Exhibitor Prospectus

Scientific Sessions May 30-June 1, 2018

Trade Show May 30-31, 2018

Canadian Paediatric Society

95th Annual Conference

Early Booth Registration Deadline December 31, 2017

Exhibitor Move-In May 30, 2018

(all booths must be set up by 1000 hours)

Exhibit Booth Registration Opens November 1, 2017

IMPORTANT DATES

Centre des congrès de QuébecQuébec, QC

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You are invited to exhibit at the largest gathering of paediatric and child health care providers in Canada

The Trade Show at the CPS 95th Annual Conference in Quebec City will be a major highlight of this year’s conference experience. Hundreds of conference participants will stop in to connect with a wide range of local and national exhibitors and their products and services. It’s a high-traffic, high-visibility set up that will no doubt increase your exposure and build your brand.

Location Room 200BC, Centre des congrès de Québec, Québec, QC

Meeting Schedule at-a-Glance

Wednesday, May 30 Exhibitor Set-Up Day (AM)

Poster Set-Up Day (AM)

Trade Show

Poster Session

Scientific Sessions

Opening Ceremonies & Keynote

Welcome Reception

Thursday, May 31 Trade Show

Poster Session

Scientific Sessions

Friday, June 1 Scientific Sessions

Saturday, June 2 Scientific Sessions (ends at 12:15 pm)

2018 Trade Show Dates and Hours

Wednesday, May 301000-1930

Thursday, May 311000-1600

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Why should you exhibit?

ACCESS

Access over 800 experts and professionals from across Canada who share

knowledge and experiences unique to this field.

BRAND BRAND Brand your message and increase your visibility securing an exhibit display booth,

advertising in the digital conference program or mobile app, or support the

conference by becoming a sponsor.

CONNECT

Connect with general paediatricians, family physicians, paediatric subspecialists,

residents, trainees, and medical students who come together from across

disciplines and practice settings to advance the health of children and youth.

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69% Paediatricians/Physicians

26% Residents/Medical Students

4% Nurse Practitioners/Registered Nurses/Allied Health

1% Other

1%4%

26%

69%

PRINCEEDWARDISLAND

AND LABRADOR

2017 Top Reasons Why Delegates Attend

1. To acquire new information

2. To network with colleagues

3. To meet CME requirements

Profile of Attendees

2017 Conference Attendees

4. To develop clinical skills

5. To fulfill leadership obligations

6. To develop interpretive and diagnostic skills

1000

800

600

400

200

02017 2016 2015 2014 2013 2012 2011 2010 2009 2008

Professinoal Attendance

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PRINCEEDWARDISLAND

AND LABRADOR

2017 Attendance by Province

190

115

21

35

281129

1133

16

1

4

0

5

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You asked...And we’ve delivered!

✓ Additional day for more exclusive time

✓ More food services along with the Welcome Reception in the exhibit hall

✓ Lead retrieval access

✓ Offering more activities such as the Cyber Lounge and massage stations to increase traffic

As an exhibitor, you’ll receive these benefits:

�Direct access to the largest gathering of paediatric and child health care providers in Canada

�Two days of exhibit time to network with your target audience and market your organization’s products and services

�Listing and organization description in the digital conference program and on the conference mobile app

�Organization logo and link on the conference mobile app

�Full access to the conference mobile app for exhibitor representatives

�Ten percent (10%) discount on advertising (digital conference program, app or e-newsletters)

�Complimentary wireless internet in the exhibit area

�Attendance to the Opening Ceremonies, in addition to educational sessions on Wednesday and Thursday

�Welcome Reception on Wednesday evening

�Two lunches and four health breaks during the trade show hours

�Discounted housing rates

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Included in your exhibit booth rental package

� Booth space with back and sidewall drape, 10’ wide x 10’ deep (maximum height allowed: 16 ft.)

� Booth identification sign

� One 6’ draped and skirted table, two chairs and one waste basket

� New! Lead retrieval access through the conference app

� 2 booth attendant name badges, with meals included (including drink tickets for the Welcome Reception)

� Overnight security guard service

� General maintenance of the aisles and common exhibit hall areas

� Online exhibitor service manual (available April 2018)

Note: The exhibit hall is carpeted. Booth carpet is not required.

Booth Rental Fees – Register before December 31st and save!

Before December 31, 2017

AfterDecember 31, 2017

Standard $3,400 $3,600

End booth $3,800 $4,000

Not-for-profit, recruiters and Government agencies (standard booth) $1,300 $1,500

Publishers (table top) $800 $1,000

The above costs do not include 5% GST and 9.975% QST. Booth spaces will be assigned on a first-come, first-served basis. Priority will be given to major conference sponsors.

Register at www.annualconference.cps.ca beginning November 2017.

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Contract for Exhibit SpaceAll applicants for exhibit space are required to complete the application for exhibit space contract online. Completion of the application indicates the applicant’s willingness to abide by all contract terms, conditions and all rules, regulations and general information listed in the prospectus and service manual. The application for exhibit space contract can be found online at www.annualconference.cps.ca. The CPS has the right to reject any applications that do not further the education, scientific, or practice needs of its members and attendees.

Exhibitors are welcome to:

� display company products at their table

� distribute educational material, such as brochures, pamphlets and USB keys

� distribute giveaways of minimal value (i.e., pens, pads, etc.). All giveaways MUST be pre-approved by CPS.

� distribute non-pharmaceutical samples to conference delegates (see exceptions below)

Please note these important exceptions:

�The CPS reserves the right to disallow the distribution of any sample they perceive as not meeting these or other guidelines.

�To comply with the Baby-Friendly Initiative and the WHO Code for the Marketing of Breastmilk Substitutes, samples of breast milk substitutes cannot be distributed.

�Order-taking at an exhibitor’s booth or table, delivering items to delegates’ rooms, collecting the names of conference attendees for the purpose of distributing gifts or prizes, or holding a giveaway or raffle are all prohibited practices.

Product/Service DescriptionsProduct or service descriptions are a required part of the application process. This description will appear under the company name in the exhibit directory and in the conference mobile app. All descriptions should be in a sentence form and no longer than 50 words. Descriptions longer than this will be edited for length. Descriptions for the exhibitor directory will be accepted until March 2, 2018.

Exhibit ApplicationSublettingNo exhibitor may assign, sublet, resell or apportion the whole or any parts of the space allotted to him/her, nor exhibit, nor permit any other persons or firms to exhibit without the expressed written consent of show management. Sharing of exhibit space is not permitted unless it is within divisions of the same company. Any space sharing must be pre-approved by CPS.

RegistrationUp to two representatives per booth will receive exhibitor badges. Exhibitor badges are valid for Wednesday’s educational events, the Opening Ceremonies, and Welcome Reception, as well as Thursday’s educational events. Note: Priority must be given to paid delegates for educational events. Exhibitors are welcome to attend if space permits.

Exhibits must be staffed at all times during the Trade Show hours and representatives must wear the official conference badge while in the exhibit area.

Additional Trade Show Badge RequestsIf additional badges are required for exhibitor personnel, Trade Show badges will be available to purchase for $250 (plus taxes) per badge (includes trade show meals and a Welcome Reception beverage ticket). Registration form to submit names will be included with your Exhibitor Service Kit in April.

Rules and RegulationsExhibitors agree to abide by all regulations and rules adopted by CPS in the best interests of the show, and agree that CPS will make the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the show.

The CPS or its appointed agents reserve the right at any time to reject, prohibit, alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel exhibitors and their personnel if, in the CPS’s opinion, their conduct or presentation is objectionable to other show participants.

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CPS reserves the right to cancel this contract and to withhold possession of exhibit space if exhibitors fail to perform any material condition of this contract or refuse to abide by the show rules and regulations, in which case exhibitors shall forfeit as damages space rental payment made by them and any further occupancy of such space.

Terms of PaymentFull payment must be received prior to confirmation of exhibit space. Those wishing to pay by cheque must submit payment to CPS prior to selecting their booth online.

Booth RelocationIf it becomes necessary to relocate an exhibitor after a booth assignment has been made, the CPS will contact the company involved and every effort will be made to reassign the exhibitor to a similar booth space.

Change of date or CancellationCPS reserves the right, at its sole discretion, to change the date or dates upon which the show is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, CPS will not be liable in damages or otherwise for failure to carry out the terms of this contract in whole or in part when such failure is caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of CPS, whether similar to or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by exhibitors should in any way be rendered unusable, exhibitors shall pay for such space only for the period during which it was or could have been used as determined within the sole discretion of CPS. A refund of monies paid by exhibitors to CPS will be made, minus an administrative fee of $100, by CPS in the event that the show is not held as proposed by CPS.

Refund PolicyCancellation requests must be submitted in writing to the CPS. Cancellations received prior to February 1, 2018 will receive a full refund of exhibit fees paid, less a 25% administration fee. Contracts cancelled between February 1, 2018 and March 1, 2018 will be refunded one-third of the total exhibit fees paid. However, if the space is not resold then 100% will be retained by CPS. No refunds will be given on cancellations received after March 1, 2018.

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AbbVie Canada

Alberta Health Services

Beiersdorf Canada Inc.

BLES Biochemicals Inc.

Canada Fetal Alcohol Spectrum Disorder Network

Canada MPS Society

Cipher Pharmaceuticals

Eczema Society of Canada

Exergen Corporation

Ferring Pharmaceuticals

Fisher & Paykel Healthcare

Food Allergy Canada

Fraser Health

GlaxoSmithKline

Government of Nunavut

Health Match BC

Hill Dermaceuticals, Inc.

Hospital Information Services (Canada)

Hydration Pharmaceuticals Canada Inc.

Interior Health

International Hip Dysplasia Institute

Johnson & Johnson Inc.

LEO Pharma Inc.

Mead Johnson Nutrition (Canada) Co.

Methapharm

Northern Health Authority

Oxford University Press

Pediapharm

Pfizer

Pierre Fabre Dermo-Cosmétique Canada Inc.

Public Health Agency of Canada

QHR Technologies

Sanofi Genzyme

Seqirus

Shire

TELUS Health

Trudell Medical International

Unilever Canada

The CPS values the educational contribution made

by our exhibitors and welcomes your participation.

Don’t delay! It’s a sold out show every year!

2017 Exhibitors

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Exhibitor Floor Plan

FOODand beverage

417

201

203

211

213

300

401

302

403405407

309

307

310311

411

312

413

313

109

111

113

415ProductTHEATER

408

406

410

412

208

210

212

301

303

305

101

103

105

400

402

404

200

202

204

107206

CPS Resource Centre

Cyber Lounge

Connect Lounge

Zen Zone

CPSshowdesk

Delegate registration

Entrance

Posterpresentation

station

Posterpresentation

station

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Increase your visibility and drive attendees to your booth!

The CPS offers many advertising and support opportunities designed with our

exhibitors’ needs in mind.

Product TheatreThe Product Theatre is located in the trade show, and is a chance for your company to

market your products in a theatre-like setting during the lunch hour. Product theatres

are restricted to non-CME educational presentations from companies.

AdvertisingAn opportunity to have your company seen by the people who recommend and

prescribe your product. We are offering exciting advertising opportunities through

the digital conference program, mobile app or e-newsletters. Participating exhibitors

receive 10% discount on advertising. Reserve your space now!

Conference SponsorshipExhibitors at the 2018 CPS annual conference can gain increased exposure through

platinum, gold, silver or bronze sponsorship. There are many opportunities to let

professional attendees know your company supports paediatrics.

OPPORTUNITIES

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November

1Exhibit registration opens

December

31Application deadline for Exhibit Early Bird rate

February

1Exhibit cancellation

deadline for full refund (minus processing fee)

1Application deadline for advertising (digital

conference program, app, and e-newsletters)

March

1Material deadline for

advertisements (digital conference program, app,

and e-newsletters)

1Last day to obtain partial

refund of cancelled exhibit space

2Deadline to submit product/

service description

31Application deadline for Product Theatres

April

3Exhibitor Service Manual

online

28Exhibitor housing deadline

Dates to RememberMay

1Exhibitor badge

registration deadline

4Lead retrieval access

requirements

30Exhibitor move-in and

registration (0600-1000)

30Trade Show opens

(1000-1930); including the Welcome Reception

31Trade Show

(1000-1600)

31Exhibitor move-out

(1600-2200)

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Exhibit SpaceLauralee GallingerCoordinator, Conference ServicesTel.: 613-526-9397, ext. 248E-mail: lauraleeg@cps.ca

Sponsorship OpportunitiesMarlene MurrayManager of DevelopmentTel.: 613-526-9397, ext. 227E-mail: marlenem@cps.ca

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General Inquiriesmeetings@cps.cawww.annualconference.cps.ca

Decorator and Material Handling ContractorJessica LégaréGESTel: 418-877-2727 #229 jlegare@ges.com www.gesexpo.ca

Exhibitor housing and registrationLauralee GallingerCoordinator, Conference ServicesTel.: 613-526-9397, ext. 248E-mail: lauraleeg@cps.ca

Lead RetrievalLauralee GallingerCoordinator, Conference ServicesTel.: 613-526-9397, ext. 248E-mail: lauraleeg@cps.ca

Product TheatreMarlene MurrayManager of DevelopmentTel.: 613-526-9397, ext. 227E-mail: marlenem@cps.ca

Trade Show ManagerWendy ElighManager, Annual Conference and Trade ShowTel.: 613-526-9397, ext. 260E-mail: wendye@cps.ca

Questions? Contact Us