can (john) saygin, phd iavp research – sponsored project administration professor of mechanical...
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Can (John) Saygin, PhDiAVP Research – Sponsored Project Administration
Professor of Mechanical Engx.5194 PNB 2.116E [email protected]
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Office of Sponsored Project Office of Sponsored Project AdministrationAdministration
Revision: OCTOBER 11, 2013
10/11/2013
DISCLAIMER
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• This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision.
• HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission.
• To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY.
Things will shift during flight…10/11/2013
VPR’s MISSION is to…VPR’s MISSION is to…
Support UTSA’s research community by:facilitating growth,
enabling productivity, andpursuing excellence.
310/11/2013
Interim Executive Assistant Mary Helen Kennedy
Interim Executive Assistant Mary Helen Kennedy
Director of Research Financial
Administration Beth Manning
Director of Research Financial
Administration Beth Manning
Interim Assistant VP for
Sponsored Project Administration
Can Saygin
Interim Assistant VP for
Sponsored Project Administration
Can Saygin
Assistant VP forResearch IntegrityMichelle Stevenson
Assistant VP forResearch IntegrityMichelle Stevenson
Assistant VP forResearch Support
Bernard Arulanandam
Assistant VP forResearch Support
Bernard Arulanandam
AVP & Chief Commercialization
OfficerCory Hallam
AVP & Chief Commercialization
OfficerCory Hallam
Interim Vice President for ResearchC. Mauli Agrawal
Interim Vice President for ResearchC. Mauli Agrawal
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Office of the Vice President for Research
Senior Associate Counsel for Transactions and
ResearchNora Evans
Senior Associate Counsel for Transactions and
ResearchNora Evans
Legal AffairsLegal Affairs
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Office of Sponsored Project Administration
Information Systems and Technology (IST)
Contracts and IndustrialAgreements (CIA)Audits
Research Service Centers (RSC)
Interim Asst. VP for Sponsored Project Administration
Can Saygin
Interim Asst. VP for Sponsored Project Administration
Can Saygin
Post-Award Liaison, Mgr. of AuditsStacy Williams
Post-Award Liaison, Mgr. of AuditsStacy Williams
Software System Specialist II
Yu Ning
Software System Specialist II
Yu Ning
IT AssistantVictor Smith
IT AssistantVictor Smith
Admin. Associate IISylvia Rayko
Admin. Associate IISylvia Rayko
Contract NegotiatorMark Gallyoun
Contract NegotiatorMark Gallyoun
Contract NegotiatorChad Galvez
Contract NegotiatorChad Galvez
DowntownDowntown
EducationEducation
EngineeringEngineering
Institute for Eco DevInstitute for Eco Dev
Arts, Biz & HonorsArts, Biz & Honors
SciencesSciences
Jean Cody [2]
Juliet Ray [4]
Kirstin Wilsey [5]
Mario Medina [4]
Jennifer Silver [5]
Michael Findeisen[8]
[28] people total in RSCs
OSPA: 36 people
10/11/2013
A Quick Analysis
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SWOT Observation
STRENGTH People
WEAKNESS Lack of Policies, Processes, &Pace
OPPORTUNITY PeopleSoft “Mandate”
THREAT Operational inconsistencies among RSCs & Research awareness in Colleges
10/11/2013
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The Big PictureThe Big Picture
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UTSA’s Mission
External Regulations(Non-UTSA) (Boundaries) WHAT HOW
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IT Platforms: Future
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PEOPLESOFT (HR, Financial, Grants,…)
CAYUSE SP- 424
- Routing-Analytics
ECRTTime and Effort
CLICK Modules- IRB - COI - COC
- IACUC- Contracts
USER PORTAL (ROLE-BASED FUNCTIONS)
Roles and Responsibilities of RSCsRoles and Responsibilities of RSCs
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1. Core Functions: Basic services provided by RSCs (Same for all RSCs across UTSA).
2. Joint Functions: Initiated by College/Dept, Reviewed by RSC (Same across UTSA).
3. Customized Functions: Unique functions carried out by the RSC for the College (Varies across UTSA).
10/11/2013
CORE FunctionsCORE Functions
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CORE Functions CORE Functions Processes Processes
10/11/2013
Shared FunctionsShared FunctionsCollege/Dept /Center + RSCCollege/Dept /Center + RSC(Need better coordination)(Need better coordination)
Shared Responsibility: Shared Responsibility:
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To be initiated by College/Dept, then reviewed (financially) by RSC…
10/11/2013
How?PeopleSoft is
Coming!!!
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Joint Functions Joint Functions Processes Processes
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COLLEGE-SPECIFIC FunctionsCOLLEGE-SPECIFIC Functions
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• To be developed by this group, then discussed at VPR…
• “Capacity” must be taken into account…
10/11/2013
DISCLAIMER
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• This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision.
• HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission.
• To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY.
Things will shift during flight…10/11/2013