cascade township olmsted county minnesota ......2015/02/02 · 2. molly mcginnis, town hall rental...

CASCADE TOWNSHIP

OLMSTED COUNTY – MINNESOTA

AGENDA

February 2, 2015

1. Pledge Of Allegiance

2. Call for other agenda items.

3. Minutes from last month’s meeting(s)

CONTINUING BUSINESS

4. Review Joint Powers Bill

5. Review Cascade bills

6. Financial report

7. Notes from Deputy Sheriff Chad Miller, issues for past month

8. Review the past month’s mail

9. Reports from the supervisors on meetings attended during the month

NEW BUSINESS

10. Variance discussion – Mr. McKenzie

11. Set Board of Audit meeting

12. Set Budget Meeting

13. Election and annual meeting

a. Township newsletter

b. AB board resolution

DISCUSSION ITEMS:

14. Road Maintenance – Mr. Laures

15. Town Hall Construction Concerns – Mr. Heathman

16. Town Hall Rentals – Mr. Brown

a. February 26 – Weed Seminar

b. March 20 – Boardman Valley

c. March 28 – Journeys with Jeff

d. August 20 – Rochester Flower & Garden

17. Upcoming meetings

a. February 3 – JPB Equipment Mtg.

b. February 17 – County Board hearing on ISTS

c. March 4 – Lobby Day

d. March 21 – OCTOA Banquet – Byron Event Center

18. Audience – Call for comments and questions

CALL FOR ADJOURNMENT

of 6

CASCADE TOWN BOARD MINUTES

January 5, 2015

Call to order at 6:00 PM at the Cascade Town Hall Baord Room.

Members present: Supervisors Heathman, Atkinson, and Laures, Clerk/Treasurer Brown

Attendees present: Jim and Judy Larsen, Don and Ardith Ottman, Jim and Sandy Hoss, Chuck Wallace,

Lou and Judy Ohly, Gary and Joanne Sieck, Char Brown.

Chairman Laures called for additional agenda items. Clerk Brown requested an item be added to review

the proposed Auditor contract.

Township Board Continuing Business.

Mr. Heathman requested the December 1, 2014 minutes as distributed be amended to add a

statement that Clerk Brown notified the board that he had retained private counsel in response to

the questions posed by the board regarding the audio/video recording of meetings (item 10). A

motion by Mr. Atkinson to approve the minutes from the December 1, 2014 town board meeting

as amended. Second by Mr. Laures.

AYE: Atkinson, Laures

NAY: Heathman

Motion Approved

A motion by Mr. Atkinson to approve and pay the Joint Powers bill (claim # 1742) of $24,138.01

provided a description is added to JPB claim 29 for CHS per the request of Mr. Heathman.

Second by Mr. Heathman

AYE: Atkinson, Heathman

NAY: None

Abstain: Laures

Motion Approved

CASCADE --- TOWNSHIP ---

2025 75TH ST. NE

Rochester, MN 55906

www.cascadetownship.us

of 6

A motion by Mr. Atkinson to approve and pay the remaining Cascade bills (claim #s 1731 –

1741) of $10,517.74. Second by Mr. Laures.


NAY: Heathman

Motion Approved

Clerk Brown discussed the lateness of claim sheets from the supervisors and the need for earlier

submittal to facilitate processing of payroll and claims. A discussion of accounting practices

related to year end claims and tax filing ensued.

A motion by Mr. Laures to set the submittal deadline as close of business the Thursday

preceding the board meeting for supervisor claim sheets. Second by Mr. Heathman.

AYE: Atkinson, Heathman, Laures

NAY: None

Motion Approved

Clerk/Treasurer Brown reviewed the financial reports.

Total receipts in December 2014 were:

1. Checking interest of $237.32

2. Molly McGinnis, Town Hall rental $150.00

3. Chris DeCook culvert payment $462.20

4. Olmsted County 2nd half taxes $321,340.12

5. Farmland LLC. Eng. & Attny. Fees $12,978.25

6. MMB Town aid & MV Ag credit $578.65

The Premier Bank account balance as of December 31, 2014 was $394,574.30

The CTAS balance as of the start of this meeting is $394,574.30

The total outstanding checks are:

1. Checks written at this meeting - $35,667.05

The total deposits in transit are:

1. Filing fee - $2.00

Ending CTAS balance on January 5, 2015 is $358,909.25

A motion by Mr. Atkinson to approve the financial report. Second by Mr. Laures.


NAY: Heathman

Motion Approved

of 6

Sheriff Deputy’s Report:

Deputy Chad Miller was not present to provide a report

Mail Review

Clerk Brown reviewed the mechanic’s lien release received from Farmland LLC (Majestic

Meadows).

o A motion by Mr. Heathman to not sign the release. Second by Mr. Laures.

AYE: Atkinson, Heathman , Laures

NAY: None

Motion Approved

Meeting Review

Mr. Heathman attended the county board meeting.

Mr. Laures attended the TCPA meeting

Township Board New Business

10. Wilmar Investments; Mr. Fitzgerald

Mr. Fitzgerald appeared before the board to inquire about the resolution denying his previously

submitted re-zone application. Additional questions were asked by Mr. Fitzgerald regarding the public

hearings and the development of the various applicable ordinances and plans. The board chose to defer

the matter to the township attorney. Mr. Fitzgerald was requested to send his list of questions to the clerk

for transmission to the township attorney for response. Mr. Fitzgerald requested a copy of the comments

and response from the attorney.

11. Ordinance concerns R1 district; Mr. Hegreness

Mr. Hegreness provided the board with documentation describing his concern about the use of a

residence in an R1 district for an apparently commercial auto repair/service operation. Per TCPA no

CUP is on file to permit this activity.

o A motion by Mr. Heathman to request TCPA to send a letter to the address of concern

noting the applicable ordinance restrictions. Second by Mr. Atkinson.


NAY: None

Motion Approved

Mr. Laures will notify TCPA of this action item

of 6

12. Planning Commission - Mr. Heathman

Planning Commission Chair Brown submitted a request to the board to waive the minimum meeting

frequency requirement (at least bi-monthly) of the current Planning Commission Policy as there is no

business to conduct at the January meeting. Mr. Heathman provided a prepared amendment to the

Planning Commission Policy removing the meeting frequency requirement and adding mechanisms for

calling a Planning Commission meeting.

o A motion by Mr. Atkinson to amend the Planning Commission policy as suggested by

Mr. Heathman. Second by Mr. Laures.


NAY: None

Motion Approved

The modified policy satisfies the waiver requested by the Planning Commission chair.

13. Fire Contract

The board discussed the previously circulated contract for fire services with the city of Rochester. The

board discussed contacting the city of Elgin to be detached from their fire service area so that the town

hall and maintenance shop would receive primary service from the city of Rochester along with the

remainder of the township. Mr. Laures will work with Elgin to get the township facility detached.

o A motion by Mr. Laures to accept the City of Rochester fire contract. The township

facility will be included in the service area if allowed by Elgin and Rochester. Second by

Mr. Heathman.


NAY: None

Motion Approved

13.5 Rochester Fire Department MOU.

Concerns raised by the supervisors regarding facility use have been addressed. The city of Rochester

will send a revised MOU for consideration.

14. Auditor Proposal

Clerk Brown reviewed with the board the three year service proposal received from Smith Schafer for

annual audit services.

o A motion by Mr. Laures to accept the three year proposal contingent upon Rochester

Township also accepting a proposal from Smith Schafer due to the overlap of the

townships in the Joint Powers Board. Second by Mr. Atkinson.


NAY: None

Motion Approved

of 6

Township Board Discussion Items

15. Road Maintenance

No significant items

16. Town Hall Building Concerns

Mr. Heathman met with KBS. KBS will fix the front entry. KBS is not able to identify a resolution to

the gaps and corner cracking resulting from the expansion/contraction of the panelized construction. Mr.

Heathman will draft a letter to KBS re-iterating the request for resolution.

17. Town Hall Rentals

The only pending reservation is for August of 2015. In response to Mr. Heathman’s request to revisit at

a future meeting the policy as it relates to reservations by one party for multiple dates the board

discussed the reservation history and intent of having the town hall available. Per board discussion, until

the reservation requests result in multiple requests for the same date or other conflict, the policy of first

come, first served will remain. The current fee structure will remain.

18. Upcoming Meetings

OCTOA on January 22 at Oronoco

19. Call to Audience

Mr. Wilson addressed the board to state his interest in contributing to the township through volunteer

positions (e.g. Planning Commission). Mr. Wilson reviewed his background and provided the board

with his resume.

No additional comments/questions from the audience.

Mr. Laures noted that the township will receive a petition for the naming of a small creek that traverses a

portion of the township. No action is required.

Motion by Mr. Atkinson to adjourn. Second by Mr. Heathman.

AYE: Atkinson, Heathman, Laures

NAY: None

Motion Approved. Meeting adjourned at 7:53 PM

of 6

Submitted: Michael Brown, Clerk/Treasurer

Michael Brown, Clerk/Treasurer Leonard Laures, Chairman

Joint Powers Board February 2015 Claims Amount

Rochester and Cascade 63 159.85$ Lenny's Mileage &cell phone reimb

Townships 61 819.35$ Natural Gas

41 228.84$ Century Link

33 1,587.00$ Poeples Electric

Breakdown of Payments 42 34.00$ RPU

Total Rochester Cacade 43 899.54$

Payroll: Township Township 44 21.60$

February Payroll 10,855.90$ 45 197.70$

Deductions & Township FICA & Med Care8,056.29$ 39 304.09$

FSA & HRA Cafeteria Payments2,125.00$ 59 1,695.48$ Fuel

Less Cafeteria payments (1,977.17)$ 40 79.90$

46 62.50$

Total 19,060.02$ 9,530.01$ 9,530.01$ 47 13.25$

48 76.92$

Non- Payroll Disbursements: 20,635.21$ 9,546.47$ 11,088.74$ 49 60.73$

Road Claims Paid 53.74% and 46.26% -$ -$ 50 119.00$

Less January Claim #16 (1,211.40)$ (560.43)$ (650.97)$

51 1,352.18$

Total Disbursements 38,483.83$ 18,516.05$ 19,967.78$ 53 244.79$

-$ -$ 54 246.70$

Current Month Interest (196.23)$ (98.12)$ (98.12)$ 55 1,815.68$

-$ -$ 56 8,825.13$

-$ -$ 57 1,196.38$

58 142.00$

HRA Cafeteria Payments 2,125.00$ 60 452.60$

Cafeteria Payments (1,977.17)$

Claims List 27,480.10$

Net Pay Dist. 10,855.90$

Total 38,287.60$ Total 20,635.21$

Fringe Benefits

38,287.60$ 34 884.02$ STATE

Equipment 1/12 of Amt. Budgeted6,666.67$ 3,333.34$ 3,333.34$ 35 2,006.47$ PERA + Admin Fee

Sick Leave Escrow 175.75$ 87.88$ 87.88$ 37 32.00$ NCPERS

Amount owed by each township45,130.02$ 21,839.14$ 23,290.88$ 36 4,508.81$ FED

45,130.02$ 38 624.99$ The Security Co.

Should be 00 -$ 8,056.29$

Total 28,691.50$

Date range: 01/20/2015 to 02/02/2015

Date Vendor Description Claim # Total Account # Detail01/20/2015 Peoples Coop Power January Electric Bill 33 $1,587.00

200-43112-379 $432.00200-43112-379 $1,155.00

02/01/2015 Daniel DeCook Sand and Gravel Washed Sand 43 $899.54200-43136-252 $899.54

02/01/2015 T.E.C. Industrial Inc. Seals for Sweepster broom 44 $21.60200-43116-230 $21.60

02/01/2015 SOMA Construction Inc. Recycle Asphalt 45 $197.70200-43106-268 $197.70

02/01/2015 A-Z Embroidery & Screenprinting, LL Embroidery on Jackets 46 $62.50200-43116-233 $62.50

02/01/2015 ProLine Dist. Inc. Nylon Flat Washers 47 $13.25200-43116-220 $13.25

02/01/2015 Praxair Distribution Inc Acetylene 48 $76.92200-43115-220 $76.92

02/01/2015 Towmaster Wing Cable 49 $60.73200-43116-238 $60.73

02/01/2015 Olmsted Medical Center DOT Exam - Mike Reiland 50 $119.00200-43105-300 $119.00

02/01/2015 Mike Reiland Medical Reimb 51 $1,352.18330-44000-605 $452.18340-44000-620 $900.00

02/01/2015 Menards Misc Supplies 53 $244.79200-43115-220 $244.79

02/01/2015 Ronco Engineering Sales Adapters, 2 wire hose,& fittings , 54 $246.70200-43115-210 $246.70

02/01/2015 Steve Yaggy Specialized Truck Ser. Hauling Salt and Sand 55 $1,815.68200-43136-254 $474.52200-43136-254 $439.99200-43136-254 $901.17

02/01/2015 Cargil Inc. - Salt Divison Salt 56 $8,825.13200-43136-250 $1,528.73200-43136-250 $3,037.03200-43136-250 $2,744.05200-43136-250 $1,515.32

02/01/2015 Nuss Trucks- Rochester Brakes Mack 2011 57 $1,196.38200-43116-226 $1,196.38

02/01/2015 Waste Management Refuse for February 2015 58 $142.00200-43112-381 $142.00

02/01/2015 CHS Off Road Diesel 59 $1,695.48200-43111-215 $476.52200-43111-215 $578.16200-43111-215 $640.80

02/02/2015 Lenny Laures Mileage Reimb 3155 $159.85200-43112-217 $159.85

02/02/2015 State of MN January 2015 State Deductions 34 $884.02100-41102-100 $150.00200-43102-100 $734.02

Joint Powers Board Claims List for Approval 02/02/2015

Page 1

Date Vendor Description Claim # Total Account # Detail02/02/2015 PERA PERA Deductions - January 2015 35 $2,006.47

100-41102-100 $50.00200-43102-100 $1,956.47

02/02/2015 Federal Taxes Fed. tax, FICA & Med Care 36 $4,508.81100-41102-100 $276.50200-43102-100 $4,232.31

02/02/2015 NCPERS Minnesota Deductions for February 2015 37 $32.00200-43102-100 $32.00

02/02/2015 The Security Benefit Co. Deductions for February 2015 38 $624.99200-43102-100 $208.33200-43102-111 $208.33200-43102-111 $208.33

02/02/2015 Victor Lundeen Company JPB Checks and Envelopes 39 $304.09100-41500-200 $83.55100-41500-200 $220.54

02/02/2015 Imprest Cash Fund Non-Oxy Gas and Stamps 40 $79.90200-43111-213 $9.80100-41530-200 $49.00200-43115-220 $6.97200-43111-213 $14.13

02/02/2015 Century Link Phone Service 41 $228.84200-43112-382 $113.90200-43112-382 $114.94

02/02/2015 RPU Est for February 42 $34.00200-43112-378 $34.00

02/02/2015 Scharf Auto Filters and Blades 60 $452.60200-43115-210 $431.47200-43115-210 $10.74200-43115-210 $10.39

02/02/2015 Minnesota Energy Resources February Natural Gas 61 $819.35200-43112-380 $513.73200-43112-380 $305.62

Total For Selected Claims $28,691.50 $28,691.50

________________________________________________ ___________________Approved Date

Joint Powers Board Claims List for Approval 02/02/2015

Page 2

DetailAccount NameAccount #TotalClaim #DescriptionVendorDate

1/6/2015 To 2/2/2015Date Range :

2/2/2015Claims List for ApprovalCascade Township

$8.63 1743mileage for JanuaryHarold D. Atkinson02/02/2015

Accounting $8.63 100-41530-331-

$37.95 1744MileageMichael Brown02/02/2015

Purchasing $0.00 100-41570-322-

Accounting $37.95 100-41530-331-

$30.51 1745mileageRobert A. Heathman02/02/2015

Accounting $30.51 100-41530-331-

$75.00 1746November 2014 town

hall cleaning

Possabilities02/02/2015

General Government Buildings

and Plant

$75.00 100-41940-401-

$390.00 1747Invoice Dec 14 #5714

R&B

Culverts

Olmsted County Public

Works

02/02/2015

Paved Streets $390.00 201-43121-224-

$58.32 17482015 twp election filing

notice

Post Bulletin02/02/2015

Elections $58.32 100-41410-351-

$6,080.00 1749Invoice CASCADE 15-1

1Q Sheriff Contract

Olmsted County Finance02/02/2015

Patrol $6,080.00 240-42123-310-

$1,824.56 1750County Assoc dues for

2015

Olmsted County Assoc.

of Townships

02/02/2015

Accounting $1,824.56 100-41530-433-

$1,837.73 1751Statement # 92376 legal

services for Dec 1, 2014

meeting prep and follow

up

Murnane-Brandt02/02/2015

City/Town Attorney $1,837.73 100-41610-304-

$448.00 1752Statement # 92378 legal

services for Majestic

Meadows Dev.

Agreement

Murnane-Brandt02/02/2015

City/Town Attorney $448.00 100-41610-304-

Page 1 of 2Report Last Updated: 08/29/2014

DetailAccount NameAccount #TotalClaim #DescriptionVendorDate

1/6/2015 To 2/2/2015Date Range :

2/2/2015Claims List for ApprovalCascade Township

$190.68 1753February 2015 Payroll

taxes

United States Treasury02/02/2015

Council/Town Board $94.96 100-41110-101-

Clerk $95.72 100-41425-101-

$244.28 1754February 2015

contribution

PERA02/02/2015

Clerk $68.00 100-41425-101-

Council/Town Board $176.28 100-41110-101-

$23,290.88 1755February 2015 monthly

contribution

Joint Powers Board, Cas

& Roch Twps

02/02/2015

Joint Powers Monthly Road

Maintenance

$3,333.34 201-43127-404-


Maintenance

$19,957.54 201-43127-402-

Total For Selected Claims $34,516.54

Harold D Atkinson Town Supervisor Date

Leonard L Laures Town Supervisor Date

Robert Arlen Heathman Town Supervisor Date

$34,516.54


2/2/2015Receipts RegisterCascade Township

01/01/2015 To 01/31/2015Date Range :

Fund/Acct/Prog Receipt # Deposit ID VoidRemitter Description TotalAccount NameDate

01/02/2015 Judy Ohly Filing fee for 2015 election (01/02/2015) - Recording of Legal

Instruments

$2.00 100-34102-N329

$2.00

01/07/2015 Leonard Laures Filing Fee 2015 annual

election

(01/07/2015) - Recording of Legal

Instruments

$2.00 100-34102-N330

$2.00

01/21/2015 Journeys with Jeff Town hall rental fee and

deposit for March 28 2015

(01/21/2015) - 1 City/Town Hall Rent $150.00 100-34101-N331

$150.00

01/20/2015 Olmsted County Final tax settlement for 2014 (01/20/2015) - General Property Taxes

(31001 through 31299)

$365.33 100-31001-N332

General Property Taxes

(31001 through 31299)

$3,388.25 201-31001-


(31001 through 31299)

$1,268.07 230-31001-


(31001 through 31299)

$184.24 240-31001-


(31001 through 31299)

$266.94 301-31001-

$5,472.83

01/30/2015 Premier Bank Interest for January 2015 (01/30/2015) - Interest Earning $226.15 100-36210-N333

$226.15

Total for Selected Receipts $5,852.98


2/2/2015Disbursements RegisterCascade Township

01/06/2015 To 02/02/2015Date Range :

Fund Name: All Funds

Description Account Name TotalFund/Acct/Obj/ProgVoidDate Vendor Check #

Council/Town Board-Wages and

Salaries: Full-time

Employees-Regular

NFebruary 2015 Payroll taxesUnited States Treasury02/02/2015 100-41110-101- $94.96 02022015A

Clerk-Wages and Salaries:

Full-time Employees-Regular

100-41425-101- $95.72 02022015A

Total For Check 02022015A $190.68


Salaries: Full-time

Employees-Regular

NFebruary 2015 contributionPERA02/02/2015 100-41110-101- $176.28 02022015B



100-41425-101- $68.00 02022015B

Total For Check 02022015B $244.28



NPayroll Period Ending

02/02/2015

02/02/2015 100-41425-101- $373.55 4359

Total For Check 4359 $373.55


Salaries: Full-time

Employees-Regular


02/02/2015

02/02/2015 100-41110-101- $216.23 4360



Salaries: Full-time

Employees-Regular


02/02/2015

02/02/2015 100-41110-101- $531.13 4361



Salaries: Full-time

Employees-Regular


02/02/2015

02/02/2015 100-41110-101- $642.27 4362


Accounting-Transportation:

Travel Expense

Nmileage for JanuaryHarold D. Atkinson02/02/2015 100-41530-331- $8.63 4363

Report Last Updated: 08/29/2014 Page 1 of 3




Travel Expense

NMileageMichael Brown02/02/2015 100-41530-331- $37.95 4364

Purchasing-Communications:

Postage

100-41570-322- $0.00 4364



Travel Expense

NmileageRobert A. Heathman02/02/2015 100-41530-331- $30.51 4365


General Government Buildings

and Plant-Repairs and

Maintenance - Contractual:

Buildings

NNovember 2014 town hall cleaningPossabilities02/02/2015 100-41940-401- $75.00 4366


Paved Streets-Repair and

Maintenance Supplies: Street

Maintenance Materials

NInvoice Dec 14 #5714 R&B

Culverts

Olmsted County Public

Works

02/02/2015 201-43121-224- $390.00 4367


Elections-Printing and Binding:

Legal Notices Publishing

N2015 twp election filing noticePost Bulletin02/02/2015 100-41410-351- $58.32 4368


Patrol-Contracted Law

Enforcement

NInvoice CASCADE 15-1 1Q Sheriff

Contract

Olmsted County Finance02/02/2015 240-42123-310- $6,080.00 4369

Total For Check 4369 $6,080.00

Accounting-Miscellaneous: Dues

and Subscriptions

NCounty Assoc dues for 2015Olmsted County Assoc. of

Townships

02/02/2015 100-41530-433- $1,824.56 4370


City/Town Attorney-Professional

Services: Legal Fees

NStatement # 92376 legal services

for Dec 1, 2014 meeting prep and

follow up

Murnane-Brandt02/02/2015 100-41610-304- $1,837.73 4371




City/Town Attorney-Professional

Services: Legal Fees

NStatement # 92378 legal services

for Majestic Meadows Dev.

Agreement

Murnane-Brandt02/02/2015 100-41610-304- $448.00 4372



Maintenance-Repairs and


Structures

NFebruary 2015 monthly

contribution

Joint Powers Board, Cas &

Roch Twps

02/02/2015 201-43127-402- $19,957.54 4373


Maintenance-Repairs and


Machinery and Equipment

201-43127-404- $3,333.34 4373


Total For Selected Checks $36,279.72


1/30/2015Net Pay Account Distribution

For the payroll period ending:

Cascade Township

Account # Employee # Employee Name Amount

100-41110-101 020 Atkinson, Harold D 216.23

022 Heathman, Robert Arlen 531.13

024 Laures, Leonard L 642.27

Account Total 1,389.63

100-41425-101 010 Brown, Michael K 373.55

Account Total 373.55

Total For Period

$0.00 Unallocated due to rounding

100-41110-100

DateHarold D Atkinson Town Supervisor

DateLeonard L Laures Town Supervisor

DateRobert Arlen Heathman Town Supervisor

$1,763.18


2/2/2015Outstanding Checks and Deposits in Transit Report

Date of Report : 2/2/2015

Cascade Township

Outstanding Checks

Date of Check Check Number To Whom Paid Check Amount

01/05/2015 4357 Connie Schultz $100.00

02/02/2015 4362 Payroll Period Ending 02/02/2015 $642.27

02/02/2015 4372 Murnane-Brandt $448.00

02/02/2015 4366 Possabilities $75.00

02/02/2015 4367 Olmsted County Public Works $390.00

02/02/2015 4368 Post Bulletin $58.32

02/02/2015 4370 Olmsted County Assoc. of Townships $1,824.56

02/02/2015 02022015A United States Treasury $190.68

02/02/2015 02022015B PERA $244.28

02/02/2015 4369 Olmsted County Finance $6,080.00

02/02/2015 4373 Joint Powers Board, Cas & Roch Twps $23,290.88




02/02/2015 4363 Harold D. Atkinson $8.63

02/02/2015 4364 Michael Brown $37.95

02/02/2015 4365 Robert A. Heathman $30.51

02/02/2015 4371 Murnane-Brandt $1,837.73

Total $36,379.72


2/2/2015Cash Control Statement

1/1/2015 To 2/2/2015For the Period :

Cascade Township

Beginning

Balance

Name of Fund Total

Disbursed

Ending

Balance

Less

Deposits

In Transit

Plus

Outstanding

Checks

Total

Per Bank

Statement

Total

Receipts

$137,509.75 $6,618.84 $0.00 $130,890.91 $12,520.05 $745.48 $142,665.48 General Fund

$54,365.26 $23,680.88 $0.00 $30,684.38 $53,346.72 $3,388.25 $80,642.85 Road and Bridge

$15,387.56 $0.00 $0.00 $15,387.56 $0.00 $1,268.07 $14,119.49 Fire Contract

$16,168.29 $6,080.00 $0.00 $10,088.29 $6,080.00 $184.24 $15,984.05 Sheriff Contract

$122,433.82 $0.00 $0.00 $122,433.82 $0.00 $0.00 $122,433.82 Reserve Fund

$18,741.26 $0.00 $0.00 $18,741.26 $0.00 $266.94 $18,474.32 General Debt Service (Town Hall GO Bond)

$254.29 $0.00 $0.00 $254.29 $0.00 $0.00 $254.29 General Capital Projects

Total $394,574.30 $5,852.98 $71,946.77 $328,480.51 $0.00 $36,379.72 $364,860.23


RESOLUTION 15-02-01 Page 1 of 1

Cascade Township

Olmsted County, MN

RESOLUTION APPOINTING ELECTION JUDGES FOR 2015 TOWNSHIP

ANNUAL ELECTION

WHEREAS, a Township Annual Election will be held on Tuesday, March 10, 2015, and

polls must be open from 5:00 p.m. to 8:00 p.m.; and

WHEREAS, Minnesota Statute 204B.21, subd. 2 requires Election Judges for precincts in a

municipality be appointed by the governing body of the municipality at least 25 days before

the election; and

WHEREAS, the following individuals have agreed to serve as Election Judges for the

Annual Elections and have agreed to perform all statutory duties related to the election

process.

NOW THEREFORE, BE IT RESOLVED, by the Town Board of Cascade Township,

Olmsted County, State of Minnesota, that the following appointments are hereby approved

for the 2015 Township Annual Election:

Head Judge Election Judge

Marie Dylla

Jim Hoss

Lad Roering

BE IT FURTHER RESOLVED by the Town Board of Cascade Township that the Town

Clerk is with this, authorized to make any substitutions or additions as deemed necessary.

Adopted this 2nd day of February, 2015.

Cascade Township by: Attested to by:

_____________________________ _________________________________

Leonard Laures; Chair Michael Brown; Cascade Township Clerk

____ Atkinson ____ Heathman ____ Laures

RESOLUTION 15-02-02 Page 1 of 1

Cascade Township

Olmsted County, MN

RESOLUTION APPOINTING ABSENTEE BALLOT BOARD FOR 2015

TOWNSHIP ANNUAL ELECTION

WHEREAS, a Township Annual Election will be held on Tuesday, March 10, 2015, and

polls must be open from 5:00 p.m. to 8:00 p.m.; and

WHEREAS, Minnesota Statute 204B.121, subd. 1 requires an Absentee Ballot Board be

appointed by the governing body of the municipality prior to the start of absentee balloting;

and

WHEREAS, absentee balloting for the 2015 Township Annual Election begins on February

6, 2015; and

WHEREAS, the following individuals have agreed to serve as Absentee Ballot Board

members for the Annual Elections and have agreed to perform all statutory duties related to

the election process.

NOW THEREFORE, BE IT RESOLVED, by the Town Board of Cascade Township,

Olmsted County, State of Minnesota, that the following appointments are hereby approved

for the 2015 Township Annual Election Absentee Ballot Board:

Ballot Board Members

Jim Hoss

Marie Dylla

Michael Brown

Lad Roering

Jay Hesley

BE IT FURTHER RESOLVED by the Town Board of Cascade Township that the Town

Clerk is with this, authorized to make any substitutions or additions as deemed necessary.

Adopted this 2nd day of February, 2015.

Cascade Township by: Attested to by:

_____________________________ _________________________________

Leonard Laures; Chair Michael Brown; Cascade Township Clerk

____ Atkinson ____ Heathman ____ Laures

To the Residents of Cascade Township:

Township Elections will be held on March 10, 2015 between the hours of 5:00 p.m. and 8:00 p.m. at the Cascade

Town Hall, 2025 75th Street N.E., Rochester. One Township Supervisor position will be elected this night. Write-in

votes are permissible. Additionally, the electorate will be asked to vote on 1. Expanding the board to five supervisors

(added by resident petition) and 2. Making the clerk/treasurer an appointed position (added by board motion).

At 8:15 p.m. the Annual Township Meeting will take place at the same location.

The 2016 Town Budget will be presented at the annual meeting, at which time the electors will have a chance to discuss,

modify, amend, and vote on the proposed budget. The general areas of tax money spent are for general fund, road repair,

fire protection, public safety, capital improvement and reserve fund.

Items on the Annual meeting agenda, subject to modification by township residents, will include:

1) Approval of 2014 annual meeting minutes

2) Board of Audit report

3) Proposed town budget for 2016

4) Gopher bounty.

5) Introduce Public Safety representatives if available. (Deputy Miller)

6) Permits – burning, buildings, driveways, & TCPA.

7) Cascade Township Website (www.cascadetownship.us)

8) Review Storm Water Pollution Prevention Program with residents for good housekeeping measures.

9) Concerns and comments from the electorate.

10) Road report and issues of concern (trash containers, snow, parking, etc.)

Storm Water Education:

Report to Township Officers any illicit discharge and dumping in ditches to help prevent storm water pollution. We

are required by state and federal law to establish programs and reporting mechanisms to reduce the discharge of non-

storm water and pollutants into our waterways. For more information please see the Storm Water link at

www.cascadetownship.us.

Road Maintenance and Snow Removal:

Please help our road crews maintain and clear our roadways. Place your trash containers at the end of your driveway

off the road. Also, when there are more than 2 inches of snow or ice, vehicles must be removed from the roadway.

Our plow drivers and your neighbors will thank you.

Town Hall Rental:

The Cascade Town Hall is available for rent. Please see the Town Hall link on the township website for more

information.

Town Contacts: Lenny Laures, Chairman of the Board 1520 75th Street N.E., Rochester, MN. 55906 Phone: 289-0428

Arlen Heathman, Supervisor, 6416 West River Road N.W., Rochester, MN. 55901 Phone: 280-7742

Harold (Corky) Atkinson, Supervisor, 6400 Trapper Lane N.W. Rochester, MN. 55901 Phone: 281-0936

Michael Brown, Town Clerk/Treasurer, 6002 Buck Hill Ct. N.E., Rochester, MN. 55906. Phone: 261-8909

Neil Farnham, Fire Permit Warden, 5115 65th St. N.W. Rochester, MN. 55901 Phone: 288-0908

CASCADE --- TOWNSHIP ---

2025 75TH ST. NE

Rochester, MN 55906

www.cascadetownship.us

http://www.cascadetownship.us/

Cascade Township

2025 75TH St. NE

Rochester, MN 55906

Town

Text Box

CORRESPONDENCE

1

MEMORANDUM OF UNDERSTANDING THIS AGREEMENT is made and entered into this _____ day of __________, 201_, by and between the City of Rochester, Minnesota municipal corporation, ("City"), and Cascade Township, a Minnesota political subdivision (“Township”).

WHEREAS, Township owns a facility located at 2025 75th Street NE., Rochester, MN, 55906 (“Facility”); and, WHEREAS, the City may have a need to use the Facility in cases of natural or man-made disasters, emergencies or other serious incidents; and, WHEREAS, Township is willing to allow the City to use the Facility for these purposes; and, WHEREAS, the parties wish to enter into this Memorandum of Understanding so as to document the terms and conditions by which Township will allow the City to use this Facility. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the City and Township agree as follows: 1. Upon the City’s request, Township will permit and allow the City to share the

use Township’s Facility as part of the City’s response to natural or man-made disasters or other serious incidents where the city may have need of a facility.

2. The City will exercise reasonable care in the conduct of its activities in the

Facility. 3. The City will defend, hold harmless and indemnify Township, its officers,

agents, employees and volunteers, from and against any and all liabilities, claims, demands, costs or causes of action arising out of the City’s use of the Facility.

4. This agreement is revocable at each party’s sole discretion for any reason

with 30 days written notice to the other party. 5. Neither party may assign this agreement. 6. Nothing contained in this agreement is intended or should be construed as

creating an employment relationship between the City and the Township.

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7. It is understood and agreed that the entire Agreement between the parties

is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter.

IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. City of Rochester Cascade Township By _______________________ By _______________________ Its Mayor Its Chairman of the Town Board Attest______________________ By_______________________ Its City Clerk Its Town Clerk Approved as to Form: ____________________________ City Attorney

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STATE OF MINNESOTA ) ) ss COUNTY OF OLMSTED ) The foregoing agreement was acknowledged before me this _______day of _______________, 201_, by Ardell F. Brede and Judy Scherr, the Mayor and City Clerk, respectively, of the City of Rochester, a Minnesota municipal corporation on behalf of the corporation. _____________________________________ Notary Public STATE OF MINNESOTA ) ) ss COUNTY OF OLMSTED ) On this _____ day of ____________, 201_, before me, a notary public within and for said county personally appeared ____________________ and _____________________, personally known to me to be the Chairman of the Town Board and Town Clerk of Cascade Township, a Minnesota political subdivision, for and on behalf of the Township. ___________________________________ Notary Public This agreement prepared by: Rochester City Attorney’s Office 201 Fourth Street S.E., Room 247 Rochester, MN 55904

@ffiJanuary 27, 2015 Replv to St. Paul

William FitzgeraldWillmar lnvestments LLC2505 Lenox Court SWRochester, MN

Re: Cascade TownshipOur Fi le No. : 51 1 59

Dear Mr. Fitzgerald: .

The Town Board fonrvarded me your letter dated January 5, 2015 addressed to Michael Brown-and asking various questions about Cascade Township Resolution 2014-10.

All of the process of the creation of the zoning ordinance, input and comments of neighbors, etc.can be found in the public record which is available to you through request to the Town Clerk.To my knowledge there is no part of that process that you wquld not be entitled to see or reviewupon request made to Mr. Brown. This would include meeting minutes, submissions fromanyone present, recordings, to the extent those are available in the Township's possession, etc.

Any information about the comprehensive plan would be best obtained from the County. Thecomprehensive plan used by the Township is the one provided by the County, and incorporatedby reference in the Township Zoning Ordinance.

You inquire about language of the ordinance as well. As you likely know, the Town has limiteddiscretion in its ordinance creation. The Town has to be at least as restrictive as the County andcan't be inconsistent with the County. The County's zoning process, too, is open. The County'sordinances and plans should be available readily from them or online. Similarly, the Town'sordinances and documents are also available either from the Town Clerk or online, as the casemay be. I am not specifically familiar where with everything is stored with regard to CascadeTownship but I am sure that Clerk Brown will be willing to assist you in locating any docurnentsyou might l ike.

I hope this helps you in locating the information you are seeking.

Peter B. TiedeAttorney at [email protected]

cc. Town BoardPBT:dm elzzsszqt

Minnesota Office 30 East 7th Street, Suite 32OO Saint Paul, MN 55101 4919 P 651 227 9411 F 651 223 5199

North Dakota Office Box1776 22Q N.4th Street Bismarck, ND 58502 1776 P 701 751 6300 F 651 223 5199

Wisconsin Office 1810 Crest View Drive. Suite 28 Hudson, Wl 54016 9336 P 715 246 3910 F 65'1 223 5199

Established 1940 A Professional Associatiori

Michael Brown <[email protected]>

Mailings3 messages

Peter Tiede <[email protected]> Sat, Jan 17, 2015 at 6:05 AMTo: Michael Brown <[email protected]>

It took us a while to dig into the question of what the Township should send out at public expenseregarding notice on valid questions. There is not a specific answer apparently available in Minnesota. Allresearch has to rely on a couple of other states and some Attorney General opinions. The long and short ofwhat we are finding is that we do not recommend the Township send anything that takes a position on theissue. The Town can spend money to provide facts and public information. The line between advocacy andinformation is of course subject to debate. But, the more factual and the less advocacy related a documentwould be, the better.

So, information like:

A petition was approved on XX which states XX. The petition will be voted on by the electors on _. If thevoters vote in favor of the question the town will go to a 5 member board. If the voters do not vote in favorof the question, the town structure of governance would not be changed.

If those facts are true (I don’t remember all the details) then that would be a pretty safe mailing. On theother hand, a mailing that advocates a result would not be.

Again I’m sorry it took us a while but there wasn’t much available by way of specific information. Thankyou.

Murnane logo image

Peter B. Tiede, Attorney at Law

Murnane Brandt

30 E 7th St., Suite 3200

St. Paul, MN 55101 4919

P 651 227 9411 F 651 223 5199

[email protected]

North Dakota Office220 N. 4th St.

Bismarck, ND 58502-1776

701-751-6300

Mackrell logo

Chambers logo

This e-mail and any attachments to it may be privileged, confidential or contain trade secret information. If this e-mail was sent to you in error,

please notify me immediately by either reply e-mail or by phone at 651-227-9411, and please do not use, disseminate, retain, print or copy the

e-mail or its attachment. You will be reimbursed for any reasonable expenses associated with destroying this e-mail and its attachments.

Michael Brown <[email protected]>Mon, Jan 19, 2015 at 10:24

AMTo: Peter Tiede <[email protected]>

Mr. Tiede,

Thank you for the staff work and recommendation. However, in reviewing my notes I do not see where Isent this question to your office. Was your note in response to an inquiry from a supervisor? I want to makesure I get your review routed as appropriate.

Thank you.[Quoted text hidden]

--Michael BrownClerk/TreasurerCascade Township, Olmsted County, MNwww.cascadetownship.us

Peter Tiede <[email protected]> Mon, Jan 19, 2015 at 10:50 AMTo: Michael Brown <[email protected]>

It came from Chair Laures at the meeting I attended. We were much slower than I would like to havebeen, so it would not be a surprise if the issue is now stale. If that is the case, we’ll cut it from the bill.

Thanks

Murnane logo image

Peter B. Tiede, Attorney at LawMurnane Brandt

30 E 7th St., Suite 3200

St. Paul, MN 55101 4919

P 651 227 9411 F 651 223 [email protected]

North Dakota Office

220 N. 4th St.Bismarck, ND 58502-1776

701-751-6300

Mackrell logo

Chambers logo

From: Michael Brown [mailto:[email protected]]

Sent: Monday, January 19, 2015 10:24 AM

To: Peter TiedeSubject: Re: Mailings

[Quoted text hidden]



Joint Powers funding of campaign activity4 messages

Michael Brown <[email protected]> Sat, Jan 31, 2015 at 10:48 AMTo: [email protected], [email protected], [email protected], [email protected],[email protected], [email protected], [email protected],[email protected], [email protected]

Joint Powers Board members,

It has come to my attention that Road Supervisor Laures, an employee of the Cascade and RochesterJoint Powers Board (JPB), is using his JPB subsidized cell phone for activities related to his re-electioncampaign as a Cascade Township Supervisor. As you are aware, the JPB funds are public monies. Theuse of public monies to subsidize the private campaign activities of any candidate is an inappropriate useof public funds. Additionally, the time spent in communications, electronic, in person, or by any othermeans, during paid work hours represents a loss of public funds.

Please be aware that the provision of paid time, and/or the use of JPB owned or subsidized tele-communication equipment and other resources, for campaign activities may be reported as a violation ofthe Fair Campaign Practices as defined in Minnesota Statute 211B and other statutes governing the use ofpublic funds.

Accordingly I am requesting a copy of the time sheets for Mr. Laures for December 2014 and January2015. As I am sure you are aware, public employee time cards are a matter of public record as defined byMinnesota Statute 13.43 subd. 2.

Thank you for your cooperation and attention to this matter.

Char Brown

6002 Buck Hill Ct. NE

Rochester, MN 55906

[email protected] <[email protected]> Sat, Jan 31, 2015 at 2:18 PMTo: [email protected]: [email protected], [email protected], [email protected],[email protected], [email protected], [email protected]

January 31, 2015

Good Afternoon Joint Powers Clerk Gary Swenson,

Could you please forward this email directly to the full Cascade and Rochester Town Boards?

I have copied this email to both Township Attorney Peter Tiede; and also Nichole Bjornrud the individualfrom the State Auditor's office that had asked for information regarding time card questions and otherprocedural items this past December.

Thank you for your time devoted to this matter,

Jeff OrthCascade-Rochester Township Chair[Quoted text hidden]

CenturyLink Customer <[email protected]> Sat, Jan 31, 2015 at 3:28 PMTo: Michael Brown <[email protected]>Cc: [email protected], [email protected], [email protected], [email protected],lenny township <[email protected]>, [email protected], townclerk cascadetownship<[email protected]>, [email protected]

I just read your note , ref Lenny. I was going to write a note just like

art's. Since Art beat me, I will just say that Art has it right.

From: "Michael Brown" <[email protected]>To: [email protected], [email protected], [email protected],[email protected], "lenny township" <[email protected]>,[email protected], [email protected], "townclerk cascadetownship"<[email protected]>, [email protected]: Saturday, January 31, 2015 10:48:34 AMSubject: Joint Powers funding of campaign activity


Gary Swenson <[email protected]> Sat, Jan 31, 2015 at 5:50 PMTo: Art Reckinger <[email protected]>, Brian Braaten <[email protected]>, Brian Mueller<[email protected]>, Douglas Butler <[email protected]>, Harold Atkinson<[email protected]>, Arlen Heathman <[email protected]>, mike Brown<[email protected]>, Lenny Laures <[email protected]>Cc: Jeff Orth <[email protected]>

Sent from Windows Mail

From: Jeff Orth

Sent: Saturday, January 31, 2015 2:19 PMTo: Gary Swenson

Cc: mike Brown, [email protected], Lenny Laures, Lenny Laures, Peter Tiede,

Nichole Bjornrud, Jeff Orth

January 31, 2015

Good Afternoon Joint Powers Clerk Gary Swenson,

Could you please forward this email directly to the full Cascade and Rochester Town Boards?

I have copied this email to both Township Attorney Peter Tiede; and also Nichole Bjornrud the individualfrom the State Auditor's office that had asked for information regarding time card questions and otherprocedural items this past December.

Thank you for your time devoted to this matter,

Jeff OrthCascade-Rochester Township Chair

-----Original Message-----From: Michael Brown <[email protected]>To: jefforth155 <[email protected]>; braatensauto <[email protected]>; muellerbrian88<[email protected]>; wildduck <[email protected]>; lenny.township<[email protected]>; raheathman <[email protected]>; corkyatk <[email protected]>;townclerk.cascadetownship <[email protected]>; garyaswenson<[email protected]>Sent: Sat, Jan 31, 2015 10:48 amSubject: Joint Powers funding of campaign activity

Joint Powers Board members,It has come to my attention that Road Supervisor Laures, an employee of the Cascade and RochesterJoint Powers Board (JPB), is using his JPB subsidized cell phone for activities related to his re-electioncampaign as a Cascade Township Supervisor. As you are aware, the JPB funds are public monies. Theuse of public monies to subsidize the private campaign activities of any candidate is an inappropriate useof public funds. Additionally, the time spent in communications, electronic, in person, or by any othermeans, during paid work hours represents a loss of public funds.Please be aware that the provision of paid time, and/or the use of JPB owned or subsidized tele-communication equipment and other resources, for campaign activities may be reported as a violation ofthe Fair Campaign Practices as defined in Minnesota Statute 211B and other statutes governing the use ofpublic funds.Accordingly I am requesting a copy of the time sheets for Mr. Laures for December 2014 and January2015. As I am sure you are aware, public employee time cards are a matter of public record as defined byMinnesota Statute 13.43 subd. 2.Thank you for your cooperation and attention to this matter.Char Brown6002 Buck Hill Ct. NERochester, MN 55906


(no subject)4 messages

Robert Heathman <[email protected]> Thu, Jan 29, 2015 at 1:49 PMTo: Michael Brown <[email protected]>, Lenny Laures <[email protected]>,Corky <[email protected]>

Thank you for the info. As I read, and as I've been told any change in status requires that a form be filledout and authorized by myself and the plan administrator which is the Town Board and not the clerk. Ourown auditors have given me this information. I've told them that we never see any election form which I'mtold should be filled out each year. Not to argue here, but I never signed any change in status form orwas even given one for any change in deduction. At worst, it should have stayed the same. In any case Iwish it to be corrected and it may be done on the Feb payroll. This cafeteria plan needs to be updated tomake sure it is in compliance. Is the health deduction considered a cafeteria plan deduction ?? and if so,then any changes should have come from me ..... Do you have such a form for change in status ??Thank you

Enclosed is my payroll submittal for Feb .....

Cascade Township Submittal.pdf326K

Robert Heathman <[email protected]> Thu, Jan 29, 2015 at 1:56 PMTo: Michael Brown <[email protected]>, Lenny Laures <[email protected]>,Corky <[email protected]>

Just curious as to when we might see the W-2's .....Arlen Heathman[Quoted text hidden]

Michael Brown <[email protected]>Thu, Jan 29, 2015 at 3:32

PMTo: Robert Heathman <[email protected]>Cc: Lenny Laures <[email protected]>, Corky <[email protected]>

You are correct that the plan administrator is the board of supervisors and not the clerk/treasurer. I havesimply followed the practice adopted by the board with the previous clerk/treasurer and applied the terms ofthe plan. As you point out it is the responsibility of the board of supervisors as the plan administrator toprovide the election form and manage the enrollment and any changes. Regarding the plan year to planyear continuity of an election it is my understanding that the election must be renewed. This comes fromIRS publication 969 "At the beginning of the plan year, you must designate how much you want tocontribute". This is consistent with your statement " I've told them that we never see any election formwhich I'm told should be filled out each year." However, I am not the plan administrator and will defer to theboard's direction.

Regarding your request for deductions to commence in February I will include these if authorized/directedby the plan administrator.

Regarding your request to update the plan, would you like this as an agenda item for the upcomingmeeting?

W2's were placed in the mail yesterday.

On Thu, Jan 29, 2015 at 1:49 PM, Robert Heathman >[email protected]< wrote:[Quoted text hidden]

--Michael BrownClerk/TreasurerCascade Township, Olmsted County, MNwww.cascadetownship.us

Robert Heathman <[email protected]> Thu, Jan 29, 2015 at 3:59 PMTo: Michael Brown <[email protected]>, Corky <[email protected]>, Lenny Laures<[email protected]>

While I cannot speak for the Board in whole, my request is that you correct any payroll to me leaving thededuction as it was the previous year ..... you have my permission to ask either of the other Boardmembers if they so agree so that your books can be accurate come Monday .... or they can chime in asthey wish ....I would leave any update to the plan for the next meeting. There is only a few days till the meeting and itsa large enough document to warrant some additional study ....

ThanksArlen Heathman[Quoted text hidden]

cascade township olmsted county minnesota ......2015/02/02 · 2. molly mcginnis, town hall rental...

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