/25/2013 2,220.00

# 3286014793 - Matthew Trygar 02192013 reimburse tuition Paid by Check 02/11/2013 02/11/2013 02/11/2013 02/25/2013 760.00

Criminology Theory # 3286918299 - LAUREN C BLIJESTONE 03272013 reimburse tuition Paid by Check 03/27/2013 03/26/2013 03/26/2013 04/08/2013 2,880.00

4648 - Daniel Eder

4333 - Christopher Hoff

4564 - Peter Marszalek

4352 - Julie Sharp

Foundations of # 329447Leadership

03272013 tuition reimburse: Paid by Check 03/27/2013 03/26/2013 03/26/2013Methods of Research in # 329514Public Health

03272013 tuition reimburse: Intro Paid by EFT # 03/27/2013 03/26/2013 03/26/2013to Health Systems in 17660the U.S.

03272013 tuition reimburse: Paid by EFT # 03/27/2013 03/26/2013 03/26/2013Project Management 17681Capstone

03272013 tuition reimburse: Paid by EFT # 03/27/2013 03/26/2013 03/26/2013MPH607 community 17711Health Analysis

04/08/2013

2,280.00

04/08/2013

1,031.20

04/08/2013

2,298.00

04/08/2013

2,300.00

4352 -Julie Sharp

03272013a tuition reimburse: Paid by EFT # 03/27/2013 03/26/2013 03/26/2013 04/08/2013 2,160.00Biology of Public Health 17711

Account 45420 - Tuition Reimbursement Totals Invoice Transactions 10 $18,780.20

Sub-Department 020 - Riverboat Totals Invoice Transactions 10 $18,780.20

Department 010 - County Board Totals invoice Transactions 10 $18,780.20

Fund 120 - Riverboat Totals Invoice Transactions 10 $18,780.20

Grand Totals Invoice Transactions 10 $18,780.20


JACOB A. ZIMMERMANSuperintendent

COUNTY OF KANEVETERANS ASSISTANCE COMMISSION

COUNTY GOVERNMENT CENTER719 S. Batavia AvenueGeneva, Illinois 60134

Ph: 630-232-3550Fax 630-232-5403

www.countyofkane.org/pages/veterans.aspx

TO:

cc

FROM:

DATE:

Maureen AndersonAssistant Director of Human Resources Management

Sheila McCravenExecutive Director Human Resources Management

Jacob A. ZimmermanSuperintendent, Veterans Assistance Commission

April 11, 2013

RE: Human Services Committee Meeting -

The Veterans Assistance Commission meeting agenda:

1: March Monthly Reports2: Burial Resolution3: Memorial Day Update

Illinois Compiled Statutes, Chapter 330, Sections 45.01/0 to 45/11A Statutory body composed of the military organizations in Kane County, Illinois.

VETERANS ASSISTANCE COMMISSION

Report To: HUMAN SERVICE COMMITTEE

Mar 12 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Year Totals

$2,625 Shelter $2,125 $1,200 $2,000 $2,400 $7,725

0 Gas Utility $0, $0 $0 $0. $0

0 Electrical Utility $0 $0 $0 $0 $0

0 Water/Waste Water/Garbage $0 $0 $0 $173 $173

0 Heat $0 $0 $0 $0 $0

75 Food $0 $0 $0 $125 $125

25 Personal Needs $0 $0 $0 $100 $100

0 Telephone $0 $0 $0 $0 $0

0 Medical $0 $0 $0 $0 $0

0 Emergency Aid $450 $0 $0 $0 $450

35 Transportation $53 $70 $78 $0 $201

0 Burial $0 $0 $0 $0 $0

14 Applications 9 7 6 8 30

7 Veterans Assisted 5 3 4 7 19

2 Dependents 1 0 0 3 4

7 Claims Approved 5 3 4 7 19

7 Claims Denied 4 4 3 0 11

ro-- Referrals 1 0 0 0 ______ ______ 1

VETERANS ASSISTANCE COMMISSION

Report To: HUMAN SERVICES COMMITTEE

Feb 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Year Totals

65 VAC Correspondence 101 177 109 143 530

304 Information/Referrals 254 292 181 298 1,025

69 Letters/VA Forms/Statements Pending Claims 36 46 46 43 171

9 Certified Certificates 7 0 1 0 8

9 Veterans Pension/Compensation 7 5 3 2 17

1 Widows/Parents/Children Pension/Comp. 2 1 0 4 7

1 Burial & Government Markers 2 2 1 0 5

5 Application Lost Discharges 3 2 0 3 8

0 Discharges Recorded 0 0 0 2 2

1 Correction of Military Records 0 1 0 0 1

2 Application Change of Address or records 0 1 0 0 _____ _____ _____ _____ _____ 1

1 GI Home Loan Applications 1 1 0 0 2

0 VA Insurance & SGLI Applications 0 0 0 0 0

35 Veterans Transported to VA Hospitals 25 32 21 35 113

0 Local Contacts With Veterans 3 0 0 3 6

1 Application Medical Benefits 1 1 0 1 3

1,496 Monthly Mileage 1,338 1,335 991 1,929 5,593

5 Eligibility Verification Report -0 0 0 0 _____ _____ _____ _____ 0

Veterans Assistance Commission Claims Synopsis

Table I Disability Claims Processing Times

500450 400350300 •295250.)Af% t1t -

A A A A A I A A &1 nn50

—4—VA Processing Time

—4— VAC Processing Time

VA's Goal

/

Table 2 Number of Disability Claims Pending at Chicago VA Regional 0111

21,200 -.,21,124

21,000/

2Ø993-

20,800

2 4 20,6510,600

20,400 20,35 —4—Claims Pending20,200 -

20,000

19,800 ---: ;-• .-i- 7 1 --,--

ci

cc

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 2

Resolution Name Regarding Designation of Burial of Veterans and their Families

Ordinance

Presenter/Sponsor: Jacob A Zimmerman

Budget Information: Was this item budgeted? Yes 0 No WNlA Appropriation Amount: N/A

If not budgeted, N/Aexplain fundingsource

SUMMARY: 55 ILCS 5/5-27 directs each County Board to appoint a person responsible for ensuring that eligible indigent veterans andtheir family members are properly buried. Previously, John R. Carr was the designated person but he retired from theVeterans Assistance Commission effective February 28, 2013. Consequently, a new person needs to be designated and it isrecommended that the new Superintendent of the Veterans Assistance Commission be designated to execute the dutiesprescribed in 55 ILCS 5/5-27.

Attachments: Resolution 77-24, 55 ILCS 5/5-27

Detailed information available from:Staff Name: Jacob A. Zimmerman Phone: 2-3551

Resolution/Ordinance Tracking:

Assigned Committee: Human Services Sent to: on: E=--If Other, specify:

Committee Remarks:

Next Committee: Sent to: on:

If Other, specify:

Committee Remarks:

Next Committee: Sent to: on:

Committee Remarks:

County Board Date:

55 ILCS 51 Counties Code. Page I of 2

Illinois Compiled Statutes

Information maintained by the Legislative Reference BureauUpdating the database of the Illinois Compiled Statutes (ILCS) is an ongoing process. Recent lawsmay not yet be included in the ILCS database, but they are found on this site as Public Acts soonafter they become law. For information concerning the relationship between statutes and PublicActs, refer to the Guide.

Because the statute database is maintained primarily for legislative drafting purposes, statutorychanges are sometimes included in the statute database before they take effect. If the source noteat the end of a Section of the statutes includes a Public Act that has not yet taken effect, the versionof the law that is currently in effect may have already been removed from the database and youshould refer to that Public Act to see the changes made to the current law.

COUNTIES(55 ILCS 5/) Counties Code.

(55 ILCS 5/Div. 5-27 heading)Division 5-27. Burial of Indigent

Veterans and their Families

(55 ILCS 5/5-27001) (from Ch. 34, par. 5-27001)Sec. 5-27001. Appointment of person to have charge of

interment. Each county board shall designate some suitableperson or persons to serve without compensation, who shallcause to be properly interred the body of any honorablydischarged veteran who served in the army or navy of theUnited States during the Civil War, Spanish-American War,Philippine Insurrection, Boxer Uprising in China, or with thearmed forces of the United States in World War I, World WarII, during the national emergency between June 25, 1950 andJanuary 31, 1955, during the Viet Nam Conflict between January1, 1961 and May 7, 1975, or with the armed forces of theUnited States in any congressionally sanctioned war orconflict after the Viet Nam Conflict, or their mothers,fathers, husbands, wives, widows, widowers or minor children,who may hereafter die in such county, without havingsufficient means to defray the funeral expenses. This Divisionshall not apply to such mothers, fathers, husbands, wives,widows or widowers, if they were recipients of publicassistance at the time of death.(Source: P.A. 96-98, eff. 1-1-10.)

(55 ILCS 5/5-27002) (from Ch. 34, par. 5-27002)Sec. 5-27002. Fees. The expense of such burial shall not

exceed the sum of $900; such burial shall not be made in anycemetery or burial ground used exclusively for the burial ofthe pauper dead, or in that portion of any burial ground soused. In case relatives of the deceased, who are unable tobear the expenses of burial, desire to conduct the funeral,they may be allowed to do so, and the expense thereof shall bepaid as hereinafter provided.(Source: P.A. 96-98, eff. 1-1-10.)

http ://www.ilga.gov/legislationli Ics/i lcs4.asp?DocName =OO550005OHDiv%2E+5%2D27&... 4/3/2013

55 ILCS 5/ Counties Code. Page 2 of 2

(55 ILCS 5/5-27003) (from Ch. 34, par. 5-27003)Sec. 5-27003. Expenses paid by county. The expenses of

such burial and headstone shall be paid by the county in whichsuch veteran or his or her mother, father, husband, wife,widow, widower or minor children resided at the time of suchdeath; and the county board in such counties under townshiporganization, or county commissioners in such counties notunder township organization, is authorized and directed toaudit the account, and pay the said expenses in a similarmanner as other accounts against such county are audited andpaid: Provided, that nothing in this Division contained shallapply to the burial of veterans who are residents of theVeterans' Home at the time of their death.(Source: P.A. 86-962.)

IQQ

hvtp://www. i!ga.gov/legislation/ilcs/ilcs4.asp?DocName=005 50005 OHDiv%2E+5%2D27&... 4/3/2013

)

)

KPNE COUNTY BOARDMEETING

February 8, 1977

RESOLUTION 77-24Moved by Kerasiotis; seconded by Patterson, that Resolution

77-24 be adopted.

RESOLUTION NO. 77-24DESIGNATION REGARDING BURIAL OF VETERANS AND FAMILIES

WHEREAS, it is provided by "an Act to Provide for theBurial of Certain deceased Soldiers, Sailors and Marines, and

their Mothers, Fathers, Wives, Widows and Minor Children byCountries" approved May 27, 1907 as amended, each County of

, tate of Illinois is directed to designate some suitableperson or persons to serve without compensation, who shall

cause the body of any honorable discharged soldier, sailor ormarine, as is more particularly provided in said Act, to beproperly interred,

NOW, THEREFORE, BE IT RESOLVED, that John R. Carr be, andhe hereby is, designated as the person to carry out the intermentof the persons as set forth in said Act pursuant to the provisionsthereof, until his successor shall be appointed.

Carried by voice vote. RESOLUTION 77-24 ADOPTED.'

)

45

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 13-

REGARDING DESIGNATION OF BURIAL OF VETERANS AND THEIR FAMILIES

WHEREAS, 55 ILCS 5/5-27 provides 'an Act for the Burial of Indigent Veterans and theirFamilies" effective January 1, 2010; and

WHEREAS, each County Board of the State of Illinois is directed to designate some suitableperson or persons to serve without compensation, who shall cause the body of any honorablydischarged soldier, sailor, or marine, as is more particularly provided in said Act, to be properly interred;and

WHEREAS, the previous designee, John R. Carr, as prescribed in Resolution 77-24 has retiredfrom the Veterans Assistance Commission of Kane County, Inc. and is no longer able to carry out saidduties.

NOW, THEREFORE, BE IT RESOLVED that Jacob A. Zimmerman be, and he hereby is,designated as the person to carry out the interment of the persons as set forth in said Act in KaneCounty pursuant to the provisions thereof, until his successor shall be appointed.

Passed by the Kane County Board on May 14, 2013

John A. Cunningham

Christopher J. Lauzen

Clerk, County Board

Chairman, County Board

Kane County, Illinois

Kane County, Illinois

Vote:YesNoVoiceAbstentions

681

1

5

0

a

2

12

Race

WhiteBlackAmerican Indian!Alaskan NativeHispanicOther

MultiRacial

Pacific Islander!HawaiianNo Race Entered

Total 89

• 13.5%• American Indian/Alaskan Native 1.1%•Btad 1.1%- HispacILatino 5.6%

Pacific Islander/Hawaiian 22%• White 76.4%

Total: 100.0%

EEO Report for 03/01/2013 - 03/31/2013 Apnl 10, 2013

Job Seekers Submitting County Job Applications

31

58

89

Gender

Males

Females

Totaljo

• Female 65.2%We 34.8%Total: 100.0%

Handicapped 0Veteran 0Vietnam Veteran 1Disabled Veteran 0Special DisabledVet

0

March 2013 - Number of Job Applicants by Position

No. ofApplicants Total No. of

Date Position During Report Applicants to Position DateDepartment Position Posted Month Date** Filled FilledAnimal Control Warden 2/14/13 3 3 No OpenAnimal Control Animal Control Admin. 1/23/13 2 2 No OpenCoroner's Office Compliance Manager Not Posted 1 1 Yes 3/18/2013Court Services Finance Manager 1/28/13 1 19 No OpenCourt Services Adult Probation Aurora 3/1/13 7 25 No OpenDevelopment Land Use Planner 3/12/13 14 14 No OpenHuman Resources Senior Payroll Specialist 2/26/13 9 15 No OpenJudiciary Judicial Assistant 3/21/13 20 20 No OpenJudiciary Jury Commission Clerk 3/19/13 13 13 No OpenKCDEE Employment & Training Rep 3/21/13 2 2 No OpenKane Comm Deputy Director 4/10/13 0 0 No OpenKane Comm Telecommunicator 2/26/13 19 19 No OpenPublic Defender Executive Assistant 2/20/13 1 1 20 Yes 4/1/2013State's Attorney Office Felony Admin. Assistant 3/4/13 1 1 21 No Open

93

** only includes applicants who submitted an employment application to Human Resources

Female4

MaleJ

Kane County New Hires EEO Report311/2013 - 3/31/2013

Gender

RaceHispanic or Latno

bi 2

• Female 4 44.4%Male 5 55,6%

Total: 9 1000%

White_________7

• HispanicorLatino 2 22.2%White 7 77.8%Total: 9 1000%

EEOC Category

Seni ice/Maintenance

Protective Services:Sworn

Pmfessionals

Officisi/Adm Inistration

Administrative Support

to[ 4

Administrative Support 4 44.4%

OfliciattAdminlstrathon 1 11.1%• Professionals 2 22.2%• Protective Services: Sworn 1 11.1%

Service/Maintenance 1 11.1%Total: 9 100.0%

Page 1 of 2

VeteransCommission—'

Treasurer/Collector2

Kane County New Hires EEO Report3/1/2013 - 3/31/2013

Department

Transportation

Sheriff/CourtSecurity

BuildingManagement

Coroner

t.Public Defender

Regional Office ofEducation

W3MIUAU_;iVIt4NSflW1 4-4•%4• Bik1k.9 I 111%

Goonet I 111%•P(tâCDell 1 11.1%• ReIonaIOk.ofEducabon I 111%• ShJIS.uJItt! I 11.1%

TrpOon 1• Tr,.,w,Col.doc 2 222%q. VetsqansComnhi.Ion I 11.1%

Tat. 9 100.0%

Page 2 of 2

Female5

Male2

Kane County Terminations EEO Report3/112013 - 3/31/2013

Gender

• Female 5 71.4%Male 2 28.8%Tot: 7 100.0%

RaceHispanic or Latino

White -6

FM spanc or Latino 1White 6 85.7%Total: 7 100.0%

EEOC Category

Pal lime_______

• Full Time 6 857%Pal Time 1 14,3%Total: 7 100.0%

Full Time6

Page 1 of 2

Kane County Terminations EEO Report31112013 - 3/31/2013

DepartmentBuilding

State's Attorney_______2

Circuit Clerk

Public Defender

Judiciary andCourts

CourtServices/Court

ServicesAdministration

• Ba3,r0 Uanaemer - - 1 143%C"CIe,1, I 14.3%

• Coi,t Servsoist Ser4ces A,*4jiOon 1143%• I 143%• PtScOeretec I 143%

2 000%7olat 7 1000%

Page 2 of 2

14

9114

334

Metropolitan Family Services Employee Assistance NetworkEAP & Work-Life Utilization Report

ForKane County

For the Period: October 01, 2012 - December 31, 2012

Utilization Summary4th Quarter Year To Date

101112012 to 12/3112012 111/2012 to 12/31/2012Count Count %

Client Case Activity SummaryTotal new and reopened cases

Total for all cases

Total cases and Workplace Consults

Total cases, Workplace Consults and Auxiliary SvcParticipants

Workplace Consultation SummaryNumber of workplace consults opened

Auxiliary Services SummaryNumber of auxiliary services conducted

Total number of Employees attending

15

4.41%

67

4.95%

18

5.29%

69

5.10%

21

6.18%

83

6.14%

55

16.17%

197

14.56%

Page 1


ForKane County

For the Period: October 01, 2012- December 31, 2012

Gender

FemaleMale

Total

Marital Status

MarriedNever MarriedDivorcedUnknownUnmarried CoupleWidowed

Total

Who Is the Client?

EmployeeDependent

Total

Client Information

4th Quarter10/112012 to 12131/2012

%

13

72.22%5

27.78%

18

7

38.89%6

33.33%2

11.11%5.56%5.56%5.56%

18

14

77.78%4

22.22%18

Year To Date1/112012 to 12/31/2012

#

42

60.87%27

39.13%

69

34

49.28%23

33.33%8

11.59%2

2.90%1.45%1.45%

69

51

73.91%18

26.09%

69

Page 2


ForKane County


Client Information

4th Quarter —Year To Date10/112012 to 12/31/2012 1/1/2012 to 12/3112012

% # %

Referred By

Previous EAP ContactPromotional - Brochure. PosterHR Dept.Co-workerE-NewsletterFormal Mgt Ref - SupervisorFamilyFormal Mgt Ref- Human ResInformal Mgt SuggestionWebsite

Total

6

33.33%

17

24.64%5

27.78%

11

15.94%4 22.22%

17

24.64%

5.56%

6

8.70%1

5.56%

1.45%1

5.56%

6

8.70%0

0.00%

6

8.70%0

0.00%

2

2.90%0

0.00%

1.45%0

0.00%

2

2.90%

18

69

Graph represents YTID figures50% (4)

Family

Formal Mgt Ref -Supervisor

Co-worker

HR Dept

revious EAP Contact

romotonaI - Brochure,Poster

Page 3


ForKane County


Client Information

4th Quarter Year To Date10/112012 to 1213112012

1/112012 to 12131/2012

Primary Presenting Problem Groups

Family 5

27.78%Depression/Anxiety 4

22.22%

Stress/Other Personal

4

22.22%Health

2

11.11%Work

2

11.11%Legal

1

5.56%Alcohol

0

0.00%Child Care 0

0.00%

Financial

0

0.00%Grief/Loss 0

0.00%

Inquiry Only 0

0.00%Marital/Relational Issues 0

0.00%

Other Addictions/Comp Behavior 0

0.00%Total

18

Graph represents YTD figures<5.0% (5)

MantaURelatiori'l lcsii

Grief/Loss

Financial

Legal

WorkStress/Other Personal

13

18.84%13

18.84%8

11.59%2

2.90%10

14.49%4

5.80%2

2.90%1.45%

5

7.25%4

5.60%1.45%

5

7.25%1.45%

69

Depression/Anxiety

Page 4


ForKane County


Secondary Presenting Problem

NoneHealthJob insecurityAddictions in the FamilyAlcoholAnxietyCo-Worker RelationshipGrief/LossHarassmentOther WorkStress/Other PersonalWork-Life

Total

Age Group of Clients

40-4960-6910-1930-3920-2950-59Not KnownUnder 10

Total

Average Age

Client Information

4th Quarter10/112012 to 12131/2012

14

77.78%2

11.11%2

11.11%0

0.00%0

0.00%0

0.00%0

0.00%0

0.00%0

0,00%0

0.00%0

0.00%0

0.00%18

4

22.22%4

22.22%3

16.67%3

16.67%2

11.11%1

5.56%1

5.56%0

0.00%18

Year To Date1/1/2012 to 12131/2012

# %

52

75.36%

3

4,35%

2

2.90%1.45%

3

4.35%

2

2.90%1.45%

1

1.45%

1

1.45%

1

1.45%

1

1,45%

1

1.45%

69

17

24.64%8

11.59%

7

10.14%

17

24.64%12

17.39%

6

8.70%1.45%1.45%

69

39

38

Pay Class

Full-Time- Union 10

55.56%

29

42.03%Full-time - Non-Union 4

22.22%

24

34.78%N/A - Dependent

3

16.67%

14

20.29%Part Time - Union 5.56%

1.45%

Unknown 0

0.00%

1.45%

Total

18

69

Page 5


ForKane County


Length of Service

6 - 9 yrs3 - 5 yrs10 or more yrsN/A - Dependent1 -2yrsLess than 1 yr

Total

Graph represents YTD figures

N/A - Dependent

Type of Work

Professional/TechnicalOtherOffice/ClericalN/A - DependentDriverExecutive/ManagerService Wkr/LaborerTechnician/Craft/SkilledUnknown

Total

Language

English

Client Information

4th Quarter10/1/2012 to 12/3112012

#

5

27.78%4

22.22%3

16.67%3

16.67%2

11.11%5.56%

18

1 -2 yrsLess than 1 yr

10 or more yrs

6

33.33%5

27.78%4

22.22%3

16.67%0

0.00%0

0.00%0

0.00%0

0.00%0

0.00%18

18 100.00%

Year To Date1/1/2012 to 12/31/2012

12

17.39%16

23.19%16

23.19%15

21.74%8

11.59%2

2.90%

69

3-5 yrs

31

44.93%10

14.49%8

11.59%14

20.29%1.45%

2

2.90%1.45%1.45%1.45%

69

69 100.00%

Page 6


ForKane County


Client Information

4th Quarter10/1/2012 to 1213112012

%

Household Composition

Year To Date11112012 to 12/31/2012

Couple 7

3889%

11

15.94%Couple w/ Dependents 5

27.78%

34

49.28%Extended Family 2

11.11%

6

8,70%Individual

2

11.11%

10

14.49%Individual w/ Dependents 1

5.56%

4

5.80%Unknown 1

5.56%

4

5.80%Total

18

69

Ethnicity

Caucasian 9

50.00%

46

66.67%Hispanic 4

22.22%

10

14.49%Multi-Racial

2

11.11%

2

2.90%Other/Unknown 2

11.11%

6

8.70%African-American 5.56%

5

7.25%Total

18

69

Page 7

Telephone Consultation

In-Person Counseling


ForKane County


Contact and Referral Information (for Cases Selected)

4th Quarter —Year To Date10/1/2012 to 12131/2012 111/2012 to 12/31/2012

Consultation Reason

In-Person CounselingTelephone ConsultationFollow-up ContactLegal Aid Bureau ConsultationLegal ConsultationNot Known

Total


19

57.58%

105

60.3.4%12

36.36%

51

29.31%2

6.06%

12

6.90%0

0.00%

0.57%0

0.00%

2

1.15%0

0.00%

3

1.72%

33

174

Follow-up Conta 5.0% (3)

Page 8


ForKane County


Closed Cases Information

4th Quarter10/1/2012 to 12/31/2012

if

EAP Recommendation

Year To Date1/1/2012 to 12/31/2012

if

Outpatient therapyEAP Service OnlyNot KnownOtherOther Community ResourcePsychiatric TreatmentSubstance Abuse Treatment

Total

Case Disposition

Complete-Refer for Add. ServiceComplete-No Further ServiceClient WithdrewIntake/Phone OnlyNot Known

Total

2

66.67%

22

48.89%33.33%

12

26.67%0

0.00%

7

15.56%0

0.00%

2.22%0

0.00%

2.22%0

0.00%

2.22%0

0.00%

2.22%

3

45

2

66.67%

25

55.56%1

33.33%

12

26.67%0

0.00%

3

6.67%0

0.00%

2.22%0

0.00%

4

8,89%

3

45

Page 9

Sexual Harrassment

OrganizationalDevelopment

Peer Relationships


ForKane County


Workplace Consultation Information

4th Quarter Year To Date1011/2012 to 1213112012

1/1/2012 to 12/31/2012%

Workplace Consultation Issue

Peer RelationshipsMental HealthAlcohol/Chemical AbuseOrganizational DevelopmentSexual HarrassmentWork Performance

Total


Work Performance

66.67%

5

35.71%

33.33%

2

14.29%0

0.00%

7.14%0

0.00%

2

14.29%

0.00%

I

7.14%

0.00%

3

21.43%

El

14

Alcohol/Chemical Abuse Mental Health

Page 10


ForKane County


Auxiliary Service Information

4th Quarter Year To Date10/1/2012 to 12131/2012 1/1/2012 to 12/31/2012Count Hours #Atnd Count Hours #Atnd

Service Type

Employee TrainingSupervisor TrainingEAP OrientationEAP Specialized Service

Total


EAR Orientati

1 1.50 9 1 1.50 91 1.50 5 2 2.50 231 0.50 20 5 4.00 750 0.00 0 1 1.50 7

3 3.50 34 9 9.50 114

EAP SpecializedService

Employee Training

Supervisor Training

Page 11

Management Best Practices for Human Resources

These are the four (4) areas that Human Resource staff will be concentrating on during 2013:

> Job Descriptions - Every employee position should have a job description. Payrollcoordinators are required to submit job description with every new hire packet. Theproblem is that some job descriptions haven't been updated as the job duties havechanged and there is a lack of consistency in the format of the job descriptions. Wherenecessary some job descriptions will be updated. All job description will use the sameformatting.

> Salary Ranges —Salary schedules were last updated in 1994; Salary administrationguidelines specifically exempted unionized offices from guidelines and schedules;however, since 1994 County's workforce has become 50% unionized. Information aboutcomparable positions is being obtained from collar counties. Suggested salary rangeswill be presented for approval.

> Performance Evaluations - County has 3 standard performance evaluation templates(management/supervisory, office/clerical, technical workers) that have been in use forapproximately 25 years. The forms have many overlapping performance categories andthere is no ability to customize the form to the occupational groups being evaluated. Anew evaluation tool must be developed.

> Hiring/Firing - The County does not have formal written policy on hiring and firing of non-unionized employees A formal written policy will be developed; along with a step-by-stepprocedure.

Wellness Screening - incumbent Interactive Health Solutions was recommended by former brokerage andhas provided screening services since 2009. Here are the terms:

PPO participants1. IHS will bill through the BCBSIL plan2. IHS is paid a fee based on their In Network provider agreement with BCBSIL3. Screenings will be billed as a claim using Preventative diagnostic CPT codes4. Plan copay will NOT apply. However, BCBSIL will deduct the copay amount from IHS's fee. Neither the member

nor Kane County is responsible for the copay. Member EOB will read "amount you may owe provider" KaneCounty should communication they will NOT be billed for this by IHS.

5. Any employees, who have already satisfied their one "annual preventive exam" for the year, will still be eligible toparticipate. IHS won't be paid by BCBSIL and will NOT bill Kane County for those participants. Thus, IHSabsorbs the cost.

6. Screenings include 32-panel standard tests, thyroid & PSA test7. Heath Risk Assessment included

HMO participants1. IHS will absorb the cost. Kane County will not be billed for service.2. Copays apply. IHS will collect day of event from participant or bill Kane County. We assume Kane County will

pick up the copay.3. Screenings include 32-panel standard tests. Thyroid & PSA tests are NOT included, but can be offered as buy-up

for participant.4. Heath Risk Assessment included

**********************************************

On April 6, Kane County was notified by Global that I H S had contact Global regarding the I H S contract with Blue CrossBlue Shield (BCBS). BCBS dramatically reduced their reimbursement rate to IHS effective immediately. As such, IHS isstating that they will have to charge groups $110 for each screening of PPO participants to supplement the lowreimbursement rate from BCBS. Furthermore, they will no longer provide "complimentary" screenings for HMOparticipants - groups will be billed $160 for each screening of an HMO participant. They are making these changeseffective immediately which impacts new hire screenings.

Global is investigating the validity of all of this and checking to see what options Global has to change BCBS's position onthis, at least as it relates to Kane County. This is a material issue to say the least as it could represent well over $200,000in increased cost to the County to stick with IHS through this change.

I H S was billing Kane County $20 per HMO employee. There are approximately 22 employees and spouses for whom I HS has performed the screening but Kane County has not been billed. Assuming all these employees are enrolled in theHMO plans, the cost of these screenings can run as low $440 (@$20 ea.) or as high as $3,520 (@$160 ea.). Inaddition, there are another 21 employees and spouses who have been referred to I H S for a screening. Thosescreenings could cost Kane County as low as $420 (@ $20 ea.) or as much as $3,360 ((@ $160 ea. if HMO coverage).

The Human Resources Department is seeking guidance from the Committee regarding I H S. Possible courses of actioninclude:

1. Do nothing. Continue to refer employees to I H S as usual and pay for screenings at the whichever rate is billedby I H 5;

2. Continue to refer employees to I H S as usual but notify I H S that Kane County expect I H S to maintain thestatus quo pricing ($20) until the next open enrollment period.

3. Terminate relationship with I H 5; cease wellness screenings, grandfather in all employees at wellnessparticipation rate for 2013.

4. Terminate relationship with I H 5, cease wellness screenings, grandfather only employees who would havecompleted screening between January 1 and December 31, 2013.

castro, davoust, kenyon, molina, smith, taylor, vazquez ... pkt - 13 april hs.pdf1248 - kinnally...

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