cambridge university library rda training – module 5 relationships adapted for cambridge use by...
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Cambridge University Library
RDA Training – Module 5Relationships
Adapted for Cambridge use by Janet Davis
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Acknowledgements
This module, and the preceding four, are based on the training given at the British Library, which is in turn developed from that used at the Library of Congress.
We would like to express our thanks to both institutions for making their training materials available to us.
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Basics of relationships
What are relationships?
Associations between bibliographic entities
Why relationships?
Helps readers find what they want
Relationships comprise:
The entities being related, and
The types of relationship
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Entities being related
Relationships:
Between resources and associated persons, families, and corporate bodies
Amongst resources (works, expressions, manifestations, items)
[Amongst persons, families, and corporate bodies]
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Relationships in RDA
Chapters 18-22, Appendix I
Between resources and associated persons, families, and corporate bodies
Chapters 24-28, Appendix J
Amongst resources (works, expressions, manifestations, items)
[Chapters 29-32, Appendix K
Amongst persons, families, and corporate bodies]
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Relationship designators
Are terms indicating the type of relationship, e.g., author, composer, editor, sequel to, translation of, etc.
Have specific definitions in RDA (Appendices I, J [& K])
Not closed lists
If needed term is missing, decide on a term and notify the Cataloguing Helpdesk: [email protected]
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Relationship designators – Usage
Appendix I designators: Usually in subfield $e, all lower case, preceded by a
comma (unless name ends in a hyphen) Use most specific designator May use more than one if entity has multiple
relationships to the resource
100 1# $a Hazlebury, Amelia, $e author.
700 1# $a McGrew, John Forbes, $d 1942- $e librettist.
100 1# $a Niekrasz, Lech, $e author, $e interviewer.
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Designation of relationships – RDA
Authorised access point
110 2# $a American National Standards Institute, $e author.
Structured description
776 08 $i Also issued as: $t Inside energy (2002 : Online) $x 1556-3928
Unstructured description
500 ## $a Abridgement of the first print edition published by
McGraw-Hill Ryerson, 1971.
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Designation of relationships – MARC
$e of 100-110 / 700-710 & $j of 111 / 711
MARC 21 264 fields
$i of 700-730
$i of 76X-78X linking entry fields
MARC 21 coding, e.g., 780 00 “continues”; 785 00 “continued by”
MARC 21 8XX fields (series)
Relationships to names
Relationships to resources
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Relationships between Group 1 and Group 2 entities
Creators and others associated with works (Ch. 19)
Contributors associated with expressions (Ch. 20)
Manufacturers, publishers, distributors associated with manifestations (Ch. 21)
Owners, annotators, inscribers, etc. associated with items (Ch. 22)
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Creator relationships - Do
Persons, families, and corporate bodies responsible for the creation of a work
Author, compiler, filmmaker, interviewer, programmer ...
RDA 19.2 & Appendix I.2.1
Relationship expressed as a.a.p. in 1XX / 7XX
Relationship designators in $e : use most specific available
Cambridge policy: Give a.a.p.s for all creators, unless unduly onerous. Add relationship designator to each a.a.p.
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Creator relationships – Don’t
Do not include $e in name authority records
Do not include $e in 7XX name-title authorised access points for related works
700 12 $a Shakespeare, William, $d 1564-1616. $t Hamlet.
700 12 $a Shakespeare, William, $d 1564-1616, $e author. $t Hamlet.
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Creator relationships - Examples
RDA 19.2 & Appendix I.2.1
110 2# $a American National Standards Institute, $e author.
710 2# $a National Information Standards Organization, $e author.
100 1# $a Britten, Benjamin, $d 1913-1976, $e composer.
110 1# $a Scotland, $e enacting jurisdiction.
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Others associated with work - Examples
RDA 19.3 & Appendix I.2.2
710 2# $a University of London, $e degree granting institution.
710 2# $a AWWA Research Foundation, $e sponsoring body.
710 2# $a Society of Archivists (Great Britain), $e issuing body.
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Contributor relationships - Do
Persons, families and corporate bodies contributing to the realisation of a work through an expression
Translator, editor of compilation, performer, illustrator, arranger of music, writer of added commentary ...
RDA 20.2 & Appendix I.3.1
Relationship expressed as a.a.p. in 7XX
Relationship designators in $e : use most specific available
Cambridge policy: Give a.a.p.s for all contributors, unless unduly onerous. Add relationship designator to each a.a.p.
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Contributor relationships – Don’t
Do not include $e in name authority records
Do not include $e in 7XX name-title authorised access points for related expressions
Contributor relationships – Example 1
Cambridge policy: include 700 & $e [and second statement of responsibility]
SoR isn’t needed to “justify” the 700 field, though normally we would expect them to match up
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100 1# $a Wood, Audrey, $e author.245 14 $a The napping house / $c Audrey
Wood ; illustrated by Don Wood.700 1# $a Wood, Don, $e illustrator.
Contributor relationships – Example 2
Cambridge policy: include 700; include $e in 100 & 700; include second SoR
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100 1# $a Lindgren, Astrid, $d 1907-2002, $e author.
240 10 $a Pippi Långstrump. $l English245 10 $a Pippi Longstocking / $c Astrid
Lindgren ; translated by Tiina Nunnally.
700 1# $a Nunnally, Tiina, $d 1952- $e translator.
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Contributor relationships – Example 3
245 00 $a Favorite American music / $c performed by the Baltimore Symphony
Orchestra with Marin Alsop conducting.
505 0# $a ...700 1# $a Alsop, Marin, $e conductor.710 2# $a Baltimore Symphony Orchestra,
$e performer.
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Editor v. Editor of compilation (1)
Full definitions can be found in I.3.1
In summary:
Editor: contributes to the expression of any work by revising or elucidating the content (by providing an introduction, notes, etc.)
Editor of compilation: contributes to the expression of a collective/aggregate work by selecting and putting together works. May also be involved in elucidating the content (by providing an introduction, notes, etc.)
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Editor v. Editor of compilation (2)
Is resource a compilation?
Is entity involved in selecting /+
putting together works?
Is entity involved in elucidating
the content? (e.g. notes,
intro)
Entity is Editor of
compilation
Entity is Editor
Entity is neither
Yes
Yes
Yes
No
No
No
?
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Relationships to manifestations
Persons, families, and corporate bodies related to manifestations
Producer, publisher (e.g., broadcaster), manufacturer (e.g., engraver, printer), distributor (e.g., film distributor)
RDA 21 & Appendix I.4
All are separate elements already included in the record (MARC 264 fields)
Generally do not give an a.a.p. for publishers, etc. – cataloguer’s judgement
Relationships to manifestations - Examples
Don’t automatically include 7XX for “non-commercial” publishers
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264 #1 $a Bethesda : $b NIH, $c 2008.710 2# $a National Institutes of Health
(U.S.), $e broadcaster.
264 #3 $a [London] : $b J. Marshall, $c [1796]
700 1# $a Marshall, J., $e printer.
264 #1 $a Birmingham : $b British Gas, $c 1987-710 2# $a British Gas (Firm)
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Relationships to items
Persons, families, and corporate bodies related to items
Donor, inscriber, binder ...
RDA 22 & Appendix I.5
Generally applicable only to special collections, special donations, etc. Take advice from your supervisor as to what materials (if any) need this kind of treatment
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Relationships to items - Examples
561 ## $a Provenance: From the library of David Bach. Inscribed "À Madame Berta Zuckerkandl Szeps avec la gratitude et l'affection de Charles Vildrac." $5 UkCU
700 1# $a Vildrac, Charles, $d 1882-1971, $e inscriber. $5 UkCU
700 1# $a Bach, David Josef, $d 1874-1947, $e former owner. $5 UkCU
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Relationships between Group 1 and Group 2 entities - Summary
Works: First creator in 1XXSubsequent creators and others in
7XX Include $e
Expressions: Contributors in 7XX fieldsInclude $e
Manifestations: Infrequent – cataloguer’s judgement
Items: Special materials – ask your supervisor
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Relationships between resources
Relationships in bibliographic and/or authority records
Related works (Ch. 25)
Related expressions (Ch. 26)
Related manifestations (Ch. 27)
Related items (Ch. 28)
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Citing another resource - Authorised access points
In MARC 700-730 fields: Give the form represented by existing NAR* If there is no NAR, give the RDA form
*Exception: Do not use AACR2 NAR having “Polyglot” or more than one language in subfield $l for multiple expressions
Watch out for 667 “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED”
700 12 $a Sheridan, Richard Brinsley, $d 1751-1816. $t School for scandal.
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Citing another resource - Linking entry fields
In MARC 76X-78X fields:
Copy and paste what is in the existing record for that resource and adjust the subfield coding as appropriate
775 08 $i Reprint of (manifestation): $a Pryce, John D. (John Derwent)
$t Basic methods of linear functional analysis $d London : Hutchinson, 1973 $h 320 p. ; 23 cm
780 00 $t TCA journal $x 1556-4223
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Related works
RDA 25.1, LC-PCC PS 25.1 & Appendix J.2
Common work relationships:
Whole-part, e.g., Works in a compilation Chapters in a book Works within a series
Derivative (e.g., adaptations, parodies)
Accompanying (e.g., supplements)
Sequential (e.g., earlier and later serials)
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Related works – Cambridge policy
The following work relationships are required in Cambridge cataloguing:
Whole-part relationships for works in selected types of compilation
Sequential serial relationships
Series
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Whole-part work relationships for compilations – Which types?
Don’t need to give whole-part relationships for: “Anthologies of poetry, hymnals, conference
proceedings, journals, collections of interviews or letters, and similar resources” – LC-PCC PS 25.1
“Similar resources” include the very common type of academic compilation which comprises a set of articles by different creators, e.g., “Recent advances in...”
Do need to give them for literary compilations
Use cataloguer’s judgement to include in other circumstances, e.g., when readers might plausibly be looking for the contained works. Don’t remove from derived records
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Whole-part work relationships for compilations – What to do
Give MARC 505 contents note unless contents indicated in another part of the description (e.g., in MARC 245 because no collective title present) or unless unduly onerous
Useful guidelines in LC-PCC PS 25.1.1.3
Give MARC 7XX analytical authorised access points for all “substantial” contained works (e.g., not preface, etc.)
If too onerous to provide 7XXs for all substantial contained works, usually at least provide one for the predominant or first such work
Whole-part work relationships for compilations – Example
100 1# $a Shakespeare, William, $d 1564- 1616, $e author.
240 10 $a Plays. $k Selections245 10 $a Hamlet ; $b King Lear / $c William
Shakespeare.700 12 $a Shakespeare, William, $d 1564-
1616. $t Hamlet.700 12 $a Shakespeare, William, $d 1564-
1616. $t King Lear.
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Second indicator “2” in 700s indicates the relationship “Contains”
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Sequential serial work relationships
Structured descriptions are used to record sequential serial relationships, such as “continues” and “absorbed by”
Generally, give as reciprocal relationships
MARC 76X-78X
Second indicators of 780 & 785 are used to specify the type of relationship, so these two need no relationship designators
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Sequential serial work relationships - Example
022 ## $a 1556-6382245 00 $a Journal of professional
counseling, practice, theory, & research.
780 00 $t TCA journal $x 1556-4223
022 ## $a 1556-4223245 00 $a TCA journal.785 00 $t Journal of professional counseling,
practice, theory, & research $x 1556- 6382
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Series work relationships
[Remember 490 contains transcription of series information from resource: a manifestation attribute]
830 (and other 8XX) needed to record the work relationship “in series”
Series a.a.p. taken from series authority record
Also provide a numbering of part element for numbered series (RDA 24.6 & LC-PCC PS 24.6) in $v
Numbering example found in 642 field of series authority record; abbreviations guidance in B.7-B.10
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Series work relationships - Example
490 1# $a Mathematical notebooks ; $v vol III
830 #0 $a Mathematical notebooks ; $v v. 3.
490 1# $a Veröffentlichungen des Ethnologischen Museums Berlin ; $v Neue Folge, 81. $a Fachreferat Amerikanische Ethnologie ; $v X
830 #0 $a Veröffentlichungen des Ethnologischen Museums Berlin ; $v n.F., 81.
830 #0 $a Veröffentlichungen des Ethnologischen Museums Berlin. $p Fachreferat Amerikanische Ethnologie ; $v 10.
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Related expressions
RDA 26.1, LC-PCC PS 26.1 & Appendix J.3
Common expression relationships:
Whole-part (e.g., translations in a compilation)
Revisions
Editions
Translations
Language editions
Abridgements
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Related expressions – Cambridge policy
The following expression relationships are required in Cambridge cataloguing:
Whole-part relationships for expressions in selected types of compilation (same policy as for works)
Sequential serial relationships
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Whole-part expression relationships for compilations – Example
041 1# $a eng $h nor100 1# $a Petterson, Per, $d 1952-
$e author.240 10 $a Novels. $k Selections. $l English245 10 $a Two Norwegian novels / $c Per
Petterson.505 0# $a Out stealing horses -- To Siberia.700 12 $a Petterson, Per, $d 1952- $t Ut og
stjæle hester. $l English.700 12 $a Petterson, Per, $d 1952- $t Til
Sibir. $l English.740 02 $a Out stealing horses.740 02 $a To Siberia.
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Optional expression relationships – Example: Supplement
100 1# $a Klugman, Stuart A., $d 1949- $e author.
245 10 $a Loss models : $b from data to decisions / $c Stuart A.
Klugman.250 ## $a Fourth edition.700 1# $i Supplement (expression):
$a Klugman, Stuart A., $d 1949- $t Student solutions manual to accompany Loss models : from data to decisions, Fourth edition.
Supplement bib record would include reciprocal relationship “Supplement to (expression)”
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Related manifestations
RDA 27.1, LC-PCC PS 27.1 & Appendix J.4
Common manifestation relationships:
Reproductions
Different formats for same expression (e.g., book v. CD; book v. PDF)
Special issues
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Recording related manifestations
Structured or unstructured description:
5XX
Linking entry fields: 775 or 776
Not by an authorised access point
Cataloguer’s judgement whether or not to record
Use relationship designators in Appendix J.4 in subfield $i if MARC content designation does not give relationship
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Reproductions
Usually, and especially if detailed information is not available, give a bibliographic history note in a MARC 500 field
May instead give information about the original in a linking field:
775 field if same carrier 776 field if different carrier
Compilations: don’t give either 775/776 or 500 for previous publication history of contained works/expressions
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Reproductions – Example 1: Reprint
100 1# $a Pryce, John D. $q (John Derwent), $e author.
245 10 $a Basic methods of linear functional analysis / $c John D. Pryce, Cardiff University.
250 ## $a Dover edition.264 #1 $a Mineola, New York : $b Dover Publications, Inc., $c 2011.775 08 $i Reprint of (manifestation): $a Pryce, John D. (John Derwent) $t Basic methods
of linear functional analysis $d London : Hutchinson, 1973 $h 320 p. ; 23 cm
Reprint: normally just use a 500 note, but another option is:
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Reproductions – Example 2: Microform
100 1# $a Paoli, Betty, $d 1814-1894, $e author.245 10 $a Romancero / $c von Betty Paoli.264 #1 $a München : $b Saur, $c [between 1990 and 1994]300 ## $a 2 microfiches (205 pages) : $b negative ;
$c 11 x 15 cm336 ## $a text $2 rdacontent337 ## $a microform $2 rdamedia338 ## $a microfiche $2 rdacarrier776 08 $i Reproduction of (manifestation): $a Paoli,
Betty, 1814-1894. $t Romancero $d Leipzig : G. Wigand, 1845 $h 205 p. ; 22 cm
[AACR2: Catalogue original; add reproduction information in 533]
RDA: Catalogue resource in hand; use 776 field to provide relationship to original resource
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Related items
RDA 28.1 & LC-PCC PS 28.1
Common item relationships:
Reproduction of a specific copy
“Bound with”
Item added to copy of manifestation in a special collection
Relationships that apply only to a single copy of the manifestation -- so, usually local information
Bound withs - Example
General local note (599):
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599 ## $a UL copy is item no. 4 in volume 364.c.48.3. $5 UkCU
599 ## $a Moore Library copy is item no. 6 in volume QA1 .C363 1907. $5 UkCU-BGM
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Relationships between Group 1 entities - Summary
Works: Whole-part relationships for works in selected types of compilationSequential serial relationships Series
Expressions: Whole-part relationships for expressions in selected types of compilationSequential serial relationships
Manifestations: Reproductions (cataloguer’s judgement)
Items: Bound withs
More information
The slides for this presentation, along with lots of other RDA resources and documentation, are available from:
http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html
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