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TRANSCRIPT
CITY WIDE RETURN TO WORK SUCCESS GUIDE
PrepareCity Wide will consult with
you to determine a successful plan
PreventPut processes in place
with cleaning and disinfection protocols as a
preventative measure
ProtectCity Wide can protect your
facility, employees and clients with regular disinfection
protocols
The way companies must do business now has changed, and City Wide is responding accordingly. We understand your obligation to protect the occupants of your facility – and make them feel safe – is higher than ever before. Instead of feeling scrutinized, let City Wide help by being your First Choice for all of your facility solutions.
During the outbreak of COVID-19, City Wide has been on the forefront as an essential business, supporting other essential businesses with commercial cleaning and disinfecting to maintain a safe environment for employees, customers , patients, and visitors. Not onlywere we able to provide additional value to existing clients, but we also partnered with new clients to provide support when others were unwilling or unable. For the benefit of all, we are adapting to new practices to include reinforced health and safety measures for all employees and social distancing configurations for office spaces.
CLIENT CONSIDERATIONS
Require sick employees to stay home.
Offer work-from-home options for employees who can perform duties remotely.
Establish alternative days or add extra/buffer shifts that reduce the total number of employees in a building or facility at a given time, allowing them to maintain a safe distance.
Lower the density of the workplace to accommodate workstation distancing, if feasible.
Minimizing contact among employees, customers, and visitors by replacing face-to-face meetings with virtual communication.
Require regular hand washing or use of alcohol-based hand sanitizer (60% or greater). Employees should always wash hands when they are soiled and after removing any PPE.
Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. When sharing, clean and disinfect items before and after use.
Provide ongoing communications on hygiene and communicable disease.
Train employees who need to use PPE on the use and context of their current and potential duties. Training material should be easy to understand and available in the appropriate language and literacy levels for all workers.
Stagger breaks and lunch schedules; encourage lunch breaks in vehicles or outside instead of in offices or shared cafeterias or break rooms; discourage use of shared appliances like microwave, stove, oven, and refrigerator.
Determine a one-way traffic system in your office where possible.
BUILDING PREPARATION AND PROTECTIONPreparation of your building and providing continuious protection is critical. City Wide will work with you on a customized plan to add disinfection protocols into your regular scheduled cleaning.
Disinfect the entire building using one of City Wide’s disinfecting options.
Place Hand Sanitizer units throughout the building, focused near high touch areas.
Provide disposable disinfecting wipes.
Add signage to support the traffic patterns throughout the building as well as social distancing support.
Remove chairs and tables from conference rooms, break rooms and work stations to support a 6-feet distance.
Hang signage for hand washing, Hand Sanitization, directional and notification.
Carpet Cleaning and deep cleaning of the building.
Add a disinfection protocol to your regular janitorial cleaning.
Disinfect high touch points on a daily basis.
Provide Personal Protecive Equipment for employees.
Design a protocol for any suspected or confirmed cases of Covid-19.
Ensure your facility is being cleaned with Commercial Grade Chemicals.
City Wide understands that the need to build a regular disinfection protocol into your building as an addition to or as part of your scope. City Wide will work with you to add this essential service to your scope, and a plan and strategy to work it into your normal scope of work.
JANITORIAL CHECKLIST Buckets Microfiber Mop Heads Cleaning Commercial Grade Chemicals Disinfectant Cleaning Chemicals Cleaning Wipes Microfiber Rags & Wipes Floor Signs Sweeping - Push & Lobby Brooms Squeegees & Washers Garbage Cans Floor Scrubbers
JANITORIAL BEST PRACTICES
There has never been a more critical time for your facility to be getting a professional commercial cleaning every time. The coronavirus disease 2019 (COVID-19) has gripped our world, causing building owners and property managers to have more concern than ever about the cleanliness of their facilities. You need a company you can trust, especially one that is staying on top of the cleaning and disinfectant guidelines made by the Centers for Disease Control and Prevention (CDC) during COVID-19.
COLOR CODED CLEANINGUse standard color coding to avoid cross contamination.
Red: Restrooms
Green: Common Areas
Yellow: Offices
Blue: Glass and High Shine Areas.
RESTROOMS AND HELPFUL HINTS
TOUCHLESS• Automatic flush valves• Sensor faucets• Automatic soap dispenser• Hand dryers
ACCESSCreate hands-free access in restrooms to reduce touchpoints.• Arm and foot style door openers• Hand sanitizer outside restroom exit• Signage for awareness
CLEANING SCHEDULES• Post cleaning schedule with time stamps• Steam cleaning & disinfectants• Odor control systems
RESTROOM CHECKLIST Toilet and Urinal Sensor Flush Valves Touchless Faucets Touchless Soap Dispensers Motion Activated Paper Roll Dispenser Hands Free Door Opener Hand Sanitizer Dispensers
RESTROOMS AND HELPFUL HINTS
Introduce touchless hand dryers, faucets, and flush valves to reduce contact with common restroom apparatus
• Touchless paper towel holders and soap dispensers
• Posted cleaning schedule
The more seamless and touchless the washroom routine, the easier it will be for employees to move through it quickly and safely.
RESTROOM BEST PRACTICES You already have the basics for your employee or visitor restrooms, but that will need to change to accommodate new sanitary restrictions. There are many ways you can bring your restroom into a touchless or more hygienic environment.
The restrooms should be an area of focus as this is a potentially high-touch area. City Wide recommends posting signs to help encourage good hand washing techniques, installing arm or foot style door openers, placing hand sanitizer stations outside of the restroom exit for additional protection. City Wide can help create a touchless and more hygienic environment, installing touchless hand dryers, faucets and soap dispensers. The more touchless the restroom the safer it will be for employees and guests to your facility.
BREAKROOMS
• Identify frequently touched surfaces like refrigerators, microwaves, coffee, and vending machines
• Remove or re-space tables or chairs for social distancing
• Prominent social distancing signage
• Single station carts are ideal for appliances and prep stations to space out areas prone to traffic congestion
• Mobile hand washing units
• Hand washing reminder signs for all employees
• Door stoppers to keep doors propped open
BREAKROOM CHECKLIST
• Door Stoppers• Sealed Plastic Storage bags• Touchless Soap Dispensers• Motion Activated Paper Roll Dispenser• Hands Free Waste Disposal Bins• Hand Sanitizer Station • Single Station Carts & Prep Areas• Mobile Hand Washing Stations
Breakrooms are often temporary sanctuaries for your employees - so how can we maintain these areas with social distancing in place?
Breakrooms should be rearranged to promote social distancing, removing or re-spacing chairs and tables, creating stations for coffee and microwaves where possible that prevent congestion and traffic. Setting up a direction flow and installing floor signs are a great way to provide guidance on social distancing. Limiting the number of individuals allowed in the breakroom at the same time and providing hand washing signs as well as hand sanitizing stations and signs on the outside of the breakroom to be used upon entry into the breakroom and exit. The breakroom should be an area of focus to add additional disinfection protocols as a high-traffic, high touch area in your facility.
HELPFUL HINTS
SOCIAL DISTANCINGReminders to keep your distance.
• Floor signs• Microwave stations• Limit the number of employees/visitors in the breakroom at the same time
THE WATER COOLERDon’t congregate, keep your distance.
• Floor signs• Daily cleaning• Regular system flushes
EMPLOYEE EVENTSEvents need to be planned differently.
• Portable wash stations• More separation• Use outdoor space when possible• Deep cleaning before and after• Sneeze guards
THEN NOWHIGH TOUCH
SHOW YOUR FACE
TOGETHERNESS
WORK AT WORK
OPEN FLOOR PLANS
COMMON AREASFOR FUNCTION
WASH HANDS ORSANITIZE HANDS
ONCE A DAY CLEAN
IN-PERSON MEETINGS
TOUCH FREE
PROTECT YOUR FACE
SOCIAL DISTANCING
WORK AT HOME
SEPARATED FLOOR PLANS
COMMON AREASFOR FUNCTION & SAFETY
WASH HANDS AND SANITIZE HANDS
MULTIPLE CLEANS
VIRTUAL MEETINGS
WHAT’S INVOLVEDTOUCH FREE FAUCET
AUTOMATIC PAPER TOWEL DISPENSER
AUTOMATIC FLUSH VALVES
PERSONAL PROTECTIVE EQUIPMENT
INCLUDING FACE SHIELDS
INCLUDING FACE PROTECTION
PARTITIONS & CROWD CONTROL
SANCTIONS SAFETY ZONES & DESIGNATED AREAS
HOME FURNITURE GARBAGE CANS OFFICE SUPPLIES
HIGH PARTITIONS GLASS PANELS MOBILE WHITE BOARDS
GENERAL SIGNAGE CROWD CONTROL SANCTIONS
FLOOR AND WALL SIGNS
SANITARY DOOR OPENER
TOUCHLESS HAND SANITIZING STATIONS
TOUCHLESS HAND DRYERS
ADDITIONAL SANITATION EQUIPMENT SUCH AS CARTS, BROOMS, MOPS,NO-SLIP SIGNS
RETROFIT CONFERENCE ROOMS FOR VIRTUAL MEETINGS
OFFICE FURNITURE
LOBBIES AND COMMON AREAS
GATHERING SAFELY Your lobby or reception area is the first impression a visitor will have of your company. Not only should they be kept clean and neat, but it’s important to set occupancy limits.
• Is it aligned with new distancing and safety regulations?
• Crowd control stanchions or roping can be used in areas that cannot be easily regulated
• Designated markings or signage should be prominently placed
• Partitions can be used to create separate areas, and clear plastic barriers can protect everyone
• Guest and visitor sign-in should be moved to a separate area away from the receptionist
• Hallways and staircases need safety signs
• Compact or mobile furniture is ideal for creating the right spacing
LOBBIES, RECEPTION, AND COMMON AREA CHECKLIST
• Indoor Steel Garbage Cans• Hands-Free Garbage Cans• Facial Tissue • Cleanroom Mats • Touchless Soap Dispensers• Hand Sanitizer Station • Anti-microbial Reception Chairs• Wall & Plexi-Glass Partitions• Mobile or Compact Furniture• Barriers & Cones• Welcome Mats
Lobbies and common areas are an essential area to manage. City Wide strongly recommends adding frequent disinfection protocols and signage in the lobby areas of the date and time of the last disinfection was completed, social distancing and occupancy limits and hand sanitizer requests. All these aspects can help build confidence with your employees and visitors to your facility.
HELPFUL HINTS
HAND SANITATION STATIONSUse at entry and exit points of the high traffic areas of your facility.
• Entrance doorway• Exits• Breakroom• Restrooms• Conference Rooms
MEETING ROOMSEmployees will continue to hold meetings with vendors, customers, and associates.
• Reduce physical attendance by 50%• Use video conferencing• Choose larger rooms than needed• Set regular cleaning schedule
WHITEBOARDSCan be used to force social distancing
• Clean before and after each use/meeting• Place between areas/people to ensure safe social distancing• Keep hand sanitizer close at hand
