career and technical education handbook...title vi of the civil rights act of 1964, as amended;...

Career and Technical

Education Handbook

2012 – 2013

It is the policy of the Grand Prairie Independent School District not to discriminate on the basis of race, color,

national origin, gender or handicap in its Career & Technical Education programs, services or activities as required by

Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972, and Section

504 of the Rehabilitation act of 1973, as amended.

GRAND PRAIRIE INDEPENDENT SCHOOL

DISTRICT 2602 South Belt Line Road

Grand Prairie, TX 75052

972.264.6141

BOARD OF TRUSTEES

Mike Skinner, President

Timothy Johnson, Vice President Terry Brooks, Secretary

Chester McCrary, Place 2

John David Stewart, Place 4 Burke Hall, Place 5 Steve Pryor, Place 7

ADMINISTRATION

Dr. Susan Hull Superintendent of Schools

Lyle DuBus Deputy Superintendent of Schools and Operations

Dr. Vern Alexander Deputy Superintendent of Student Support Operations

Julie Spears Deputy Superintendent of Finance and Business Operations

Vicki Bridges Chief Secondary Education Officer

Patricia Sadberry-Lewis Chief School Improvement Officer

Cheree Carter Director of Secondary Education

MeShelley White Director of Career and Technical Education

Winston C. Minix Coordinator of Career and Technical Education

ACKNOWLEDGMENT OF RECEIPT/ACCOUNTABILITY

This form indicates that the teacher below has received a copy of the 2012-2013

Grand Prairie ISD Career and Technical Education Handbook

Teacher’s Last Name (Printed) Teacher’s First Name (Printed)

School Department

I understand and consent to the responsibilities outlined in the CTE 2012-2013 Handbook.

Signature of Teacher Date

*Please return this form to your department chair or the CTE Secretary, Diane Day, by

Tuesday, August 21, 2012.

NOTICE TO PARENTS

Statement of Non-discrimination

For Career and Technical Education Programs

The GPISD Career and Technology Education department offers a comprehensive program that

is designed to prepare students to be successful whether they choose to pursue higher education,

technical or trade school, or to enter the workforce after completing their high school education.

Course offerings and content are continuously monitored to ensure that programs are current with

today's technology and are relevant to the requirements of today's employer. Courses are offered at

Dubiski Career High School (DCHS), Grand Prairie High School (GPHS) and South Grand

Prairie High School (SGPHS).Admission to these programs is based on interest, aptitude, age

appropriateness, and class size available.

In its efforts to promote nondiscrimination, Grand Prairie ISD does not discriminate on the basis

of race, religion, color, national origin, gender, or disability in providing education services,

activities, and programs, including CTE programs, in accordance with Title VI of the Civil Rights

Act of 1964, as amended; Title IX of the Educational Amendments of 1972; and Title II of the

Americans with Disabilities Act of 1990(ADA), as amended, which incorporates and expands

upon the requirements of Section 504 of the Rehabilitation Act of 1973, as amended. The

following district staff members have been designated to coordinate compliance with these legal

requirements:

Title IX of the Education Amendments of 1972, as amended:

Name: Susanna Ramirez

Position: Chief Student Support Officer

Address: 2602 South Belt Line Road, Grand Prairie, TX 75052-

5344

Telephone: (972) 237-5366

---------------------------------------------------

Name: Julie Spears

Position: Deputy Superintendent of Business Operations

Address: 2602 South Belt Line Road, Grand Prairie, TX 75052-

5344

Telephone: (972) 237-5546

GPISD

Career and

Technical

Education

Three Year Plan

2012-2013

iNVEST in Higher Education

iNCREASE CTE Program Awareness Across the District

iMPROVE Our Advisory Board

iMPLEMENT Job Shadowing and Internship Opportunities

iNCREASE Our Partnership Base

iNCREASE Core and CTE Crosswalk

1

ADVISORY

COMMITTEES

&

COMMUNITY

INVOLVEMENT

Grand Prairie ISD Advisory Board and Committees

Goals and Program of Work

Goals:

Assist Grand Prairie ISD in long-range planning

Provide timely and clear feedback which enables staff to set goals, design programs, and

evaluate program effectiveness

Assist in disseminating information about Grand Prairie ISD Career and Technical programs

Provide a forum for reviewing personnel and training needs of business and industry

Enhance political and community support and image of Career and Technical Education

Program of Work:

It is imperative that education, business, industry and community members “speak” to each other.

The advisory committee is an excellent communication vehicle with which to accomplish this.

The committee provides a link between the school district and the community through which

educational and business activities can be coordinated. Through the establishment of the following

committees, we reach our goals:

Program Advisory Committees – with staff assistance, will review the instructional programs in

their respective subject areas to determine if existing programs provide adequate services to

students. This committee is also responsible for analyzing community economic and

demographic trends and determining training needs within the Grand Prairie Independent

School District employment area.

Image – the function of the image committee is to enhance the community perception of

career and technical education. Suggestions from members are needed for activities that will

explain our purposes.

Equipment/Facilities – It is recommended that program advisory members work with teachers

to review the instructional programs, and note any concerns regarding equipment or facility

needs.

Program Review and Design:

In addition to Program Advisory Committees, Ad Hoc Committees may be appointed by the

Director of Career and Technical Education and Instruction and the Advisory Committee

Chairman to evaluate certain programs to determine technological applications/change and

community need in terms of program offerings and need for improvement.

Why do we evaluate/review programs?

To support new funding initiatives

To improve instruction, to get accurate measurement of accomplishments

To enhance public relations

2

Program reviewers should ask themselves, and those being reviewed, the following questions:

1. Does the program know whether it is accomplishing its goals? How does it know?

2. Under what circumstances would a program be modified or discontinued?

3. How will new initiatives or programs be launched?

4. Do constituents share the impressions of staff?

5. Are there important goals the program is not measuring and consequently is not

considering adequately in planning?

6. If the program fails to meet its goals, does it have information to help it make

improvements?

Meeting Schedule:

The advisory board meets approximately eight times annually. Individual program committees

should meet prior to each regularly scheduled advisory board committee meetings, scheduled in

October and January, to discuss progress toward goals so that the program chairperson can provide

a report on findings at the board meeting.

3

Organization of the Grand Prairie ISD Advisory Board and Committees for

Career and Technical Education

The CTE Advisory Board consists of chairpersons from each program area’s advisory committee

(see below), CTE counselors, Internship Coordinator, and members at large. Potential members

of the board are recommended by CTE teachers, the CTE director, and others and must be

approved by the Board of Trustees. This committee meets at least six times a year.

Program Advisory Committees are formed District-Wide (not by campus) and represent one of

the following areas: Minutes of all meetings should be maintained as monitoring documentation.

Business Education and Marketing (includes all business/marketing courses)

Family and Consumer Sciences / Cosmetology

1. Family and Consumer Science

2. Culinary Arts

Health Science Technology

Cosmetology

Law and Public Safety

Audio Video Production, Graphic Design and Illustration, and (Animation)

Technology Education / Trades and Industrial

1. Engineering

2. Architecture

3. IT/Computer Technician

Auto Technology/ Auto Collision

A sub-committee of a least three members each will be formed for each of the programs listed above and will offer program advice to that respective program. The members of the sub-committees will meet as a large group for discussion of common issues.

Program Communications:

Teachers are encouraged to submit information regarding program and student achievement to

Board & Community Services (Sam Buchmeyer or Teri Wilson) for publication in local

newspapers. Promoting success in programs leads to more successes!

All promotional and recruitment must be free from activities that create or perpetrate stereotypes

or limitations based on race, color, national origin, sex, or handicap. All such efforts ensure equal

access to all CTE programs.

4

DUE: September 4,2012

To: MeShelley White

Grand Prairie Independent School District

Career and Technical Education Program Advisory Committee

ALL PROGRAM AREAS MUST SUBMIT RECOMMENDATIONS FOR ADVISORY MEMBERS

Name of program: _____________________________________________________________________

Advisory Committee Teacher

Representatives: _______________________________________________________________________

Name / Title Company Name /

Mailing Address

Telephone Email Address Industry, Student,

or Parent?

Student

Access

Career and Technical Education

Career Pathways/Graduation Plans

Coherent Sequence of Courses:

An educational plan of course-taking is designed to lead the student progressively toward a

career concentration (or major). These course-taking patterns may be flexible and overlapping

in nature, but fit together and complement each other to provide for the acquisition of

competencies appropriate for a variety of occupations within that career concentration.

Career Pathway Sample

Recommended 4 Year Degree Plan in

Business, Marketing & Finance

6

The Individual Education Program Process (IEP) When a Career and Technical Course or Coherent Sequence of Courses is being considered

The Commissioner’s Rules Concerning Career and Technical Education states the following:

A student with a disability who is unable to succeed in regular career and technology education

without modifications, special supplementary aids, or services shall be placed in career and

technology education by the Individual Education Program Committee (the IEP Committee)

composed of the persons required under 20 USC, Section 140I (20), to develop the student’s

individualized education program (IEP)*. Whenever appropriate, Career and Technical

Education activities shall be included as a component of a student’s IEP.

A student with a disability identified in accordance with provisions of Public Law I0I-392:

Public law 476; and the Individuals with Disabilities Act (IDEA) is an eligible participant in

Career and Technical Education when the requirements of this subsection are met.

1. The committee shall include a teacher from career and technology education, when

considering initial or continued placement of a student in Career and Technical

Education.

2. Planning for students with disabilities shall be coordinated among Career and Technical

Education, special education, and state rehabilitation agencies and should include a

coherent sequence of courses.

3. A school district shall monitor to determine if the instruction being provided students

with disabilities in Career and Technical Education classes is consistent with the IEP’s

developed for the students.

Expectations of the Career and Technical Teacher

General Expectations:

CTE teachers should provide a classroom environment that is conducive to learning for all

students.

Planning for students with disabilities who will participate in CTE programs should include a

coherent sequence of courses in career and technology education (see samples elsewhere in

this handbook).

CTE teachers should work cooperatively with the Special Education staff and state

rehabilitation agencies as needed to assist special education students with a smooth transition

to services or continuing education.

A substitute will be provided for the teacher if the IEP is scheduled during the regular

school day.

CTE teachers are expected to attend and actively participate in IEP meetings as requested.

7

Management

Guidelines

Grand Prairie ISD 057910 TRANSPORTATION MANAGEMENT CNA STUDENT TRANSPORTATION (LEGAL)

DEFINITIONS For purposes of this policy:

1.

2.

3. 4. 5.

6.

"Bus" means a motor vehicle used to transport persons and

designed to accommodate more than ten persons, including

the driver.

"Passenger car" refers to a motor vehicle, other than a motor-

cycle, used to transport persons and designed to accommo-

date ten or fewer passengers.

"Passenger van" means a motor vehicle, other than a motor-

cycle or passenger car, used to transport persons and de-

signed to transport 15 or fewer passengers, including the

driver.

"School activity bus" means a bus designed to accommodate

more than 15 passengers, including the operator, that is owned, operated, rented, or leased by the District and is used

to transport public school students on a school-related activity trip, other than on routes to and from school. The term does

not include a chartered bus, a bus operated by a mass transit

authority, or a school bus.

"School bus" means a motor vehicle that was manufactured in

compliance with the federal motor vehicle safety standards for school buses in effect on the date of manufacture and that is

used to transport preprimary, primary, or secondary students to and from school or on a school-related activity trip other than on routes to and from school. The term does not include a school-chartered bus or a bus operated by a mass transit

authority.

"Motor bus" means a vehicle designed to transport more than

15 passengers, including the driver.

AUTHORITY TRANSPORTATION FUNDING FOR

Education Code 34.003; Trans. Code 541.201

The District may establish and operate an economical public

school transportation system in the District or outside the District, if the District enters into an interlocal contract as provided by Gov-

ernment Code Chapter 791. For that part of the system that the District operates directly, it shall employ bus drivers certified by the Department of Public Safety. Education Code 34.007

If the District operates a transportation system, the District is en-

titled to a state transportation allotment.


transportation is provided within the approved routes of the District for the school the student attends. Education Code 42.155

The Board may require payment of a reasonable fee for transporta-

tion to and from school of a student who lives within two miles of the school the student attends. However, the Board may not charge a fee for transportation for which the District receives a transportation allotment under Education Code 42.155(d). Educa-

tion Code 11.158.

HAZARDOUS

CONDITIONS BUS OPERATION

The District may apply to the Commissioner of Education for an

additional amount of up to ten percent of its regular transportation allotment to be used for the transportation of students living within two miles of the school they attend who would be subject to hazardous traffic conditions if they walked to school. The Board shall

provide to the Commissioner the definition of hazardous conditions applicable to the District and shall identify the specific hazardous areas for which the allocation is requested. A hazardous condition

exists where no walkway is provided and students must walk along

or cross a freeway or expressway, an underpass, an overpass or a bridge, an uncontrolled major traffic artery, an industrial or com-

mercial area, or another comparable condition. Education Code 42.155(d)

A person may not operate a school bus if:

1. The door of the school bus is open; or

2. The number of passengers on the bus is greater than the

manufacturer's design capacity for the bus.

TRANSPORTING STUDENTS TO SCHOOL

DESIGNATION OF CHILD-CARE

FACILITY OR GRANDPARENT'S RESIDENCE

DATE ISSUED: 5/6/2009 UPDATE 85 CNA(LEGAL)-P

5


tion to the owner or operator of the facility for all or part of the 24- hour day, whether or not the facility is operated for profit or charges for the services it offers. Human Resources Code 42.002(3)

TRANSPORTATION TO A HIGHER

PERFORMING SCHOOL

The District shall provide or pay for the transportation of a student

to a higher-performing public school operated by another district, if the District is identified for corrective action, or to another public school within the District if the student's school:

1.

2.

3. 4.

Has been identified for school improvement;

Has failed to make adequate yearly progress by the end of

the first full school year after identification for school improvement;

Has had corrective action implemented by the District for fail-

ure to make adequate yearly progress by the end of the

second full school year after identification for school improvement; or

Has failed to make adequate yearly progress after one full

school year of corrective action.

TRANSPORTATION OF HOMELESS STUDENTS

No Child Left Behind Act of 2001, 20 U.S.C. 6316(b)(9)

As a condition of receiving funds under the McKinney-Vento Home-

less Education Assistance Improvements Act, the District shall adopt policies and practices to ensure that transportation is provided, at the request of the parent or guardian (or in the case of an unaccompanied youth, at the request of the homeless liaison) to and from the school of origin, as follows:

1.

2.

If the homeless child lives in the district in which the school of

origin is located, the district of origin will provide the child's transportation to and from the school of origin.

If the homeless child lives in a district other than that in which

the school of origin is located, the district of origin and the dis-

trict where the homeless child is living shall agree upon a me-

thod to apportion the responsibility and costs for providing the child with transportation to and from the school of origin. If the districts are unable to agree, the responsibility and costs

shall be shared equally.

McKinney-Vento Homeless Education Assistance Improvements

Act of 2001, Secs. 722, 725; 42 U.S.C. 11432(g)(1)(J)(iii)(I), (II) [See FDC]

SCHOOL ACTIVITIES When transporting students in connection with school activities

other than on routes to and from school:


1. Only school buses or motor buses may be used to transport 15 or more students; and

2. Passenger cars or passenger vans may be used to transport

fewer than 15 students.

Education Code 34.003(b)(1), (2)

The operator of a passenger car or passenger van used to trans-

port students to school or to a school activity shall ensure that the

number of passengers does not exceed the designed capacity of

the vehicle and that each passenger is secured by a safety belt. Education Code 34.003(c)

ACCELERATED

INSTRUCTION PROGRAMS TRANSPORTATION COMPANY OR SYSTEM

The District shall provide students required to attend the accele-

rated programs described in policy code EIE with transportation to those programs if the programs occur outside of regular school hours. Education Code 28.0211(j)

The Board may contract for all or any part of its public school

transportation with a mass transit authority or commercial transpor-

tation company, provided that the authority or commercial transportation company:

1.

2. 3.

Requires its school bus drivers to have the qualifications re-

quired by and be certified in accordance with standards established by the Department of Public Safety;

Transports 15 or more students only in school buses or mass

transit authority buses that meet or exceed safety standards

for school buses established under Education Code 34.002;

Conducts all the following education programs with Board ap-

proval:

a.

b. c.

A program to inform the public that public school stu-

dents will be riding on the authority's or company's buses;

A program to educate drivers of the buses to be used

under the contract of the special needs and problems of public school students riding on the buses; and

A program to educate public school students on bus rid-

ing safety and any special considerations arising from

the use of the authority's or company's buses.

The Board may supplement the state transportation cost allotment

with local funds necessary to provide complete transportation ser-

vices.


CAREER AND TECHNOLOGY PROGRAM

CRIMINAL HISTORY

The District shall be reimbursed the cost of transporting career and

technology program students to another campus within the District, to another secondary public school or an area career and technology school, or to an approved postsecondary institution under a contract for instruction approved by TEA. Education Code 42.155(f)

For provisions pertaining to criminal history record information on

contractors providing transportation services, see CJA(LEGAL)

STUDENT

PERMISSION

FORMS

&

MEDICAL

RELEASE

(NOT FOR JOB SHADOWING TRIPS)

Grand Prairie ISD

057910 STUDENT ACTIVITIES TRAVEL

EXHIBIT A

ACKNOWLEDGEMENT OF RESPONSIBILITY AND PERMISSION FOR

STUDENT PARTICIPATION IN SCHOOL-SPONSORED TRIP

FMG (EXHIBIT)

I, ____________________________________ (parent or guardian), agree to allow my child,

_________________________________ (child's name) to travel with a group or individual

associated with the Grand Prairie ISD on the trip(s) indicated below. I understand that while student safety is a high priority for the District, under state law, the school is not responsible

for medical costs associated with a student injury.

I expressly waive all claims for medical expenses, loss of services, or other claims, and I

agree to indemnify and hold harmless the District, its Trustees, employees, and agents from all

claims made against it or them on behalf of my child.

I agree to indemnify and hold harmless the District, its Trustees, employees, and agents from

all claims made by third parties against it or them which result from my child's actions on the trip.

I understand that the District, its Trustees, employees, and agents are not waiving any sove-

reign or governmental immunity which it or they have under Texas law.

I have read and understand this release and sign it voluntarily and with full knowledge of its

significance. This release applies to the trip(s) to be taken by:

Group:

To place(s):

On date(s):

Parent or guardian

Date

Grand Prairie ISD 057910 STUDENT ACTIVITIES TRAVEL

EXHIBIT B

AUTHORIZATION TO SECURE EMERGENCY MEDICAL TREATMENT

OF A MINOR STUDENT

FMG (EXHIBIT)

1.

2. 3.

Name of minor Date of birth (day, month, year) Name of parent, guardian, or conservator Office phone Address

Name of other parent (or both if different from #2)

Father Mother

Home phone

Phone Phone

Grade

4. Friend or relative who will probably know where to locate the parent in the event of tem-

porary absence.

Name Phone

This is to certify that I authorize the Superintendent of Grand Prairie Independent School Dis-

trict, Grand Prairie, Texas, or a designated representative to secure any and all emergency medical care and treatment for ________________________________________________

(student's name) for acute illness suffered or injury sustained while at school or participating in school-related activities. Emergency treatment may be secured at a licensed hospital, clinic or medical facility, or by a licensed physician or dentist with the following exceptions:

I understand that cost of services provided by ambulance, private physician, clinic, hospital,

or dentist remain the responsibility of the parent or guardian and will not be assumed by the Superintendent, the designee, or the Board of Trustees of the Grand Prairie Independent

School District.

Check One:

I do not have medical insurance.

I do have medical insurance coverage on my child with:

Career and Technical

Student

Organizations

(CTSO)

Grand Prairie Career and Technical Education

Career and Technical Student Organizations

It is a requirement by TEA that ALL CTE programs participate and have an

active chapter in any of the approved CTSO that best represents your program.

Sec. 29.182. STATE PLAN FOR CAREER AND TECHNOLOGY EDUCATION.

(D) as an integral part of the program, participation by students

and teachers in activities of career and technical student

organizations supported by the agency and the State Board of

Education.

Added by Acts 1995, 74th Leg., ch. 260, Sec. 1, eff. May 30, 1995.

Approved CTSO’s:

• BPA • HOSA

• DECA • SkillsUSA

• FBLA • FFA

• FCCLA • TSA

General Information

• Students participating in CTSO competitions will follow the base

guidelines of UIL for No Pass No Play Regulations.

• Constitutions / Bylaws will be required for all CTSO’s

• Meeting dates and minutes will be required for submission

• Area, Local & District competition are covered by fundraising activities.

• State, National & International competitions will be offset

with CTE funds.

CTSO Coordinator - Olivia Merveille 12

CONTEST / TRAVEL MEAL MONEY PER DIEM

THE FOLLOWING STUDENTS ATTENDED ____

PROGRAM AREA _______________________________________________________________

CAMPUS _______________________________________________________________________

ADVISOR DISTIBUTING FUNDS ____

TOTAL STUDENTS PARTICIPATING ______ X AMOUNT RECEIVED ________ = ________

AMOUNT TO BE RETURNED TO DISTRICT ________________________________________

INITIALS STUDENT’S NAME CONTEST ACTIVITY PLACED

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

If additional space is needed, please make copies

ALL CAREER AND TECHNOLOGY TEACHERS MUST TURN IN CAREER AND TECHNOLOGY RESULTS ON THE FORM

PROVIDED WITHIN 10 DAYS AFTER EACH CONTEST OR ACTIVITY.

Field Trip

&

Travel

Procedures

Career & Technology Education Field Trip/Travel Procedures

Please note that you need to plan accordingly to follow the procedures below.

1. Email Diane Day ([email protected]) when a field trip request form has been

submitted to your Administrative Office.

2. Upon approval from your Administrative Office, turn your field trip request form to

Mrs. Day in the CTE Office.

3. Once the trip has been approved by CTE Director and has been arranged with

Transportation, you will receive an email confirming your trip. Do not make final

plans for the trip until you have received this confirmation.

This process can take up to four (4) weeks, so please make sure again that

you are planning accordingly.

This does not apply to Ready, Set, Teach since they enter their trips on

their campus. You will still need to get your trip approved by your

Administrative Office, and the CTE Director then send your quote to Mrs.

Day.

All field trip requests for the 2012-2013 school year MUST be submitted

to the CTE Office by March 31st. So again plan accordingly.

Travel Procedures

Reimbursement for mileage is completed once the trip is concluded. You must print two copies of

the Travel Form. One form is turned in prior to the trip which will include the hotel cost and per

diem cost. The additional form is turned in upon completion of the trip to request mileage

reimbursement. A map from Map Quest (starting location must be the school) must be printed

and attached. The actual mileage from Map Quest is documented on the form. Once this process is

complete, the form will be submitted to the finance office for reimbursement.

Out of State Travel

If out of state travel is required for any trip, contact the CTE Director at least six (6) weeks prior to

the date of the trip. This will require School Board Approval. Once approved, you will receive

notification that you may proceed in planning the trip. Do not make plans for any trip requiring out

of state travel without the written consent of the Director.

Field Trips are highly encouraged to enhance the learning experiences of our students. Please be

certain that you follow the written procedures so that we are able to provide these experiences for

the students of GPISD.

mailto:[email protected]

CTE TRANSPORTATION REQUEST

SCHOOL

BUS:

CHARTER

BUS:

AIR:

Date of request:

Requested by:

Contact number:

Purpose of trip:

Educational value:

Number of Students:

Number of Chaperones:

Departure Date:

Departure Time:

Departure Location:

Destination Name:

Destination Address:

Return Date:

Return Arrival Time Back at

Campus:

Return Departure Pickup Location:

Return Departure Destination:

Special Instructions:

Transportation needed at the event?

Expain / estimate miles if additional

use is needed during event:

FOR OFFICE USE

Account Code:

Round Tip Mileage:

Number of units needed:

Bid price:

Trip Number:

Program

Implementation

Procedures

Career & Technology Education Purchasing Procedures

Please note that you need to plan accordingly to follow the procedures below.

1. When you are requesting a purchase order you must email Diane Day

([email protected]) with the following information.

A. Name of the vendor (please note that if this is a new vendor a W9 form is

required. You must request this form from the vendor.

B. Quantity

C. Item Number

D. Item Name

E. Item Price

F. Extended Item Price

G. Sub Total

H. Shipping

I. Final Total

This information will be completed on the Purchase Order Request Form. (See

attached)

1. Upon approval from the CTE Director a requisition will be created to fill the

purchasing request.

2. Once the requisition leaves the CTE Office it can take 10 – 15 business days to

become a purchase order.

3. You will receive a copy of a signed PO via email. You may then place the order. Only

one order should be placed at a time.

Open Purchase Orders will follow the above procedures in addition to the ones

below.

1. When requesting an Open Purchase Order you must Email Diane Day

([email protected]) with the following information.

A. Open Purchase Order Amount

B. Date range that you need to purchase in ( for example: September 1, 2012 to

September 30, 2012) up to calendar month.

C. Item Detail of what you will be purchasing (Cups, butter, string, etc.) BE SPECIFIC

and itemize. Simply listing “supplies” will not work.

D. Remember that shipping will also be included in your order so make sure that you

make adjustments for your total.

E. Bring the original receipt to Diane Day after purchase with your printed name and

P.O. number written on the receipt.

Under no circumstances may you exceed your purchase order amount. Please make

sure that you are paying close attention when purchasing your items. The individual

submitting the request for purchase order is the only authorized individual to use

the purchase order. Purchase orders may not be shared.

If a request for a Purchase Order exceeds $500, please email MeShelley White

([email protected]) prior to emailing Mrs. Day with your request.

All requests for purchase orders for 2012-2013 school year (for educational items or activity account items) and the start of 2013-2014 MUST be submitted to the CTE Office by March 1st. There will be no exceptions!

To facilitate financial management and accountability of state revenue, and local funds, please note

the following deadlines for expenditures of General Funds(199):

December 7, 2012: 70% of allocated funds should be expended, encumbered or planned.

March 1, 2013 30% or the remainder of allocated funds should be expended and encumbered.

The cut off time will be at NOON, NO EXCEPTIONS.

16

Career & Technology Education Money Collection Procedures

A written receipt is REQUIRED every time you take money.

1. When you take in monies, write a receipt to the payee. Do Not Write A Receipt To

Yourself! See Mrs. Day if you need to have a receipt to yourself.

2. In the receipt book that you receive, you will fill out the receipt distribute as follows.

A. White copy (Payee)

B. Pink (CTE Office)

C. Yellow (CTE Office)

D. Green or Gold (Sponsor) –Will go with your ledgers in the spring

E. Blue (Stays in the Book)

3. Follow the deposit procedures below.

Career & Technology Education Deposit Procedures

All deposits will be turned into Diane Day in the CTE Office.

1. Fill out the Sponsor Deposit Report Form.

2. Print your check smart code on all checks/money orders in the lower left corner of

the check.

3. Print out one form.

4. Bring your printed forms along with your PINK and YELLOW receipts with your

monies to the CTE Office. Do not tear them apart; keep them in numeric order.

5. All deposits must be in the CTE Office by 3:30 daily.

6. Follow all district guidelines on monies held.

7. Do not leave the monies/deposit on the desk in the CTE offices. If there is no one to

accept the deposit at the time, secure the deposit and bring it back to the office later.

8. Keep your ledgers up to date. Finance can ask these for an audit at anytime. You

will get a receipt from Diane Day with the amount deposited.

9. A signed copy of your ledgers is due to Diane Day on the 22nd of each month. This

will be sent to the finance office each month.

You will be required to sign the Acknowledgement of Activity Fund Procedures

with your campus. You must follow all guidelines set forth in the Business

Operations Manual.

17

PURCHASE ORDER REQUEST FORM

18

Vendor:

Date:

Address: Payment:

P.O. Amount

Vendor Address:

P.O. No:

City:

Phone:

Zip:

Fax:

Contact:

Account #

Website:

Email:

Type: _____ Educational _____ Activity _____Blanket

Order total not to exceed P.O. amount

Quantity Description Item No: Box/Pack/Size Item Price

Extended

Price

Subtotal

Shipping

Final Total

Payment / Billing / Shipping

Billing Address:

Grand Prairie ISD

Career & Technology Department

Attention: Diane Day

2990 S. Hwy 161

Grand Prairie, Texas 75052

(972) 343-7935

Order placed by:

Phone:

REPAIRS

Repairs for CTE equipment are set up independently by programs. When repairs are needed, the

teacher should follow this step:

Step 1: Contact CTE program director to discuss feasibility of repair vs. replacement

CARE OF EQUIPMENT

1. Some method of equipment distribution and protection should be established. Tools

should be color coded, etched, or otherwise clearly identified to minimize theft and

vandalism. Tool and storage areas should be kept locked. This should be a part of a good

classroom management system and students should be taught the value of the tools and

equipment they are using.

2. District equipment and facilities are not to be used for personal projects. To do so,

constitutes theft or misuse of public funds and can result in termination.

3. Periodic inventory should be done to discover any missing tools, materials, etc. All items

must be accounted for. As new equipment is added, it should be assessed to inventory. It

is the teacher’s responsibility to keep up with all equipment in his/her laboratory. Stolen or

missing equipment should be reported immediately to the principal and the program

director.

4. Under no circumstances may a teacher sell or otherwise dispose of equipment!

Equipment that is no longer needed or operational should be discussed with the principal

and the director. If the principal and director agree that the equipment should be disposed

of, the teacher will be instructed to complete the appropriate paperwork to send the

equipment to action or to the Fixed Assets Department. Documentation that the

equipment has been removed should be maintained in the teacher’s records. A copy of

the disposition form should be sent to the director’s office for inclusion in District records.

5. When loaning equipment to students, students will be required to fill out an Equipment

Check Out Form prior to usage. Any items over $200 will require parent immediate

contact prior to usage. Also, be diligent in retrieving items from the student.

6. If loaned items are not returned, you MUST fill out an Obligation Card.

20

Career & Technical

Education

Personnel List

Contact List

Career and Technical Education Department

MeShelley White, Director of Career and Technical Education Work (972) 343-7936 Cell (817) 980-1204 Email – [email protected] Winston C. Minix, Coordinator of Career and Technical Education Work (972)343-7923 Cell (214)215-0913 Email - [email protected] Diane Day, Administrative Assistant to CTE Department Work (972) 343-7935 Email – [email protected] Phyllis Borton, Career and Technical Education Counselor, South Grand Prairie High School, and Crosswinds Work (972) 343-1551 Email – [email protected] Diana Fletcher, Career and Technical Education Counselor, Dubiski Career High School Work (972) 343-7800 Email – [email protected] Lawanda Evans, Career and Technical Education Counselor at Grand Prairie High School Work (972) 809-5711 Email – [email protected] Leslie Bender-Jutzi, Coordinator of Law and Public Safety Internships/Partnerships Work (972) 809-5711 Email – [email protected]








Career & Technical

Education

2012-2013

Calendar

CTE Advisory Committee

Meeting Schedule &

Action Team Meeting Schedule

2012-2013 2012

DATE EVENT TIME LOCATION

September 6 Action Team Meeting 4:15pm – 6:15pm Dubiski Career High School

September 27 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

September 27

Action Team Meeting 4:15pm-6:15pm Ed Center

October 18


October 18 Advisory Board Meeting 7:00am-8:00 am Dubiski Career High School

October 25 Advisory Committee Dinner

6:00pm – 8:00pm Dubiski Career High School

November 15


November 15 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

December 13


December 13 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

2013

DATE EVENT TIME LOCATION

January 17


January 17 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

February 21


February 21 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

February 28 Advisory Committee Dinner

6:00pm – 8:00pm Dubiski Career High School

March 28


March 28 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

April 12 CTE Scholarship Luncheon

TBA Dubiski Career High School

April 18


April 18 Advisory Board Meeting 7:00am-8:00am Dubiski Career High School

NOTE: All Action Team meetings will be on Thursdays from 4:15pm – 6:15pm. Meeting locations and times may be subject to change. All CTE teachers MUST be in attendance at the Advisory Committee Dinners and the Scholarship Dinner.

career and technical education handbook...title vi of the civil rights act of 1964, as amended;...

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