capital asset study batavia public library

Report To

Batavia Public Library10 South Batavia Avenue

Batavia, Illinois 60510

Capital Asset StudyBatavia Public Library

By:

Christopher KottraJoshua J. Summers

BTC Project No. 17-309October 17, 2017

Building Technology Consultants, Inc.

1845 East Rand Road, Suite L-100Arlington Heights, Illinois 60004BTC


EXPERT EVALUATIONSINNOVATIVE SOLUTIONSBETTER BUILDINGS


1845 East Rand Road, Suite L-100Arlington Heights, Illinois 60004

Main: (847) 454-8800 | www.btc.expert

TABLE OF CONTENTS

1 Background Information....................................................................................................1

2 Objectives and Scope of Work ..........................................................................................2

2.1 Task 1 – Background Review..................................................................................2

2.2 Task 2 – Field Assessment ......................................................................................2Site Elements ...........................................................................................................2Roofing ....................................................................................................................3Facade ......................................................................................................................3Interior Finishes .......................................................................................................4Elevators ..................................................................................................................4Mechanical, Electrical, Plumbing, and Fire Protection Systems (MEP/FP): ..........5

2.3 Task 3 – Analysis ....................................................................................................5

2.4 Task 4 – Meeting .....................................................................................................5

2.5 Task 5 – Report .......................................................................................................6

3 Findings .............................................................................................................................6

3.1 Financial Analysis ...................................................................................................6

3.2 Long-Term Review ...............................................................................................10

3.3 Assumptions ..........................................................................................................11

4 Disclosures.......................................................................................................................13

Appendix A – Component Category Summary Reports

Appendix B – Financial Analysis




1845 East Rand Road, Suite L-100Arlington Heights, Illinois 60004


October 17, 2017

Via E-Mail: [email protected]

Mr. George H. ScheetzBatavia Public Library10 South Batavia AvenueBatavia, Illinois 60510

Re: Capital Asset StudyBatavia Public LibraryBTC Project No. 17-309

Dear Mr. Scheetz:

As authorized by execution of our proposal dated January 11, 2017, Building Technology Consultants, Inc. (BTC) has performed a capital asset study for the Batavia Public Library. This report outlines the findings of our study.

1 BACKGROUND INFORMATION

The Batavia Public Library is a 2-story steel framed structure completed in 2001 and opened to the public in 2002. The exterior facade is clad in brick masonry, cast stone veneer, and aluminum framed windows with decorative aluminum panning. The roof consists of a combination of steep-sloped gable roofs with asphalt shingles, and a low-sloped roof area with a ballasted built-up roofing system. Sitework components include cast-in-place sidewalks and stairs, grade separation walls, and railings.

A condition assessment of the library was performed in 2008 by Woollen, Molzan and Partners, Inc. During their work, they identified several deteriorated conditions in the exterior facade of the building and sitework components surrounding the building. BTC was retained in 2012 to evaluate the significance of the reported deterioration and provide recommendations for repairs.

Mr. George ScheetzBTC Project No. 17-309October 3, 2017Page 2 of 15

A sitework component repair project was completed in 2015 to address some of the deterioration. Storefront access doors were replaced and the book depository area was reconfigured during that project as well. One or more additional projects will be necessary to address other identified facade deterioration.

2 OBJECTIVES AND SCOPE OF WORK

The objective of BTC’s work was to develop a capital asset program for the Library that sets out the anticipated expenditures for the next 20 years.

Our scope of work included the following:

2.1 Task 1 – Background Review

1. Reviewed pertinent historical documents related to the subject property including maintenance records, repair or replacement proposals, drawings, prior reports, etc.

2. Interviewed the Library Director and maintenance staff to obtain information regarding components that may have required unusual maintenance in the past.

3. Reviewed the Library's annual budget to become familiar with items that are covered under operating budget, contributions to reserve funds (if any), and current status of reserve funds.

2.2 Task 2 – Field Assessment

We performed a field assessment to evaluate existing conditions. Field observations were documented with notes and photographs. Our field assessment included the following:

Site Elements

Performed a visual review of site elements to evaluate existing conditions and performance of components included in the recent repair project. Our review included the following:

Site walls

Railing components including guardrails and stair handrails

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Stairs

Concrete sidewalks and curbs

Landscaping including hardscape and irrigation

Asphalt parking lots and driveways

Site lighting

Miscellaneous site components (i.e., windmill, flagpoles, signage, etc.)

Roofing

Performed a visual review of the roof surfaces to evaluate type of roofing systems used and to assess their current condition. Our review included the following roofing components:

Asphalt shingles

Low-slope roofing components

Gutters and downspouts

Roof drains

Flashing at roof penetrations

Ridge caps

Cupola windows and cladding

Facade

Performed a visual review of the facade surfaces from the ground. We evaluated changes in the overall condition of the facade since our previous facade evaluation and performance of components included in the recent repair project. Our visual review included the following:

Brick masonry

Cast stone

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Windows and window panning

Storefront doors and automatic sliding doors

Column covers

Interior Finishes

Performed a visual review of interior finishes and furnishings to evaluate if any major rehabilitation is needed. Our review included the following:

Flooring

Wall finishes

Ceiling tiles

Shelving

Storage racks

Restroom finishes and fixtures

Library staff offices

Computer equipment

Elevators

1. Performed a visual review of the existing elevator equipment and evaluate the general condition of the equipment.

2. Evaluated long-term needs for elevator modernization and repairs.

3. Reviewed existing elevator maintenance agreements to evaluate the scope of services and costs for such services.

October 17, 2017


Mechanical, Electrical, Plumbing, and Fire Protection Systems (MEP/FP):

With assistance from Elara Engineering, reviewed the MEP/FP systems. Elara performed a visual review of the Library’s MEP/FP systems. Their review included the following:

Building heating

Building cooling

Domestic hot water heating

HVAC control system

Ventilation and exhaust systems

Pumps (HVAC and Plumbing)

Fans

Interior lighting

Fire protection system

Life safety system

2.3 Task 3 – Analysis

Based on the information obtained during our field assessment, we evaluated the anticipated service life of the components included in our condition evaluation. That information was used in combination with financial information obtained from the Library to develop a preliminary capital funding plan.

2.4 Task 4 – Meeting

We will meet with the Board of Library Trustees to discuss the findings of our field assessment, analysis, and preliminary capital funding plan. The meeting will include interactive dialogue to finalize a funding plan that meet’s the Library’s needs and goals.

October 17, 2017


2.5 Task 5 – Report

Based on the results of our analysis and meeting discussions, provide the Library with a capital asset funding report indicating the required funding for replacement of the components included in our condition evaluation. This report will cover replacement of common elements for the next 20 years. This capital asset study will not include routine maintenance of such items. Routine maintenance should be budgeted for within the operating budget of the Library.

3 FINDINGS

Our field assessment involved a visual review of the property to assess the general condition of the major components that will likely require repair or replacement over the next 20 years. A description of each major component and assessment of overall conditions are included in the component category summary reports in Appendix A. A summary of the property data is as follows:

Property Data

Building Use # of Stories Total Floor Area Year Opened

Public Library 2 54,000 SF 2002

3.1 Financial Analysis

We performed an analysis of the future repair or replacement expenses for each qualifying component over the next 20 years. In addition to quantifying the components during the field assessment, information was gathered regarding materials used and their configuration for each of the component assemblies. The estimated costs were developed for each component's repair/replacement based on 1 or more of the following methods:

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1. Where appropriate, the component configurations were matched with the assemblies in national cost data sources1.

2. Where available, costs were estimated using historical competitive bids obtained by BTC for similar assemblies.

3. In some cases, costs were estimated using estimated labor and materials costs.

4. When applicable, costs were estimated based on cost information provided by the Library.

Unit price costs for each component were derived from the above sources. The total present-day expenses were then calculated by multiplying the total units by the unit expenses as indicated in Table 1. The established unit costs generally account for materials, labor, overhead, and profit. For each assembly, allowances for contingencies and engineering costs were also added when we believed that engineering design and oversight may be required for the project.

Estimated unit costs are included in Table 1 for some components that do not have anticipated costs over the 20-year period of the study. In some cases, the item has an anticipated remaining useful life greater than 20 years. In other cases, the item may not require repair or replacement at all. However, information regarding future repair or replacement is provided as part of the study for future consideration. These considerations are included in the component summary reports.

Based on the general condition, age, and average life expectancy of each component, a long-term repair and replacement expense schedule was established. To determine these future repair or replacement expenses, the present day expenses have been inflated at an annual rate of 2.20%2. This rate of inflation has been incorporated into the analysis to account for historical increases in construction costs.

Given the present day expense, the future expense is calculated using the following formula:

F = P (1 + IR)n

1 R.S. Means “Repair and Remodeling Cost Data”; BNi Building News “General Construction 2017 Costbook”2 For comparison purposes, an average general inflation rate over the last 20 years was calculated to be approximately 2.17% based on data obtained from www.inflationdata.com.

October 17, 2017

http://www.inflationdata.com/


where

F = future expenseP = present day expenseIR = annual inflation rate expressed as a decimaln = number of years until future expense occurs

The future repair or replacement expenses for each of the components that are anticipated over the next 20 years are illustrated in Table 2 and Table 3. Table 2 illustrates the yearly anticipated expenditures at present-day costs, while Table 3 illustrates these same expenditures at the inflated costs expected in the future.

To prepare for future expenses that will be incurred, an annual levelized series of contributions can be placed in an interest-bearing account that will ensure that future reserves are available when needed. The future expenses are aggregated on an annual basis to determine the recommended reserve funding plan. The recommended reserve funding plan has been compiled using financial information provided by the Library Director. The information has been deemed reliable and has not been verified. The following table summarizes the status of the current capital reserve funds.

Summary of Financial Information

Projected Fiscal Year End Reserve Fund Balance (As of April 26, 2017) $379,230

Reserve Fund Contribution Varied from $60,000 to $420,500 per year

Reserve Fund Interest Rate 0.35%

Based on the projected year-end reserve fund balance, the current reserve fund interest rate, and the estimated inflation rate, an iterative reserve analysis was performed to determine a recommended reserve funding plan. The intent of the plan is to have adequate funds available for future expenditures required for major repairs or replacements so that the potential need of a loan can be avoided.

October 17, 2017


There are several large capital expenses anticipated early in this study period. The reserve analysis concluded that the reserve account is currently under-funded in order to finance short-term expenses. Therefore, it is recommended that the annual reserve fund contribution be increased to $550,000 for the next 5 years to avoid the potential for a future loan. After completion of the large capital projects, a reasonable reserve fund balance can be maintained with significantly lower annual contributions.

The funding plan for the full 20-year period is illustrated in tabular form in Table 4, and in graphical form in Table 5. It is emphasized that the recommended reserve funding plan presented is only one of many possible economic scenarios to meet the future reserve requirements.

Table 6 compares the future status of the reserve funds based on recommended contributions versus current contributions.

The following bar chart illustrates the expenses that will be incurred for each of the component categories over the 20-year study period. These expenses are divided into 5- and 10-year segments to provide a graphical summary that assists the user in identifying the amount of funding that will be required for each component category over a period of time, whether it is short-term or long-term.

$0 $500 $1,000 $1,500 $2,000

Site Elements

Roofing

Facade

Interior Finishes

Elevators

MEP/FP

1 to 5 Years 6 to 10 Years 11 to 20 Years

Inflated Capital Expenses over 20 Years

Thousands

October 17, 2017


The following pie chart illustrates which components will have the highest percentage of expenses over the 20-year study period.

9%5%

11%

20%

8%5%

6%

36%

Asphalt Pavement Steep-Slope Roofs Windows

Flooring Technology and Equipment Chiller

Temperature Control System Other

% of Future Expenses Accumulated Over Life of Study

3.2 Long-Term Review

The annual contributions made to the reserve fund are a means to compensate for the difference between the ongoing deterioration of a property and its finances. Since components deteriorate at varying rates and the finances of the property are typically changing on an annual basis, the need to maintain balance between the two is an ongoing process. Therefore, to maintain this balance, periodic updates to the capital asset study are recommended. When considering an update to a study, the following questions should be considered:

Has there been a significant departure (i.e. more than 1%) from the anticipated rates for interest, inflation, and construction cost increases previously assumed?

October 17, 2017


Have any major components been added or replaced since the previous study?

Have any components sustained premature deterioration due to unseasonable weather, lack of maintenance, or latent defects since the previous study?

Have any repairs or replacements been accelerated or deferred from the estimated schedule previously generated?

Have there been any changes to the long-term plans for the future of the development such as major rehabilitation, additions, or technology changes?

If the answer is “yes” to one or more of the above questions, then an update to the capital asset study should be strongly considered.

Generally, a property that is relatively new in age and is not undergoing any major repairs or replacements should have the capital asset study updated approximately every 3 years to maintain the validity of the estimates. However, if the property is older and is experiencing major repairs or replacements, the study should be updated on an annual or biennial basis.

An update to a previous capital asset study can typically be performed for a fraction of the original cost of the study. The re-evaluation can include a brief field assessment of the property, or simply an update to the financial analysis.

3.3 Assumptions

Several general assumptions have been made for the completion of this study. These assumptions are as follows:

1. The components will be replaced with like kind unless otherwise noted or directed by a representative of the property to use alternate materials.

2. There are currently no outstanding building violations.

3. All new installations will comply with current city, state and local building code requirements.

4. The building structure has a remaining useful life greater than 20 years.

October 17, 2017


5. There are currently no formal plans for major additions to the building. We understand the Library has long-term remodeling goals. Such goals include expanding the circulation area, moving business offices to the lower level, and reconfiguring the entire upper floor. The full extent of these goals is not known at this time. As such, we have not included costs for these remodeling projects in this study.

6. A maintenance program will be implemented to ensure that all building components, systems, and equipment are maintained and operated at or near optimum capacities. Costs associated with such maintenance program are not included in this capital asset study and should be budgeted for in the Library’s operating funds.

7. Since cash flow takes place at frequent and varying time intervals within an interest period, a simplified method of assuming that all cash flow occurs at the midpoint of the interest period is used in the reserve analysis.

8. The reserve analysis was performed using the threshold funding method, which generally maintains a reserve cash balance above $100,000 for the duration of the study.

9. The study has been limited to include only components that, within reasonable predictability, will likely require major repair or replacement during the study period and will also have a significant impact on the financial results of the study. If the component has an indefinite or unpredictable life expectancy, or can function indefinitely with minor ongoing maintenance or repair, then there is no major capital expense to plan for.

10. The following are repair or replacement expenses that are assumed to be funded from the operating and maintenance budget based on the above mentioned criteria. The expenses are associated with, but not limited to the following:

a. Irrigation system

b. Annual roof inspections and minor repairs

c. Electrical repair and maintenance

d. Painting and decorating

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e. Landscaping maintenance

f. Professional services

4 DISCLOSURES

This study and report is based on observations of the visible and apparent conditions of a reasonable representative sampling of the property’s components at the time of inspection. Although due diligence was performed during the field assessment phase, we make no representations regarding latent or concealed defects that may exist. Our visual review did not constitute any invasive investigations and was not intended to determine whether applicable building components, systems, or equipment are adequate or in compliance with any specific or commonly accepted design requirement, building code, or specification. Such tasks as material testing, engineering analysis, destructive testing, or performance testing of building systems, components, or equipment were not considered as part of the scope of work, nor are they considered standard by the reserve study industry.

Judgments in this study are based on estimates of the age and typical useful life of the various components included in this study. The predictions of useful life and remaining useful life are based on industry and/or statistical comparisons, along with our general assessment of each component’s condition. It is necessary to recognize that the actual conditions can alter the useful life of any component. The methods of installation, deferral of maintenance, or other unforeseen conditions make it virtually impossible to predict precisely when each component will require major repair or replacement. The tabulated values for expected useful life and remaining useful life are estimates, as noted, and should not be construed as a guarantee or warranty, either expressed or implied, as to the performance of products, materials, or workmanship.

If the property representative has not disclosed any known issues or problems with materials, components, or systems, the validity of this study may be impacted. Where applicable, comments regarding the general condition of the property and any significant deficiencies as observed at the time of our review have been documented. A qualified contractor or building engineer should be retained to repair, replace, or adjust defective components to ensure optimum performance or efficiency. In the case of major repair/replacement projects, an engineering or architectural firm should be retained to design the repairs, and provide oversight during construction.

October 17, 2017


The material and labor pricing provided are estimates and have been augmented, as necessary, to account for specific site conditions (i.e. material handling, scaffolding, etc.). The total expenses represent a useful guideline whereby reserve funds can be accumulated for future repairs and replacements. The estimated repair and replacement expenses, unless otherwise noted, include allowances for architectural and/or engineering fees for major repair/replacement projects.

The information provided by the property representative regarding the financial, physical, or historical data is deemed reliable. The capital asset study is intended to be a reflection of the information provided and is not for the purpose of performing an audit, quality analysis, forensic analysis, or background check of historical records.

The Board of Library Trustees assumes full responsibility for determining that the list of components is complete. We have not reviewed any documents or declarations as part of this capital asset study and assume no responsibility for the completeness of the inventory.

We appreciate the opportunity to be of service to you. If you have any questions, or if we can be of further assistance, please do not hesitate to call.

Sincerely,


Christopher R. Kottra, PE, CCCASenior Engineer

Joshua J. Summers, SE, PEPrincipal Structural Engineer

October 17, 2017


Attachments: Appendix A – Component Category Summary ReportsSite ElementsRoofingFacadeInterior Finishes and FurnishingsElevatorsMechanicalElectricalPlumbingFire Protection

Appendix B – Financial AnalysisTable 1 – Element Expense SummaryTable 2 – Present Day Annual Expense SummaryTable 3 – Inflated Annual Expense SummaryTable 4 – Recommended Reserve Funding Plan (table format)Table 5 – Recommended Reserve Funding Plan (graph format)Table 6 – Current Fund Status

October 17, 2017

APPENDIX A

COMPONENT CATEGORY SUMMARY REPORTS


1845 East Rand Road, Suite L-100 Arlington Heights, Illinois 60004


Project: Batavia Public Library Batavia, Illinois

Capital Asset Component: Site Elements

Asset Description: The Library is responsible for maintaining nearly 3½ acres of land. Site elements around the building include cast-in-place concrete sidewalks and stairs, grade separation/retaining walls, decorative cast-stone clad walls, aluminum guardrails and handrails, and asphalt parking lots and driveways lined with concrete curbs. There are also several landscaped areas throughout (Photos 1 and 2). The primary parking lot for library patrons is located immediately south of the main entrance at the upper level (Photo 3). Library employees use another parking lot at a lower elevation adjacent to the lower level of the Library. The north end of that parking lot consists of a circular driveway providing access to a drive-up book depository (Photo 4).

Approximate Asset Quantities: Cast stone site walls: 3,000 square feet Handrails and guardrails: 500 linear feet Concrete stairs: 800 square feet Concrete sidewalks: 10,600 square feet Concrete curbs: 2,900 linear feet Asphalt pavement: 53,000 square feet Retaining walls: 350 linear feet Landscaping: 61,000 square feet Site lighting: 22 fixtures Miscellaneous site elements: Windmill Flagpole Pipe bollards (5) and bike racks (4) Site furniture (café) and benches (4) Fencing (40 linear feet) Free-standing planters (10)

Photo 1

Photo 2

Photo 3

Page: 2 of 6




Condition: A large-scale rehabilitation of some site elements was completed in 2015. The scope of work for that project included the following: Repointing of cast stone mortar joints and

application of a water repellant at site walls Installation of through-wall flashing below

cast stone site wall coping caps (Photo 5) Replacement of handrails and guardrails

(Photo 6) Reconfiguration of the site walls surrounding

the stairs at the corner of West Wilson and South Water Streets (Photo 7)

Installation of drainage components at stair landings (Photo 8)

Replacement of heaved or settled concrete sidewalk sections (Photo 9)

Reconfiguration of the book depository area (Photo 10)

The above repairs appeared to be performing well. The remaining concrete sidewalk sections not replaced during the rehabilitation project generally appeared to be in good condition. Minor concrete deterioration was observed at the northeast corner stairs. Concrete Curbs: Concrete curbs were generally observed to be in good condition. Localized damage and/or deterioration was observed at some locations (Photo 11). Storm sewer inlets are located along curbs. Vertical portions of inlet grates were observed to be damaged in some locations (Photo 12). Asphalt Pavement: Asphalt pavement was generally observed to be in poor condition. Wide-spread cracking was observed throughout the paved areas (Photo 13). Retaining Walls: Typical shrinkage cracking was observed on both sides of the concrete retaining wall along the south side of the site. Water was observed exiting from the cracks at some locations (Photo 14). Such cracking is not usually an indication of a structural issue. However, the retaining wall reinforcing steel is susceptible to corrosion, which can eventually lead to spalling of the concrete.

Photo 4

Photo 5

Photo 6

Page: 3 of 6




It is our understanding that the Library is responsible for the stone retaining wall along South Water Street (Photo 15). The wall generally appeared to be in fair condition. As plantings above the wall continue to grow, the roots of those plantings will add stress to the stone wall. As such, some rehabilitation may become necessary within this study period. However, it is not feasible to predict if and when such rehabilitation will be necessary. Landscaping: In general, the landscaping and hardscape components were in good condition with little sign of deterioration. Many of these components have an indefinite life expectancy. Site Lighting: Pole-mounted light fixtures in the parking lots generally appeared to be in fair condition. Mild surface corrosion was observed at the base of some light fixtures (Photo 16). Decorative light fixtures appeared to be in good condition (Photo 17). Identical replacements may be difficult to obtain. As such, replacing individual fixtures as needed may not result in a uniform appearance. Therefore, we recommend planning for replacing all of them at the same time towards the end of their anticipated useful life. Miscellaneous Site Elements: Portions of the windmill were being repaired offsite at the time of our initial field assessment. However, those portions were subsequently reinstalled in late summer of 2017. Assuming successful repairs, no significant rehabilitation costs are anticipated outside of routine maintenance. Other components such as the flag pole, bike racks, and pipe bollards were generally in fair condition. Corrosion was observed at the base of some of these components (Photo 18). The free-standing planters in the courtyards adjacent to the main entrance were installed during the site rehabilitation project and were observed to be in good condition. Furniture outside the café and benches throughout the site were generally in good condition.

Photo 7

Photo 8

Photo 9

Page: 4 of 6




Rehabilitation: The rehabilitation of the site elements listed above will likely consist of the following: Performing localized repairs and reapplying

water repellant at the cast-stone clad site walls periodically.

Replacing railing and guardrail components is not anticipated during this study period. However, the railing and guardrail components should be recoated periodically.

Performing concrete patch repairs at stairs as necessary.

Replacing concrete sidewalk sections as necessary.

Replacing deteriorated sections of concrete curb in conjunction with other concrete work.

Asphalt pavement: Full replacement of the asphalt

pavement Performing full-depth patch repairs where

asphalt paving has significant cracking periodically.

Seal coating asphalt pavement every 2 to 3 years.

Injecting cracks in concrete retaining walls with a hydrophobic chemical grout.

Reinforcing or replacing the stone retaining wall along South Water Street.

Replacing site lighting fixtures and other miscellaneous site elements as they reach the end of their useful life.

Photo 10

Photo 11

Photo 12

Page: 5 of 6




Approximate Rehabilitation Cost and Schedule: The following are estimated costs and schedule for the recommended rehabilitation of the site elements: 2017/2018: Replace asphalt pavement

Approximate Cost: $265,000 2018/2019: Concrete stair repairs

Approximate Cost: $5,000 Concrete curb repairs

Approximate Cost: $20,000 Inject cracks in retaining walls

Approximate Cost: $10,000 2019/2020: Cast stone site wall repairs

Approximate Cost: $5,000 Minor repairs to bollards,

bike racks, and flag pole Approximate Cost: $5,000

2020/2021: Seal coat asphalt pavement Approximate Cost: $30,000

2021/2022: Replace pole-mounted lights Approximate Cost: $33,000


2024/2025: Cast stone site wall repairs

Approximate Cost: $5,000 Concrete stair repairs

Approximate Cost: $5,000 Concrete sidewalk repairs


Approximate Cost: $10,000 2026/2027: Full-depth asphalt pavement repairs;

Seal coat asphalt pavement Approximate Cost: $50,000

Replace ornamental light fixtures Approximate Cost: $66,000


Approximate Cost: $5,000

Photo 13

Photo 14

Photo 15

Page: 6 of 6




Recoat handrails and guardrails Approximate Cost: $10,000

Seal coat asphalt pavement Approximate Cost: $30,000

2031/2032: Stone retaining wall repairs Approximate Cost: $10,000



Approximate Cost: $5,000 Concrete stair repairs

Approximate Cost: $5,000 Concrete sidewalk repairs


Approximate Cost: $10,000 2036/2037: Full-depth asphalt pavement

repairs; Seal coat asphalt pavement Approximate Cost: $50,000

Maintenance Recommendations: The following maintenance items can extend the service life of some of the site elements. Repoint deteriorated mortar joints at cast

stone site walls as needed. Apply touch-up paint to railing and guardrail

component scratches Maintain a yearly allowance for landscaping

maintenance and minor upgrades in the operating budget.

Replace ground light fixtures as needed.

Additional Comments: Root systems of many tree species reach as far below ground as the branches do above ground. This can become an issue if roots reach a point where they are under floor slabs. There is little risk of this occurring along the west elevation where larger trees are in close proximity to the building. Smaller trees are located on the north and east elevations. As these trees mature, their roots may reach the building. We recommend eventually replacing large trees in close proximity to the north and east elevations to avoid potential damage to the floor slab on the lower level.

Photo 16

Photo 17

Photo 18





Capital Asset Component: Roofing

Asset Description: The roofs consist of a combination of steep-sloped gable roofs with asphalt shingles, and a low-sloped roof area with a ballasted EPDM roofing system (Photo 1). Small gable roofs cap the building bump-outs along the east and west elevations. The ridge lines of the steep-sloped roofs are covered with copper ridge vent assemblies. Aluminum gutters are located along eaves of the gabled roofs, which deliver water to aluminum downspouts or to the low-slope roof. Peripheral sheet metal flashings direct water towards the gutters at some locations (Photo 2). The back sides of the small gable roofs along the east elevation are clad with a textured exterior finish system. Refer to the facade component category summary report for more information regarding the gable cladding. A cupola is located over the main lobby at the intersection of 2 ridge lines (Photo 3). The cupola is clad with aluminum panels and has windows on all 4 sides. A standing-seam metal roof covers the rounded reading room apse at the northwest corner of the building (Photo 4). A fireplace separates the rounded reading room from the periodicals area. The fireplace chimney is clad with brick masonry and capped with a sheet metal coping cap (Photo 5).

Approximate Asset Quantities: Steep-sloped roofs: 25,800 square feet Gutters and downspouts: 1,000 linear feet Low-slope roof: 6,100 square feet Standing-seam metal roof: 450 square feet Cupola cladding: 200 square feet

Photo 1

Photo 2

Photo 3

Page: 2 of 4




Condition: The roofs are reportedly original to the building and were generally observed to be in fair condition. The following deficiencies were noted at the steep-sloped roofs: Shingles were missing or dislodged at many

locations (Photo 6). Dislodged copper cleats were also observed

at a few locations (Photo 7). Deteriorated sealant was observed along

peripheral sheet metal flashings (Photo 8). Debonded and/or deteriorated sealant was

observed at metal-to-metal joints on the cupola (Photo 9). Damaged interior finishes below the cupola were reportedly due to water leakage at the cupola windows. Those finishes were repaired later in 2017.

Other than below the cupola, no roof-related leaks have been reported. However, all of the above deficiencies could lead to water infiltration if left unaddressed. Given the age of the existing roofs and the extent of deterioration, we recommend planning for a roof replacement project at the steep-sloped shingled roofs in the next 4 years. The gutters and downspouts are in fair condition but salvaging them during a roof replacement project is not practical. The low-slope roof is covered with stone ballast. As such, we were not able to review the condition of the EPDM membrane in the field of roof. Exposed portions of the membrane along the perimeter of the roof appeared to be in good condition (Photo 10). Scuppers along the east side of the low-slope roof were intended to be secondary overflow drains. However, water often drains through these scuppers during normal rain events, which stains the masonry wall below. Although the low-slope roof is generally in better condition, we recommend replacing the roof at the same time as the steep-sloped roofing to minimize rework, remobilization costs, and other inconveniences. The standing seam metal roof generally appeared to be in good condition. These systems in general tend to have a long life expectancy. As such, no major rehabilitation is anticipated during this study.

Photo 4

Photo 5

Photo 6

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Sealant repairs should be performed at the cupola as soon as practical to minimize potential for future water leakage. The fireplace chimney generally appeared to be in good condition. Deteriorated sealant was observed at the coping cap (Photo 11). Refer to the facade component summary report for recommendations on masonry repairs.

Rehabilitation: Steep-slope roofing rehabilitation will likely consist of the following: Remove the existing roofing system down to

the existing steel decking. Provide new roofing system complete with all

necessary components including vapor retarder, insulation, underlayment, shingles, and sheet metal flashings.

Provide new gutters and downspouts. Low-slope roofing rehabilitation will likely consist of the following: Remove the existing roofing system down to

the existing steel decking. Modify overflow scuppers along east side to

serve as secondary drains during extreme rain events or if primary drains are blocked.

Provide new roofing system complete with all necessary components including vapor retarder, insulation, cover board, membrane, and sheet metal flashings.

Rehabilitation at the cupola will likely consist of the following: Replace the cupola roof in conjunction with

the steep-slope roofing system. Replace sealant at metal-to-metal joints and

at window perimeters. Replace windows in conjunction with

window replacement projects discussed in the facade component summary report.

Rehabilitation at the chimney will likely consist of the following: Replace sheet metal coping cap and

counterflashing in conjunction with other roofing projects that include sheet metal work.

Photo 7

Photo 8

Photo 9

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Approximate Rehabilitation Cost and Schedule: The following are estimated costs and schedule for the recommended rehabilitation of the roofing components: 2017/2018: Perform sealant and sheet metal

repairs at cupola and chimney Approximate Cost: $10,000

2021/2022: Replace steep-slope roofing system

Approximate Cost: $258,000 Replace gutters and downspouts

Approximate Cost: $15,000 Replace low-slope roofing system

Approximate Cost: $180,000 2027/2028: Perform sealant and sheet metal

repairs at cupola and chimney Approximate Cost: $10,000

Maintenance Recommendations: The following maintenance items may help protect underlying building components below the existing roofing systems. However, it is not anticipated that the recommended routine maintenance can significantly delay the anticipated replacement time frame for the roofs. Periodically remove debris from roof drains,

gutters, and downspouts. Seal abandoned fastener penetrations in

sheet metal roofing components. Replace sealant at coping cap-to-flue joints

and along the counterflashing along the base of the chimney.

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Capital Asset Component: Facade

Asset Description: The exterior facade consists of brick masonry, cast stone, precast cornice panels, and aluminum-framed windows with decorative aluminum panning. The upper level of the Library is primarily clad with brick masonry with precast concrete cornice panels above (Photo 1). Cast stone masonry cladding extends from the top of the foundation walls up to approximately 3 feet above the upper-level floor, and around the perimeter of all windows and doors (Photo 2). Cast stone consists of both smooth-face and split-face exposed surfaces. The back sides of the small gable roofs along the east elevation are clad with a textured exterior finish system (Photo 3). Each masonry window opening includes 4 individual aluminum-framed windows with 1-inch insulated glass units. The windows are separated by structural transom and mullion framing, which is enclosed by pre-finished decorative aluminum panning. The window assemblies are either full height (floor-to-ceiling) or partial height. Doors consist of a combination of single or double outswing units, and automatic sliding doors. Decorative columns are located in front of the main entrance and at a portico entryway to the courtyard to the west of the main entrance (Photo 4).

Approximate Asset Quantities: Cladding: 26,400 square feet total Brick masonry: 12,000 square feet Cast stone: 11,200 square feet Precast cornice panels: 3,000 square feet Gable cladding: 200 square feet

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Through-wall Flashing: 1,700 linear feet total Shelf angles: 360 linear feet Lintels: 600 linear feet Base of walls: 740 linear feet

Windows: 64 window assemblies Full-height: 44 assemblies Partial-height: 20 assemblies

Storefront doors: 12 each Double outswing: 3 each Single outswing: 6 each Automatic sliding: 3 each

Column covers: 12 each Main entrance: 8 each Portico: 4 each

Condition: The following is a summary of cladding-related items observed during our field assessment: Brick masonry units and mortar joints were

generally in very good condition (Photo 5). Localized staining of brick masonry was

observed below roof overflow scuppers on the east elevation (Photo 6).

White staining (efflorescence) was observed at a few locations (Photo 7).

Cracked cast stone units were observed at a few locations (Photo 8).

Cracked mortar joints were observed adjacent to window openings where cast stone jambs were constructed in a stack-bond configuration (Photo 9).

Precast cornice panels generally appeared to be in good condition.

Cracks were observed in the textured finish cladding at the back side of the small gables on the east elevation.

BTC performed an evaluation of the facade in 2012. Deficiencies observed during that evaluation at the windows included failed sealant joints, open metal-to-metal joints, displaced metal panning caps, lack of weeps at some window locations, discontinuous weather-resistive barrier and vapor retarder, no pan flashing below the window or through-wall flashing below the cast

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stone sill, and unprotected wood framing within the window assemblies. BTC developed Good, Better, and Best Repair Options to address the above deficiencies. BTC further recommended the Better Repair Option considering costs, functionality, durability, and aesthetics. No significant facade repairs have been performed since our 2012 evaluation. As such, many of the deficiencies noted above were observed again during this field assessment (Photo 10). Evidence of water leakage was observed at the interior along the bottom of many windows (Photo 11). The single and double outswing doors were replaced in 2015 and generally appeared to be in good condition. The automatic sliding doors have been installed at various times (Photo 12). The automatic sliding doors at the main entrance are protected by the entrance canopy and appeared to be good condition. The inner door is original and the outer door was replaced in 2011. The other sliding door assemblies were added in 2004 and are not protected by an overhead canopy. We are not aware of water leakage at these locations. Replacement of the sliding doors should be planned for later in this study period. The decorative column covers were also replaced in 2015. Regular maintenance will likely extend the useful life of the column covers. However, replacement should be planned for later in this study period.

Rehabilitation: Rehabilitation of facade cladding components will likely consist of the following: Remove and reset loose cast stone units. Remove and replace cracked cast stone

units. Repoint cracked/debonded cast stone

mortar joints. Replace through-wall flashing above shelf

angles, lintels, and along the base of masonry walls.

Replace deteriorated sealant. Seal or replace the textured finish cladding

on back side of small gables

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Window rehabilitation will likely consist of the following: Remove existing windows and provide pan

flashing and weather-resistive barrier. Remove cast stone sills, install through-wall

flashing, and reinstall sills. Repair wood framing as necessary. Reinstall windows and decorative panning. Install sealant at window perimeters.

Approximate Rehabilitation Cost and Schedule: The following are estimated costs and schedule for the recommended rehabilitation of the facade components: 2019/2020: Miscellaneous cladding repairs

Approximate Cost: $60,000 Through-wall flashing repairs

Approximate Cost: $200,000 Sealant repairs

Approximate Cost: $50,000 Window repairs

Approximate Cost: $640,000 2029/2030: Replace column covers

Approximate Cost: $60,000 2031/2031: Miscellaneous cladding repairs

Approximate Cost: $50,000 2031/2032: Replace automatic sliding doors


Maintenance Recommendations: The following maintenance items can extend the service life of the facade components: Clean brick masonry and cast stone where

stained below overflow scuppers. Apply sealant along tops and sides of

recessed light fixtures. Recoat the fiberglass column covers

periodically. Apply a water repellant coating over the

textured finish cladding on the back side of the small gables on the east elevation approximately every 5 years.

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Capital Asset Component: Interior Finishes and Furnishings

Asset Description: Interior finishes in the building are composed of various elements, which include the following: Flooring Ceiling finishes Shelving and Furnishings Bookshelves Chairs, tables, miscellaneous furniture,

etc. Cabinets and countertops

Restroom finishes and fixtures Technology and equipment

For evaluation purposes, the following rooms/areas were reviewed: Upper Floor: Entry vestibule and lobby (Photo 1) Coffee shop Meeting rooms and vestibules (Photo 2) Restrooms Circulation desk and new books area Stairs (Photo 3) Reading bays and quiet reading rooms Main room and reference desk (Reference,

Non-Fiction, and Biography areas) Study Rooms and Group Study room Apse (Photo 4) Local History room Computer Room Staff offices and workrooms Conference Room Corridors and stairs (Photo 5) Storage rooms and janitor closets

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Lower Level: Youth Services main room (Picture Book

Collection, Pre-school, Children’s Desk, Non-Fiction Collection, Fiction Collection, etc.) (Photo 6)

Reading bays and quiet reading rooms Computer Room Study Room (Photo 7) Story Room Restrooms Staff offices and workrooms Staff Lounge (Photo 8) Communications Room Corridors and stairs Storage rooms and janitor closets Mechanical spaces

Approximate Asset Quantities: Flooring: Carpeting: 39,000 square feet total Upper Floor: 26,000 square feet Lower Floor: 13,000 square feet

Tile: 2,400 square feet total Upper Floor: 1,900 square feet Lower Floor: 500 square feet

Vinyl composition tile: 4,600 square feet total Upper Floor: 600 square feet Lower Floor: 4,000 square feet

Wood: 500 square feet (upper floor only) Concrete: 6,500 square feet (lower floor only)

Ceiling Finishes: Acoustical tiles: 31,000 square feet total Upper Floor: 24,000 square feet Lower Floor: 15,000 square feet

Gypsum sheathing: 10,000 square feet Upper Floor: 7,000 square feet Lower Floor: 3,000 square feet

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Condition: Flooring: The carpeting throughout the building is reportedly original. Given the age of the building, the carpeting has far exceeded its expected useful life. The carpeting appeared to be worn in high traffic areas and outdated in general (Photo 9). A carpeting replacement project should be considered in the near future. Tiled carpet is recommended to allow for replacement at localized areas in the future. Carpet replacement should be planned for every 8 to10 years in high traffic areas. Floor tile in the main lobby generally appeared to be in good condition (Photo 10). Broken tiles were observed at a few locations. No significant rehabilitation of the lobby flooring is anticipated in the immediate future. Restroom floor tiling is discussed further below. Vinyl composition tile in service areas was generally observed to be in fair condition. The tile is assumed to be original. Regular maintenance can extend the life of the tile indefinitely. Wood flooring in the café generally appeared to be in good condition. Replacement of the flooring in this area would be a relatively low-cost item. As such, we have not included costs for replacing the wood flooring in this study. No significant rehabilitation of the exposed concrete floor is anticipated. Ceiling Finishes: Acoustical ceiling tiles in general are reportedly original. Damaged tiles have reportedly been replaced as needed in the past. Ceiling tiles on the lower level appear to have collected dirt in some areas more than others (Photo 11). However, the ceiling tiles on the lower level are easily accessible and can be replaced as necessary. The vaulted ceiling acoustical tiles on the upper floor are difficult to access but appeared to be good condition (Photo 12). Replacing individual tiles on the upper floor as needed is not feasible. Therefore, replacement of 100% of the ceiling tiles should be planned for in conjunction with interior remodeling projects. Restrooms and some mechanical spaces have gypsum sheathing ceiling finishes. Gypsum sheathing ceiling finishes are also intertwined with acoustical ceiling tiles throughout the public

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areas of the Library. Local repairs should be performed where damaged on an ongoing basis. Significant rehabilitation and/or reconfiguration of the gypsum sheathing finishes should be coordinated with interior remodeling projects. Wall Finishes: Painting of gypsum sheathing wall finishes should be planned for on a regular basis. Large-scale painting should be performed in conjunction with remodeling projects. Wood paneling at the main stair, fireplace, and built-in furnishings generally appeared to be in good condition (Photo 13). Periodic staining and minor touch-up repairs will extend the life of the paneling indefinitely. As such, we have not included costs for rehabilitation of the wood wall paneling in this study. Shelving and Furnishings: Shelving needs will continue to evolve as the demand for printed books is replaced with digital media. As such, planning for replacing shelving in kind is not considered practical. Instead, periodic upgrades should be planned for throughout the study period. We have included an allowance of $10,000 every 5 years for such upgrades. Upgrades in furnishings are typically governed by aesthetics. The need for a refreshing look to create a desirable space for patrons is ongoing. As such, we recommend budgeting for a yearly allowance for replacement of some furniture (Photo 14). Cabinets and countertops observed in staff areas such as the circulation rooms, work rooms, and staff lounge were generally in good condition (Photo 15). The ideal time to replace cabinets is in conjunction with carpet replacement projects. Replacement of the cabinets is not necessarily warranted when carpet is being replaced in the next several years. However, the following cycle of carpet replacement may be an opportune time to replace cabinetry where needed. Restroom Finishes and Fixtures: Restroom rehabilitation is often a stand-alone project and typically includes replacement of the plumbing fixtures, floor tile, and wall tile. The public restrooms were most recently upgraded in 2014 and are generally in good condition (Photos 16 and 17). Sink fixtures in the unisex staff restrooms

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were replaced in 2014. The finishes in the unisex staff restrooms are in fair condition (Photo 18). We recommend budgeting for rehabilitating approximately 50% of the restrooms every 5 years. Technology and Equipment: Technology upgrades are continuous processes and can have high costs associated with them. The Library reportedly addresses most of their technology upgrades through its operating budget. Recent upgrades have included the following: New building access control system in 2012 New firewall in 2014 New Founders Room A/V equipment in 2014

(3 projectors, 2 screens, 12 speakers, and controls)

New Wi-Fi system in 2014 with upgrades to bandwidth capacity in 2016

New network servers in 2016 New building public address system in 2016

including ceiling speaker and amplifier The Library has received notice that its self-check units and security gates are reaching the end of their useful life and that service for such items will no longer be provided after March 31, 2019 (Photo 19). As such, implementing a new system has become a priority. The Library is reportedly interested in a radio frequency identification system (RFID), which is becoming more common for libraries. The Library has an antiquated Toshiba phone and voicemail system, and just received notice that Toshiba is exiting the telecom business (Photo 20). As such, replacing the phone system should be considered a priority in order to keep up with technology and to ensure service is available when needed. The Library is also interested in upgrading its accounting software to meet its changing needs in record keeping. The Library is reportedly in the process of obtaining pricing for such an upgrade. For the purposes of this study, we have included an allowance of $15,000 in Year 1 for upgrading the Library’s accounting software. It is our understanding that the Library would also like to improve building security by adding interior and exterior security cameras to the property.

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Approximate Rehabilitation Cost and Schedule: The following are estimated costs and schedule for the recommended rehabilitation of the interior components discussed above: 2017/2018: RFID Phase 1 – Collection tagging

Approximate Cost: $60,000 Upgrade accounting software

Approximate Cost: $15,000 2018/2019: RFID Phase 2 – Install equipment

Approximate Cost: $82,000 Replace self-check machines

Approximate Cost: $100,000 Replace telephone system

Approximate Cost: $25,000 2020/2021: Replace lower level carpeting

Approximate Cost: $104,000 Install security cameras

Approximate Cost: $30,000 RFID Phase 3 – Automatic Materials

Handler Approximate Cost: $130,000

2021/2022: Replace upper level carpeting

Approximate Cost: $208,000 Shelving upgrade allowance

Approximate Cost: $10,000 Remodel 50% of the restrooms

Approximate Cost: $30,000 2026/2027: Shelving upgrade allowance



Approximate Cost: $104,000 2029/2030: Replace upper level carpeting

Approximate Cost: $208,000 Replace ceiling tiles at vaulted ceiling


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Cabinets and countertops allowance Approximate Cost: $15,000

2031/2032: Shelving upgrade allowance



Approximate Cost: $104,000 2036/2037: Replace upper level carpeting

Approximate Cost: $208,000 Shelving, cabinets, and countertops



Maintenance Recommendations: The appearance of the interior finishes will rely greatly on routine maintenance. Such maintenance should include carpet cleaning, localized painting, replacing damaged or discolored flooring and acoustical ceiling tiles, etc. Additionally we recommend the following items be addressed from the Library’s operating budget: Replace kitchen appliances as needed. Replace computer hardware as necessary to

ensure availability of parts and functionality.

Additional Comments and Considerations: Doors to several service and storage areas on the lower level were not labeled (Photo 21). Although this area is restricted to library employees, adding signage at these locations may be beneficial for newer staff members. Since the ceiling tiles at the lower level can be replaced as needed, we have not included costs for 100% replacement in this study period. We recommend budgeting approximately $45,000 if such replacement is deemed necessary. Similarly, we recommend budgeting approximately $54,000 for replacing readily accessible ceiling tiles on the upper floor.

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Capital Asset Component: Elevators

Asset Description: The Library has one Schindler hydraulic passenger elevator that provides access to the upper and lower floors (Photos 1 and 2). The Library has a service agreement with Schindler Elevator Corporation to routinely inspect and maintain the elevator equipment. The Library also has a vertical reciprocating conveyor (VRC) for transporting books and other materials between the upper and lower floors (Photo 3). The VRC is accessed through staff workrooms and is not intended to carry passengers.

Condition: The passenger elevator is generally in good condition. Regular maintenance can extend the life of the elevator and its equipment indefinitely. The elevator cab finishes are original. As such, refurbishing the elevator should be planned for in the next 5 years. The VRC is reportedly inspected routinely and is functioning as intended. As such, no significant rehabilitation is anticipated during this study period.

Approximate Rehabilitation Cost and Schedule: 2021/2022: Refurbish passenger elevator cab

Approximate Cost: $5,000 2036/2037: Refurbish passenger elevator cab


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Capital Asset Component: Mechanical

Asset Description: A split system indoor chiller with remote outdoor air cooled condenser, boilers, pumps, air handling units (AHU), and exhaust fans comprise the building’s heating, ventilation, and air conditioning (HVAC) systems. The building is configured as a 4-pipe system which indicates chilled and hot water are supplied to separate heating and cooling coils within the building’s central AHU’s and are available year round. Hot water is also supplied to heating coils in variable air volume (VAV) terminal boxes, fin tube radiators located on the perimeter of the building (to assist with offsetting facade heat loss), and unit heaters which serve mechanical and storage spaces. The building is equipped with exhaust fans for pressurization and odor removal.

Asset Quantities: The following are included as part of the building mechanical systems: 2 gas fired heating hot water boilers

manufactured by Thermal Solution Evolution; Model #EVA1000BN1 with an input capacity of 1,000 MBH and an output capacity of 880 MBH

2 inline boiler circulation pumps manufactured by Bell & Gossett; Series 60, size 2 x 5 1/4 ,3/4HP, 90 GPM at 20-foot TDH

The boiler plant is controlled by a Heat Timer control system also installed as part of the boiler system redesign in 2009. This control system is partially interfaced with the building automation system.

2 base-mounted secondary hot water pumps manufactured by Bell & Gossett; Series 1510, Model 28C 7 .775 8F, with a capacity of 95 GPM at 62-foot TDH, 5 HP, 208-volt, 3-phase

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1 split condenserless chiller manufactured by Trane; Model RIUA 125, sized for a nominal tonnage of 125 tons and utilizes R-22 Refrigerant. The chiller is 525 MCA at 208-volt 3-phase. The chiller is designed to provide 44 degree chilled water at a 12-degree F delta. The chiller is mounted in a sound enclosure within the lower level mechanical room. The chiller is mounted in a sound enclosure within the lower level mechanical room. However, noise, reportedly emanating from the refrigeration lines, can be heard from within the library. This chiller is no longer manufactured.

1 air-cooled condensing unit manufactured by Trane; Model RTCA 125, 50 MCA at 208-volt 3-phase. The condenser is located on grade on the east side of the building within a gated area and serves the indoor chiller. The condenser appears to have fin damage on the condenser coil due to vandalism.

1 base-mounted chilled water circulation pump manufactured by Bell & Gossett; Series 1510, Model 3AB sized for 191 GPM at 48-foot TDH, 5 HP, 208-volt, 3-phase. This pump is reportedly original to the building.

1 split system cooling unit air cooled condenser manufactured by Mitsubishi. The condenser serves a split evaporator located within the IT room. The condenser unit was installed after the original design when the storage room was converted to an IT room.

1 wall-mounted split evaporator manufactured by Mitsubishi. The evaporator unit was installed after the original design when the storage room was converted to an IT room.

1 natural gas meter is located on grade on the east side of the building within a gated area.

2 indoor chilled water / hot water indoor air handlers serve the building. The smaller of the two units (AHU-2) serves Upper Level Meeting Rooms A and B as well as the Lobby, Coffee Shop and Conference Room. The larger unit (AHU-1) serves the remainder of the library. Both AHU-1 & AHU-2 consist of a filter mixing box, an air blender, a chilled water coil, an access section, a hot water coil and a supply fan. The hot water and chilled water coils are

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equipped with 3-way valves to divert flow. The hot water coils have inline coil pumps for freeze protection purposes. Both units are manufactured by Trane and have the following capacities:

AHU-1 Model: MCC 66 CFM: 29,500 85 ton nominal cooling capacity 489.7 MBH heating capacity 30 HP, 208-volt, 3-phase

AHU-2 Model: MCC 17 CFM: 9,000 33 ton nominal cooling capacity 280.6 MBH heating capacity 15HP, 208-volt, 3-phase

Both AHU-1 and AHU- 2 are equipped with steam humidifiers that are no longer in service. The humidifiers are manufactured by Pure Humidification Company and are electric. Humidifiers are maintenance intensive, expensive to operate and prone to frequent failure. There are no plans to replace this equipment as is similar to the decision of numerous other libraries in this area.

Both AHU-1 and AHU-2 are equipped with variable speed drives to control the supply fan speed. Both drives are manufactured by ABB.

Both the chilled water and hot water systems incorporate compression tanks to manage the expansion of water as its temperature changes.

The chilled water system utilizes a buffer tank to create system volume and protect the chiller from short cycling.

The hot water system also incorporates a buffer tank that was added when the original boiler system was redesigned and replaced in 2009. This tank was designed to aid in elevating the water temperature entering the boilers. Frequent low water temperatures entering the original boilers led to their premature failure.

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The building is served by 44 variable air volume (VAV) boxes each equipped with a hot water heating coil, referred to as reheat coil.

The building is equipped with a building automation system (BAS) that controls the majority of the HVAC equipment. The control system is manufactured by Alerton and is currently maintained by Control Engineering. The BAS system was upgraded to the BACnet communication protocol in 2011-2012. The BAS system incorporates a graphical user interface and can be accessed when off site.

The building is served by 6 roof-mounted exhaust fans manufactured by Cook, Series HLCB. Three fans are used for building pressurization, and the remaining 3 serve toilet rooms, elevator equipment rooms, and kitchens.

Condition: The items discussed below refer to the expected useful life of equipment which is defined as the number of years in service after which the likelihood of failure exceeds 50%. The hot water boilers were reportedly replaced around 2008 due to significant performance deficiencies. The boilers are in good condition and operate with an estimated maximum efficiency of 88%, given the equipment age and frequency of cycling. The expected useful life of this type of equipment is 25 years. Therefore, the estimated remaining useful life of the existing equipment is 17 years. The anticipated cost associated with replacement of the hot water boiler is $150,000. The chiller is in good condition and utilize R-22 refrigerant which has been identified for phase-out by the Environmental Protection Agency due to its contribution to ozone depletion. As a result, R-22 refrigerant is expected to increase in cost over time as quantities will be limited. The expected useful life of air cooled chillers is 23 years. Therefore, the estimated remaining useful life of the 125 ton Trane chiller is 7 years. Like-for-like replacement of the chiller is anticipated to cost $250,000. At the time of replacement, consideration should be given to installing an air cooled chiller in the location of the existing condenser.

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The expected useful life of water pumps is 20 years. As a result, the estimated remaining useful life of the 4 original hot water pumps and 1 original chilled water pump is 4 years. The estimated cost to replace the 5 original pumps is $60,000. The estimated remaining useful life of the 2 inline boiler circulation pumps is 12 years. The estimated cost to replace the 2 pumps is $5,000. The expected mean useful life of variable volume air handling units and fans is 25 years. Thus, the estimated remaining useful lives of AHU-1 and AHU-2 are 9 years. The estimated cost to replace AHU-1 & AHU-2 in today’s dollars is $200,000. The estimated mean useful life of roof-mounted exhaust fans is 20 years. As a result, the estimated remaining useful life of the 6 roof mounted exhaust fans is 4 years. We estimate replacement cost to be $50,000. The expected useful life of remote condensing AC units is 20 years. Therefore, the estimated remaining useful life of the remote condensing unit serving the lower level server room is approximately 10 years. The estimated cost to replace the server room AC unit is $20,000. Major repairs or replacement of VAV terminal units, fin tube radiators, duct coils, and unit heaters are not expected within the next 20 years. The expected useful life of the BAS and boiler control systems is 15 years. Therefore, the estimated remaining useful lives of these controls are 10 years and 8 years respectively. These control systems should be fully recommissioned every 5 years as part of the library’s routine maintenance. Currently, full control and monitoring of the boilers remotely through the BAS is not in place. This should be considered as part of the recommissioning effort which is estimated to cost $8,000 and may be eligible for utility incentives. The estimated cost to replace the BAS and boiler control systems is $150,000. The expected useful life of the chilled water and hot water compression tanks is 25 years. Therefore the remaining useful life of these tanks is 9 years. Consideration should be given to replacing these tanks at the time of failure with new bladder type tanks. The estimated cost to replace the chilled water and hot water compression tanks is $15,000.

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Approximate Rehabilitation Costs and Schedule: See attached spreadsheet for reference to replacement costs and schedule.

Considerations Consideration should be given to installing a water detection system in the IT room on the lower level that can be tied into the BAS to trigger an alarm when water is detected on the floor. Costs for such a system are estimated to be $2,000. As such, we have assumed that those costs will be addressed from the Library’s operating budget. The existing humidifiers have been abandoned in place and are not operational for reasons unknown. This may be due to maintenance issues. The cost to replace the existing humidifiers is estimated at $125,000. Removal of the existing buffer tank serving the heating hot water system and providing piping modifications is estimated at $15,000. Consideration should be given to adding a redundant chilled water pump to the chiller system. The estimated cost to implement this work is $10,000.





Capital Asset Component: Electrical

Asset Description: The facility, in general, has a well-maintained electrical distribution system that was installed in accordance with the National Electrical Code at the time of installation. The over-current protection is accomplished using fuses that provide an excellent means of system protection and coordination.

The facility is served by a single electrical service with a Commonwealth Edison (CECO) electric meter located within the gated utility area outside the southeast corner of the building. A CECO transformer is located on grade on the west side of the Library on the lower level. The building is served by a 2,000-amp, 120/208-volt, 3-phase, 60-hertz electrical service from the City of Batavia.

Interior lighting fixtures are a mixture of pendant, ceiling-mounted troffers, and can fixtures. Fixtures are a mix of specialty lamps, although prominently T8.

Exterior lighting consists of pole-mounted fixtures, bollards, grade fixtures, and building-mounted fixtures. The exterior light fixtures are controlled via a photocell on-and-off timer control.

Exit and emergency lighting is located throughout the facility and is equipped with 90-minute battery backup. In addition, the building includes night lights throughout that remain on at all times.

The existing building fire alarm system consists of pull stations and audio-visual notification devices, room smoke detectors, room heat detectors, and duct smoke detectors. The fire alarm system is a Simplex Model 4010 with an addressable fire alarm control panel located within Plumbing Room 135. A separate annunciator panel is located at the main entrance to the Library.

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Asset Quantity: The following are systems that are included as part of the electrical system: There is one 120/208V-3P-60Hz electrical

switchboard located with Maintenance Room 132 tagged MSP. The MSP is rated for 2000A with a CT

cabinet, main switch and distribution switches.

The City of Batavia (COB) meter number is #7139-9715

High-quality NEMA-rated motor control equipment is used for motors and controls (fans, pumps, etc.)

There are 12 electrical panelboards located throughout the building for receptacle, equipment power, and lighting power.

The building is not equipped with an emergency generator. All emergency power is provided by battery backup equipment.

The majority of lighting is composed of T8 lamp fixtures connected to 120V panel boards.

The fire alarm system consists of pull station and audio-visual notification devices throughout the building.

The fire alarm control panel is a Simplex 4010 addressable system

Condition: All of the electrical distribution equipment appears to be in good condition and is installed and operating as intended. The system appears to be as originally installed and could be considered compliant with current electrical code with an overall rating of good. Inspections of emergency lighting are conducted quarterly. Consideration should be given to convert to LED as fixtures fail and require replacement to increase energy savings. Most of the interior lighting fixtures are controlled via wall mounted switches. Consideration should be given to installing occupancy sensors for lighting control to conserve energy.

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Approximate Rehabilitation Costs and Schedule:

As indicated, the existing electrical system is in good condition and no significant replacements are anticipated over the next 20 years.

Considerations: We recommend considering replacing light fixtures as needed with LED light fixtures. Replacing the light fixtures in kind is not considered practical. Consideration should be given to phase out all the existing T8 lamp fixtures and replacing them with LED lamp fixtures for potential energy savings over time. However, we recommend performing a lighting survey prior to implementing a large-scale lighting replacement project to evaluate what energy savings could be realized with such a project. Estimated cost to replace all the light fixtures with LED fixtures is $450,000 over the next 10 years. The installation of occupancy sensors for lighting control including daylighting control could also be considered to reduce energy usage. The anticipated cost associated with this recommendation is approximately $80,000. The facility does not currently have an emergency generator. Life safety devises are equipped with 90-minute battery life. If the Library has a desire to pursue the installation of a generator, 2 options exist: Option 1: Provide a generator that will

supply power to life safety devises such as emergency lights, exist signs, fire alarm panel, IT services and building automation. A generator required to handle that load would be in the range of 50 KVA. The estimated cost to purchase and install, including re-circuiting of life safety devises to a dedicated emergency panel would be approximately $50,000.

Option 2: The entire building’s electrical power would need a generator sized for 575 KVA. The generator would need to be sized to handle the peak electrical load in the summer months. The associated cost would be approximately $600,000.





Capital Asset Component: Plumbing

Asset Description:

A single 8-inch domestic and fire protection water service enters the building in lower level Plumbing Room 135. The piping splits to serve both fire protection and city domestic water.

The city water has three separate branches of piping, one 3-inch branch serving domestic water needs of the building, one 3-inch irrigation branch serving the lawn sprinklers, and one 2½-inch bypass branch. The domestic and irrigation lines both have city meters installed but only the irrigation branch is equipped with a back flow preventer.

A water softener is located within Plumbing Room 135 and serves the heating hot water piping for the building. The softener once served the abandoned humidifiers but was relocated and repurposed. No information was indicated on the equipment. However, the as-built drawings define the softener as having a capacity of 32 gallons per minute (GPM) and a maximum grain of 160,000.

Within Mechanical Room 128, a single Lochinvar domestic water heater and separate storage tank are installed. This equipment was reportedly installed in 2007. The heater is a Lochinvar model EWN 150 with an input capacity of 150 MBH. The storage tank is also manufactured by Lochinvar (model RJS085) with a storage capacity of 85 gallons. The system includes a 5-gallon expansion tank to reduce water hammer.

Within Mechanical Room 128 there is also a single thermostatic mixing valve that regulates the water temperature being delivered to the domestic hot water devices throughout the building (Photo 2).

The building’s domestic water piping appears to be all copper and includes city water, hot water and hot water recirculation piping including a hot water recirculation pump.

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The restroom facilities are equipped with under mount stainless steel sinks with electronic sensor faucets. The sensors were added to the staff restrooms in 2010 and to the public restrooms in 2014. The water closets and urinals are equipped with manual flush valves.

The building has drinking water coolers located on each floor. Each cooler is a dual bowl with both standard and handicapped fountains. The coolers are also equipped with a bottle fill feature.

There are numerous sinks located throughout the facility for kitchen, café, and office use.

The café is equipped with a triple basin sink with an indirect waste connection and remote grease basin.

The building is equipped with 6 hose bibs located around the exterior of the building; 2 each on the east, south, and west sides.

Asset Quantity: The following are systems included as part of the building plumbing system: One 3-inch domestic water service One 3-inch irrigation water service One water softener with separate brine tank One gas-fire domestic water heater One domestic hot water storage tank One thermostatic mixing valve 6 hose bibs 24 hand sinks 5 urinals 19 water closets One triple basin sink in the café 4 drinking water coolers 5 sinks, (bar and kitchen type) One elevator sump basin One drain tile sump basin 2 mop basin located in the janitor’s closet on

the lower level Copper domestic cold and hot water piping One utility sink in boiler room

Photo 4

Photo 5

Photo 6

Page: 3 of 3




Condition:

The domestic water service to the building is not equipped with a back flow preventer. Typically a back flow preventer is required by local code. However, the Library has been granted exception by Batavia’s Building Commissioner.

The domestic water heater is currently 10 years old. This is a single heater system with no means of redundancy. We recommend a dual heater system that allows for redundancy such that if one heater ceases operation or undergoes maintenance, domestic hot water service to the building is uninterrupted. This work should not take place until the current heater is due for replacement due to age or condition. The mean useful life of a domestic water heater is 15 years. Therefore, replacement should be considered within the next 5 years. The estimated cost for the installation of a new dual domestic hot water heater system incorporating redundancy is $25,000.

The water softener appears to be original and has currently been in use for 16 years. We recommend the Library consider replacement within the next 5 years. The estimated replacement cost of the water softener is $10,000.

The existing plumbing fixtures, piping, drinking water coolers, and all other plumbing devices listed in the Asset quantities not specifically described above are in good condition and are not anticipated to require replacement during this study period. However, bathroom fixture replacement is often part of rehabilitation projects. Refer to the Interior Finishes component report for more information regarding bathroom rehabilitation.

Photo 7





Capital Asset Component: Fire Protection

Asset Description:

The existing building is equipped with a complete sprinkler system designed and installed per building code applicable at the time of the 2001 installation. A single 8-inch combined fire and city water main enters the building within Plumbing Room 135 on the lower level and is provided with a 6-inch back flow preventer. The fire main serves a single sprinkler riser that supports the entire facility.

There is a fire department connection located on the exterior of the building in the lower level within the gated area where the chiller condenser is located.

Asset Quantity:

The building’s 2 floors are protected by the sprinkler system served by the 6-inch city water service. The sprinkler system is equipped with all required safeties including flow and tamper switches

Condition:

All fire protection systems appear in good condition. Black steel pipe with grooved fittings are used for all fire protection systems and do not exhibit any indication of rust, corrosion, or the presence of leaks.

The anticipated useful life of fire protection systems is 50 years. The existing sprinkler system at Batavia Public Library has been in service for 16 years. Thus, no revisions to the current system are required.

Photo 1

Photo 2

Page: 2 of 2




Considerations:

The original fire protection documents indicate the fire department connection was intended to be outside the main south entrance on the upper level. The actual location is concealed within a fenced area on the lower level. The reason for the deviation from the original design is not known. Consideration should be given to consulting the Batavia fire department to evaluate whether the current location of the connection meets its requirements.

If relocating the fire department connection is deemed necessary, the estimated cost for the relocation including all associated general construction to accommodate the new pipe routing is $25,000.

APPENDIX B

FINANCIAL ANALYSIS

Unit Costs Expenses Total for 20 Year Period

Total for 20 Year Period

% of Total for 20 Year

Period

Site Elements Cast Stone Site Walls Good 50+ Varies 3,000 Square Feet 50.0% $20.00 $60,000 $30,000 $40,116 0.7%

Handrails and Guardrails (recoating) Good 15 13 500 Linear Feet 100.0% $20.00 $10,000 $10,000 $13,270 0.2%Concrete Stairs Good Up to 60 Varies 800 Square Feet 46.9% $40.00 $32,000 $15,000 $18,571 0.3%

Concrete Sidewalks Good 50+ Varies 10,600 Square Feet 31.4% $30.00 $318,000 $100,000 $133,483 2.2%Concrete Curbs Good Up to 60 Varies 2,900 Linear Feet 27.6% $50.00 $145,000 $40,000 $47,587 0.8%

Asphalt Pavement Poor 10-15 2-3 53,000 Square Feet 183.0% $5.00 $265,000 $485,000 $560,219 9.2%Retaining Walls Fair Up to 60 Varies 350 Linear Feet 28.6% $100 $35,000 $10,000 $10,445 0.2%

Landscaping Good Varies Varies 61,000 Square Feet 3.3% $4.92 $300,000 $10,000 $13,860 0.2%Site Lighting Varies 20-25 Varies 22 Each 100.0% $4,500 $99,000 $99,000 $118,838 1.9%

Miscellaneous Site Elements Varies Varies Varies 1 Allowance 14.0% $50,000 $50,000 $7,000 $8,428 0.1%

Roofing #N/A #N/A Steep-Slope Roofs Fair 25-30 4 25,800 Square Feet 100.0% $10.00 $258,000 $258,000 $287,656 4.7%

Gutters and Downspouts Fair 25-30 13 1,000 Linear Feet 100.0% $15.00 $15,000 $15,000 $16,724 0.3%Low-Slope Roof Fair 15-20 4 6,100 Square Feet 100.0% $29.51 $180,000 $180,000 $200,691 3.3%

Standing-Seam Metal Roofing (rotunda) Good 50+ 30+ 450 Square Feet $20.00 $9,000Cupola and Chimney Poor Varies Varies 1 Allowance 66.7% $30,000 $30,000 $20,000 $22,925 0.4%

Facade #N/A Cladding Fair to Good 30-50 Varies 26,400 Square Feet 20.8% $20.00 $528,000 $110,000 $131,856 2.2%

Through-Wall Flashing Unknown 20-30 Unknown 1,700 Linear Feet 33.6% $350 $595,000 $200,000 $213,493 3.5%Sealant Fair to Poor 20+ Varies 6,000 Linear Feet 69.4% $12.00 $72,000 $50,000 $53,373 0.9%

Windows Varies 30-50 Varies 64 Each 100.0% $10,000 $640,000 $640,000 $683,176 11.2%Storefront Doors Good 30 15 / 25+ 12 Each 27.8% $12,000 $144,000 $40,000 $55,440 0.9%Column Covers Fair 10-15 13 12 Each 100.0% $5,000 $60,000 $60,000 $79,618 1.3%

Interior Finishes and Furnishings #N/A

Flooring Fair to Poor Varies Varies 53,000 Square Feet 220.8% $8.00 $424,000 $936,000 $1,235,091 20.2%Ceiling Finishes Fair to Good 20-25 Varies 41,000 Square Feet 20.3% $3.00 $123,000 $25,000 $33,174 0.5%

Shelving and Furnishings Fair to Good Varies Varies 1 Allowance 140.0% $50,000 $50,000 $70,000 $95,978 1.6%Restroom Finishes and Fixtures Fair Varies Varies 1,200 Square Feet 200.0% $50.00 $60,000 $120,000 $158,681 2.6%

Technology and Equipment Varies Varies Varies 1 Allowance 44.2% $1,000,000 $1,000,000 $442,000 $467,409 7.6%

Elevators #N/A #N/A Elevator Cab Refurbishing Fair 15-20 5 1 Allowance 200.0% $5,000.00 $5,000 $10,000 $13,302 0.2%

Mech., Elect., Plumbing, & Fire Protection #N/A #N/A

Boiler Good 25 9 2 Each 100.0% $75,000 $150,000 $150,000 $182,452 3.0%Chiller Fair 23 7 1 Each 100.0% $250,000 $250,000 $250,000 $291,136 4.8%

Hot and Chilled Water Pumps Fair 20 4 7 Each 100.0% $9,285.71 $65,000 $65,000 $71,949 1.2%Exhaust Fans Fair 20 4 6 Each 100.0% $8,333.33 $50,000 $50,000 $54,547 0.9%

Server Room Condenser Good 20 10 1 Each 100.0% $20,000 $20,000 $20,000 $24,862 0.4%Temperature Control System Fair 15 8 / 10 1 Each 205.3% $150,000 $150,000 $308,000 $406,057 6.6%

Expansion Tanks Fair 30 14 2 Each 100.0% $7,500 $15,000 $15,000 $20,342 0.3%Redundant Chilled Water Pump* Install 20 0 1 Each $10,000 $10,000

VAV Air Handler Good 25 9 2 Each 100.0% $100,000 $200,000 $200,000 $243,270 4.0%Lighting Fixtures* Replace 50 5 1 Allowance $450,000 $450,000

Lighting Occupancy Sensor* Install 20 0 1 Each $80,000 $80,000Life Safety Generator* Install 25 0 1 Each $50,000 $50,000

Whole Buildling Generator* Install 25 0 1 Each $600,000 $600,000Domestic Water Heaters Fair 15 5 2 Each 200.0% $12,500 $25,000 $50,000 $66,507 1.1%

Water Softener New 20 5 1 Each 100.0% $10,000 $10,000 $10,000 $11,149 0.2%Fire Department Connection Relocation Relocate 50 0 1 Allowance 100.0% $25,000 $25,000 $25,000 $25,550 0.4%

*Items for consideration

Printed on 17-Oct-17 Totals $5,125,000 $6,111,225 100.0%

Table 1Element Expense Summary

Batavia Public LibraryProject #: 17-309

ComponentGeneral Current

ConditionTypical

Useful LifeRemaining Useful Life

Version #: FinalLife Analysis (Years)

% of Total Repaired / Replaced

Over 20 Year Period

QuantitiesPresent Day Future (Inflated)

Expenses

Total Units

1 2 3 4 5

2017/18 2018/19 2019/20 2020/21 2021/22 Totals % of Totals

Site ElementsCast Stone Site Walls #N/A #N/A $5,000 #N/A #N/A $5,000 0.2%

Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/AConcrete Stairs #N/A $5,000 #N/A #N/A #N/A $5,000 0.2%

Concrete Sidewalks #N/A #N/A #N/A #N/A #N/AConcrete Curbs #N/A $20,000 #N/A #N/A #N/A $20,000 0.7%

Asphalt Pavement $265,000 #N/A #N/A $30,000 #N/A $295,000 10.7%Retaining Walls #N/A $10,000 #N/A #N/A #N/A $10,000 0.4%

Landscaping #N/A #N/A #N/A #N/A #N/ASite Lighting #N/A #N/A #N/A #N/A $33,000 $33,000 1.2%

Miscellaneous Site Elements #N/A #N/A $5,000 #N/A #N/A $5,000 0.2% #N/A #N/A #N/A #N/A #N/A

RoofingSteep-Slope Roofs #N/A #N/A #N/A #N/A $258,000 $258,000 9.3%

Gutters and Downspouts #N/A #N/A #N/A #N/A $15,000 $15,000 0.5%Low-Slope Roof #N/A #N/A #N/A #N/A $180,000 $180,000 6.5%

Standing-Seam Metal Roofing (rotunda) #N/A #N/A #N/A #N/A #N/ACupola and Chimney $10,000 #N/A #N/A #N/A #N/A $10,000 0.4%

#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A $60,000 #N/A #N/A $60,000 2.2%

Through-Wall Flashing #N/A #N/A $200,000 #N/A #N/A $200,000 7.2%Sealant #N/A #N/A $50,000 #N/A #N/A $50,000 1.8%

Windows #N/A #N/A $640,000 #N/A #N/A $640,000 23.2%Storefront Doors #N/A #N/A #N/A #N/A #N/AColumn Covers #N/A #N/A #N/A #N/A #N/A

#N/A #N/A #N/A #N/A #N/AInterior Finishes and Furnishings

Flooring #N/A #N/A #N/A $104,000 $208,000 $312,000 11.3%Ceiling Finishes #N/A #N/A #N/A #N/A #N/A

Shelving and Furnishings #N/A #N/A #N/A #N/A $10,000 $10,000 0.4%Restroom Finishes and Fixtures #N/A #N/A #N/A #N/A $30,000 $30,000 1.1%

Technology and Equipment $75,000 $207,000 #N/A $160,000 #N/A $442,000 16.0% #N/A #N/A #N/A #N/A #N/A

ElevatorsElevator Cab Refurbishing #N/A #N/A #N/A #N/A $5,000 $5,000 0.2%

#N/A #N/A #N/A #N/A #N/AMech., Elect., Plumbing, & Fire Protection

Boiler #N/A #N/A #N/A #N/A #N/AChiller #N/A #N/A #N/A #N/A #N/A

Hot and Chilled Water Pumps #N/A #N/A #N/A $60,000 #N/A $60,000 2.2%Exhaust Fans #N/A #N/A #N/A $50,000 #N/A $50,000 1.8%

Server Room Condenser #N/A #N/A #N/A #N/A #N/ATemperature Control System $8,000 #N/A #N/A #N/A #N/A $8,000 0.3%

Expansion Tanks #N/A #N/A #N/A #N/A #N/ARedundant Chilled Water Pump* #N/A #N/A #N/A #N/A #N/A

VAV Air Handler #N/A #N/A #N/A #N/A #N/ALighting Fixtures* #N/A #N/A #N/A #N/A #N/A

Lighting Occupancy Sensor* #N/A #N/A #N/A #N/A #N/ALife Safety Generator* #N/A #N/A #N/A #N/A #N/A

Whole Buildling Generator* #N/A #N/A #N/A #N/A #N/ADomestic Water Heaters #N/A #N/A #N/A #N/A $25,000 $25,000 0.9%

Water Softener #N/A #N/A #N/A #N/A $10,000 $10,000 0.4%Fire Department Connection Relocation $25,000 #N/A #N/A #N/A #N/A $25,000 0.9%

#N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

*Items for consideration #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

Present Day Expense Totals $383,000 $242,000 $960,000 $404,000 $774,000 $2,763,000 100.0%

Inflation Rate (1+IR)n 1.0220 1.0445 1.0675 1.0909 1.1149Future Expense Totals (Inflated) $391,426 $252,765 $1,024,764 $440,741 $862,968

Beginning Reserve Fund Balance $379,230 $539,390 $839,006 $366,324 $477,039Recommended Reserve Fund Contribution $550,000 $550,000 $550,000 $550,000 $550,000

Future Expenses (Inflated) ($391,426) ($252,765) ($1,024,764) ($440,741) ($862,968)Interest $1,586 $2,381 $2,082 $1,456 $1,109

Ending Reserve Fund Balance $539,390 $839,006 $366,324 $477,039 $165,180Printed on 17-Oct-17

Present Day Annual Expense Summary (Years 1 thru 5)

Component

Table 2 Page 1 of 4

Batavia Public LibraryProject #: 17-309Version #: Final

$2,972,664 100.0%

Years 1 thru 5

6 7 8 9 10

2022/23 2023/24 2024/25 2025/26 2026/27 Totals % of Totals


Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/AConcrete Stairs #N/A #N/A $5,000 #N/A #N/A $5,000 0.5%

Concrete Sidewalks #N/A #N/A $50,000 #N/A #N/A $50,000 4.9%Concrete Curbs #N/A #N/A $10,000 #N/A #N/A $10,000 1.0%

Asphalt Pavement #N/A $30,000 #N/A #N/A $50,000 $80,000 7.8%Retaining Walls #N/A #N/A #N/A #N/A #N/A


Miscellaneous Site Elements #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

RoofingSteep-Slope Roofs #N/A #N/A #N/A #N/A #N/A

Gutters and Downspouts #N/A #N/A #N/A #N/A #N/ALow-Slope Roof #N/A #N/A #N/A #N/A #N/A

Standing-Seam Metal Roofing (rotunda) #N/A #N/A #N/A #N/A #N/ACupola and Chimney #N/A #N/A #N/A #N/A #N/A

#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A #N/A #N/A

Through-Wall Flashing #N/A #N/A #N/A #N/A #N/ASealant #N/A #N/A #N/A #N/A #N/A

Windows #N/A #N/A #N/A #N/A #N/AStorefront Doors #N/A #N/A #N/A #N/A #N/AColumn Covers #N/A #N/A #N/A #N/A #N/A


Flooring #N/A #N/A #N/A #N/A #N/ACeiling Finishes #N/A #N/A #N/A #N/A #N/A


Technology and Equipment #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

ElevatorsElevator Cab Refurbishing #N/A #N/A #N/A #N/A #N/A


Boiler #N/A #N/A #N/A $150,000 #N/A $150,000 14.6%Chiller #N/A $250,000 #N/A #N/A #N/A $250,000 24.4%

Hot and Chilled Water Pumps #N/A #N/A #N/A #N/A #N/AExhaust Fans #N/A #N/A #N/A #N/A #N/A

Server Room Condenser #N/A #N/A #N/A #N/A $20,000 $20,000 1.9%Temperature Control System #N/A #N/A $20,000 #N/A $130,000 $150,000 14.6%


VAV Air Handler #N/A #N/A #N/A $200,000 #N/A $200,000 19.5%Lighting Fixtures* #N/A #N/A #N/A #N/A #N/A


Whole Buildling Generator* #N/A #N/A #N/A #N/A #N/ADomestic Water Heaters #N/A #N/A #N/A #N/A #N/A

Water Softener #N/A #N/A #N/A #N/A #N/AFire Department Connection Relocation #N/A #N/A #N/A #N/A #N/A



Present Day Expense Totals $280,000 $90,000 $350,000 $306,000 $1,026,000 100.0%

Inflation Rate (1+IR)n 1.1395 1.1645 1.1902 1.2163 1.2431Future Expense Totals (Inflated) $326,072 $107,115 $425,722 $380,390


Future Expenses (Inflated) ($326,072) ($107,115) ($425,722) ($380,390)Interest $1,004 $1,308 $1,429 $1,377 $852


Present Day Annual Expense Summary (Years 6 thru 10)Table 2 Page 2 of 4


$1,239,299 100.0%

Years 6 thru 10Component

11 12 13 14 15

2027/28 2028/29 2029/30 2030/31 2031/32 Totals % of Totals


Handrails and Guardrails (recoating) #N/A #N/A $10,000 #N/A #N/A $10,000 1.6%Concrete Stairs #N/A #N/A #N/A #N/A #N/A

Concrete Sidewalks #N/A #N/A #N/A #N/A #N/AConcrete Curbs #N/A #N/A #N/A #N/A #N/A

Asphalt Pavement #N/A #N/A $30,000 #N/A #N/A $30,000 4.8%Retaining Walls #N/A #N/A #N/A #N/A #N/A

Landscaping #N/A #N/A #N/A #N/A $10,000 $10,000 1.6%Site Lighting #N/A #N/A #N/A #N/A #N/A

Miscellaneous Site Elements #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A




#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A $50,000 #N/A $50,000 8.0%


Windows #N/A #N/A #N/A #N/A #N/AStorefront Doors #N/A #N/A #N/A #N/A $40,000 $40,000 6.4%Column Covers #N/A #N/A $60,000 #N/A #N/A $60,000 9.6%


Flooring #N/A $104,000 $208,000 #N/A #N/A $312,000 49.8%Ceiling Finishes #N/A #N/A $25,000 #N/A #N/A $25,000 4.0%

Shelving and Furnishings #N/A #N/A $15,000 #N/A $10,000 $25,000 4.0%Restroom Finishes and Fixtures #N/A #N/A #N/A #N/A $30,000 $30,000 4.8%

Technology and Equipment #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A




Hot and Chilled Water Pumps #N/A $5,000 #N/A #N/A #N/A $5,000 0.8%Exhaust Fans #N/A #N/A #N/A #N/A #N/A

Server Room Condenser #N/A #N/A #N/A #N/A #N/ATemperature Control System #N/A #N/A #N/A #N/A #N/A

Expansion Tanks #N/A #N/A #N/A $15,000 #N/A $15,000 2.4%Redundant Chilled Water Pump* #N/A #N/A #N/A #N/A #N/A







Present Day Expense Totals $10,000 $109,000 $353,000 $65,000 $90,000 $627,000 100.0%

Inflation Rate (1+IR)n 1.2705 1.2984 1.3270 1.3562 1.3860Future Expense Totals (Inflated) $12,705 $141,526 $468,421 $88,150 $124,740


Future Expenses (Inflated) ($12,705) ($141,526) ($468,421) ($88,150) ($124,740)Interest $1,040 $1,642 $1,457 $1,364 $1,866


Table 2 Page 3 of 4


Years 11 thru 15

Batavia Public Library

Version #: FinalProject #: 17-309

Component

$835,542 100.0%

16 17 18 19 20

2032/33 2033/34 2034/35 2035/36 2036/37 Totals % of Totals Totals % of

TotalsSite Elements

Cast Stone Site Walls #N/A #N/A $15,000 #N/A #N/A $15,000 2.1% $30,000 0.6%Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/A $10,000 0.2%

Concrete Stairs #N/A #N/A $5,000 #N/A #N/A $5,000 0.7% $15,000 0.3%Concrete Sidewalks #N/A #N/A $50,000 #N/A #N/A $50,000 7.1% $100,000 2.0%

Concrete Curbs #N/A #N/A $10,000 #N/A #N/A $10,000 1.4% $40,000 0.8%Asphalt Pavement $30,000 #N/A #N/A #N/A $50,000 $80,000 11.3% $485,000 9.5%

Retaining Walls #N/A #N/A #N/A #N/A #N/A $10,000 0.2%Landscaping #N/A #N/A #N/A #N/A #N/A $10,000 0.2%Site Lighting #N/A #N/A #N/A #N/A #N/A $99,000 1.9%

Miscellaneous Site Elements #N/A #N/A #N/A #N/A $2,000 $2,000 0.3% $7,000 0.1% #N/A #N/A #N/A #N/A #N/A

RoofingSteep-Slope Roofs #N/A #N/A #N/A #N/A #N/A $258,000 5.0%

Gutters and Downspouts #N/A #N/A #N/A #N/A #N/A $15,000 0.3%Low-Slope Roof #N/A #N/A #N/A #N/A #N/A $180,000 3.5%

Standing-Seam Metal Roofing (rotunda) #N/A #N/A #N/A #N/A #N/ACupola and Chimney #N/A #N/A #N/A #N/A #N/A $20,000 0.4%

#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A #N/A #N/A $110,000 2.1%

Through-Wall Flashing #N/A #N/A #N/A #N/A #N/A $200,000 3.9%Sealant #N/A #N/A #N/A #N/A #N/A $50,000 1.0%

Windows #N/A #N/A #N/A #N/A #N/A $640,000 12.5%Storefront Doors #N/A #N/A #N/A #N/A #N/A $40,000 0.8%Column Covers #N/A #N/A #N/A #N/A #N/A $60,000 1.2%


Flooring #N/A #N/A #N/A $104,000 $208,000 $312,000 44.0% $936,000 18.3%Ceiling Finishes #N/A #N/A #N/A #N/A #N/A $25,000 0.5%

Shelving and Furnishings #N/A #N/A #N/A #N/A $25,000 $25,000 3.5% $70,000 1.4%Restroom Finishes and Fixtures #N/A #N/A #N/A #N/A $30,000 $30,000 4.2% $120,000 2.3%

Technology and Equipment #N/A #N/A #N/A #N/A #N/A $442,000 8.6% #N/A #N/A #N/A #N/A #N/A

ElevatorsElevator Cab Refurbishing #N/A #N/A #N/A #N/A $5,000 $5,000 0.7% $10,000 0.2%


Boiler #N/A #N/A #N/A #N/A #N/A $150,000 2.9%Chiller #N/A #N/A #N/A #N/A #N/A $250,000 4.9%

Hot and Chilled Water Pumps #N/A #N/A #N/A #N/A #N/A $65,000 1.3%Exhaust Fans #N/A #N/A #N/A #N/A #N/A $50,000 1.0%

Server Room Condenser #N/A #N/A #N/A #N/A #N/A $20,000 0.4%Temperature Control System $150,000 #N/A #N/A #N/A #N/A $150,000 21.2% $308,000 6.0%

Expansion Tanks #N/A #N/A #N/A #N/A #N/A $15,000 0.3%Redundant Chilled Water Pump* #N/A #N/A #N/A #N/A #N/A

VAV Air Handler #N/A #N/A #N/A #N/A #N/A $200,000 3.9%Lighting Fixtures* #N/A #N/A #N/A #N/A #N/A


Whole Buildling Generator* #N/A #N/A #N/A #N/A #N/ADomestic Water Heaters #N/A #N/A #N/A #N/A $25,000 $25,000 3.5% $50,000 1.0%

Water Softener #N/A #N/A #N/A #N/A #N/A $10,000 0.2%Fire Department Connection Relocation #N/A #N/A #N/A #N/A #N/A $25,000 0.5%



Present Day Expense Totals $180,000 $80,000 $104,000 $345,000 $709,000 100.0% $5,125,000 100.0%

Inflation Rate (1+IR)n 1.4165 1.4477 1.4795 1.5121 1.5453Future Expense Totals (Inflated) $254,969 $118,361 $157,254 $533,136

Beginning Reserve Fund Balance $603,678 $600,789 $853,300 $988,119 $1,084,444Recommended Reserve Fund Contribution $250,000 $250,000 $250,000 $250,000 $250,000

Future Expenses (Inflated) ($254,969) ($118,361) ($157,254) ($533,136)Interest $2,080 $2,511 $3,180 $3,579 $3,262

Ending Reserve Fund Balance $600,789 $853,300 $988,119 $1,084,444 $804,570Printed on 17-Oct-17


Page 4 of 4Table 2

Version #: FinalProject #: 17-309

Batavia Public Library

Years 1 thru 20

$6,111,225 100.0%$1,063,720 100.0%

ComponentYears 16 thru 20

1 2 3 4 5

2017/18 2018/19 2019/20 2020/21 2021/22 Totals % of Totals

Site Elements $0Cast Stone Site Walls #N/A #N/A $5,337 #N/A #N/A $5,337 0.2%

Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/AConcrete Stairs #N/A $5,222 #N/A #N/A #N/A $5,222 0.2%

Concrete Sidewalks #N/A #N/A #N/A #N/A #N/AConcrete Curbs #N/A $20,890 #N/A #N/A #N/A $20,890 0.7%

Asphalt Pavement $270,830 #N/A #N/A $32,728 #N/A $303,558 10.2%Retaining Walls #N/A $10,445 #N/A #N/A #N/A $10,445 0.4%


Miscellaneous Site Elements #N/A #N/A $5,337 #N/A #N/A $5,337 0.2%#N/A #N/A #N/A #N/A #N/A

RoofingSteep-Slope Roofs #N/A #N/A #N/A #N/A $287,656 $287,656 9.7%

Gutters and Downspouts #N/A #N/A #N/A #N/A $16,724 $16,724 0.6%Low-Slope Roof #N/A #N/A #N/A #N/A $200,691 $200,691 6.8%


#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A $64,048 #N/A #N/A $64,048 2.2%

Through-Wall Flashing #N/A #N/A $213,493 #N/A #N/A $213,493 7.2%Sealant #N/A #N/A $53,373 #N/A #N/A $53,373 1.8%

Windows #N/A #N/A $683,176 #N/A #N/A $683,176 23.0%Storefront Doors #N/A #N/A #N/A #N/A #N/AColumn Covers #N/A #N/A #N/A #N/A #N/A


Flooring #N/A #N/A #N/A $113,458 $231,909 $345,367 11.6%Ceiling Finishes #N/A #N/A #N/A #N/A #N/A


Technology and Equipment $76,650 $216,208 #N/A $174,551 #N/A $467,409 15.7%#N/A #N/A #N/A #N/A #N/A

ElevatorsElevator Cab Refurbishing #N/A #N/A #N/A #N/A $5,575 $5,575 0.2%



Hot and Chilled Water Pumps #N/A #N/A #N/A $65,457 #N/A $65,457 2.2%Exhaust Fans #N/A #N/A #N/A $54,547 #N/A $54,547 1.8%

Server Room Condenser #N/A #N/A #N/A #N/A #N/ATemperature Control System $8,176 #N/A #N/A #N/A #N/A $8,176 0.3%




Whole Buildling Generator* #N/A #N/A #N/A #N/A #N/ADomestic Water Heaters #N/A #N/A #N/A #N/A $27,874 $27,874 0.9%

Water Softener #N/A #N/A #N/A #N/A $11,149 $11,149 0.4%Fire Department Connection Relocation $25,550 #N/A #N/A #N/A #N/A $25,550 0.9%

#N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A

*Items for consideration #N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A

Future Expense Totals (Inflated) $391,426 $252,765 $1,024,764 $440,741 $862,968 $2,972,664 100.0%

Reciprocal of Inflation Rate 1/(1+IR)n 0.9785 0.9574 0.9368 0.9166 0.8969Present Day Expense Totals $383,000 $242,000 $960,000 $404,000 $774,000


Future Expenses (Inflated) ($391,426) ($252,765) ($1,024,764) ($440,741) ($862,968)Interest $1,586 $2,381 $2,082 $1,456 $1,109


Component

Inflated Annual Expense Summary (Years 1 thru 5)Batavia Public Library

Project #: 17-309Version #: Final

Table 3 Page 1 of 4

$2,763,000 100.0%

Years 1 thru 5

6 7 8 9 10

2022/23 2023/24 2024/25 2025/26 2026/27 Totals % of Totals


Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/AConcrete Stairs #N/A #N/A $5,951 #N/A #N/A $5,951 0.5%

Concrete Sidewalks #N/A #N/A $59,508 #N/A #N/A $59,508 4.8%Concrete Curbs #N/A #N/A $11,902 #N/A #N/A $11,902 1.0%

Asphalt Pavement #N/A $34,936 #N/A #N/A $62,155 $97,091 7.8%Retaining Walls #N/A #N/A #N/A #N/A #N/A


Miscellaneous Site Elements #N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A



Standing-Seam Metal Roofing (rotunda) #N/A #N/A #N/A #N/A #N/ACupola and Chimney #N/A #N/A #N/A #N/A #N/A

#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A #N/A #N/A


Windows #N/A #N/A #N/A #N/A #N/AStorefront Doors #N/A #N/A #N/A #N/A #N/AColumn Covers #N/A #N/A #N/A #N/A #N/A


Flooring #N/A #N/A #N/A #N/A #N/ACeiling Finishes #N/A #N/A #N/A #N/A #N/A


Technology and Equipment #N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A



Boiler #N/A #N/A #N/A $182,452 #N/A $182,452 14.7%Chiller #N/A $291,136 #N/A #N/A #N/A $291,136 23.5%

Hot and Chilled Water Pumps #N/A #N/A #N/A #N/A #N/AExhaust Fans #N/A #N/A #N/A #N/A #N/A

Server Room Condenser #N/A #N/A #N/A #N/A $24,862 $24,862 2.0%Temperature Control System #N/A #N/A $23,803 #N/A $161,604 $185,407 15.0%


VAV Air Handler #N/A #N/A #N/A $243,270 #N/A $243,270 19.6%Lighting Fixtures* #N/A #N/A #N/A #N/A #N/A






Future Expense Totals (Inflated) $326,072 $107,115 $425,722 $380,390 $1,239,299 100.0%

Reciprocal of Inflation Rate 1/(1+IR)n 0.8776 0.8587 0.8402 0.8221 0.8044Present Day Expense Totals $280,000 $90,000 $350,000 $306,000


Future Expenses (Inflated) ($326,072) ($107,115) ($425,722) ($380,390)Interest $1,004 $1,308 $1,429 $1,377 $852


Component


Project #: 17-309Version #: Final

Table 3 Page 2 of 4

$1,026,000 100.0%

Years 6 thru 10

11 12 13 14 15

2027/28 2028/29 2029/30 2030/31 2031/32 Totals % of Totals


Handrails and Guardrails (recoating) #N/A #N/A $13,270 #N/A #N/A $13,270 1.6%Concrete Stairs #N/A #N/A #N/A #N/A #N/A

Concrete Sidewalks #N/A #N/A #N/A #N/A #N/AConcrete Curbs #N/A #N/A #N/A #N/A #N/A

Asphalt Pavement #N/A #N/A $39,809 #N/A #N/A $39,809 4.8%Retaining Walls #N/A #N/A #N/A #N/A #N/A

Landscaping #N/A #N/A #N/A #N/A $13,860 $13,860 1.7%Site Lighting #N/A #N/A #N/A #N/A #N/A

Miscellaneous Site Elements #N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A




#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A $67,808 #N/A $67,808 8.1%


Windows #N/A #N/A #N/A #N/A #N/AStorefront Doors #N/A #N/A #N/A #N/A $55,440 $55,440 6.6%Column Covers #N/A #N/A $79,618 #N/A #N/A $79,618 9.5%


Flooring #N/A $135,034 $276,010 #N/A #N/A $411,044 49.2%Ceiling Finishes #N/A #N/A $33,174 #N/A #N/A $33,174 4.0%

Shelving and Furnishings #N/A #N/A $19,905 #N/A $13,860 $33,765 4.0%Restroom Finishes and Fixtures #N/A #N/A #N/A #N/A $41,580 $41,580 5.0%

Technology and Equipment #N/A #N/A #N/A #N/A #N/A#N/A #N/A #N/A #N/A #N/A




Hot and Chilled Water Pumps #N/A $6,492 #N/A #N/A #N/A $6,492 0.8%Exhaust Fans #N/A #N/A #N/A #N/A #N/A

Server Room Condenser #N/A #N/A #N/A #N/A #N/ATemperature Control System #N/A #N/A #N/A #N/A #N/A

Expansion Tanks #N/A #N/A #N/A $20,342 #N/A $20,342 2.4%Redundant Chilled Water Pump* #N/A #N/A #N/A #N/A #N/A







Future Expense Totals (Inflated) $12,705 $141,526 $468,421 $88,150 $124,740 $835,542 100.0%

Reciprocal of Inflation Rate 1/(1+IR)n 0.7871 0.7702 0.7536 0.7374 0.7215Present Day Expense Totals $10,000 $109,000 $353,000 $65,000 $90,000


Future Expenses (Inflated) ($12,705) ($141,526) ($468,421) ($88,150) ($124,740)Interest $1,040 $1,642 $1,457 $1,364 $1,866


Component

Version #: Final


Project #: 17-309

Table 3 Page 3 of 4

$627,000 100.0%

Years 11 thru 15

16 17 18 19 20

2032/33 2033/34 2034/35 2035/36 2036/37 Totals % of Totals Totals % of

TotalsSite Elements $0

Cast Stone Site Walls #N/A #N/A $22,193 #N/A #N/A $22,193 2.1% $40,116 0.7%Handrails and Guardrails (recoating) #N/A #N/A #N/A #N/A #N/A $13,270 0.2%

Concrete Stairs #N/A #N/A $7,398 #N/A #N/A $7,398 0.7% $18,571 0.3%Concrete Sidewalks #N/A #N/A $73,975 #N/A #N/A $73,975 7.0% $133,483 2.2%

Concrete Curbs #N/A #N/A $14,795 #N/A #N/A $14,795 1.4% $47,587 0.8%Asphalt Pavement $42,495 #N/A #N/A #N/A $77,266 $119,761 11.3% $560,219 9.2%

Retaining Walls #N/A #N/A #N/A #N/A #N/A $10,445 0.2%Landscaping #N/A #N/A #N/A #N/A #N/A $13,860 0.2%Site Lighting #N/A #N/A #N/A #N/A #N/A $118,838 1.9%

Miscellaneous Site Elements #N/A #N/A #N/A #N/A $3,091 $3,091 0.3% $8,428 0.1%#N/A #N/A #N/A #N/A #N/A

RoofingSteep-Slope Roofs #N/A #N/A #N/A #N/A #N/A $287,656 4.7%

Gutters and Downspouts #N/A #N/A #N/A #N/A #N/A $16,724 0.3%Low-Slope Roof #N/A #N/A #N/A #N/A #N/A $200,691 3.3%

Standing-Seam Metal Roofing (rotunda) #N/A #N/A #N/A #N/A #N/ACupola and Chimney #N/A #N/A #N/A #N/A #N/A $22,925 0.4%

#N/A #N/A #N/A #N/A #N/AFacadeCladding #N/A #N/A #N/A #N/A #N/A $131,856 2.2%

Through-Wall Flashing #N/A #N/A #N/A #N/A #N/A $213,493 3.5%Sealant #N/A #N/A #N/A #N/A #N/A $53,373 0.9%

Windows #N/A #N/A #N/A #N/A #N/A $683,176 11.2%Storefront Doors #N/A #N/A #N/A #N/A #N/A $55,440 0.9%Column Covers #N/A #N/A #N/A #N/A #N/A $79,618 1.3%


Flooring #N/A #N/A #N/A $157,254 $321,426 $478,680 45.0% $1,235,091 20.2%Ceiling Finishes #N/A #N/A #N/A #N/A #N/A $33,174 0.5%

Shelving and Furnishings #N/A #N/A #N/A #N/A $38,633 $38,633 3.6% $95,978 1.6%Restroom Finishes and Fixtures #N/A #N/A #N/A #N/A $46,360 $46,360 4.4% $158,681 2.6%

Technology and Equipment #N/A #N/A #N/A #N/A #N/A $467,409 7.6%#N/A #N/A #N/A #N/A #N/A

ElevatorsElevator Cab Refurbishing #N/A #N/A #N/A #N/A $7,727 $7,727 0.7% $13,302 0.2%


Boiler #N/A #N/A #N/A #N/A #N/A $182,452 3.0%Chiller #N/A #N/A #N/A #N/A #N/A $291,136 4.8%

Hot and Chilled Water Pumps #N/A #N/A #N/A #N/A #N/A $71,949 1.2%Exhaust Fans #N/A #N/A #N/A #N/A #N/A $54,547 0.9%

Server Room Condenser #N/A #N/A #N/A #N/A #N/A $24,862 0.4%Temperature Control System $212,474 #N/A #N/A #N/A #N/A $212,474 20.0% $406,057 6.6%

Expansion Tanks #N/A #N/A #N/A #N/A #N/A $20,342 0.3%Redundant Chilled Water Pump* #N/A #N/A #N/A #N/A #N/A

VAV Air Handler #N/A #N/A #N/A #N/A #N/A $243,270 4.0%Lighting Fixtures* #N/A #N/A #N/A #N/A #N/A


Whole Buildling Generator* #N/A #N/A #N/A #N/A #N/ADomestic Water Heaters #N/A #N/A #N/A #N/A $38,633 $38,633 3.6% $66,507 1.1%

Water Softener #N/A #N/A #N/A #N/A #N/A $11,149 0.2%Fire Department Connection Relocation #N/A #N/A #N/A #N/A #N/A $25,550 0.4%



Future Expense Totals (Inflated) $254,969 $118,361 $157,254 $533,136 $1,063,720 100.0% $6,111,225 100.0%

Reciprocal of Inflation Rate 1/(1+IR)n 0.7060 0.6908 0.6759 0.6614 0.6471Present Day Expense Totals $180,000 $80,000 $104,000 $345,000

Beginning Reserve Fund Balance $603,678 $600,789 $853,300 $988,119 $1,084,444Recommended Reserve Fund Contribution $250,000 $250,000 $250,000 $250,000 $250,000

Future Expenses (Inflated) ($254,969) ($118,361) ($157,254) ($533,136)Interest $2,080 $2,511 $3,180 $3,579 $3,262

Ending Reserve Fund Balance $600,789 $853,300 $988,119 $1,084,444 $804,570Printed on 17-Oct-17

$5,125,000 100.0%

Page 4 of 4

Years 16 thru 20 Years 1 thru 20

$709,000

Inflated Annual Expense Summary (Years 16 thru 20)

Version #: Final

100.0%

Table 3

Component

Project #: 17-309Batavia Public Library

Year Calendar Year

Beginning Balance of

Reserve Fund

Annual Reserve Fund Contribution

Annual Reserve

Fund Increase

Annual Expenses

Annual Interest

Ending Balance of

Reserve Fund

0 2017 $379,2301 2018 $379,230 $550,000 816.7% $391,426 $1,586 $539,3902 2019 $539,390 $550,000 0.0% $252,765 $2,381 $839,0063 2020 $839,006 $550,000 0.0% $1,024,764 $2,082 $366,3244 2021 $366,324 $550,000 0.0% $440,741 $1,456 $477,0395 2022 $477,039 $550,000 0.0% $862,968 $1,109 $165,1806 2023 $165,180 $250,000 -54.5% $0 $1,004 $416,1847 2024 $416,184 $250,000 0.0% $326,072 $1,308 $341,4208 2025 $341,420 $250,000 0.0% $107,115 $1,429 $485,7349 2026 $485,734 $250,000 0.0% $425,722 $1,377 $311,389

10 2027 $311,389 $250,000 0.0% $380,390 $852 $181,85111 2028 $181,851 $250,000 0.0% $12,705 $1,040 $420,18612 2029 $420,186 $250,000 0.0% $141,526 $1,642 $530,30213 2030 $530,302 $250,000 0.0% $468,421 $1,457 $313,33814 2031 $313,338 $250,000 0.0% $88,150 $1,364 $476,55215 2032 $476,552 $250,000 0.0% $124,740 $1,866 $603,67816 2033 $603,678 $250,000 0.0% $254,969 $2,080 $600,78917 2034 $600,789 $250,000 0.0% $0 $2,511 $853,30018 2035 $853,300 $250,000 0.0% $118,361 $3,180 $988,11919 2036 $988,119 $250,000 0.0% $157,254 $3,579 $1,084,44420 2037 $1,084,444 $250,000 0.0% $533,136 $3,262 $804,570

Totals $6,500,000 $6,111,225 $36,565

Table 4

Projected Reserve Fund Balance of $379,230 on June 30, 2017.

Printed on 17-Oct-17

Recommended Reserve Funding Plan


(0.35% Interest and 2.20% Inflation)

Table 5


Recommended Reserve Funding Plan(0.35% Interest and 2.20% Inflation)

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

YEAR

Annual Reserve Fund Contributions

$0$200,000$400,000$600,000$800,000

$1,000,000$1,200,000

YEAR

Annual Expenses (Inflated)

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

YEAR

Annual Reserve Fund Balance

Table 6Current Fund Status

(0.35% Interest and 2.20% Inflation)


($5,000,000)

($4,000,000)

($3,000,000)

($2,000,000)

($1,000,000)

$0

$1,000,000

$2,000,000

Year Projected Fund Balances Using Current ContributionsFund Balances Using Recommended Funding Plan

capital asset study batavia public library

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