capital improvement project update · 2017-11-06 · capital improvement project update the...

CAPITAL IMPROVEMENT

PROJECT UPDATE

The information contained within this report is intended to provide a

summary of large scale capital projects along with current status and

anticipated action. The report is current as of the date noted for each

project. Additional informational requests should be directed to the

appropriate department and/or point of contact. The Bookmark Pane can be

used to navigate directly to specific projects.

October 2017

This Page Intentionally Left Blank

1 of 45

Project Name:Updated 27-Oct-17

email address

City Budget Polk County [Source 3] [ Source 4] $ 15,000,000 $ 10,000,000 $ - $ -

60% 40% 0% 0%

FundingFunding Source (s)Funding AmountFunding Percentage

Milestones planned for next month:

Present architectural/egineering contract to City Commission

Complete written review of CMAR submittals; schedule interviews

Communication Activities:

Reviewed project with Sarasota Business Observor for article

[email protected] [email protected]

Milestones accomplished this month

City Commission approved architectural firm of Straugh Trout (10/23)

RFQ for CMAR services opened (10/25); five submittals received

Name: T. Michael Stavres Straughn Trout (Pending) To Be DeterminedOffice: 863-291-5600 Office: 863-665-6205 Office: xxx-xxx-xxxx

City Project Manager Engineer of Record Contractor

Project Status ReportCurrent Phase:

Design-BidPercent of Phase:

90%CHAIN OF LAKES PARK EXPANSION

Project Description:The project will repurpose the entire property to include repurposing the exiting Civic Center to focus more on performing arts, banquet facilities, and aquatics; construction of multi-court athletic and convention venue; redesign of the minor league baseball fields to accommodate tournament and league play; and activation of the waterfront area along Lake Lulu. The Polk County BoCC/TDC has committed $10 million dollars toward debt service payments associated with the redevelopment.

Project Location:210 Cypress Gardens Boulevard

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

CHAIN OF LAKES PARK EXPANSION FUNDING City Budget

Polk County

[Source 3]

[ Source 4]

2 of 45

mailto:[email protected]


Commence Complete Duration (days)

08/1/2016 4/17/2017 2596/12/2017 9/30/2017 110

00000

TOTAL Master Plan Design Construction CEI $ 25,000,000.00 $ 275,000.00 $ - $ 24,725,000.00 $ -

$ 275,000.00 $ 275,000.00 $ - $ - $ -

CO # Date Amount

Expended to Date

CHANGE ORDERS ISSUEDGeneral Detail

ConstructionContract Completion Date

Budget

Construction Bid

Timeline & Budget

Phase

Grant AwardPD&E / Planning

Design BidDesign

In-house construction

259110

Mar-17 Jul-17 Oct-17 Jan-18 Apr-18 Aug-18


Design BidDesign

In-house constructionConstruction Bid

Construction

CHAIN OF LAKES PARK EXPANSION TIMELINE

Duration (days) Current Status Contract Completion Date

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

CHAIN OF LAKES PARK EXPANSION BUDGET & EXPENSES

Expended to Date Remaining Budget

3 of 45


City Budget [Source 2] [Source 3] [ Source 4] $ 4,757,894 $ - $ - $ -

100% 0% 0% 0%


Coordinated the water main construction work along Magnolia Avenue

to be completely finished prior to the event taking place at Jessie's on

complete. Formwork and site preparation for sidewalk construction

along the south side of Avenue A, SW.

along Avenue A, SW and Magnolia Avenue.

Phase 1 to occur from Sept. into Nov. Finish the water main construction

Contact Information

Name: Joey Murphy

Funding Source (s)Funding AmountFunding Percentage

Construction PhasePercent of Phase:

<10%

ContractorEngineer of Record


Renovation of the park area and surrounding roadways of Ave. A, SW, West Central Ave., 4th Street, SW, 5th Street, SW and Magnolia Ave. Vacant property adjacent to Magnolia Ave. is included in the proposed improvements. Major components include converting existing surface lots to piazzas suitable for parking and events, reducing the width of Ave. A, SW, expanded on-street parking, conversion of Magnolia Ave. to a pedestrian corridor, and various landscape/hardscape improvements to accommodate individual and event use.

400 Central Avenue W. (Downtown)

SOUTH CENTRAL PARK IMPROVEMENT PROJECT

Project Location:

City Project Manager

Project Description:

Office: [email protected]

Name: Cobb Site DevelopmentOffice: [email protected]

Name: Steve Elias (Envisors)Office: [email protected]

Funding

November 10. Social media updates of construction progress.



Continue sidewalk construction within Avenue A SW (Phase 1).

Water main construction within Avenue A, SW and Magnolia Ave. almost

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SOUTH CENTRAL PARK IMPROVEMENT PROJECT FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

4 of 45





000

3/24/2016 3/1/2017 3420

3/24/2017 5/24/2017 619/5/2017 9/4/2018 3649/4/2018 9/4/2018 0

TOTAL Master Plan Design Construction CEI $ 4,757,894.44 $ 21,950.00 $ 184,000.00 $ 4,444,444.44 $ 107,500.00

$ 457,124.46 $ 21,950.00 $ 184,000.00 $ 251,174.46 $ -

CO # Date Amount General DetailCHANGE ORDERS ISSUED

Budget

Expended to Date

Design

Construction BidConstruction

Contract Completion Date

Timeline & Budget

Grant Award


Phase

PD&E / PlanningDesign Bid

342

61 364

Mar-16 Jul-16 Oct-16 Jan-17 Apr-17 Aug-17 Nov-17 Feb-18 Jun-18


Design BidDesign


Construction

SOUTH CENTRAL PARK IMPROVEMENT PROJECT TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SOUTH CENTRAL PARK IMPROVEMENT PROJECT BUDGET & EXPENSES


5 of 45


City Budget [Source 2] [Source 3] [ Source 4] $ 250,000 $ - $ - $ -

100% 0% 0% 0%




Working on easement agreement for the new lift station site with the

Moose Lodge



Name: Amin Hanhan, P.E. Name: Amin Hanhan, P.E. Name: TBDOffice: 863-291-5850 Office: 863-291-5850 Office:



PD& E /PlanningPercent of Phase:

50%L/S 137 HAVENDALE BLVD. (MOOSE LODGE)

Project Description:This project involves the replacement of an old barrel-type lift station with an updated submersible station (wet well, submersible pumps and valves vault) and relocating the station inside an easement on the Moose Lodge property (Havendale Boulevard, west of 21st Street, NW).

Project Location:Havendale Boulevard, west of 21st Street, NW

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

L/S 137 HAVENDALE BLVD. (MOOSE LODGE) FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

6 of 45



00000000

TOTAL Master Plan Design Construction CEI $ 250,000.00 $ - $ - $ 250,000.00 $ -

$ - $ - $ - $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


Mar-16 Jul-16 Oct-16 Jan-17 Apr-17 Aug-17 Nov-17 Feb-18 Jun-18


Design BidDesign


Construction

L/S 137 HAVENDALE BLVD. (MOOSE LODGE) TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

L/S 137 HAVENDALE BLVD. (MOOSE LODGE) BUDGET & EXPENSES


7 of 45



100% 0% 0% 0%

HELENA ROAD WATER MAIN EXTENSION-PHASE 3



<10%

Project Description:This project involves replacing an existing 6-inch AC water main with a new 8-inch PVC C900 water main.

Project Location:

Contact InformationCity Project Manager Engineer of Record ContractorName: Amin Hanhan, P.E. Name: Amin Hanhan, P.E. Name: City of Winter HavenOffice: 863-291-5850 Office: 863-291-5850 Office: [email protected] [email protected]


Polk County R/O/W Permit issued on 8/21/2014


Ready for construction.

Planning to begin in the fall.


[email protected]

Helena Road-North of bridge to Winterset Road


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

HELENA ROAD WATER MAIN EXTENSION-PHASE 3 FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

8 of 45


000

7/21/2014 8/21/2014 310000


$ - $ - $ - $ - $ -

CO # Date Amount

Timeline & Budget

Phase

Budget


Design BidDesign


Expended to Date



31

Jul-14 Jan-15 Aug-15 Mar-16 Sep-16 Apr-17


Design BidDesign


Construction

HELENA ROAD WATER MAIN EXTENSION-PHASE 3 TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

HELENA ROAD WATER MAIN EXTENSION-PHASE 3 BUDGET & EXPENSES


9 of 45



100% 0% 0% 0%




<10%DUNDEE ROAD F/M RELOCATION & EXTENSION

Project Description:The project involves relocating an existing 8" Force Main with a 10" HDPE Force Main (approximately 7,280 L.F. of directional bores) to a new location within easements on parcels south of Dundee Road. The project also extends said Force Main to the south to connect to an existing 8" Force Main, thus bypassing LS #326.

Project Location:South of Dundee Road at Cypress Wood

Contact Information

Name: Amin Hanhan, P.E. Name: Amin Hanhan, P.E. Name: City of Winter HavenOffice: 863-291-5850 Office: 863-888-0282 Office: [email protected] [email protected]


FDEP Permit received on July 10, 2017.

Design Phase - Final.


Procurement of materials.


Waiting on executed easements from John Wood.

[email protected]


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

DUNDEE ROAD F/M RELOCATION & EXTENSION FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

10 of 45





000

5/10/2017 7/10/2017 610000


$ - $ - $ - $ - $ -

CO # Date Amount

Phase

Budget


Design BidDesign


Expended to Date



Timeline & Budget

61

Mar-17 Apr-17 Jun-17 Aug-17 Sep-17


Design BidDesign


Construction

DUNDEE ROAD F/M RELOCATION & EXTENSION TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

DUNDEE ROAD F/M RELOCATION & EXTENSION BUDGET & EXPENSES


11 of 45

Project Name:

Updated 27-Oct-17


100% 0% 0% 0%




<10%TRANSPORTATION IMPROVEMENT PROGRAM (TIP)

Project Description:The proposed milling, resurfacing, and striping of the following roadways within the City; Avenue K, SW from 1st St. to 3rd SW (US17); Avenue G, SW from 1st St. to 3rd SW (US 17); Avenue O, SW from 3rd SW (US 17) to 7th St. SW ; 5th St. SE from Cyress Gardens Blvd. to Ave. K, SE (with the exception of the Ave. N, SE intersection);8th St. SE from Cypress Gardens Blvd. to Ave. K, SE (with the exception of the Ave. M, SE intersection) ; 1st St., from Ware Ave. to Lucerne Park Rd. Canterbury Dr. from Princeton Dr. to Winslow Dr. ; West Cannon Ter. from Ave. G, NW to the end of the road ; Pope Ave. from Lake Howard Dr. to 6th St., NW (US 17) ; Unity Way from Palmetto Ave. to just north of Quintin Ave.; The Womens Club parking facility

Project Location:Various Streets

Contact Information

Name: Joey Murphy Name: Amin Hanhan, P.E. Name: Lane Construction Corp.Office: 863-291-5850 Office: 863-291-5850 Office: [email protected] [email protected] [email protected]


Pre-Construction Meeting held on August 21, 2017

Notice To Proceed issued on August 21,2017

Construction to begin on September 6, 2017


Start date and completion date to be determined.


Due to Hurricane Irma and the need to clean up the streets prior to

paving, the start date was rescheduled and additional days will be

added to the contract time.


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

12 of 45





000

4/1/2017 6/1/2017 610

6/2/2017 6/29/2017 279/6/2017 10/30/2017 54

10/30/2017 10/30/2017 0

TOTAL Master Plan Design Construction CEI $ 358,827.45 $ 358,827.45 $ -

$ - $ - $ - $ - $ -

CO # Date Amount

Construction Bid

Timeline & Budget

Phase


Design BidDesign



Budget

Expended to Date


61

27 54

Mar-17 Apr-17 Jun-17 Aug-17 Sep-17


Design BidDesign


Construction

TRANSPORTATION IMPROVEMENT PROGRAM (TIP) TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

TRANSPORTATION IMPROVEMENT PROGRAM (TIP) BUDGET & EXPENSES


13 of 45


email address

City Budget SWFWMD [Source 3] [ Source 4] $ 120,000 $ 120,000 $ - $ -

50% 50% 0% 0%



Working to determine value in combining with other projects


Coordinating with various funding agencies and evaluating cost/benefit

Discussing no cost extension with SWFWMD



Explored ability to combine with other projects

Name: M.J. Carnevale Name: Blaine Carter Name: Enter NameOffice: 863-291-5881 Office: 863-294-6965 Office: xxx-xxx-xxxx



Design PhasePercent of Phase:

30%WINTER HAVEN CORE RAINGARDEN PROJECT

Project Description:A grant from the Southwest Florida Water Management District was received for the construction of raingardens and stormwater percolation projects often referred to as Low Impact Developments (LID’s) in and around the Winter Haven core area. The project is intended to store and treat stormwater consistent with the Sustainable Water Resource Management Plan and the Chain of Lakes Water Quality Management Plan. These projects create social, economic, and ecologic benefits helping to improve both drainage and the health of the lakes.

Project Location:Various

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

WINTER HAVEN CORE RAINGARDEN PROJECT FUNDING City Budget

SWFWMD

[Source 3]

[ Source 4]

14 of 45



10/23/2015 12/31/2017 8003/3/2016 9/1/2016 182

011/1/2016 11/1/2017 3651/1/2015 3/1/2018 1155

00

3/31/2018 3/31/2018 0

TOTAL Master Plan Design Construction CEI $ 240,000.00 $ - $ 20,000.00 $ 220,000.00 $ -

$ 12,970.00 $ - $ 2,900.00 $ 10,070.00 $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


800182

3651155

Oct-15 Jan-16 May-16 Aug-16 Nov-16 Mar-17 Jun-17 Sep-17 Dec-17


Design BidDesign


Construction

WINTER HAVEN CORE RAINGARDEN PROJECT TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

WINTER HAVEN CORE RAINGARDEN PROJECT BUDGET & EXPENSES


15 of 45


email address

City Budget FL Legislature [Source 3] [ Source 4] $ - $ 160,000 $ - $ -

0% 100% 0% 0%



Bid award


Exploring no cost extension with FDEP

Coordinating with various funding agencies and evaluating cost/benefit



Explored value engineering and in house construction options

Name: M.J. Carnevale Name: Blaine Carter Name: Enter NameOffice: 863-291-5881 Office: 863-294-6965 Office: xxx-xxx-xxxx



Construction - BidPercent of Phase:

90%WINTER HAVEN AQUIFER RECHARGE PROJECT

Project Description:Legislative appropriations were received in Florida fiscal year 2015 and 2016 for the construction of raingardens and stormwater percolation projects often referred to as Low Impact Developments (LID’s) in and around the Winter Haven core area. The project is intended to store and treat Stormwater consistent with the Sustainable Water Resource Management Plan and the Chain of Lakes Water Quality Management Plan. These projects create social, economic, and ecologic benefits helping to improve both drainage and the health of the lakes.

Project Location:Various

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

WINTER HAVEN AQUIFER RECHARGE PROJECT FUNDING City Budget

FL Legislature

[Source 3]

[ Source 4]

16 of 45



11/25/2014 2/8/2016 4401/1/2013 3/1/2014 424

03/26/2016 4/5/2017 375

06/26/2017 8/17/2017 52

011/30/2017 11/30/2017 0


$ 7,750.00 $ - $ 7,750.00 $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


440

375

52

Nov-14 Jun-15 Dec-15 Jul-16 Feb-17 Aug-17


Design BidDesign


Construction

WINTER HAVEN AQUIFER RECHARGE PROJECT TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

WINTER HAVEN AQUIFER RECHARGE PROJECT BUDGET & EXPENSES


17 of 45


email address

City Budget FDEP SWFWMD Polk County $ 400,250 $ 750,000 $ 987,500 $ 350,000.00

16% 30% 40% 14%




<10%LAKE CONINE TREATMENT WETLAND PROJECT

Project Description:This project aims to improve a 301 acre drainage basin of Lake Connine, an impaired waterbody, by reducing nutrient loads. Water quality improvements from this project are expected to also benefit the lakes downstream (Lake Smart). The proposed stormwater improvements will consist of a series of wetland marsh chambers on a 34-acre site to treat run-off from the surrounding urban drainage network before it enters the lake.

Project Location:1275 Lucern Park Road (Parcel on the Southeast side of Lake Conine)

Contact Information

Name: M.J. Carnevale Name: Jeff PeQueen Name: Enter NameOffice: 863-291-5881 Office: 863-667-2345 Office: [email protected] [email protected]


Received Cooperative Funding Agreement from SWFWMD

Updated FDEP Work Plan to align with dates from SWFWMD agreement


Receive Agreement from FDEP

Submit SWFWMD Afreement for Legal review

Send Polk County draft MOA for funding 50% of local share


Spoke with SWFWMD about status of agreement

Spoke with FDEP about agreement status (pending SWFWMD)

Spoke with Polk County about agreemnt status (pending others)


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

LAKE CONINE TREATMENT WETLAND PROJECT FUNDING City Budget

FDEP

SWFWMD

Polk County

18 of 45



1/1/2018 12/31/2019 72900

6/9/2016 3/1/2017 2650

4/1/2018 6/1/2018 617/1/2018 10/31/2019 487

12/31/2019 12/31/2019 0

TOTAL Master Plan Design Construction CEI $ 2,478,750.00 $ - $ - $ 2,478,750.00 $ -

$ - $ - $ - $ - $ -

CO # Date Amount

Construction Bid

Timeline & Budget

Phase


Design BidDesign



Budget

Expended to Date


729

265

61487

Jun-16 Dec-16 Jul-17 Jan-18 Aug-18 Mar-19 Sep-19


Design BidDesign


Construction

LAKE CONINE TREATMENT WETLAND PROJECT TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

LAKE CONINE TREATMENT WETLAND PROJECT BUDGET & EXPENSES


19 of 45


email address


90% 0% 0% 0%




100%LAKE MAUDE RECREATION PARK

Project Description:The development of approximately 26 acres of city owned land to help address deficiencies in youth athletic venues. Phase I of the project includes a stand-alone football multipurpose field with concessions, restrooms, and spectator areas, two dual purpose fields, playground, group picinic shelters, and ancillary support items (parking, ingress/egress, retention, etc.)

Project Location:7th Street, NE / Avenue O, NE

Contact Information

Name: Travis Edwards Name: Kriss Kaye (Envisors) Name: Not awarded at this timeOffice: 863-291-5656 Office: 863-888-0270 Office: [email protected] [email protected]


Staff is working through the Sand Skink Permit/Mitigation issuance process

7 Bids were received ranging from 4.4 million - 5.7 million dollars

City staff met with low bid contractor to discuss project timeline


Award of Bid by City Commission

Receive guidance from FWS on expected permit issuance


Staff has been in contact with the Wolverines Sports Group to keep

them apprised of the status.

Staff has contacted federal legislative delegation to assist in the process


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

LAKE MAUDE RECREATION PARK FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

20 of 45



000

7/27/2016 7/27/2018 7300

7/3/2017 8/18/2017 4600

TOTAL Master Plan Design Construction CEI $ 3,352,750.00 $ - $ 331,750.00 $ 3,021,000.00 $ -

$ 280,227.66 $ - $ 280,227.66 $ - $ -

CO # Date Amount1 -Design 1/3/2017 $10,250

Construction Bid

Timeline & Budget

Phase


Design BidDesign



Budget

Expended to Date

CHANGE ORDERS ISSUEDGeneral DetailCultural Resources Survey required by SHPO & FWS

730

46


Design BidDesign


Construction

LAKE MAUDE RECREATION PARK TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

LAKE MAUDE RECREATION PARK BUDGET & EXPENSES


21 of 45



99% 0% 0% 0%




20%WINTER HAVEN TENNIS CENTER

Project Description:Complete renovation of the existing tennis complex. The 11-Court facility will be raised and replaced with 8 clay courts, one instructional court, a bank of pickle ball courts, a new pro shop/operations center, and expanded parking. The Project approach is a Design-Build.

Project Location:3rd Street, NW / Avenue F, NW

Contact Information

Name: Travis Edwards Name: Kelly Cranford (Envisors) Name: Everett Whitehead & SonsOffice: 863-291-5656 Office: 863-594-2009 Office: [email protected] [email protected]


Storm Water & Sewer Connections

Excavate Footings & Column Pads

Sitework for layout of courts


Continue sitework for building and courts

Continue drainage work

Masonary Stem Wall


Posting of construction activity on social media

[email protected]


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

WINTER HAVEN TENNIS CENTER FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

22 of 45



000

10/24/2016 3/27/2017 15400

8/29/2017 4/23/2018 23710/24/2016 4/23/2018 546


$ 571,296.60 $ - $ 168,435.00 $ 402,861.60 $ -

CO # Date Amount1 8/28/2017 18,7922 10/26/2017 15,938.64

Phase

Budget


Design BidDesign


Expended to Date

CHANGE ORDERS ISSUEDGeneral DetailAsbestos AbatementWater Service Revisions & Time Extension for Hurricane


Timeline & Budget

154

237

Oct-16 Dec-16 Feb-17 Apr-17 Jun-17 Aug-17 Oct-17 Dec-17 Feb-18 Apr-18


Design BidDesign


Construction

WINTER HAVEN TENNIS CENTER TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

WINTER HAVEN TENNIS CENTER BUDGET & EXPENSES


23 of 45


email address


96% 0% 0% 0%




50%SKATE PARK

Project Description:The project involves the construction of a permanent skateboarding venue incorporating bowls, surface mount obstacles, street course, and/or snake run, along with the necessary support amenities. The project is anticipated to be 1 acre in size with a skate-able area of approximately 25,000 sf. Total estimated cosntruction cost is $1M - $1.5M.

Project Location:MLK Park - West Side of Lake Silver (Proposed)

Contact Information

Name: Travis Edwards Name: TBD Name: TBDOffice: 863-291-5656 Office: xxx-xxx-xxxx Office: [email protected] email address


Meeting conducted with community Skate Park advocacy members


Staff will conduct a site inspection to assess feasibility

Various City Departments will participate in a training conducted by

Hillsborough County Parks & Recreation


Meeting conducted with community Skate Park advocacy members


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SKATE PARK FUNDING City Budget[Source 2][Source 3][ Source 4]

24 of 45



08/26/2016 12/31/2017 492

000000

TOTAL Master Plan Design Construction CEI $ 345,000.00 $ 15,000.00 $ 330,000.00 $ -

$ 2,500.00 $ 2,500.00 $ - $ - $ -

CO # Date Amount

Construction Bid

Timeline & Budget

Phase


Design BidDesign



Budget

Expended to Date


492

Oct-16 Dec-16 Feb-17 Apr-17 Jun-17 Aug-17 Oct-17 Dec-17 Feb-18 Apr-18


Design BidDesign


Construction

SKATE PARK TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SKATE PARK BUDGET & EXPENSES


25 of 45


email address


100% 0% 0% 0%




100%SERTOMA PARK PARKING IMPROVEMENT PROJECT

Project Description:The project addresses the unstructured parking field at the facility. The designed improvements incorporate paved driving aisles throughout the facility with better defined grass parking stalls. The design takes into consideration the requirement for stormwater retention and treatment.

Project Location:West Lake Shipp Drive

Contact Information

Name: Scott Eilers Name: Blaine Carter (Carter) Name: TBDOffice: 863-298-7687 Office: 863-294-6965 Office: [email protected] [email protected]


Staff made the decision to reject all bids and re-bid at a later date due

to both bids being substantially over the established budget.


TBD


Communicated with both sports leagues on the status of the bid

process and rejection of all bids.


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SERTOMA PARK PARKING IMPROVEMENT PROJECT FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

26 of 45



000

1/26/2015 5/1/2017 8260

5/25/2017 7/12/2017 4800


$ 72,500.00 $ - $ 72,500.00 $ - $ -

CO # Date Amount

Construction Bid

Timeline & Budget

Phase


Design BidDesign



Budget

Expended to Date


826

48


Design BidDesign


Construction

SERTOMA PARK PARKING IMPROVEMENT PROJECT TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SERTOMA PARK PARKING IMPROVEMENT PROJECT BUDGET & EXPENSES


27 of 45

Project Name:

Updated Oct-30-2017

email address

City Budget [Source 2] [Source 3] [ Source 4]$3,990,624 $ - $ - $ -

100% 0% 0% 0%


Coordation meeting with Utility Services on in-house waterline work.

Second on-site meeting to discuss tree concerns along corridor

Contact Information

Name: Troy Tinch



90%



This project is designed to improve the roadway, drainage, lighting and pedestrian facilities within the corridor. Elements include the milling and resurfacing of the existing roadway; installation of new underground stormwater conveyance system; construction of a new 5-foot sidewalk on the west side of 7th and a corresponding 8-foot wide asphalt mixed use path on the east side; and installation of decorative street lights throughout the corridor. In addition in-house Utilities Department personnel will install a new 8-inch water main/prior to the complete streets works.

7th Street (Northwest & Southwest) from Lake Howard Dr., Norhtwest to Avenue G, Southwest.

7th Street Complete Street & Water Main Replacement Project

Project Location:



Office: [email protected]

Name: To Be DeterminedOffice: xxx-xxx-xxxx

Name: CivilSurv Design GroupOffice: [email protected]

Funding



Receipt of final design plans from CivilSurv.

Submitted 100% staff comments back to CivilSurv.

Recievied Arborist's Evaluation Reports

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

7th Street Complete Street & Water Main Replacement Project FUNDING City Budget[Source 2][Source 3][ Source 4]

28 of 45



000

9/2/2014 11/1/2017 115612/1/2017 3/30/2018 11912/1/2017 3/30/2018 119

00

TOTAL Master Plan Design Construction CEI $ 3,990,624.00 $ - $156,145 $3,666,479 $168,000

$ 155,269.00 $ - $155,269 $ - $ -


Budget

Expended to Date

Design



Timeline & Budget

Grant Award


Phase


1156 119 119

Sep-14 Mar-15 Oct-15 Apr-16 Nov-16 May-17 Dec-17 Jul-18


Design BidDesign


Construction

7th Street Complete Street & Water Main Replacement Project TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

7th Street Complete Street & Water Main Replacement Project BUDGET & EXPENSES


29 of 45



96% 0% 0% 0%


Contact Information

David Bayhan

Completion of final design elements



100%



Relocation and installation of water, sewer and reuse mains along SR 542 (Dundee Rd) from 1st street to Buckeye Loop Rd. This project is a result of the roadway improvement project initiated by FDOT

SR 542 from 1st Street to Buckeye Loop Rd

SR 542 UTILITY ADJUSTMENTS

Project Location:



[email protected]

TBDChad Setzer - [email protected]

Funding



Atkins working to complete final design elements due to changes in FDOT plans

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SR 542 UTILITY ADJUSTMENTS FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

30 of 45



000

3/26/2013 6/26/2014 4570000


$ 116,713.00 $ - $ 116,713.00 $ - $ -


Budget

Expended to Date

Design



Timeline & Budget

Grant Award


Phase


457

Mar-13 Oct-13 Apr-14 Nov-14 Jun-15 Dec-15 Jul-16 Jan-17 Aug-17


Design BidDesign


Construction

SR 542 UTILITY ADJUSTMENTS TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SR 542 UTILITY ADJUSTMENTS BUDGET & EXPENSES


31 of 45


email address

City Budget [Source 2] [Source 3] [ Source 4]$5,000,000 $ - $ - $ -

95% 0% 0% 0%


email address email address


Discussions with Atkins to finalize plans


Engineer to begin work to finalize design plans and permit applications

Appproval of scope of Work to Envisors for completion of an SRF Facilities Plan


Mike Britt Name: Atkins: Kim Machlus Name: N/AOffice: 863-298-4482 Office: 407-806-4132 Office:




90%POLLARD ROAD WATER PLANT

Project Description:The Pollard Road Water Plant is being constructed adjacent to WWTP#3. The immediate need is to provide fire flow to the large industrial/warehouse area at the Interlogistics Center. Anticipated future needs include better water service and future water supply.

Project Location:Just west of WWTP#3 on Pollard Road

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

POLLARD ROAD WATER PLANT FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

32 of 45



000

6/23/2016 12/1/2017 5260

2/1/2018 5/31/2018 1198/1/2018 12/1/2019 487

0


$ 291,193.94 $ - $ 291,193.94 $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


526

119



Design BidDesign


Construction

POLLARD ROAD WATER PLANT TIMELINE


-20% 0% 20% 40% 60% 80% 100%

TOTAL

CEI

Construction

Design

Master Plan

POLLARD ROAD WATER PLANT BUDGET & EXPENSES


33 of 45


jcourtney@vogelbl


146% 0% 0% 0%




Next Progress Meeting Nov. 15

email address: [email protected]


Concrete floor poured

Walls being formed

Name: Terry Carver Name: Jeff Crowley Name: Vogel Office: 863-291-5766 Office: (941) 358-1440 Office: 863-646-5078




30%NEW SAND FILTER PLANT 3 CONSTRUCTION

Project Description:This project is to add a 3rd sand filter to the treatment system at WWTP #3. This additional sand filter will allow the plant to better handle peak flows and allow one unit to be taken off line for maintenance and repairs.

Project Location:Wastewater Treatment Plant 3 Pollard Road

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

NEW SAND FILTER PLANT 3 CONSTRUCTION FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

34 of 45


000

3/24/2014 3/30/2015 3710

10/14/2016 11/18/2016 353/17/2017 3/17/2018 3653/17/2018 3/17/2018 0

TOTAL Master Plan Design Construction CEI $ 1,809,242.00 $ - $ 121,270.00 $ 1,563,986.00 $ 123,986.00

$ 389,957.83 $ - $ 121,270.00 $ 242,130.03 $ 26,557.80

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


371

35 365

Mar-14 Oct-14 Apr-15 Nov-15 Jun-16 Dec-16 Jul-17 Jan-18


Design BidDesign


Construction

NEW SAND FILTER PLANT 3 CONSTRUCTION TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

NEW SAND FILTER PLANT 3 CONSTRUCTION BUDGET & EXPENSES


35 of 45


[email protected]


114% 0% 0% 0%



Continue to work through construction submittals


email address: email address


Contracting working through construction submittals

Name: Terry Carver Name: NA Name: SGS ContractingOffice: 863-291-5766 Office: xxx-xxx-xxxx Office: 352-745-6950




<10%SLUDGE LOADING CONVEYOR REPLACEMENT PLANT 3

Project Description:Replace existing sludge conveyor system that conveys sludge from the belt presses to the roll off containers. The new shaftless screw conveyor will minimize maintenance and down time.


Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SLUDGE LOADING CONVEYOR REPLACEMENT PLANT 3 FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

36 of 45



00000

4/19/2017 6/8/2017 509/7/2017 2/4/2018 1502/4/2018 2/4/2018 0


$ - $ - $ - $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


50 150

Apr-17 Jun-17 Jul-17 Sep-17 Nov-17 Dec-17


Design BidDesign


Construction

SLUDGE LOADING CONVEYOR REPLACEMENT PLANT 3 TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SLUDGE LOADING CONVEYOR REPLACEMENT PLANT 3 BUDGET & EXPENSES


37 of 45


[email protected]


100% 0% 0% 0%



Preconstruction meeting




Waiting on insurance/bond paperwork from contractor

Name: Terry Carver Name: NA Name: Censtate ContractorsOffice: 863-291-5766 Office: xxx-xxx-xxxx Office: 863-324-3882




100%SAND FILTER REHAB WASTEWATER TREATMENT PLANT 2

Project Description:This project will rehabilitate the two existing sand filters at Wastewater Treatment Plant 2. These sand filters provide a critical treatment function and are 25 years old. Rehabilitating the existing sand filters will improve operational efficiency.

Project Location:Wastewater Treatment Plant 2 Motor Pool Road

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SAND FILTER REHAB WASTEWATER TREATMENT PLANT 2 FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

38 of 45



00000

5/3/2017 6/15/2017 4300


$ - $ - $ - $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


43

May-17 Jun-17 Aug-17 Sep-17 Nov-17 Jan-18 Feb-18 Apr-18 Jun-18 Jul-18


Design BidDesign


Construction

SAND FILTER REHAB WASTEWATER TREATMENT PLANT 2 TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

SAND FILTER REHAB WASTEWATER TREATMENT PLANT 2 BUDGET & EXPENSES


39 of 45


email address


103% 0% 0% 0%



Preconstruction meeting




Waiting on contractor to submit insurance/bond docs

Name: Terry Carver Name: NA Name: Censtate ContractorsOffice: 863-291-5766 Office: xxx-xxx-xxxx Office: 863-324-3882




<10%POND PUMP REPLACEMENT PLANT 3

Project Description:Replace one of two pumps that convey water from Wastewater Treatment Plant 3 to the surface discharge point.


Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

POND PUMP REPLACEMENT PLANT 3 FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

40 of 45



00000

4/20/2017 6/9/2017 5000


$ - $ - $ - $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


50



Design BidDesign


Construction

POND PUMP REPLACEMENT PLANT 3 TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

POND PUMP REPLACEMENT PLANT 3 BUDGET & EXPENSES


41 of 45


email address

City Budget SRF [Source 3] [ Source 4] $ - $ 1,650,000 $ - $ -

0% 93% 0% 0%



Pre-bid meeting scheduled for 11-02-17

Bid opening scheduled for 11-29-17




Construction Bid Advertised

Name: Terry Carver Name: Chastian Skillman Name: TBDOffice:863-291-5766 Office: 863-646-1402 Office: xxx-xxx-xxxx




100%MECHANICAL BAR SCREEN PLANT 3

Project Description:Constructing a third bar screen to handle the debris that comes from the collection system and to allow maintenance of the other screens.

Project Location:4400 Pollard Road - WWTP # 3

Contact Information

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

MECHANICAL BAR SCREEN PLANT 3 FUNDING City Budget

SRF

[Source 3]

[ Source 4]

42 of 45



000

8/10/2015 6/22/2017 6820000


$ 83,370.05 $ - $ 83,370.05 $ - $ -

CO # Date Amount

Expended to Date



Budget

Construction Bid

Timeline & Budget

Phase


Design BidDesign


682



Design BidDesign


Construction

MECHANICAL BAR SCREEN PLANT 3 TIMELINE


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

TOTAL

CEI

Construction

Design

Master Plan

MECHANICAL BAR SCREEN PLANT 3 BUDGET & EXPENSES


43 of 45


Chisel old WWTP clarifier concrete base

Begin installation of 30" gravity feed


100% 0% 0% 0%

[email protected]

Vogel Brothers Construction863-646-5078

Jones Edmunds - Jeff Crowley

24" force main installed and backfill around wet well

Baffle walls inside wet well, formed and poured

David Bayhan

[email protected]

Funding



65%



Replacement of the master lift station located at the Chain of Lakes Complex. The station currently pumps about two thirds of the City's wastewater to WWTP#3. The project includes a new wet-well, four 150 hp pumps, odor control, grinder system, emergency bypass pumping, emergency generator, rerouting of gravity sewer and additional force main to connect to existing.

1840 3rd Street SW

MASTER LIFT STATION

Contact Information

Project Location:




[email protected]


Next Progress Meeting set for Nov. 15


Two gravity Sewer Manholes to be installed

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

MASTER LIFT STATION FUNDING City Budget

[Source 2]

[Source 3]

[ Source 4]

44 of 45



00000

8/18/2016 9/23/2016 361/20/2017 1/20/2018 3651/20/2018 1/20/2018 0

TOTAL Master Plan Design Construction CEI $ 4,078,777.00 $ - $ 267,202.00 $ 3,694,000.00 $ 117,575.00

$ 2,138,952.08 $ - $ 295,124.15 $ 1,805,899.34 $ 37,928.59

CO # Date Amount1 4/7/2017 ($895,917.90)

Timeline & Budget

Grant Award


Phase


Budget

Expended to Date

Design



General DetailCHANGE ORDERS ISSUED

Deducted Owner Purchase Materials form Contract and VE

36 365

Aug-16 Nov-16 Mar-17 Jun-17 Sep-17 Dec-17


Design BidDesign


Construction

MASTER LIFT STATION TIMELINE


-20% 0% 20% 40% 60% 80% 100%

TOTAL

CEI

Construction

Design

Master Plan

MASTER LIFT STATION BUDGET & EXPENSES


45 of 45

capital improvement project update · 2017-11-06 · capital improvement project update the...

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