Campus ConnectorsThursday, 09/20/12

• Thank you for taking time to be here!

• Thank you to the Campus Connectors Planning Team – Damie Elder-Hiscock, Salli Jenks, Sharon Russell, Tamara Seiler, and Amy Webb

• We are looking forward to getting to know each other better, sharing information, learning from each other, and becoming more efficient and effective in our various positions.

• Your time is valuable, and we want to get you out on time. Thank you to Tamara who is going to be our Timekeeper today.

• This presentation and handouts will be posted on the website (more about that later).

Welcome!!

2

A great big thank you to the

Union Market teamfor sponsoring and supplying

our desserts for today!!

Thank You!!

3

• Worship/Prayer (Amy)

• Mixer (Tamara)

• How-To’s/Tips (Amy and Salli)

• Campus Connectors Info (Amy and Salli)

• Closing (Salli)

Agenda

4

Worship

Mixer

How-To’s / Tips(Copies of handouts and this presentation will be posted on the website)

Amy

8

KeyRocket makes learning keyboard shortcuts simple and fun. While you work, KeyRocket suggests useful shortcuts in a small notification window based on your mouse clicks and movements. Currently it supports Windows Explorer and Microsoft Office shortcuts (Excel, Word, Outlook and PowerPoint). Supports Windows 7, Vista & XP and Office 2003-2013

Features Simplicity: KeyRocket is all about saving you time and effort. Whether you call them keyboard shortcuts, hotkeys or even quick keys; KeyRocket can help you learn the secrets to productivity.

Smart Notifications: KeyRocket offers context-aware shortcut suggestions for Windows and Microsoft Office depending on what you are working on. Did you just Bold some text with the mouse? KeyRocket will notice and suggest Ctrl+B in a small notification window. It’s that simple.

All the Shortcuts: Quickly learn over 1,600 shortcuts and key sequences for the Microsoft Office Suite (Word, Excel, PowerPoint & Outlook). KeyRocket recommends shortcuts shown in the menus and ‘secret’ shortcuts shown only in help or support documents.

Searchable: Have a shortcut in mind already? Search KeyRocket's built-in Shortcut Library.

For a video tutorial go to http://www.veodin.com/keyrocket/

Note: Installation is available through Information Systems. If interested, please place a work order with them.

Commercial $5/Month Per User Cancel Any Time

Excel, Word, PowerPoint, Outlook & Windows Explorer

Unlimited Support via Telephone & Email

Paid Monthly

Enterprise $60/User Perpetual License

License Never Expires

1 Year of Updates

Unlimited Support via Telephone & Email

Advanced Setup & Installation

Volume Discounts and Trials Available

Personal Free for Non-Commercial Use

Excel, Word, PowerPoint, Outlook & Windows Explorer

Amy

9

Get to know Windows Search (Windows 7 Users)

When you need to file a specific set of files on your computer, finding them in Windows 7 is a lot different from how it was in Windows XP. By now, everyone should be familiar with the new Start Menu and universal search box as it works great and was a big improvement over the Windows XP UI.

You know it's in there somewhere: that file your boss needs that you know is hiding in your computer, but you don’t have a clue where to start looking. With Windows 7, there are no more lost files because Windows Search makes tracking down files, folders, programs, and photos a breeze. You can find nearly anything by using the search box on the Start menu or in any open window.

Get to know Windows Search http://windows.microsoft.com/en-US/windows/explore/search Pinpoint virtually anything on your PC with Windows Search Windows Search is better than ever—watch this video to see it in action. (0:50)

Using the Start menu or Search box The search box on the Start menu is usually the first place you’ll want to look for what you need. You can use the search box on the Start menu to find files, folders, programs, and e-mail messages that are stored on your computer. J ust click the Start button, and then start typing in the search box. As you start typing, items will appear on the Start menu that match the text that you typed.

If you know that a file is somewhere in a particular folder or library—such as Documents or Pictures—use the search box. You’ll see the search box at the top of every folder or library. J ust start typing in the search box and the current view will filter based on the text you type. Once you see the file you’re looking for, stop typing and open the file. No more digging

through folders and subfolders. J ust type a few characters and you’re there. Click the Start button , and then type a word or part of a word in the search box.

Search results appear as soon as you start typing in the search box. As you type, items that match your text will appear on the Start menu. The search results are based on text in the file name, text in the file, tags, and other file properties.

Save a search If you regularly search for a certain group of files, it might be useful to save your search. Watch this video to learn how to save a search (0:48) http://windows.microsoft.com/en-US/windows7/Save-a-search

• Productivity/Time Management

• AutoText - Outlook 2010

Salli

10

Productivity/Time Management

11http://www.productiveflourishing.com/a-general-theory-of-productivity/

A General Theory of Productivity

What makes people productive in general:

Productivity = (Creative Energy + Focus + Motivation + Aptitude + Ideal Time) / (Difficulty + Distractions)

Productivity/Time Management

12http://www.productiveflourishing.com/a-general-theory-of-productivity/

• Create habits that increase the enablers.• Figure out why we’re productive at “weird”

times.• Examine the tasks that we do and plan ideal

times to work. • Plan around or minimize distractions. • Simplify complex tasks.

Heatmapping

13

How Heatmapping Your Productivity Can Make You More Productive

http://www.productiveflourishing.com/how-heatmapping-your-productivity-can-make-you-more-productive/

Heatmapping

14http://www.productiveflourishing.com/how-heatmapping-your-productivity-can-make-you-more-productive/

PRODUCTIVE CAPACITY = the amount of productivity that you’re capable of in a given amount of time.

Identify the times when you are most focused, the most creative, and can get more done in less time – Maximize the use of that time – get rid of distractions!!

Heatmapping

15http://www.productiveflourishing.com/how-heatmapping-your-productivity-can-make-you-more-productive/

• Red: This is where productive capacity is the highest. • Orange: This level of productive capacity is the

waystation between creative awesomeness and merely puttering along.

• Yellow: This level of capacity is the idle status. Some productive work can be done, but it’s not going to be high-level, lose-track-of-time type of productivity.

• Green: At this level, I’m spending more energy trying to keep working than actually doing the work itself. Creativity, motivation, or focus is pretty much gone.

• Gray: Hopefully I’m asleep at this level.

Heatmapping

16

AutoText – Outlook 2010

17

AutoText – Outlook 2010

18

Download the directions from the website for more information

Campus Connectors Information

Campus Connectors on Website

1. Office Manager’s HandbookThis was updated this summer, but please review and let me know if you see anything that needs to be updated.

2. Campus Connectors’ Directory3. Overview of Upcoming Meetings – Survey

(Please take by Friday, 09/28/12)http://www.surveymonkey.com/s/6XK7KPZ Please let us know your thoughts regarding the meetings planned so far, what you liked and didn’t like about today’s meeting, etc.

Campus Connectors Info

20

Meeting Dates/Times

21

Thu, 09/20/1211:45 am – 12:45 pm

Kick-Off! PDR

Thu, 10/18/1211:45 am – 12:45 pm

Managing Work/Home Balance

PDR

Thu, 12/06/1211:45 am – 12:45 pm

Cookie Exchange/Holiday Crafts/Social

PDR

Thu, 02/21/1311:45 am – 12:45 pm

Fashion for the Office, on a Budget

PDR

Thu, 03/21/1311:45 am – 12:45 pm

Tea Party, Soup/Bread Social Heartland Hall

Thu, 04/18/1311:45 am – 12:45 pm

TBD PDR

• Next meeting is Thursday, 10/18• “Managing Work/Home Balance”• Speakers: Buffy Halvorsen and

Greg & Kim Steiner

• Give-Away

(Don’t forget to take the survey by Friday, September 28!!

Closing

22

Thank you!!

Have a great rest of your day!!

23