CALIFORNIA HIGH-SPEED RAIL

WELCOMEOctober 15, 2012

AGENDA

• CHSRA Introductions

• SBA Welcome & Remarks

• SB/DBE/DVBE/Microbusiness Participation

• CHSRA Background

• Purpose of RFQ

• Scope of Work

• Evaluation & Negotiation Process

• SOQ Requirements and Content

• Questions and Answers

• Tentative Schedule

• Wrap-up

2

PROJECT & CONSTRUCTION MANAGEMENT (PCM) SERVICES

Request for Qualifications

HSR 11-20 Overview

3

4

• Contract has a 30% SB Goal, includes 10% DBE and 3% DVBE participation within the 30% SB Goal

• Participation of Small Business, Disadvantaged Business, Disabled Veteran Business and Micro businesses, at any tier, will count towards the goal

• SB goal commitment and SB Performance Plan required with proposal—Refer to SB Resources website for SB Program Plan and description of SB Performance Plan

• SB monthly monitoring and reporting for term of contract

RFQ HSR11-20Small Business Participation

5

• The California High-Speed Rail Authority was established in 1996 by SB 1420 (Kopp and Costa) Statutes of 1996.

• The initial construction segment runs from approx. San Joaquin river south of Madera to north of Bakersfield.

• Includes 4 Design-Build Civil contracts and 1 Track contract.

• Management approach is to hire a professional services firm to be the on-site manager of the Design-Build contract.

RFQ HSR11-20Background

6

• Construction package 1 – N of San Joaquin River to East American Way• Construction package 2 –

East American Way to Lansing Ave• Construction package 3 –

Lansing Ave to Perkins Ave• Construction package 4 –

Perkins Ave to north of Bakersfield

Construction Packages 1-4

7

• Identify and award a contract to the best qualified firm to provide Project and Construction Management (PCM) Services for the first DB Contract, CP-1.

• PCM to be co-located with the Design/Build team.

• PCM to be the Authority’s on-site management team to manage and oversee the DB Contract.

• Not typical CM services, but DB oversight.

• Contract Value Range approx. $25 – $50 million

RFQ HSR11-20Purpose of RFQ

8

• Task 1 – Design Build Oversight Communications/Meetings/Record Keeping Verification, Validation, & Self Certification (incl.

ICE & ISE) Quality Oversight Sustainability DB Cost & Payment Process Safety & Security NTPs & Prerequisites

RFQ HSR11-20Scope of Work (Range of potential activities)

9

RFQ HSR11-20Scope of Work, cont’d

Alternative Technical ConceptsValue Engineering ProposalsEnvironmental ComplianceHazardous MaterialsInterface ManagementReliability, Availability, Maintainability,

SafetyRight of Way CoordinationPublic InvolvementSite VisitsOther Contracts (SR-99)

10

RFQ HSR11-20Scope of Work, cont’d

•Task 2 – Project ControlsIntegration with Authority MISDocument ControlMonthly Compliance Status ReportsProject Controls Services & SupportChange Control AdministrationDB Cost Accounting ProcessRisk Assessment & Mitigation

11

RFQ HSR11-20Scope of Work, cont’d

•Task 3 – Contract Management SupportProcurement (proposal evaluation support)

Contract ManagementDiffering Site ConditionsClaims and DisputesLabor & Subcontract Compliance & SB ReportingInsuranceContract CloseoutUtility and RR Coordination

• Submit Statement of Qualifications (SOQ)• Review and Scoring of SOQ (including compliance

with Conflicts of Interest Policy)

• Oral Discussions with top three (min score 85)

• Scoring of Oral Discussions• Final Selection• Contract Negotiations• Board Approval• Contract Award

12

RFQ HSR11-20Evaluation and Negotiation Process

• Statement of Qualifications (min score 85)o Understanding Requirements – 20 ptso Organization & Management Plan – 20 ptso Small Business Participation – 10 ptso Key Personnel & Roles – 15 ptso DB Oversight Capabilities – 20 ptso Work Program & WBS – 15 ptso SOQ Transmittal Letter (signed) – Pass/Fail

13

RFQ HSR11-20Evaluation Criteria

• Evaluation of Discussionso SOQ Carry Over – 20 ptso Presentation – 20 ptso Project Manager Participation – 20 ptso Key Staff Participation – 20 ptso Understanding of Project – 20 pts

14

RFQ HSR11-20Evaluation Criteria (cont.)

15

• Submit original Statement of Qualifications (SOQ), six (6) copies, and electronic version (pdf format) in separate envelopes.

• Deliver via U.S. mail, courier or personally

• 40 pages (exclusive of resumes, forms & certs, references)

• Print double sided

• One page is a single side

• Forms A-C and Certs 1-10 must be signed & included

RFQ HSR11-20SOQ General Requirements

16

• Table of Contents (nic 40 page count)

• Cover Letter• Executive Summary (4-6 pages)

• Project Understanding (detailed discussion)

• Organization & Management Plan• Work Program Narrative with WBS• Deliverables• Staffing Plan (time phased)

• Key Personnel & Subcontractors (incl. resumes)

• References

RFQ HSR11-20SOQ Contents

17

Questions and Answers(Official Responses will be posted on BidSync)

RFQ HSR11-20

18

• RFQ released – Oct 4

• Pre-Bid Conference – Oct 15

• Last date for questions – Oct 16

• Statement of Qualifications Due – Nov 2

• Interviews – Nov 13-14

• Selection – Nov 15

• Contract Start Date – (TBD)

• Contract End Date – (TBD)

RFQ HSR11-20Tentative Schedule

19

Statements of Qualifications DueNovember 2, 2012

4:00 p.m.

Proposals delivered after due date and time will be rejected per Public Contract Code, Section 10344.

RFQ HSR11-20

20

California High-Speed Rail AuthorityElizabeth Stone

770 L Street, Suite 800Sacramento, CA 95814

estone@hsr.ca.gov

www.cahighspeedrail.ca.gov

CONTACT INFORMATION