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California High-Speed Rail: Operations Report
FY14-15, FY15-16, FY16-17, FY17-18 and Program Metrics
October 2017
Finance & Audit Committee Meeting
Agenda
2
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
Executive Summary
3
ROW Acquisition
The current report presents ROW acquisition progress relative to CP1 thru CP4 through August 31, 2017. As of that date, the Authority has secured legal possession of 1,212 parcels with 1,170 delivered to the Design-Builder (DB). There was 1 parcel delivered in CP1ABC, 1 parcel delivered in CP1D, 3 parcels delivered in CP2-3 and 5 parcels delivered in CP4 for a total delivery of 10 parcels during the month of August. The total parcels and percentage delivered to date are as follows:
The California High-Speed Rail Authority (Authority) continues to focus on delivery of key early construction parcels through utilization of the Settlement Teams and partnering with the DB. Partnering efforts continue to identify key parcels needed for meaningful construction. There was 1 critical parcels delivered in August.
The Authority has established a new baseline CP2-3 and CP4 schedules that reflects all the changed contractual delivery dates due to ATC revisions and design changes. These rebaseline schedules have not yet been agreed to by the Design-Builders.
Approximately 40% of the original parcels in CP2-3 have had design changes that have required different ROW acquisitions and similarly 70% of the parcels in CP4. Delivery dates for the affected parcels have been reestablished based upon the contract terms for parcels requiring changed ROW requirements.
Section Delivered to DB # of Parcels % Delivered to DB
CP1ABC 645 782 82%
CP1D 82 108 76%
CP2-3 377 678 56%
CP4A 66 174 38%
Total 1,170 1,742 67%
F&A Committee Meeting – October 2017
Executive Summary
4
Project Development1
The environmental reports with schedule information will remain the same until the program is re-baselined and approved. Once this occurs, the approved environmental schedules will be updated and reflected in the reports.
Moving ahead to resolve programmatic decisions on which the FRA and Authority need to reach agreement to help accelerate delivery of the environmental documents. We have added two additional issues so we have 32 issues, and 23 of them have now been resolved. This weekly coordination effort will continue.
Coordinating with the FRA to increase its staffing capacity for accelerating document review through the Volpe Center, a federal transportation agency.
Continued work on NEPA Assignment that would allow the Authority to assume most FRA responsibilities for environmental reviews and approvals. Held several coordination calls with FRA staff and had meetings with Caltrans staff to take advantage of their NEPA Delegation experience and advice.
Refining program-wide schedules to identify and prioritize HSR and FRA reviews.
Hosting monthly regional regulatory agency meetings to address project-related issues and early review of environmental documents and begin localizing the notion of NEPA Assignment with them.
1 Text identified in red indicate change from previous month.
F&A Committee Meeting – October 2017
Executive Summary Cont.
5
Project Development1
Advanced our responses to FRA comments on the Merced to Fresno Central Valley Wye Biological Assessment.
Organized responses to FRA comments on the Merced to Fresno Central Valley Wye Checkpoint C Summary Report and the preliminary Compensatory Mitigation Plan.
Received comments from the cooperating agencies on the Fresno to Bakersfield Locally Generated Alternative Administrative Draft Supplemental EIR/EIS.
Working among the Authority, FRA, US Fish and Wildlife Service, CA Department of Fish and Wildlife, and other resource agencies on a statewide regional conservation approach to meet future permitting requirements.
Confirming the project footprints and preparing technical reports needed for the EIR/EISs for the San Jose to Merced, San Francisco to San Jose, Bakersfield to Palmdale, Palmdale to Burbank, Burbank to Los Angeles, and Los Angeles to Anaheim project sections.
Updating re-examination guidance to reflect field changes necessary to revise the Environmental Construction Compliance Manual.
Advancing work to compile the results of environmental re-examinations completed for the CP1, CP2-3 and CP 4 construction packages in the Central Valley. We are up to 60 completed re-exams.
Continued implementation of a new software package called Relativity, a program designed to speed the collecting and sorting of reference material needed for preparing the administrative record for each EIR/EIS document. HSR coordinated the software selection with the Attorney General’s office.
1 Text identified in red indicate change from previous month.
F&A Committee Meeting – October 2017
Executive Summary
6
Third Party Agreement Execution
The current report presents Third Party Agreement execution progress relative to the Valley to Valley and agreement execution progress relative to the Central Valley, North and South through August 31, 2017.
The plan for agreement execution within the Valley to Valley section is based on the respective environmental clearance and construction procurement schedules and is updated monthly to reflect changes in the respective schedule.
F&A Committee Meeting – October 2017
Executive Summary
7
Contract Management
CP1 - Construction activities continue to increase. TPZP continues to progress construction at fourteen (14) locations throughout the project. The following provides a summary of the major structure activities by location: Road 27 – Continuing construction of abutments; Fresno River Viaduct – Continuing with barrier work; Cottonwood Creek – Construction of barrier walls; Avenue12 – Constructing embankments and abutments; Avenue 10 Overhead – Completed clearing and grubbing, planning to start embankment construction; Avenue 8 – Work is on hold pending overcrossing redesign work; Avenue 7 – Continuing with foundation work; San Joaquin River Viaduct (SR-99 On-Ramp) – Continuing with foundation and column work, installing temporary formwork for the bridge superstructure; Fresno Trench – Continuing with support of excavation of trench and temporary shoring; State Route 180 – Continued installation of temporary shoring; Tuolumne Street Overcrossing – Continuing with utility work on local streets; Downtown Fresno Viaduct (North Avenue & SR-99) – Bridge superstructure is in progress; Muscat Avenue – Constructing abutments and installing temporary formwork for the bridge superstructure; American Avenue – Continuing with abutment foundation work.
CP 2-3 - Dragados/Flatiron continues to mobilize and plan the work, including developing and submitting various design and construction plans, and meeting with third parties to understand their design requirements. Field work continues with building demolition activities, clearing and grubbing, geotechnical exploration, and utility activities. Other construction activities are being planned for start within the next month, including rail embankment construction in the north area of the project and roadway embankment in Kings County at Kent and Kansas Avenues.
CP 4 – California Rail Builders continues to mobilize and plan the work, including continuing with structure and civil design activities, planning for environmental re-examinations, utility identification and design work, meeting with third parties and acquiring right-of-way. Field work includes ongoing environmental surveys, geotechnical investigations, potholing for utilities and building demolition activities.
SR-99 Realignment – Caltrans is continuing with the Main Package work. This includes retaining walls at Ashlan Ave, Structure construction at Clinton and Ashlan overcrossings and Fresno Yard Overhead, Relocation of utilities, grading and paving on State Route 99 mainline. Clinton Ave has been closed for the construction of the two structures and is progressing well. It is anticipated to be completed by the end of October.
F&A Committee Meeting – October 2017
Executive Summary
8
Finance
FY2017-18 capital outlay expenditures were $70.7M for August 31, 2017 as reported in the Capital Outlay and Expenditures Report for October 2017, compared to $132.6M for October 2016. The decrease year over year was due mostly to the reduction of expenditures in Real Property Acquisition ($63M). The majority of the remaining Right-of-Way parcels are in the eminent domain process and/or are complex relocations, which require additional time to deliver.
The FY2017-18 budget of $1.639B supports activities reflected within the 2016 Business Plan and is based on a prioritization of executed contracts necessary for Central Valley development and construction, Silicon Valley to Central Valley segment planning, and Bookend Corridor project construction. In addition, the F20Y17-18 budget prioritizes work related to completing Phase I Record of Decision and activities within the scope of the ARRA and FY10 grants.
In August-17, the US Environmental Protection Agency (EPA) awarded the Authority and coalition partners LOSSAN and Metro a $600K Assessment Grant under the EPA Brownfields program. The grant funds community outreach, environmental site assessments, and clean-up plans for Brownfields sites adjacent to LA Union Station and is included in the FY2017-18 budget.
As a result of Real Property Acquisition credits totaling $31.9K, ARRA expenditures total $2.553B or 99.9% of the $2.553B grant. These credits are being processed to maintain full utilization of the ARRA grant.
F&A Committee Meeting – October 2017
Agenda
9
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
ROW Metrics - Context
10
The following slides track parcels delivered to design-builder (DB), which is the last step of the ROW process – Four metrics related to “delivered to DB” are tracked:
• Plan: For CP1, the negotiated schedule of parcel delivery as of December 2014 plus additional public parcels and design changes; for CP2-3 and CP4, a rebaselining has been implemented to reflect “contractual delivery dates” for each parcel resulting from design changes.
• Actual: Actual parcels delivered each month. • Early Forecast: Refined every month based on future expected delivery. • Alternative Forecast (CP1 only): Forecast that anticipates additional delays for elements outside the
control of the Authority and reflects rates more in line with historic delivery. Forecast is locked as of September 2015, except when new parcels are added due to design changes.
Forecasts are based on inputs from the ROW Consultants and the Authority.
The total number of parcels needed for delivery has changed over time for two main reasons: – The number of public property parcels was based upon 15% designs; as the ROW Transfer Agreements
were completed with the local agencies, the number of parcels has been refined. – As the DB refines the design, the ROW needs may also be changed. The number of parcels to be acquired
can fluctuate up or down. In some cases, additional ROW may be required from previously completed acquisitions.
For ROW expenditure analysis, this report presents: – Actual expenditures: reported each month. – Forecast: adjusted quarterly based on the Funding Contribution Plan.
ROW
F&A Committee Meeting – October 2017
Notes: 1. “Plan”: Negotiated schedule as of December 2014 plus public parcels, design changes and new parcels. Addition of new parcels extends full Plan delivery to later date. 2. “Early Forecast” and “Alternative Forecast”: Early forecast is continually refined based on expected delivery schedule. The Alternative Forecast reflects potential delays. 3. CP1ABC total parcels are continually updated as design changes are approved. 4. “Addendum 9” refers to original contract schedule. The “Plan” superseded Addendum 9, thus it has not been updated to reflect the additional public parcels 5. Does not include CP1D (North Extension) parcels.
ROW – CP1ABC Parcels Delivered to DB by Month Plan vs. Actual vs. Forecast
11
758 782782782
523
0
50
100
150
200
250
300
0
100
200
300
400
500
600
700
800
J M Jan 2018
D
Parcels Delivered (monthly)
Parcels Delivered (cumulative)
J N S A J A M F D N O S A M Jan 2015
D O A A Pre-FY14-
15
M M A F J J
645
A S A N D F M O O J J O M Jan 2016
N S J Jan 2017
J F D N S A J M
Plan - Cumulative Alternative Forecast
Plan
Alternative Forecast - Cumulative
Addendum 9 Early Forecast - Cumulative
Actual Early Forecast
Actual - Cumulative Addendum 9 - Cumulative
CP1ABC - Delivered to DB (number of parcels)
CP1ABC ROW
Source: September 1, 2017 ROW Weekly Report
Data through August 31, 2017
Monthly bars tie to left axis Cumulative lines tie to right axis
F&A Committee Meeting – October 2017
Notes: 1. “Plan”: Negotiated schedule as of December 2014 2. Design changes and lag in data entry can cause slight changes to plan and actual counts
ROW – CP1ABC Historic Performance
12
11348
86129181514913 43
16
316
68
0
20
40
60
80
Aug 2017
2
Nov 2016
6
May 2017
Dec 2016
Mar 2017
Jul 2017
5 1
Jun 2017
Aug 2016
1
Apr 2017
Oct 2016
0
Feb 2017
Jan 2017
Sep 2016
Actual Plan
CP1ABC Performance (in number of parcels)
68
7
7
99
131416
1312
14
13
13
4
8
86
129
181514
9
13
0
5
10
15
20
1
Oct 2016
Apr 2017
Jun 2017
Mar 2017
May 2017
Nov 2016
Jul 2017
Aug 2017
Jan 2017
Dec 2016
Feb 2017
Sep 2016
Aug 2016
Actual
3-Month Rolling Avg (3-month average)
CP1ABC ROW
3
Actual parcels delivered compared to planned (positive) Actual parcels delivered compared to planned (negative) # #
12 7 14 -53
Data through August 31, 2017
13
Source: September 1, 2017 ROW Weekly Report
11 5 5 -8 1 7 -3
F&A Committee Meeting – October 2017
2222
00
2
00
211
211
0
2
4
6
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
0
5
23
0
3
000011
0
22
0
2
4
6
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
ROW – CP1ABC Pipeline by Process (1 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
13
CP1ABC ROW
Appraisal
Just Compensation
Completion
800
400
0 Total
782
To Date
770
0
400
800
Total
782
To Date
770
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
• Parcels in pipeline are a function of pending design refinement submittals, reviews and approvals.
• Parcels in pipeline pending DGS setting Just Compensation.
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
F&A Committee Meeting – October 2017
14324
15
20
1114
73
18
52
0
10
20
30
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
ROW – CP1ABC Pipeline by Process (2 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
14
CP1ABC ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
8
026
006
20
823
712
0
10
20
30
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
First Written Offer
800
400
0 Total
782
To Date
761
Negotiation Acquisition 0
400
800
Total
782
To Date
485
Completion
• Pipeline consists of railroad parcels and non-railroad parcels.
• Pipeline consists of signed agreements being processed through escrow, pending offers at property owners’ decision to sign or enter condemnation and pending revised First Written Offer (FWO).
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
423330
6134
004
100
10
20
30
Pipeline Out In Out Pipeline Pipeline In Out Pipeline In In Out Out In Pipeline
12
12
11
10
1214
0
26
30
29
41
0
10
20
30
In In Pipeline Out In Out Pipeline Out In In Out Pipeline Pipeline Pipeline Out
ROW – CP1ABC Pipeline by Process (3 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
15
CP1ABC ROW
Condemnation
Eminent Domain
200
0
400
Total
231
To Date
200
0
400
Total To Date
115
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Pipeline comprised of Resolution of Necessities (RONs) being processed by the Authority and ROW consultants and awaiting adoption by the Public Works Board (PWB). Also includes parcels being prepared by the Authority to transfer to Caltrans Legal.
• Pipeline illustrates total number of parcels in the Eminent Domain process with Caltrans legal with lawsuits filed. An Order of Possession (OP) is the next step if a settlement is not reached.
1
1
Notes: 1. Total number of parcels that may take the condemnation route is unknown 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
0
400
800
To Date
173
Total
ROW – CP1ABC Pipeline by Process (4 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
16
CP1ABC ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
75
00
75
00
75
00
75
10
76
100
50
100
Out In Pipeline Out In Out In Pipeline Pipeline Out Out Pipeline In In Pipeline
Public Agency / Railroad
1311
13131
25
420
98611860
50
100
Out In In Pipeline In Out Pipeline Pipeline Out Out Pipeline Pipeline Out In In
Delivery
800
400
0 Total
645
To Date
782
Completion
• Comprised of railroad parcels and public parcels. Public parcels are being processed with Master Agreements before proceeding to individual utility relocations and acquisitions. Most railroad parcels are dependent on the DB completing designs so the railroad issues a construction and maintenance agreement.
• Pipeline consists of parcels requiring relocation and parcels available to be transferred to DB.
1
1
Notes: 1. Total number of pubic parcels to be identified 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
ROW – CP1D Parcels Delivered to DB by Month Plan vs. Actual vs. Forecast
17
1268108815
4221 5123
43
40
82
108
54
108
0
20
40
60
80
100
120
0
20
40
60
80
100
120
Feb Dec Nov Mar Jan 2018
Oct Sep
Parcels Delivered (cumulative)
Parcels Delivered (monthly)
Nov Dec Sep
6
Aug
6
Jul Oct Jun
6
Jul Aug
47
Apr Feb May Mar Jan 2017
2
May Apr Apr Jun May
1
Jan 2016
Feb Mar
CP1D - Delivered to DB (in number of parcels)
Notes: 1. The “Plan” numbers have been developed as a placeholder until acquisition plan with DB is finalized. 2. “Forecast”: Continually refined based on expected delivery. 3. Total number of parcels will be updated as design changes are approved.
CP1D ROW
Monthly bars tie to left axis Cumulative lines tie to right axis
Actual - Cumulative
Actual Forecast
Forecast - Cumulative
Plan - Cumulative
Plan
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
Data through August 31, 2017
Notes: 1. Per contract, “planned” to be rebaselined. 2. Contract executed in June 2015; 31 parcels delivered after contract execution 3. Design changes and lag in data entry can cause slight changes to plan and actual counts.
ROW – CP1D Historic Performance
18
2681088
154266 1
47
6
000
1020304050
Nov 2016
Jul 2017
0
Aug 2017
0
Apr 2017
Mar 2017
0
Jan 2017
Dec 2016
Sep 2016
0
Aug 2016
0
Feb 2017
0 2
May 2017
0
Oct 2016
0
Jun 2017
0
Actual Plan
CP1D Performance (in number of parcels)
23589
9
109
745
68
10
88
15
66
05
101520
4
Sep 2016
Oct 2016
Nov 2016
2 3 4
Aug 2016
Feb 2017
May 2017
1 2
Aug 2017
Jan 2017
Dec 2016
Jul 2017
2
Jun 2017
Apr 2017
Mar 2017
CP1D ROW
Actual
3-Month Rolling Avg (3-month average)
Actual parcels delivered compared to planned (positive) Actual parcels delivered compared to planned (negative) # #
6 2 4 15 8 8 10 8 6 -4 6 -45 1
F&A Committee Meeting – October 2017
Data through August 31, 2017
Source: September 1, 2017 ROW Weekly Report
100
110
23
1
4
0
3
1000
2
4
6
Out In Out Pipeline In Out Out Pipeline Pipeline Out Pipeline In In Pipeline In
01
01
3
1
3
0
3
01
01
000
2
4
6
In Out In Pipeline Pipeline Pipeline Out Pipeline In Pipeline Out Out In Out In
ROW – CP1D Pipeline by Process (1 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
19
CP1D ROW
Appraisal
Just Compensation
200
0
100
Total
108
To Date
100
200
0
100 108 100
To Date Total
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Parcels in pipeline a function of pending design refinement submittals, reviews and approvals.
• Parcels in pipeline pending DGS setting Just Compensation.
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
100110276
3324500
10
20
30
In Pipeline Pipeline Out In Pipeline Pipeline Out Out In In Pipeline Out In Out
ROW – CP1D Pipeline by Process (2 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
20
CP1D ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
501
40
315
06
015
000
10
20
30
In Out Pipeline In Pipeline Pipeline Out In Pipeline In Out Out In Pipeline Out
First Written Offer
95
0
100
200
Total
108
To Date
Negotiation Acquisition
82
200
100
0 Total
108
To Date
Completion
• Pipeline consists of railroad parcels and non-railroad parcels.
• Pipeline consists of signed agreements being processed through escrow, pending offers at property owners’ decision to sign or enter condemnation and pending revised First Written Offer (FWO).
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
0000000101001110
10
20
30
In Out In Pipeline In Out In In Pipeline Out Pipeline Out Pipeline Out Pipeline
500
530
8
21
9
20
11
110
10
20
30
Pipeline In Out In Out In Out Out In In Pipeline Pipeline Pipeline Pipeline Out
ROW – CP1D Pipeline by Process (3 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
21
CP1D ROW
Condemnation
Eminent Domain
230
20
40
Total To Date
0
20
40
Total To Date
2
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Pipeline comprised of RONs being processed by the Authority and ROW consultants and awaiting adoption by PWB.
• Pipeline comprised of suits (parcels) at Caltrans legal pending filing with the courts seeking Court Orders of Possession.
1
1
Notes: 1. Total number of parcels that may take the condemnation route is unknown 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
200
100
0 1
Total To Date
ROW – CP1D Pipeline by Process (4 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
22
CP1D ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
500
500
50
50000000
10
20
30
Out Pipeline Pipeline In Out In Out Pipeline Out Out In Pipeline In In Pipeline
Public Agency / Railroad
11022132236
36
85
0
10
20
30
Out Pipeline Out In In Pipeline Out Pipeline Pipeline Out In Out In Pipeline In
Delivery 81
0
100
200
Total
108
To Date
Completion
• Current parcel count only includes public parcels with APNs and value. Public Roadway parcels will be defined to add to the total number of distinct parcels.
• Pipeline consists of parcels requiring relocation and parcels available to be transferred to DB.
1
Notes: 1. Total number of pubic parcels to be identified 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
ROW – CP2-3 Parcels Delivered to DB by Month Plan vs. Actual vs. Forecast
23
536
377
678
429
678
0
50
100
150
200
250
300
0
100
200
300
400
500
600
700
J D
Parcels Delivered (monthly)
Parcels Delivered (cumulative)
A J A Jan 2018
J O N M N M F D O S A S J Jan 2017
J A N A O N A M M M D A F Jan 2016
J S O J D M S F Pre-FY15-
16
CP2-3 - Delivered to DB (in number of parcels)
Notes: 1. The “Plan” schedule shown previously has been replaced with the “Rebaseline” schedule that reflects current contractual delivery schedule based on design changes. 2. “Forecast”: Continually refined based on expected delivery. 3. Total number of parcels will be updated as design changes are approved.
CP2-3 ROW
Monthly bars tie to left axis Cumulative lines tie to right axis
Rebaseline - Cumulative ROW ACQ Plan ROW ACQ Plan - Cumulative
Forecast - Cumulative Actual - Cumulative
Rebaseline
Forecast Actual
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
Data through August 31, 2017
Notes: 1. The “Plan” schedule shown previously has been replaced with the “Rebaseline” schedule that reflects current contractual delivery schedule based on design changes. 2. Contract executed in June 2015; 31 parcels delivered after contract execution 3. Design changes and lag in data entry can cause slight changes to plan and actual counts.
ROW – CP2-3 Historic Performance
24
15848
134
175
2316
8
7226
12000
40
20
10
0
Aug 2017
May 2017
1
Jul 2017
Nov 2016
Mar 2017
Dec 2016
Jan 2017
Oct 2016
Feb 2017
23
Sep 2016
Apr 2017
0 0
31
Aug 2016
Jun 2017
3
Actual Rebaseline
CP2-3 Performance (in number of parcels)
9
97
8811
915
1721
169
10
158
8
1317
2323
8
16
0
10
20
30
Aug 2016
Sep 2016
Apr 2017
Jan 2017
4
Mar 2017
5
Oct 2016
Feb 2017
Dec 2016
Nov 2016
4
May 2017
Jul 2017
Jun 2017
3
Aug 2017
CP2-3 ROW
3-Month Rolling Avg (3-month average)
Actual
17
Actual parcels delivered compared to planned (positive) Actual parcels delivered compared to planned (negative) # #
6 16 23 -8 5 4 11 6 3 7 8 -3
F&A Committee Meeting – October 2017
Data through August 31, 2017
Source: September 1, 2017 ROW Weekly Report
1521
3
33
78
32
165
43
813
38
1021
0
20
40
60
Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline
121220
4673672
12861210
0
20
40
60
Pipeline In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Out
ROW – CP2-3 Pipeline by Process (1 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
25
CP2-3 ROW
Appraisal
Just Compensation
800
400
0 Total
678
To Date
604
800
400
0 To Date Total
590 678
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Parcels in pipeline a function of pending design refinement submittals, reviews and approvals.
• Parcels in pipeline pending DGS setting Just Compensation.
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
22
84
2617
7
3624
7
53
85
56
1825
0
20
40
60
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
ROW – CP2-3 Pipeline by Process (2 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
26
CP2-3 ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
31
41619
76
2076
21
28
15129
0
20
40
60
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
First Written Offer
400
0
800
Total
678
To Date
563
Negotiation Acquisition
400
0
800
Total
678
To Date
388
Completion
• Pipeline consists of railroad parcels and non-railroad parcels.
• Pipeline consists of signed agreements being processed through escrow, pending offers at property owners’ decision to sign or enter condemnation and pending revised First Written Offer (FWO).
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
1725
5
37
32
38
4
192312
6
29
520
20
40
60
Pipeline Out In Pipeline In Pipeline Out Pipeline In Out Out Pipeline In In Out
60
5
22
43
83
48
105
53
48
49
910
20
40
60
Pipeline Out Out In Out In Pipeline Pipeline Out In Pipeline Pipeline Out In In
ROW – CP2-3 Pipeline by Process (3 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
27
CP2-3 ROW
Condemnation
Eminent Domain
400
0
200 275
Total To Date
400
200
0 To Date
114
Total
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Pipeline comprised of RONs being processed by the Authority and ROW consultants and awaiting adoption by PWB.
• Pipeline comprised of suits (parcels) at Caltrans legal pending filing with the courts seeking Court Orders of Possession.
1
1
Notes: 1. Total number of parcels that may take the condemnation route is unknown 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
400
800
0 10
Total To Date
ROW – CP2-3 Pipeline by Process (4 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
28
CP2-3 ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
41
01
40
01
39
01
38
00
38
770
20
40
60
Out In In In Pipeline Pipeline Out Out Out In Pipeline Out Pipeline In Pipeline
Public Agency / Railroad
21
33
211513
23
81417
4813
818
0
20
40
60
In Pipeline Out In Pipeline Pipeline Pipeline Out In Out Out In Out In Pipeline
Delivery 0
800
400
377
Total
678
To Date
Completion
• Current parcel count only includes public parcels with APNs and value. Public Roadway parcels will be defined to add to the total number of distinct parcels.
• Pipeline consists of parcels requiring relocation and parcels available to be transferred to DB.
1
Notes: 1. Total number of pubic parcels to be identified 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
ROW – CP4 Parcels Delivered to DB by Month Plan vs. Actual vs. Forecast
29
66
151
174174
0
50
100
150
200
250
300
0
20
40
60
80
100
120
140
160
180
Oct May Apr Mar Sep Jul Jun
Parcels Delivered (monthly)
Aug Dec Jun Feb Mar Aug Feb Nov Apr Nov May Jul Oct Apr 2016
Jul Aug Dec Sep Jun Sep Oct May Jan 2018
Jan 2017
Parcels Delivered (cumulative)
41
CP4 - Delivered to DB (in number of parcels)
CP4 ROW
Monthly bars tie to left axis Cumulative lines tie to right axis
Actual - Cumulative
Rebaseline
Forecast Forecast - Cumulative
ROW ACQ Plan - Cumulative ROW ACQ Plan
Actual
Rebaseline - Cumulative
Notes: 1. The “Plan” schedule shown previously has been replaced with “Rebaseline” schedule that reflects current contractual delivery schedule based on design changes. 2. “Forecast”: Continually refined based on expected delivery. 3. Total number of parcels will be updated as design changes are approved.
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
Data through August 31, 2017
Notes: 1. The “Plan” schedule shown previously has been replaced with the “Rebaseline” schedule that reflects current contractual delivery schedule based on design changes. 2. Design changes and lag in data entry can cause slight changes to plan and actual counts.
ROW – CP4 Historic Performance
30
5
105
113245010 4000000
5
19
0
5
10
15
20
May 2017
Jun 2017
2
Feb 2017
Sep 2016
Apr 2017
Mar 2017
Jul 2017
Aug 2016
Dec 2016
0
Jan 2017
1 0
Nov 2016
Oct 2016
3
Aug 2017
Actual Rebaseline
CP4 Performance (in number of parcels)
7223155
6 54
3 5
10
45
13
11
5
30
5
10
15
Jan 2017
Aug 2017
Jul 2017
May 2017
2
Apr 2017
1
Mar 2017
Jun 2017
1
Feb 2017
2
Dec 2016
2
Nov 2016
0
Oct 2016
Aug 2016
Sep 2016
CP4 ROW
3-Month Rolling Avg (3-month average)
Actual
Actual parcels delivered compared to planned (positive) Actual parcels delivered compared to planned (negative) # #
-2 1 0 4 2 2 3 1 1 5 10 -19 1
F&A Committee Meeting – October 2017
Data through August 31, 2017
Source: September 1, 2017 ROW Weekly Report
6
00
6
00
6
0
6
0000000
2
4
6
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
01
01
01
0000
3
0
32
3
0
2
4
6
Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out Pipeline In
ROW – CP4 Pipeline by Process (1 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
31
CP4 ROW
Appraisal
Just Compensation
200
0
100
Total
174
To Date
161
200
0
100
Total
174
To Date
161
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Parcels in pipeline a function of pending design refinement submittals, reviews and approvals.
• Parcels in pipeline pending DGS setting Just Compensation.
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
16
35
148
0
22
5
131416
3
2728
4
0
10
20
30
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
ROW – CP4 Pipeline by Process (2 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
32
CP4 ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
300
300
330
60
33420
10
20
30
Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In Pipeline Out In
First Written Offer
200
100
0 Total
174
To Date
158
Negotiation Acquisition
71
200
100
0 Total
174
To Date
Completion
• Pipeline consists of railroad parcels and non-railroad parcels.
• Pipeline consists of signed agreements being processed through escrow, pending offers at property owners’ decision to sign or enter condemnation and pending revised First Written Offer (FWO).
Note: Lag in data entry and parcel count changes due to design refinements may create month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
1170
18
0711
29
3
37
45
36
7
24
0
20
40
60
Pipeline Out In Pipeline Out In Pipeline Out Pipeline Pipeline In In In Out Out
48
86
50
30
53
0
19
34
34
33
57
0
20
40
60
Pipeline Out Out Pipeline In Pipeline Out In Out In Pipeline In Pipeline Out In
ROW – CP4 Pipeline by Process (3 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
33
CP4 ROW
Condemnation
Eminent Domain
8350
100
0 Total To Date
100
50
0
To Date
0
Total
PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
Completion
• Pipeline comprised of RONs being processed by the Authority and ROW consultants and awaiting adoption by PWB.
• Pipeline comprised of suits (parcels) at Caltrans legal pending filing with the courts seeking Court Orders of Possession.
1
1
Notes: 1. Total number of parcels that may take the condemnation route is unknown 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
0
100
200
To Date
1
Total
ROW – CP4 Pipeline by Process (4 out of 4 pages) Volume of Activity by Process (Flow) - Pipeline
34
CP4 ROW PRELIMINARY MODELING OUTPUTS – SUBJECT TO CHANGE
8
00
8
00
8
00
8
00
8
000
10
20
30
Out In Pipeline In In Pipeline Pipeline Out In Pipeline Out In Out Out Pipeline
Public Agency / Railroad
653810
3
15
54
16
1
89
15
0
10
20
30
Pipeline Pipeline Pipeline Out In In Pipeline Out In Out In In Out Pipeline Out
Delivery 66
100
0
200
174
To Date Total
Completion
• Current parcel count only includes public parcels with APNs and value. Public Roadway parcels will be defined to add to the total number of distinct parcels.
• Pipeline consists of parcels requiring relocation and parcels available to be transferred to DB.
1
Notes: 1. Total number of pubic parcels to be identified 2. Lag in data entry and parcel count changes due to design refinements may create
month-to-month variances in the parcel flow pipeline
F&A Committee Meeting – October 2017
Source: September 1, 2017 ROW Weekly Report
April 2017 May 2017 June 2017 July 2017 August 2017
300
200
600
600
400
700
0
500
100
800 1,100
1,000
800
300
500
100
400
200
700
900
0 4 3
S
4 4 3 5
J M
1,070
A
3 2
N
4
J M
3 8
M
14 3 17 3
Jan 2018
22
D
3
F
3
N
27
O
3 9
44
9
S
59
755
3 3 3
859
J M
23 32 59
J
13
A
13 21 21
9 27
Expenditure (monthly)
3
Expenditure (cumulative)
3 8
A
3 17 2
F O
3 5 28
D
11
76
435
J
23
A
76 59
Through Jun 2016
Jan 2019
11 23 34 23
774
8
S
12 10
Jan 2017
60 11 8
27 22 12
N
492
11
A
0 21
F M
27 34
20
60
O
22 11 11
D
2
803
31
Total ROW Expenditure by Month Forecast vs. Actual
35
June 2017 FCP Forecast - Cumulative June 2017 FCP Forecast
Original FCP Forecast (December 2012) Actual - Cumulative
December 2015 FCP Forecast - Cumulative December 2015 FCP Forecast
Actual
Total ROW Expenditure Schedule ($ in millions)
ROW
Notes: 1. Amounts represent monthly totals; not parcel-by-parcel forecast and actual expenditures. 2. $24M of ROW preliminary costs is not allocated to specific construction package (CP). 3. “Original FCP Forecast” refers to the first Funding Contribution Plan approved by the FRA in December 2012. 4. Total ROW budget in Original FCP is $774M, and was forecasted to be fully spent by June 2015. 5. December 2015 FCP was not approved, and was only used to track expenditure performance prior to the approval of March 2016 FCP. 6. March 2017 actual expenditure includes ROW Working Capital Allocation (WCA) reversal reallocation. 7. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 8. Numbers may not add due to rounding. Variance in FCP and Capital Outlay numbers due to timing differences.
Monthly bars tie to left axis Cumulative lines tie to right axis
F&A Committee Meeting – October 2017
Data through August 31, 2017
Sources: 1. Capital Outlay Report, August 2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
36
400
450
200
400
500
250
100
50
200
600
300
700
300
350
0
150
100
0 0 0
M
4 3 23 25
1
D M
4 4 4
A
1
A
2
N
1 3
Jan 2018
4 1
O
6 16
J
14 1
319
A M
25 1 4
Jan 2017
2 2 1
29
1
D
29 3 7
12
338
17
N
20
Through Jun 2016
20 12 3
278
441
S
17
A
46
O
18
46
541
2 1
J
1 3
Expenditure (cumulative)
6 1
A
2 2 14
2
F F D
23
J
1 1
F
2 4 1
M
633
Jan 2019
3 2 1 1
347
S
1 1 1 1 2 2 1 2
Expenditure (monthly)
O S
1
J
2 1
J
22 1
M
22
336
2
N
Original FCP Forecast (December 2012)
December 2015 FCP Forecast - Cumulative
June 2017 FCP Forecast June 2017 FCP Forecast - Cumulative
Actual - Cumulative Actual
December 2015 FCP Forecast
Notes: 1. Amounts represent monthly totals; not parcel-by-parcel forecast and actual expenditures. 2. Does not include CP1D (North Extension) acquisition costs. 3. “Original FCP Forecast” refers to the first Funding Contribution Plan approved by the FRA in December 2012. 4. CP1 ROW budget in Original FCP is $441M, and was forecasted to be fully spent by June 2015. 5. December 2015 FCP was not approved, and was only used to track expenditure performance prior to the approval of March 2016 FCP. 6. March 2017 actual expenditure includes ROW Working Capital Allocation (WCA) reversal reallocation. 7. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 8. Numbers may not add due to rounding. Variance in FCP and Capital Outlay numbers due to timing differences.
Monthly bars tie to left axis Cumulative lines tie to right axis
ROW-CP1 Expenditure by Month Forecast vs. Actual
ROW-CP1 Expenditure Schedule ($ in millions)
CP1 ROW
F&A Committee Meeting – October 2017
Data through August 31, 2017
Sources: 1. Capital Outlay Report, August 2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
ROW-CP2-3 Expenditure Schedule ($ in millions)
37
Actual
June 2017 FCP Forecast
December 2015 FCP Forecast
June 2017 FCP Forecast - Cumulative
Actual - Cumulative
December 2015 FCP Forecast - Cumulative
Original FCP Forecast (December 2012)
Monthly bars tie to left axis Cumulative lines tie to right axis
ROW-CP2-3 Expenditure by Month Forecast vs. Actual
CP2-3 ROW
Notes: 1. Amounts represent monthly totals; not parcel-by-parcel forecast and actual expenditures. 2. “Original FCP Forecast” refers to the first Funding Contribution Plan approved by the FRA in Dec-012. 3. CP2-3 ROW budget in Original FCP is $179M, and was forecasted to be fully spent by Jun-2015. 4. December 2015 FCP was not approved, and was only used to track expenditure performance prior to the approval of March 2016 FCP. 5. March 2017 actual expenditure includes ROW Working Capital Allocation (WCA) reversal reallocation. 6. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 7. Numbers may not add due to rounding. Variance in FCP and Capital Outlay numbers due to timing differences.
160 250
50
80
0
100
20
180
120
0
60
40
200
300
100
150
-20
140
31
J Through Jun 2016
122
5
179
34
O
5 3
116
6 6 5 5
31
229
9 3
N
5
S
6
O
2 2 6
Expenditure (monthly)
N
2 2
S
2 2
290
Expenditure (cumulative)
2 3 2
D J
2
256
2
A J
2 2 2
M
2 1
A
2 2
M
2
F
3 2
J
9 9
N
25 24
2 7 2 9
2
232
D J
10 2 5 2
S M
6
A
3
0
2
A
2
M Jan 2018
4
O
0
-19
2
A F
10 4
-19
6 15
7 7
Jan 2017
4 6 5
D
5
27
6
27
186
9
F&A Committee Meeting – October 2017
Data through August 31, 2017
Sources: 1. Capital Outlay Report, August 2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
38
40
0
140
60
80
0
160
140
100
180
120
180
60
20
100
20
120
40
80
160
7
63
123
O F
0 0
Expenditure (monthly)
Expenditure (cumulative)
N
0
176
A S
1 0
Jan 2019
D
0
J J
3 1 1
A M
3 1
M
8 1
F
5 1 4 0 4 4
M
1 5 12
1
N D
12 3
A J O A
7 12
1
M
1
12 4 4 4
J F
1 2 4
Jan 2018
S
1 4 1 1 4 4 5 1
27
4 2 0
Jan 2017
4
D
3 3
N
2 2 4 7
O
4 4 4
S
2
24
A Through Jun 2016
14
46
2
27
0
24
3 0
16
J
14 3
166
December 2015 FCP Forecast - Cumulative
Actual - Cumulative Actual
December 2015 FCP Forecast
June 2017 FCP Forecast - Cumulative June 2017 FCP Forecast
Original FCP Forecast (December 2012)
Notes: 1. Amounts represent monthly totals; not parcel-by-parcel forecast and actual expenditures. 2. CP4 ROW parcel delivery data will be added to Operations Report once deliveries ramp-up 3. “Original FCP Forecast” refers to the first Funding Contribution Plan approved by the FRA in December 2012. 4. CP4 ROW budget in Original FCP is $46M, and was forecasted to be fully spent by June 2015. 5. December 2015 FCP was not approved, and was only used to track expenditure performance prior to the approval of March 16 FCP. 6. March 2017 actual expenditure includes ROW Working Capital Allocation (WCA) reversal reallocation. 7. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 8. Numbers may not add due to rounding. Variance in FCP and Capital Outlay numbers due to timing differences.
ROW-CP4 Expenditure by Month Forecast vs. Actual
ROW-CP4 Expenditure Schedule ($ in millions)
CP4 ROW
Monthly bars tie to left axis Cumulative lines tie to right axis
F&A Committee Meeting – October 2017
Data through August 31, 2017
Sources: 1. Capital Outlay Report, August 2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
Agenda
39
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
Project Development Clearance Metrics - Context
40
The following slides track several metrics for each Project Development project section/project related to:
– Schedule and physical percent complete.
– Key milestones.
– Actual, planned and forecasted costs-to-completion dates:
• As of July 2015, cost projections were rebaselined.
• Starting in September 2015, forecasted costs were based on performance and trends, with planned costs remaining set.
• Actual costs come from invoices the Authority receives.
• Future costs to be revised to take into account more comprehensive Preliminary Engineering for Procurement (PE4P) and non-biological mitigation measures.
• Project Development Milestone Schedule (page 44) provides an overview of key upcoming milestones across all project sections and projects.
Project Development
F&A Committee Meeting – October 2017
Note: The Project Development budgets in this Operations Report include all funding sources (Prop 1A, ARRA, and Cap and Trade). This report differs from the Funding Contribution Plan (FCP) since it is limited to the scope of the ARRA grant and state match requirements.
41
Project Development Milestones Schedule (to ROD) Information through July 31, 20171,3
F&A Committee Meeting – October 2017
Project Development
Segment Progress to Date Next Steps
San Francisco to San Jose
Held bi-weekly FRA check-in meetings July 25. Continued consultation with stakeholders on station
planning for San Francisco (4th and King) and Millbrae. Met with Belmont City Council on July 11 regarding
passing tracks. Met with the North Oaks Community Council (an EJ
Community) on July 27.
Maintain stakeholder outreach. Lock down the project description; advance preliminary design (including
alignment, passing tracks, station improvements, and terminal/ storage facilities) and environmental technical studies.
San Jose to CV Wye
Coordinated with the FRA on the integration of the Central Valley Wye and the northern leg of the San Jose to Merced Project into the Draft EIR/EIS.
Participated in San Jose Community Working Group meeting on July 12 on alternatives evaluation process and evaluation of Monterey Road corridor.
Coordinated with Caltrans District 4 regarding environmental field studies.
Maintain stakeholder outreach. Advance preliminary design for established alignments. Continue to support northern California civil procurement packages. Advance evaluation of PG&E network upgrades required to support
distribution power interconnection at traction power substations. Advance environmental clearance for geotechnical investigations needed
post-ROD.
Central Valley Wye (M-F)
Responding to FRA comments on Checkpoint C Summary, the Biological Assessment (BA), and preliminary draft Compensatory Mitigation Plan.
Held FRA comment resolution workshop on additional Admin. Draft EIR/EIS chapters and sections.
Prepare publication plan for future release and public circulation of supplemental draft EIR/EIS.
Obtain Biological Opinion from the USFWS. Update CommentSense training for the regional consultant teams to
respond to comments on the draft EIR/EIS documents.
Central Valley Interconnections
Remaining Central Valley Interconnection work (Sites 6 and 7) are now in the Central Valley Wye Draft EIR/EIS
Continue to coordinate with PG&E on electrical interconnections and upgrades outside of the Central Valley Wye study area.
HMF Environmental clearance approach on hold. Environmental screening criteria and clearance approach
still under discussion.
Assess schedule performance once screening criteria and environmental clearance approach are finalized.
Locally- Generated Alternative (F-B)2
Received cooperating agency comments on the Administrative Draft Supplemental EIR/EIS.
Provided comments on the Draft Biological Opinion on the Buena Vista Lake ornate shrew and received the Final Biological Opinion.
Update CommentSense training for the regional consultant teams and FRA to respond to comments on the draft EIR/EIS documents.
Providing on-going assistance to design/build contractor and project construction manager on environmental and permitting issues.
1 Text identified in red indicate change from previous month. 2 Previously referred to as the Bakersfield F Street Station Alignment
3 Pending update, refer to Executive Summary.
42
Project Development Milestones Schedule (to ROD) Information through July 31, 20171,2
F&A Committee Meeting – October 2017
Project Development
Segment Progress to Date Next Steps
Bakersfield to Palmdale
Continued preparing project description in conjunction with completing the final preliminary engineering for project definition.
Working on analysis to identified a preferred alternative. Continued to refine proposed Pacific Crest Trail alignment;
Presented noise analysis for the Chavez Center to the FRA and now responding to comments.
Continue coordination with the resource agencies, particularly under Section 402 of the Clean Water Act.
Work on remaining technical reports and EIR/EIS chapters and sections. Develop regional approach for biological mitigation. Plan to make presentation to Forest Service and Bureau of Land
Management to occur in August.
Palmdale to Burbank
Continued preparing project description in conjunction with completing the final preliminary engineering for project definition.
Revised Una Lake alternatives memo following legal review. Refined GIS analysis for Pacific Crest Trail; prepared
visibility analysis to identify an alignment option that would minimize visibility of HSR project and SR 14 freeway.
Continued to attend internal and external meetings regarding Section 7 compliance, species effects, and regional modeling.
Maintain coordination activities with the USFS and other resource agencies.
Submit Checkpoint B document to USACE and USEPA after receiving FRA comments.
Work on remaining technical reports and EIR/EIS chapters and sections. Develop regional approach for biological mitigation. Gather and respond to input from Tribal meetings.
Burbank to LA Continued preparing project description. Prepared and submitted the Preliminary Jurisdictional
Determination to the US Army Corps of Engineers. Reviewed Link US environmental documents for
consistency with HSR program. Refined proposed grade separations to minimize Section
4(f) and other impacts.
Hold additional public workshops to discuss proposed grade separations. Complete final preliminary engineering for project definition. Continue discussions with USEPA and USACE regarding permitting
strategy under the Clean Water Act. Evaluate parking strategies at LA Union Station. Coordinate with Metro and Metrolink on LA Union Station program. Prepare Supplemental Alternatives Analysis on Burbank Station.
LA to Anaheim Continued preparing project description. Prepared and submitted the Preliminary Jurisdictional
Determination to the US Army Corps of Engineers. Working to identify and evaluate Section 4(f) coordination
requirements with corridor stakeholders.
Complete final preliminary engineering for project definition. Continue discussions with USEPA and USACE regarding permitting
strategy under the Clean Water Act. Work on remaining technical reports and EIR/EIS chapters and sections. Kick-off Supplemental Alternatives Analysis on Metrolink Station
relocations.
1. Text identified in red indicate change from previous month. 2. Pending update, refer to Executive Summary.
Global Project Development Budget includes activities involved in the scope at the program and segment levels
43
Program Mitigation
Costs
Global Budget
Internal, External
Legal Costs
Env. Agency Costs
Env. Services Division, Costs
Permitting, Project
Mitigation Costs
RDP Costs Regional Consultants
Cost Categories for Scope and Budget Definition Cost Categories
Regional consultants’ and Engineering and Environmental consultants’ costs include project management, outreach, planning, engineering and environmental activities.
RDP costs include management, coordination, and technical reviews.
Permitting and project mitigation costs include obtaining permits required for construction and implementing project-level mitigation commitments.
Authority costs reflect management and staff costs for overseeing project development program delivery.
Environmental agency costs are costs for agency staff to attend meetings, review technical reports, and provide technical guidance.
Legal costs are costs associated with in-house and outside legal reviews.
Program mitigation costs for costs associated with implementing EIR/EIS program-level mitigation commitments.
PRO
GR
AM
LEV
EL
SEG
MEN
T L
EVEL
F&A Committee Meeting – October 2017
Project Development
Program Level Budget (Non-Section Specific Costs)1, 3
44
60
75
35
40
65
50
20
45
30
2.0
55
25
15
10
5
0
3.5
3.0
2.5
1.5
1.0
0.5
0.0
70
A M F Jan 2017
D N O S J J M Jan 2018
$ in millions cumulative
M A M
$ in millions by month
F D N A O S A J D
66.9
73.8
N O S A J J J M
44.0
A M F Jan 2016
D N O S A J Pre-FY15-
16
Actual
Forecast
Budget
Actual - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Forecast - FY16/19 Cumulative
Project Development
FY2015-16 FY2016-17 FY2017-18 FY2018-19
Monthly bars tie to left axis Cumulative lines tie to right axis
Notes: 1) Based on actual costs and future estimates for the Authority environmental staff, in-house legal review and
resource agency agreements. 2) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 3) Pending update, refer to Executive Summary.
F&A Committee Meeting – October 2017
Segment
Progress
Complete Purpose & Need Statement
Complete Alternatives Analysis
Board Concurrence of Preliminary Preferred
Alternative for Draft EIR/EIS
Publish Draft EIR/EIS
Publish Final EIR/EIS and Obtain ROD
Date EIR/EIS To Be Completed
Due Dates Last Month
Current Month
Last Month
Current Month
Last Month
Current Month
Last Month
Current Month
Last Month
Current Month
Original Target
Revised Target
Merced to Fresno Plan Forecast % Complete
- - -
Feb-11
- - -
Jun-11
- - -
N/A
- - -
Aug-11
- - -
Sep-12
- - -
Sep-12
Fresno to Bakersfield
Plan Forecast % Complete
- - -
Feb-11
- - -
Jun-11
- - -
N/A
- - -
Jul-12
- - -
Jun-14
- - -
Jun-14
CV Electrical Interconnections
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Jul-16 Aug-16
95%
Jul-16 Sep-16 100%
Nov-16 Nov-16
0%
Nov-16 Sep-16 100%
Oct-17 Oct-17
0%
Oct-17 Sep-16
100%
Oct-17
Sep-16
San Francisco to San Jose5
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Jul-16 Aug-17
55%
Jul-16 Aug-17
55%
Jan-17 Oct-17
40%
Jan-17 Oct-17
40%
Nov-17 Jul-18
0%
Nov-17 Jul-18
0%
Nov-17
Jul-18
San Jose to Merced
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Sep-16 Aug-17
58%
Sep-16 Aug-17 64%
Feb-17 Nov-17
50%
Feb-17 Nov-17
50%
Nov-17 Aug-18
0%
Nov-17 Aug-18
0%
Nov-17
Aug-18
Central Valley Wye (M–F) 2, 5
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Feb-16 Oct-17
60%
Feb-16 Oct-17
60%
Dec-16 Aug-18
0%
Dec-16 Aug-18
0%
Dec-16
Aug-18
Locally Generated Alternative (F–B)3,5
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Jul-16 Jun-17 99%
Jul-16 Jun-17 99%
Dec-16 Jan-18
0%
Dec-16 Jan-18
0%
Dec-16
Jan-18
Bakersfield to Palmdale5
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Jan-16 Mar-16
85%
Complete Complete
100%
Oct-16 Jun-17 75%
Oct-16 Jun-17 75%
Feb-17 Jul-17 40%
Feb-17 Jul-17 40%
Nov-17 Mar-18
0%
Nov-17 Mar-18
0%
Nov-17
Mar-18
Palmdale to Burbank5
Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Aug-16 Sep-17 55%
Aug-16 Sep-17 55%
Mar-17 Dec-17
25%
Mar-17 Dec-17
25%
Nov-17 Sep-18
0%
Nov-17 Sep-18
0%
Nov-17
Sep-18
Burbank to LA5 Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Mar-17 Jun-17 45%
Mar-17 Jun-17 45%
Jun-17 Aug-17
25%
Jun-17 Aug-17
25%
Nov-17 May-18
0%
Nov-17 May-18
0%
Nov-17
May-18
LA to Anaheim5 Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Mar-17 Jun-17 50%
Mar-17 Jun-17 50%
Jun-17 Sep-17 25%
Jun-17 Sep-17 25%
Nov-17 Jun-18
0%
Nov-17 Jun-18
0%
Nov-17
Jun-18
HMF4 Plan Forecast % Complete
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Complete Complete
100%
Apr-16 TBD 0%
Apr-16 TBD 0%
Sep-16 TBD 0%
Sep-16 TBD 0%
May-17 TBD 0%
May-17 TBD 0%
May-17
TBD
45
Project Development Schedule (to ROD)-Information through July 31, 20171, 6
1
2
3
4
5
6
7
8
9
10
F&A Committee Meeting – October 2017
11
12
Notes: 1. Dates identified in red indicate change from previous month. Green cells indicates that that the EIR/EIS has been completed. 2. Purpose and Need and the Alternatives Analysis were achieved as part of the Merced to Fresno EIR/EIS, completed in September 2012. 3. Purpose and Need and the Alternatives Analysis were achieved as part of the Fresno to Bakersfield EIR/EIS, completed in June 2014. 4. Environmental clearance approach on hold and under review 5. Schedule update pending further coordination with FRA. 6. Pending update, refer to Executive Summary.
46
1
2
3
4
5
6
7
8
9
10
F&A Committee Meeting – October 2017
Project Development Schedule (to ROD) - Information through July 31, 20172,4
11
12
1. Text identified in green indicates environmental document completed. 2. Text identified in red indicate change from previous month. 3. Schedule update pending further coordination with FRA. 4. Pending update, refer to Executive Summary.
Segment Schedule Status and Mitigation Strategies
Merced to Fresno EIR certified and project approved May 2012; FRA ROD issued September 20121
Fresno to Bakersfield EIR certified and project approved May 2014; FRA ROD issued June 2014
CV Electrical Interconnections
Environmental Evaluation Has Been Completed Using an environmental re-examination process, it was determined that the electrical interconnection and network upgrades for PG&E sites 8 through 12 supporting the test track do not require preparation of a supplemental environmental document. As a result, the environmental review has been completed, shaving a year off the schedule.
San Francisco to San Jose3
Schedule update pending further coordination with FRA.
San Jose to Merced3
Dates for Draft and Final EIR/EIS and ROD have been updated to reflect the revised process schedule, agreed upon with the FRA. The schedule continues to be reviewed to identify opportunities for compressing activities and other efficiencies. We continue to hold schedule confirmation meetings with the FRA, given the Draft EIR/EIS review experience to-date.
Central Valley Wye (M–F) 3
Delay in Publishing Draft EIR/EIS. Rationale for schedule impact: the delay of four months is a result of additional time needed for completing FRA review and circulating the Administrative Draft EIR/EIS to the federal cooperating agencies. Consequence: Publication of the Final EIR/EIS is now August 2018. Mitigation: The schedule continues to be reviewed to identify opportunities for compressing activities and other efficiencies. We continue to hold schedule confirmation meetings with the FRA, given the Draft EIR/EIS review experience to-date.
Locally Generated Alternative (F–B) 3
Delay in Publishing Draft EIR/EIS. Rationale for schedule impact: the delay of four months is a result of additional time needed for completing FRA review and circulating the Administrative Draft EIR/EIS to the federal cooperating agencies. Consequence: Publication of the Final EIR/EIS is still forecast for January 2018. Mitigation: The schedule continues to be reviewed to identify opportunities for compressing activities and other efficiencies. We continue to hold schedule confirmation meetings with the FRA, given the Draft EIR/EIS review experience to-date.
Bakersfield to Palmdale3 Schedule update pending further coordination with FRA.
Palmdale to Burbank3 Schedule update pending further coordination with FRA.
Burbank to LA3 Schedule update pending further coordination with FRA.
LA to Anaheim3 Schedule update pending further coordination with FRA.
HMF Environmental clearance approach on hold and under review; dates are subject to change pending Authority decision regarding site screening criteria and type of environmental clearance documentation needed.
Central Valley Electrical Interconnections
47
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation
Environmental Re-Examination - complete
Preliminary Preferred Alternative - complete
Alternative Analysis – complete
Purpose and Need – complete
CV Electrical Interconnections
7/15/17
Project Development
2
1
0
2
5 6
5
4
3
4
3
1
0
M F Jan 2018
D N O S A J
$ in millions cumulative
$ in millions by month
M A M F Jan 2017
D J O S A J J J N M A D
3.7
3.8
N O S A J M A M F Jan 2016
D N O S A J Pre-FY15-
16
1.1
Forecast
Budget
Actual Actual - FY16/19 Cumulative
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
3
F&A Committee Meeting – October 2017
5) Analysis of electrical interconnections is ongoing for PG&E sites 3 – 7 as part of San Jose to Merced and for the Central Valley Wye.
6) Pending update, refer to Executive Summary. Source: Based on actual costs and future estimates for the RC and RDP.
Notes: 1) All estimates are preliminary and subject to change. 2) Environmental clearance approach under review. 3) Forecast includes RDP and RC costs December 2015 through December 2018. 4) At this time, no habitat or other mitigation assumed in estimate.
San Francisco to San Jose
48
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation 11/3/17 - 11/3/18
Final EIR/EIS – Pref. Alternative / ROD - actual 1/4/17 – 7/31/18 Final EIR/EIS – Pref. Alternative / ROD - original 1/4/17 - 11/12/17 Draft EIR/EIS - Public / Agency Review - actual 1/1/16 – 10/31/17 Draft EIR/EIS - Public / Agency Review - original 1/1/16 - 1/3/17 Preliminary Preferred Alternative - actual 12/27/15 -8/31/17 Preliminary Preferred Alternative - original 1/1/16 - 7/4/16 Alternatives Analysis - complete Purpose and Need - complete San Francisco to San Jose
7/15/17
Project Development
100 20
15
10
5
40
20
0
80
60
0
M F Jan 2018
D
$ in millions cumulative
M M A M F Jan 2017
$ in millions by month
D
56.3
61.9
N O S A J J D N O S A J J M A M F Jan 2016
A N O S A J Pre-FY15-
16
D N O S A J J
54.2
Budget - FY16/19 Cumulative
Forecast - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Budget
Actual
4
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast based on RDP November 2015 estimate through December 2018. 3) At this time, no habitat or other mitigation assumed in estimate. 4) Purpose and Need for Checkpoint A completed May 2016. 5) Schedule update pending further coordination with FRA.
6) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 7) Based on actual costs and future estimates for the EEC and RDP.
8) Pending update, refer to Executive Summary.
San Jose to Merced
49
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation 11/6/17 - 11/6/18
Final EIR/EIS – Pref. Alternative / ROD - actual 3/5/17 – 8/31/2018 Final EIR/EIS – Pref. Alternative / ROD - original 3/5/17 - 11/5/17 Draft EIR/EIS - Public / Agency Review - actual 8/13/16 -11/30/17 Draft EIR/EIS - Public / Agency Review - original 8/13/16 - 2/28/17 Preliminary Preferred Alternative - actual 12/27/15 -8/31/17 Preliminary Preferred Alternative - original 12/31/15 - 9/11/16 Alternative Analysis - complete Purpose and Need - complete San Jose to Central Valley Wye
7/15/17
Project Development
0
200
150
100
50
20
15
10
5
0
S A J J M A M F Jan 2017
D N O A J J M A M S Jan 2016
D N
$ in millions cumulative
O S F
$ in millions by month
A J Pre-FY15-
16
N O D
123.0
145.2
N O S A J J M A M F Jan 2018
D
87.2
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Budget
Actual
5
F&A Committee Meeting – October 2017
4) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 5) Based on actual costs and future estimates for the EEC and RDP. 6) Pending update, refer to Executive Summary.
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast based on RDP November 2015 estimate through December 2018. 3) Habitat mitigation included; other mitigation costs are not.
Central Valley Wye (M-F)
50
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation - Actual Resource Agency Mitigation - Original 12/5/16 - 12/5/17
12/6/17 - 12/6/18
8/15/17
11/1/12– 10/31/17 Draft SEIR/SEIS – Public / Agency Review - actual 1/21/16 - 12/4/16 Final SEIR/SEIS – Pref. Alternative/ROD - original
Central Valley Wye
12/4/16 – 8/31/18 Final SEIR/SEIS – Pref. Alternative/ROD - actual
Purpose and Need – complete Alternative Analysis – complete Preliminary Preferred Alternative - complete
9/22/12 - 2/19/16 Draft SEIR/SEIS - Public / Agency Review - original
Project Development
4
6
2
0
8
80
60
40
20
0
10
J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
N N O S A J J M A M F Jan 2016
D N O D A J Pre-FY15-
16
29.6
67.2
$ in millions cumulative
D
34.8
O S A
$ in millions by month
J S
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Forecast
Actual - FY16/19 Cumulative
Budget
Actual
6
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast based on November 2015 estimate through December 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Purpose and Need and the Alternatives Analysis were achieved as part of the Merced to
Fresno EIR/EIS, completed in September 2012.
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the RC and RDP.
7) Pending update, refer to Executive Summary.
Locally Generated Alternative (F-B)
51
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Draft SEIR/SEIS – Public / Agency Review - actual 7/1/15 - 6/30/17 Draft SEIR/SEIS - Public / Agency Review - original 7/1/15 - 7/12/16 Preliminary Preferred Alternative – complete Alternative Analysis – complete Purpose and Need – complete Bakersfield F Street Alignment
7/15/17
Resource Agency Mitigation - original 11/1/16 - 1/1/18
Final SEIR/SEIS – Pref. Alt./ROD - actual 6/21/16 -1/31/18 Final SEIR/SEIS – Pref. Alt./ROD - original 6/21/16 - 12/31/16
Project Development
0
15
10
100
80
60
40
20
0
5
30
25
20
16.7
$ in millions cumulative
$ in millions by month
D
85.7
74.3
N O S A J J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S A J J M A M F Jan 2016
D N O S A J Pre-FY15-
16
Budget - FY16/19 Cumulative
Forecast - FY16/19 Cumulative Forecast
Actual - FY16/19 Cumulative
Budget
Actual
7
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecasted includes RDP and RC costs through December 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Purpose and Need and the Alternatives Analysis were achieved as part of the Fresno to Bakersfield EIR/EIS,
completed in June 2014
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the EEC and RDP.
7) Pending update, refer to Executive Summary.
Bakersfield to Palmdale
52
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation 11/17/17 - 11/17/18
Final EIR/EIS – Pref. Alternative ROD - actual 3/1/17 – 3/31/18 Final EIR/EIS – Pref. Alternative ROD - original 3/1/17 - 11/16/17 Draft EIR/EIS – Public / Agency Review - actual 4/6/14 – 7/31/17 Draft EIR/EIS - Public / Agency Review - original 5/6/14 - 2/28/17 Preliminary Preferred Alternative - actual 6/14/15 -6/30/17 Preliminary Preferred Alternative - original 3/14/14 - 10/20/16 Alternative Analysis- complete Purpose and Need – complete Bakersfield to Palmdale
7/15/17
Project Development
140
120
100
80
60
40
20
0 0
15
10
5
$ in millions by month
D
107.0
98.7
N O S A J J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S A J J M A M F Jan 2016
D N
$ in millions cumulative
63.5
O S A J Pre-FY15-
16
Budget - FY16/19 Cumulative
Forecast - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Budget
Actual
8
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast includes RDP and RC costs through December 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Schedule update pending further coordination with FRA.
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the EEC and RDP. 7) Pending update, refer to Executive Summary.
Palmdale to Burbank
53
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02
Purpose and Need – complete Alternative Analysis – complete
7/1/15 - 8/31/16 Preliminary Preferred Alternative - original 7/1/15 – 9/30/17 Preliminary Preferred Alternative - actual
2/2/16 - 3/17/17 Draft EIR/EIS - Public / Agency Review - original
7/15/17
3/1/16 – 12/31/17 Draft EIR/EIS - Public / Agency Review - actual
Resource Agency Mitigation 11/20/17 - 11/20/18
Final EIR/EIS – Preferred Alternative/ROD - actual 3/18/17 – 9/30/18 Final EIR/EIS – Preferred Alternative/ROD - original 3/18/17 - 11/19/17
Palmdale to Burbank
Project Development
20 5
100
80
60
40 10
0 0
30
25
20
15
$ in millions cumulative
$ in millions by month
44.5
D
86.3
77.2
N O S A J J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S A J J M A M F Jan 2016
D N O S A J Pre-FY15-
16
Forecast - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Forecast
Budget
Actual
9
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast includes RDP and RC costs through December 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Schedule update pending further coordination with FRA.
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the EEC and RDP. 7) Pending update, refer to Executive Summary.
Burbank to LA
54
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Burbank to LA
7/15/17
Resource Agency Mitigation 11/21/17 - 11/21/18
Final EIR/EIS – Pref. Alternative/ROD - actual 5/1/17 – 5/31/18 Final EIR/EIS – Pref. Alternative/ROD - original 5/1/17 – 11/1/17 Draft EIR/EIS - Public / Agency Review - actual 4/1/16 – 8/31/17 Draft EIR/EIS - Public / Agency Review - original 4/1/16 - 6/30/17 Preliminary Preferred Alternative - actual
7/1/15 - 3/31/17 7/1/15 - 6/30/17
Preliminary Preferred Alternative - original Alternative Analysis – complete Purpose and Need – complete
Project Development
50
5
40
30
20
10
0 0
30
25
20
15
10
$ in millions cumulative
$ in millions by month
D
36.2
33.8
N O S A J J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S A J J M A M F Jan 2016
17.0
D N O S A J Pre-FY15-
16
Budget
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Actual
10
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast includes RDP and RC costs through December 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Schedule update pending further coordination with FRA.
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the EEC and RDP. 7) Pending update, refer to Executive Summary.
LA to Anaheim
55
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
11/19/17 - 11/19/18 Resource Agency Mitigation
2/22/17 - 11/18/17 Final EIR/EIS – Pref. Alternative/ROD – original 2/22/17 – 6/30/18 Final EIR/EIS – Pref. Alternative/ROD – actual
Draft EIR/EIS - Public / Agency Review - actual 1/1/16 – 9/30/17 Draft EIR/EIS - Public / Agency Review - original 1/1/16 - 6/30/17 Preliminary Preferred Alternative - actual 7/1/15 - 6/30/17 Preliminary Preferred Alternative - original 7/1/15 - 3/31/17 Alternative Analysis – complete Purpose and Need – complete LA to Anaheim
7/15/17
Project Development
80
0
10
5
120
100
60
40
20
0
15
F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S J J J M A M F Jan 2016
D N O S A J Pre-FY15-
16
D
82.5
77.1
N
$ in millions cumulative
O S A A J M A
$ in millions by month
M
60.7
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Budget
Actual
11
F&A Committee Meeting – October 2017
Notes: 1) All estimates are preliminary and subject to change. 2) Forecast includes RDP and RC costs through Dec. 2018. 3) Habitat mitigation included; other mitigation costs are not. 4) Schedule update pending further coordination with FRA. 5) Original date for identifying Preliminary Preferred Alt. corrected.
6) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 7) Based on actual costs and future estimates for the EEC and RDP. 8) Pending update, refer to Executive Summary.
Heavy Maintenance Facility1
56
2015 2016 2017 2018 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12
Resource Agency Mitigation Final EIR/EIS – Pref. Alternative/ROD 9/16/16 -TBD Draft EIR/EIS - Public / Agency Review 11/2/15 -TBD Preliminary Preferred Alternative 8/1/15 -TBD Alternatives Analysis – complete Purpose and Need – complete Heavy Maintenance Facility
7/15/17
5/10/17 -TBD
Project Development
0
2
5
4
3
2
1
0
1
5
4
3
$ in millions by month
0.6
D
2.2
3.0
N O S A J J M A M F Jan 2018
D N O S A J J M A M F Jan 2017
D N O S A
$ in millions cumulative
J M A M F Jan 2016
J N O S A J Pre-FY15-
16
D
Forecast - FY16/19 Cumulative
Budget - FY16/19 Cumulative
Actual - FY16/19 Cumulative
Forecast
Budget
Actual
12
F&A Committee Meeting – October 2017
Notes: 1) Environmental clearance approach on hold and under review. 2) All estimates are preliminary and subject to change. 3) Forecast includes RDP and RC costs December 2015 through December 2018. 4) At this time, no habitat mitigation assumed in estimate.
5) Original budget prepared mid-2015; figures require updating with ROD schedules extended into 2018. 6) Based on actual costs and future estimates for the EEC and RDP. 7) Pending update, refer to Executive Summary.
Four-month look ahead - milestones and other key deliverables, all sections/projects: Information through July 31, 20171,2
57
Milestone Project Section Due Date % Completion Status
Footprint Validation San Jose to Merced May 2017 95% Pending verification with Record Set PEPD
Obtain Checkpoint B concurrence
San Francisco to San Jose June 2017 65% Delayed, received partial FRA comments
Obtain Checkpoint B Addendum concurrence
San Jose to Merced June 2017 95%
Delayed, revise and submit to USACE and USEPA for concurrence; completion expected September 2017
Recommendation of preliminary preferred alternative to Board
San Francisco to San Jose August 2017 55% Delayed because of stakeholder discussion regarding alignment options
Recommendation of preliminary preferred alternative to Board
San Jose to Merced August 2017 25% Delayed because of stakeholder discussion regarding alignment options
Publish Draft Supplemental EIR/EIS for public review
Locally Generated Alternative (F-B)
April 2017 99% Delayed; administrative draft now under revision following cooperating agencies review
Publish Draft Supplemental EIR/EIS for public review
Central Valley Wye June 2017 65% Delayed; lengthy review and revisions. Expect Draft EIR/ EIS circulation in early 2018
Complete record set of preliminary engineering for project definition
Bakersfield to Palmdale July 2017 98% Submitted and substantially complete
Prepare administrative draft EIR/EIS for FRA review
Bakersfield to Palmdale October 2017 82% Delayed because of review process and revisions
Project Development
F&A Committee Meeting – October 2017
Notes: 1 Text and dates identified in red indicate change from previous month. 2 Pending update, refer to Executive Summary.
58
Milestone Segment Due Date % Completion Status
Complete record set of preliminary engineering for project definition
Palmdale to Burbank September 2017 75% On Target
Complete record set preliminary engineering for project definition
Burbank to Los Angeles September 2017 88% Delayed because of stakeholder discussion
Complete record set preliminary engineering for project definition
Los Angeles to Anaheim September 2017 85% Delayed because of stakeholder discussion
Receive preliminary approval from agencies on Nationwide Permit approach for Clean Water Act requirements
Burbank to Los Angeles and Los Angeles to Anaheim
September 2017 80% On Target
Project Development
F&A Committee Meeting – October 2017
Four-month look ahead - milestones and other key deliverables, all sections/projects: Information through July 31, 20171,2
Notes: 1 Text and dates identified in red indicate change from previous month. 2 Pending update, refer to Executive Summary.
Agenda
59
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
90
20
127
100
22
129
101
12 15
0
20
40
60
80
100
120
140
Central Valley, North, South, and Valley to Valley Executed and Unexecuted Agreements
60
Third Party Agreements PRELIMINARY DATA – SCHEDULE SUBJECT TO CHANGE
90
North CV
10
South
32
17 17 24
Total V to V
Executed Count Prior Quarter (Ending June 2017)
Executed Count Current Quarter (Through August 2017)
Finalized Negotiations and/or Processing Count Current Quarter (Through August 2017)
Total Executed/Unexecuted Agreements (in number of agreements)
F&A Committee Meeting – October 2017
Notes: 1. Central Valley, North and South total counts include Master/Cooperative Agreements and Reimbursement Agreements for environmental coordination and
project development only. 2. V to V count is a subset of the agreements already represented. 3. The count for unexecuted agreements may change regularly due to changes in alignments; new information as investigations continue; agreements being
combined; mergers, acquisitions, spin-offs, and other transactions; identification of different legal entities as asset owners and operators; etc.
Actual data through August 31, 2017
Current Unexecuted Agreements in Negotiation or Not Yet Started (Total)
0
43
3
85
8
84
3 60
79
20 0 1 0 0
84
1 15 6
0 1
84
0 0 0
71
6
100100100 10087
9393
108
100
108 108 109 109110109
102
85 86
95 101 101108
109115
0
10
20
30
40
50
60
70
80
90
0
10
20
30
40
50
60
70
80
90
100
110
120
Valley to Valley Agreements by Month Plan vs. Actual vs. Forecast
61
Dec 2017 Nov Oct Sep Aug Jul Jun May Apr Mar Feb Jan Dec Pre Dec 2016
84
V to V Agreements (excluding Railroads) (in number of agreements)
Third Party Agreements
Actual data through August 31, 2017
Forecast - Cumulative
Planned - Cumulative
Actual - Cumulative
Forecast
Planned
Actual
PRELIMINARY DATA – SCHEDULE SUBJECT TO CHANGE
Monthly bars tie to left axis Cumulative lines tie to right axis
F&A Committee Meeting – October 2017
Notes: 1. November 2016 Plan 2. Agreements that have been cancelled since November are not reflected in the plan, but are reflected in the forecast.
108
0 0 0 1
105.0
5.0
39.4
107.0
160.0
77.082.0
27.030.0
48.4
73.0
27.018.5
4.10.48.9
0.0
15.98.7
42.6
3.81.7
AT&T, PG&E, Level 3, & Railroads
62
160
80
100
120
140
$0
180
20
40
60
CP2-3: P. Sum
19.6
CP1: PG&E CP1: AT&T CP4: P. Sum CP1-4: BNSF CP1: P. Sum AT&T
CP1: P. Sum PG&E
CP1: SJVRR CP1: UPRR
Current Invoiced Amounts, Authorized/Committed Amounts, and February 2016 Board Authorized Amounts
($ in millions)
Third Party Agreements PRELIMINARY DATA – SCHEDULE SUBJECT TO CHANGE
Authorized/Committed Invoiced Board Authorized Notes: 1. Third Party Agreements are agreements that enable the design and construction of the CA High‐Speed Rail System. These agreements are for the relocation, modification, reconstruction, and/or protection of utilities, irrigation facilities, and roadways that are in physical conflict with the proposed alignment. 2. Amounts shown for each Third Party agreement are inclusive of funds shown in both the project budget and Third Party budget line items. 3. Amounts expended by the DB’s for this work will be reported as received. 4. $5 million of SJVRR and BNSF agreements are both part of CEO delegated authority and not separate board items. 5. Authorized/Committed amounts for railroads are not provided at this time. 6. CP1 provisional sum change order amount pending adjustment to contingency amount.
Actual data through August 31, 2017
F&A Committee Meeting – October 2017
3,6 5 4,5 4,5 3,6 3 3
18.9
Total Other Expenditure by Month Forecast vs. Actual
63
June 2017 FCP Forecast - Cumulative Actual June 2017 FCP Forecast
Total Other Expenditure Schedule ($ in millions)
Third Party Agreements
Notes: 1. Original FCP Forecast (December 2012) did not have task level detail for other expenditures. 2. Other costs include – utilities, railroads, local municipalities, irrigation districts and resource agency support. 3. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 4. Numbers may not add due to rounding. 5. Variance in FCP and Capital Outlay numbers are due to timing differences.
Sources: 1. Funding Contribution Plan, June 2017 2. Preliminary Funding Contribution Plan, August
2017
F&A Committee Meeting – October 2017
150
100
50
0
250
200
50
0
150
100
450
300
400
350 400
450
500
350
300
250
200
F
12
Jan 2019
15
D
16
N
16
O
16
S
16
A
16
J
16
J
18
M
19
A
19
J
19
F
18
Jan 2018
18
D
18
N
18
O
18
J
5
Expenditures (monthly)
S
17
A
1 17
1 17
M Through Jun 2017
36 36
M
5
Expenditures (cumulative)
A
5
M
5
Data through Aug 31, 2017 70
392
39
Agenda
64
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
Contract Management Metrics - Context
65
There are 2 contract management metrics included:
– Contingency Value
• This value is based on remaining contingency as a percentage of the remaining contract balance
– Expenditure Schedule
• Earned Value (EV) = Approved Invoices to Date
• Planned Value (PV) = Average Planned Values from the Original Approved Baseline Schedule
• Revised Planned Value = Average Planned Values from the most recent Approved Baseline Schedule
• Funding Contribution Plan (FCP) forecast value refers to forecasted Design-Build Contract expenditure in quarterly FCP
Contract management metrics for CP1, CP2-3, CP4, and SR-99 are included
– For the SR-99 realignment project contract the Authority is in an oversight role, with Caltrans directly managing the project
Updates to the report are made monthly
Contract Management
F&A Committee Meeting – October 2017
CP1 Contract Management – Contingency Value
66
CP1 – Contract Balance Remaining ($ in millions)
Contract Management CP1 - Contingency
CP1 – Contingency Balance Remaining ($ in millions)
(% of contract balance remaining)
Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$51 (6.1%)
End of FY-16-17 End of
FY2015-16
$46 (5.4%) $36
(4.4%)
$817
End of FY2015-
16
$851
Oct 2017 Sep 2017 Aug 2017 Jul 2017
$830
Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017
If remaining contingency against amount of contract / work left falls below 10%, corrective action may be necessary.
Notes: 1. Contract Balance Remaining = [Revised DB Contract Amount] – [Authority Approved Invoices to Date]. 2. Contract balance only accounts for invoices in determining contract balance, so this number may not reconcile with ”earned value”
in schedule performance index metric. 3. Reconciliation of change orders and provisional sums resulted in an increase in the contingency balance remaining.
Source: August 31, 2017 CP1 Performance Metric Report
End of FY2016-17
End of FY2016-17
F&A Committee Meeting – October 2017
1
3
CP1 Contract Management Raw Data: Contingency Value
67
End of FY16-17
July 2017
Aug 2017
Sept 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
June 2018
Contract Balance Remaining
$851.1M $830.2M $816.9M
Contingency $152M $152M $152M
Change Orders (from contingency)
$106.0M ($5.0M) See Note 2
$15.0M
Contingency Balance Remaining
$46.0M $51.0M $36.0M
Contingency % 5.4% 6.1% 4.4%
CP1 – Contingency ($ in millions)
Contract Management CP1 - Contingency
Note: 1. Contract Balance Remaining is the sum of the previous month’s Contract Balance Remaining less the monthly approved invoice amount plus change orders
(from contingency). 2. Reconciliation of change orders and provisional sums resulted in an increase in the contingency balance remaining.
Source: August 31, 2017 CP1 Performance Metric Report
F&A Committee Meeting – October 2017
1
CP1 Contract Management – Schedule Performance Index
68
CP1 Schedule – Total Planned Value of Contract Earned ($ in millions)
Contract Management CP1 - Schedule
1,500
1,000
0
500
Nov 2018
Sep 2017
Through 2016
$935
$ in millions
Jan 2018
Jan 2017
Feb 2017
Mar 2017
Jun 2018
Apr 2017
May 2017
Jun 2017
Jul 2017
$981
$688
$642
$526 122%
Aug 2017
Oct 2017
Nov 2017
Dec 2017
$1,023
$1,412
Feb 2018
Mar 2018
Apr 2018
May 2018
Jul 2018
Dec 2018
Aug 2018
Oct 2018
Sept 2018
Notes: 1. Full contract amount includes bid amount, provisional sums and executed change order amounts. 2. CP1 DB contract forecast expenditures from January 2016 to June 2017 will be 100% ARRA funded,
until full ARRA drawdown. 3. The Planned Value line shown above is shown for historical reference. The Revised Planned Value
line shown is from the accepted mid-point Planned Value curve from the current approved baseline schedule.
Revised Planned Value Planned Value June 2017 FCP Forecast Earned Value/Approved Invoices to Date (SPI)
Full contract amount: $1.459B Current completion date: August 2019
Sources: 1. FCP Forecast: Funding Contribution Plan, June - 2017 2. Earned Value/Approved Invoices to Date: August 31, 2017
CP1 Performance Metric Report 3. FCP Forecast will be updated based on quarterly Funding
Contribution Plan.
F&A Committee Meeting – October 2017
CP1 Contract Management Raw Data: Schedule Performance Index
69
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
June 2017 FCP Forecast Value
$616.5M $647.4M $688.4M
Earned Value/ Invoiced to Date See Note 1
$598.1M $614.1M $642.3M
Planned Value See Note 2
$482.1M $502.2M $526.4M
Schedule Performance Index
124% 122% 122%
FY2016-17 CP1 – Schedule ($ in millions)
Contract Management CP1 - Schedule
Source: August 31, 2017 CP1 Performance Metric Report
Notes 1. This is the Earned Value taken from Performance Metric Reports 2. The Planned Values shown are from the accepted mid-point Planned Value curve from the approved baseline
schedule.
F&A Committee Meeting – October 2017
CP2-3 Contract Management – Contingency Value
70
CP2-3 – Contract Balance Remaining ($ in millions)
Contract Management CP2-3 - Contingency
CP2-3 – Contingency Balance Remaining ($ in millions)
(% of contract balance remaining)
Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017
$236.2 (23.1%)
Aug 2017 Jul 2017
$236.2 (22.9%)
$236.7 (22.8%)
Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$1,032
End of FY-16-17
May 2018
$1,040
Jun 2018
$1,021
If remaining contingency against amount of contract / work left falls below 10%, corrective action may be necessary.
Source: August 31, 2017 CP2-3 Performance Metric Report
End of FY2016-17
End of FY2016-17
Notes: 1. Contract Balance Remaining = [Revised DB Contract Amount] – [Authority Approved Invoices to Date]. 2. Contract balance only accounts for invoices in determining contract balance, so this number may not reconcile with
”earned value” in schedule performance index metric.
F&A Committee Meeting – October 2017
1
CP2-3 Contract Management Raw Data: Contingency Value
71
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
Contract Balance Remaining
$1,040M $1,032M $1,021M
Contingency $261.2M $261.2M $261.2M
Change Orders (from contingency)
$24.5M $0.5M $0.0M
Contingency Balance Remaining
$236.7M $236.2M $236.2M
Contingency % 22.8% 22.9% 23.1%
CP2-3 – Contingency ($ in millions)
Contract Management CP2-3 - Contingency
Note: 1. Contract Balance Remaining is the sum of the previous month’s Contract Balance Remaining less the
monthly approved invoice amount plus change orders (from contingency). Source: August 31, 2017 CP2-3 Performance Metric Report
F&A Committee Meeting – October 2017
1
CP2-3 Contract Management – Schedule Performance Index
72
CP2-3 Schedule – Total Planned Value of Contract Earned ($ in millions)
Contract Management CP2-3 - Schedule
1,400
1,200
1,000
800
600
400
200
0 Feb
2017 Jan
2017
$408
Nov 2018
Oct 2018
Sept 2018
Aug 2018
Jul 2018
Jun 2018
May 2018
Apr 2018
Mar 2018
Feb 2018
Jan 2018
Dec 2017
Nov 2017
Through 2016
$ in millions
Oct 2017
Sep 2017
Aug 2017
Jul 2017
Jun 2017
May 2017
Apr 2017
Dec 2018
$1,309
$1,286
Mar 2017
$369 (63%)
$586
Planned Value Earned Value/Approved Invoices to Date (SPI) June 2017 FCP Forecast
Notes: 1. Full contract amount includes bid amount, provisional sums and executed change order amounts. 2. CP2-3 DB contract forecast expenditures from January 2016 to June 2017 will be 100% ARRA
funded, until full ARRA drawdown. 3. The Planned Values shown are from the accepted mid-point Planned Value curve from the approved
baseline schedule. Reports prior to February 2017 showed a Planned Value curve from the early dates in the approved baseline schedule.
Full contract amount: $1.390B Current completion date: August 2019
Sources: 1. FCP Forecast: Funding Contribution Plan, June - 2017 2. Earned Value/Approved Invoices to Date: August 31, 2017
CP2-3 Performance Metric Report 3. FCP Forecast will be updated based on quarterly Funding
Contribution Plan.
F&A Committee Meeting – October 2017
CP2-3 Contract Management Raw Data: Schedule Performance Index
73
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
June 2017 FCP Forecast Value
$346.4M $373.5M $407.5M
Earned Value/ Invoiced to Date See Note 1
$350.0M $357.9M $369.2M
Planned Value See Note 2
$501.2M $541.4M $586.2M
Schedule Performance Index
70% 66% 63%
FY2016-17 CP2-3 – Schedule ($ in millions)
Contract Management CP2-3 - Schedule
Source: August 31, 2017 CP2-3 Performance Metric Report
Notes 1. This is the Earned Value taken from Performance Metric Reports 2. The Planned Values shown are from the accepted mid-point Planned Value curve from the approved baseline
schedule.
F&A Committee Meeting – October 2017
CP4 Contract Management – Contingency Value
74
CP4 – Contract Balance Remaining ($ in millions)
Contract Management CP4 - Contingency
CP4 – Contingency Balance Remaining ($ in millions)
(% of contract balance remaining)
$59.2 (15.3%)
Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$59.5 (15.3%)
$59.5 (15.1%)
Jun 2018 May 2018 Apr 2018
$387
Nov 2017 Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$390
End of FY-15-16
$395
End of FY2016-17
If remaining contingency against amount of contract / work left falls below 10%, corrective action may be necessary.
Source: August 31, 2017 CP4 Monthly Status Report
End of FY2016-17
Notes: 1. Contract Balance Remaining = [Revised DB Contract Amount] – [Authority Approved Invoices to Date]. 2. Contract balance only accounts for invoices in determining contract balance, so this number may not reconcile with ”earned value” in
schedule performance index metric.
F&A Committee Meeting – October 2017
1
CP4 Contract Management Raw Data: Contingency Value
75
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
Contract Balance Remaining
$395.1M $390.0M $387.2M
Contingency $62.0M $62.0M $62.0M
Change Orders (from contingency)
$2.5M $0.0M $0.3M
Contingency Balance Remaining
$59.5M $59.5M $59.2M
Contingency % 15.1% 15.3% 15.3%
CP4 – Contingency ($ in millions)
Contract Management CP4 - Contingency
Note: 1. Contract Balance Remaining is the sum of the previous month’s Contract Balance Remaining less the
monthly approved invoice amount plus change orders (from contingency).
Source: August 31, 2017 CP4 Monthly Status Report
F&A Committee Meeting – October 2017
1
CP4 Contract Management – Schedule Performance Index
76
CP4 Schedule – Total Planned Value of Contract Earned ($ in millions)
Contract Management CP4 - Schedule
250
450
400
350
300
0
200
150
100
50
Dec 2018
$453
$400
Nov 2018
Oct 2018
$68 (42%)
$159
Sept 2018
Aug 2018
Jul 2018
Jun 2018
May 2018
Apr 2018
Mar 2018
Feb 2018
Jan 2018
Dec 2017
Nov 2017
Oct 2017
Sep 2017
Aug 2017
Jul 2017
Jun 2017
May 2017
Apr 2017
Mar 2017
Feb 2017
Jan 2017
Through FY
15/16
$ in millions
$72
Earned Value/Approved Invoices to Date (SPI) June 2017 FCP Forecast Planned Value
Notes: 1. Full contract amount includes bid amount, provisional sums and executed change order amounts. 2. Total amount earned refers to progress on the schedule, not approved contract invoices. 3. CP4 DB contract forecast expenditures from April 2016 to June 2017 will be 100% ARRA funded,
until full ARRA drawdown. 4. The Planned Values shown are from the accepted mid-point Planned Value curve from the approved
baseline schedule.
Full contract amount: $446.8M Current completion date: June 2019
Sources: 1. FCP Forecast: Funding Contribution Plan, June - 2017 2. Earned Value/Approved Invoices to Date: August 31, 2017 CP4
Monthly Status Report 3. FCP Forecast will be updated based on quarterly Funding
Contribution Plan.
F&A Committee Meeting – October 2017
CP4 Contract Management Raw Data: Schedule Performance Index
77
End of FY2016
-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
June 2017 FCP Forecast Value
$59.9M $65.0M $71.7M
Earned Value/ Invoiced to Date See Note 1
$61.9M $64.5M $67.7M
Planned Value See Note 2
$133.3M $146.1M $159.4M
Schedule Performance Index
46% 44% 42%
FY2016-17 CP4 – Schedule ($ in millions)
Contract Management CP4 - Schedule
Notes: 1. This is the Earned Value taken from Performance Metric Reports 2. The Planned Values shown are from the accepted mid-point Planned Value curve from the approved baseline schedule.
Source: August 31, 2017 CP4 Performance Metric Reports
F&A Committee Meeting – October 2017
SR-99 Contract Management – Contingency Value
78
SR-99 – Contract Balance Remaining ($ in millions)
Contract Management SR-99 - Contingency
SR-99 – Contingency Balance Remaining ($ in millions)
(% of contract balance remaining)
Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$7.3 (7.3%)
$7.3 (7.3%)
$7.3 (8.2%)
Jun 2018 May 2018 Apr 2018 Mar 2018 Feb 2018 Jan 2018 Dec 2017 Nov 2017 Oct 2017 Sep 2017 Aug 2017 Jul 2017
$100
End of FY2015-
16
$100 $88
End of FY2016-17
If remaining contingency against amount of contract / work left falls below 5%, corrective action may be necessary.
Source: August 31, 2017 SR-99 Performance Metric Report
The values shown are a sum of the Early Work Plan (EWP) and Main Package (MP) Contingencies.
End of FY2016-17
F&A Committee Meeting – October 2017
Notes: 1. Contract Balance Remaining = [Revised DB Contract Amount] – [Authority Approved Invoices to Date]. 2. Contract balance only accounts for invoices in determining contract balance, so this number may not reconcile with
”earned value” in schedule performance index metric.
1
SR-99 Contract Management Raw Data: Contingency Value
79
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
Contract Balance Remaining
$100.3M $99.7M $88.5M
Contingency See Note 2
$9.5M $9.5M $9.5M
Change Orders (from contingency)
$2.2M $0.0M $0.0M
Contingency Balance Remaining See Note 2
$7.3M $7.3M $7.3M
Contingency % 7.3% 7.3% 8.2%
SR-99 – Contingency ($ in millions)
Contract Management SR-99 - Contingency
Source: August 31, 2017 SR-99 Performance Metric Report
Notes: 1. Contract balance only accounts for invoices in determining contract balance, so this number may not reconcile
with ”earned value” in schedule performance index metric. 2. The contingency values shown through December 2016 are a combination of the EWP and MP contingency values.
F&A Committee Meeting – October 2017
SR-99 Contract Management – Schedule Performance Index
80
SR-99 Schedule – Total Planned Value of Contract Earned ($ in millions)
Contract Management SR-99 - Schedule
250
50
0
300
200
150
100
$171
Jun 2017
May 2017
Apr 2017
Mar 2017
Feb 2017
$151
Jan 2017
Through 2016
$166 (99%)
Dec 2018
$254
$261
Nov 2018
Oct 2018
Sept 2018
Aug 2018
$168
Jul 2018
Jun 2018
May 2018
$ in millions
Mar 2018
Feb 2018
Jan 2018
Dec 2017
Apr 2018
Oct 2017
Sep 2017
Aug 2017
Jul 2017
Nov 2017
Earned Value (SPI) June 2017 FCP Forecast Revised Planned Value Planned Value
Notes: 1. Total amount earned refers to progress on the schedule, not approved contract invoices. 2. SR-99 contract forecast expenditures from January 2016 to June 2017 will be 100% ARRA funded,
until full ARRA drawdown. 3. The Planned Value line shown above is shown for historical reference. The Revised Planned Value
line shown is from the current forecast.
Full contract amount: $260.9M Current completion date: December 2018
Sources: 1. FCP Forecast: Funding Contribution Plan, June - 2017 2. Earned Value: August 31, 2017 SR-99 Performance Metric
Report 3. FCP Forecast will be updated based on quarterly Funding
Contribution Plan.
Revised planned values are being confirmed
F&A Committee Meeting – October 2017
SR-99 Contract Management Raw Data: Schedule Performance Index
81
End of FY2016-17
Jul 2017
Aug 2017
Sep 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
Jun 2018
June 2017 FCP Forecast Value
$159.4M $165.0M $171.0M
Earned Value See Note 1
$154.9M $155.3M $166.3M
Planned Value $156.6M $161.7M $167.6M
Schedule Performance Index
99% 96% 99%
FY2016-17 SR-99 – Schedule ($ in millions)
Contract Management SR-99 - Schedule
Source: August 31, 2017 SR-99 Performance Metric Report
Note: 1. SR-99 contract with Caltrans is not a Design-Build contract. Earned value is not necessarily equal to invoice to
data/actual cost amount.
F&A Committee Meeting – October 2017
Agenda
82
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
Finance/Budget Metrics – Context
83
Metrics organized by:
– Summary of current fiscal environment
– FY2017-18 finance/budget data, which includes ROW, planning, environmental and construction
For FY2017-18, this report presents:
– Budgeted expenditures based on the Capital Outlay budget.
– Actual expenditures incorporated each month based on invoices received, invoices pending, and accruals, including Work-in-Progress.
– Forecasts will shift each month and align with FY2017-18 forecast from the F&A Capital Outlay Report.
All data shown is at the end of each month:
– There is a one month lag to produce the F&A Capital Outlay Report
• For example, the October F&A Capital Outlay Report includes financial data through August 31, 2017.
Finance/Budget
F&A Committee Meeting – October 2017
TOTAL Planning Construction
Budget 1, 4 Expended Budget Expend to Date Budget Expend to Date
ARRA / Brownfields Grant 2, 3 $2.55 $2.55 $0.51 $0.48 $2.04 $2.07
FY10 Grant $0.93 $- $- $- $0.93 $-
PROP 1A $3.18 $0.51 $0.57 $0.36 $2.61 $0.15
Cap and Trade $1.90 $0.55 $0.24 $0.10 $1.66 $0.45
Local Assistance $1.10 $- $- $- $1.10 $-
Total $9.66 $3.61 $1.33 $0.93 $8.34 $2.68
84
Finance/Budget
As of August 31, 2017, the Authority has spent 10.3% of FY2017-18 budget, 99.9% of the Federal ARRA grant, and 95.4% of the FY2014-15 Cap and Trade appropriation
Total Expenditures to Date ($ billions) (Data as of August 31, 2017)
Notes: 1. Source: F&A Capital Outlay Report, Oct -17; balance subject to change due to pending approval of tapered match and federal reimbursements. 2. In Aug-17, the US Environmental Protection Agency (EPA) awarded the Authority and coalition partners LOSSAN and Metro a $600K Assessment Grant under the EPA Brownfields program.
The grant funds community outreach, environmental site assessments, and clean-up plans for Brownfields sites adjacent to LA Union Station and is included in the FY2017-18 budget. As a result of Real Property Acquisition credits totaling $31.9K, ARRA expenditures total $2.553B or 99.9% of the $2.553B grant. These credits are being processed to maintain full utilization of the ARRA grant.
3. A risk informed contingency analysis is being performed and indicates cost risk pressures to the current CP1 budget. These cost risk pressures are primarily driven by the ROW acquisition schedule, the cost of utilities, and the cost of agreements with third parties including the adjacent freight railroads. The Authority is aggressively mitigating these and other project risks and will provide updates to the analysis in future reports.
4. Numbers may not add due to rounding. 5. The FY2017-18 budget supports activities reflected within the 2016 Business Plan and is based on a prioritization of executed contracts necessary for Central Valley development and
construction, Silicon Valley to Central Valley segment planning, and Bookend Corridor project construction. In addition, the F20Y17-18 budget prioritizes work related to completing Phase I Record of Decision and activities within the scope of the ARRA and FY10 grants.
ARRA expenditures are 99.9% of federal ARRA grant funds and 26.4% of $9.66B total budget
FY2017-18 Expenditures to Date ($ billions) (Data as of August 31, 2017)
Total Appropriation
FY2017-18 Budget
FY Expenditures to Date Expenditures - % of Budget5
Jul-17 Aug-17 Jul-17 Aug-17 Jul-17 Aug-17
$9.57 $1.64 $1.64 $0.10 $0.17 6% 10.3%
F&A Committee Meeting – October 2017
2,000
1,500
1,000
0
500
$585
$235
Aug 2017
$116 $116 $118 $120 $71 $116
Jul 2017
$354
$119
Sep 2017
$116
Oct 2017
$1,246
$98 $117 $117
Total FY2017-18
$116 $156
Nov 2017
$701
$1,170
Feb 2018
$156 $156 $156
$1,014
Jan 2018
$116 $156
$857
Dec 2017
$156 $156
$ millions
$1,568
Apr 2018
$156 $156 $118
Mar 2018
$1,400
$156 $156
$1,640
Jun 2018
$156
$1,639
May 2018
Finance/Budget – FY2017-18 Expenditures
Finance/Budget – FY2017-18
FY2017-18 Monthly and Cumulative Expenditures Budget, Forecast and Actual
Source: F&A Capital Outlay Reports (September 2015 – October 2017) 1. Forecast data may shift upon update of monthly actuals. 2. A risk informed contingency analysis is being performed and indicates cost risk pressures to the current CP1 budget. These cost risk pressures are primarily driven by the ROW acquisition
schedule, the cost of utilities, and the cost of agreements with third parties including the adjacent freight railroads. The Authority is aggressively mitigating these and other project risks and will provide updates to the analysis in future reports.
F&A Committee Meeting – October 2017 85
Actual Monthly Expenditure
Budget Monthly Expenditures
Actual Cumulative Expenditures
Budget Cumulative Expenditure
Monthly Forecast
Cumulative Forecast Aug-17
Finance/Budget Raw Data Capital Outlay Budget, Expenditures, and Forecast
86
July 2017
Aug 2017
Sept 2017
Oct 2017
Nov 2017
Dec 2017
Jan 2018
Feb 2018
Mar 2018
Apr 2018
May 2018
June 2018
Total FY Budget 2 $1.6B $1.6B
Expense to Date $98.5M $169M
Monthly expenditures $98.5M $70.7M
Total FY Forecast $1.6B $1.6B
FY2017-18 Raw Data
Finance/Budget – by Fiscal Year
Source: F&A Capital Outlay Reports (September 2015 – September 2017) 1 Numbers may not add due to rounding. 2 A risk informed contingency analysis is being performed and indicates cost risk pressures to the current CP1 budget. These cost risk pressures are primarily driven by the ROW acquisition schedule, the cost of utilities, and the cost of agreements with third parties including the adjacent freight railroads. The Authority is aggressively mitigating these and other project risks and will provide updates to the analysis in future reports.
July 2016
Aug 2016
Sept 2016
Oct 2016
Nov 2016
Dec 2016
Jan 2017
Feb 2017
Mar 2017
Apr 2017
May 2017
June 2017
Total FY Budget 2 $1.7B $1.7B $1.7B $1.7B $1.7B $1.7B $1.7B $1.7B $1.7B $1.7B $2.2B $2.2B
Expense to Date $78.5M $211.1M $318.5M $403.8M $482.6M $623.6M $706.7M $813.6M $882.0M $977.2M $1.2B $1.2B
Monthly expenditures $78.5M $132.6M $107.4M $85.3M $78.8M $141.0M $83.2M $106.9M $68.4M $95.2M $190.1M $78.9M
Total FY Forecast $1.7B $1.7B $1.3B $1.3B $1.3B $1.3B $1.4B $1.4B $1.2B $1.2B $1.2B $1.2B
FY2016-17 Raw Data
F&A Committee Meeting – October 2017
Agenda
87
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
ARRA Schedule – Context
88
The following slide reflects the ARRA grant expenditure
As a result of Real Property Acquisition credits totaling $31.9K, ARRA expenditures total $2.553B or 99.9% of the $2.553B grant. These credits are being processed to maintain full utilization of the ARRA grant.
– The total amount of ARRA expenditures is net of amounts the Authority is in process of returning to FRA.
The ARRA grant is comprised of two expenditure types:
– Project Development: Environmental Review, Preliminary Engineering Design, Project Administration and other project development related costs
– Construction: Program Management, Project Construction Management, Right-of-Way, Design-Build Contracts, Third Party Agreements, Project Reserves and Contingencies
The ARRA schedule is based upon the Funding Contribution Plan. The schedule includes:
– Actual expenditures for FRA paid, approved, and pending invoices, invoices pending submittal to FRA, invoices received by HSRA, and Work-in-Progress
– Forecast expenditures
ARRA Schedule
F&A Committee Meeting – October 2017
2,000
1,500
1,000
500
0
3,000
2,500
$ in millions
Sep 2017
Aug 2017
Jul 2017
0 0 0 0
Jun 2017
0 0 2 28
May 2017
66 66 95 71
Apr 2017
71 71 88 56
Mar 2017
66 66 104
65
Feb 2017
91 91 89 54
Jan 2017
29 29 99 50
Dec 2016
108 108 114
48
Nov 2016
77 77 84 42
Oct 2016
81 81 100 46
Sep 2016
106 106
79 111
Aug 2016
130 130 90
177
Jul 2016
77 77 123
75
1,805
Through Jun 2016
1,651 1,651
1,485 1,730
0 0 0 0
Label
ARRA Expenditure by Month Forecast vs. Actual
89
Actuals & Accruals through 9/5/2017
Actual - Cumulative Original FCP Forecast (December 2012) - Cumulative
Actual
June 2017 FCP Forecast
December 2015 FCP Forecast
Original FCP Forecast (December 2012)
December 2015 FCP Forecast - Cumulative
June 2017 FCP Forecast - Cumulative
ARRA Drawdown Schedule ($ in millions)
ARRA Schedule
Sources: 1. Preliminary Funding Contribution Plan, August
2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
Data through August 31, 2017
F&A Committee Meeting – October 2017
2,553 2,553
2,553
Notes: 1. As a result of Real Property Acquisition credits totaling $31.9K, ARRA expenditures total $2.553B or 99.9% of the $2.553B grant. These credits are being
processed to maintain full utilization of the ARRA grant. 2. The program can frontload all of the ARRA funds to help spend those funds as early as possible. 3. State funds can be matched against federal funds and matched against ARRA funds already spent. 4. “Original FCP Forecast” refers to the first Funding Contribution Plan (FCP) approved by the FRA in December 2012. 5. December 2015 FCP was not approved, and was only used to initially track performance prior to the approval of the March 2016 FCP. 6. June 2017 FCP has been submitted to the FRA, and is under review. 7. Numbers may not add due to rounding. 8. Variance in FCP and Capital Outlay numbers due to timing differences. 9. The Authority received approval to increase the Project Development appropriation limit on June 15. May ARRA expenditures were adjusted accordingly.
500
450
400
350
300
250
200
150
100
50
0
500
450
400
350
300
250
200
150
100
50
0
$ in millions
Sep 2017
Aug 2017
0 0 0 0
266
Jul 2017
4 0 0 0
266
Jun 2017
21 21 0 0
May 2017
8 8 0 0
Apr 2017
6 6 0 0
Mar 2017
10 10 0 0
Feb 2017
10 10 0 0
Dec 2016
13 13 0 0
Dec 2016
5 5 11 0
Nov 2016
8 8 0 0
Oct 2016
12 12 11 0
Sep 2016
1 1 0 0
298
Aug 2016
10 10 0 0
Jul 2016
14 14 11 0
Through Jun 2016
358 358
286 264
322
479 479
ARRA Expenditure by Month Forecast vs. Actual
ARRA Schedule
90
ARRA-Project Development Drawdown Schedule ($ in millions)
Notes: 1. The program can frontload all of the ARRA funds to help spend those funds as early as possible. 2. State funds can be matched against federal funds and matched against ARRA funds already spent. 3. “Original FCP Forecast” refers to the first Funding Contribution Plan (FCP) approved by the FRA in December 2012. 4. December 2015 FCP was not approved, and was only used to initially track performance prior to the approval of the March 2016 FCP. 5. July 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 6. Numbers may not add due to rounding. 7. Variance in FCP and Capital Outlay numbers due to timing differences. 8. The Authority received approval to increase the Project Development appropriation limit on June 15. May ARRA expenditures were adjusted accordingly.
Data through August 31, 2017
F&A Committee Meeting – October 2017
Sources: 1. Preliminary Funding Contribution Plan, August
2017 2. Funding Contribution Plan, July 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
June 2017 FCP Forecast
December 2015 FCP Forecast
Original FCP Forecast (December 2012)
December 2015 FCP Forecast - Cumulative
June 2017 FCP Forecast - Cumulative
Original FCP Forecast (December 2012) - Cumulative
Actual & Accrual through 9/5/17
Actual
Actual - Cumulative
2,500
2,000
-500
0
500
1,000
1,500
66 0
$ in millions
66 57
Apr 2017
57
-21
95 70
May 2017
-21 -4
2 28
Jun 2017
0 0 0 0
Sep 2017
Jul 2017
Aug 2017
0 0 69 48
Nov 2016
103 98
103 103
Dec 2016
50 89 16 16
Jan 2017
54 104
81 81
Feb 2017
65 88 56 56
Mar 2017
56 69 84
1,199 1,466
112 75
1,293
177
1,293
Through Jun 2016
90 63 110
63
Jul 2016
79 120
46 120
Aug 2016
89 105
42 105
Sep 2016
70 70
Oct 2016
ARRA Expenditure by Month Forecast vs. Actual
91
ARRA Schedule
ARRA-Construction Drawdown Schedule ($ in millions)
Notes: 1. The program can frontload all of the ARRA funds to help spend those funds as early as possible. 2. State funds can be matched against federal funds and matched against ARRA funds already spent. 3. “Original FCP Forecast” refers to the first Funding Contribution Plan (FCP) approved by the FRA in December 2012. 4. December 2015 FCP was not approved, and was only used to initially track performance prior to the approval of the March 2016 FCP. 5. June 2017 FCP has been submitted to the Federal Railroad Administration (FRA), and is under review. 6. Numbers may not add due to rounding. 7. Variance in FCP and Capital Outlay numbers due to timing differences. 8. The Authority received approval to increase the Project Development appropriation limit on June 15. May ARRA expenditures were adjusted accordingly.
Data through August 31, 2017
F&A Committee Meeting – October 2017
2,074
2,231
2,074
Sources: 1. Preliminary Funding Contribution Plan, August 2017 2. Funding Contribution Plan, June 2017 3. Funding Contribution Plan, December 2015 4. Funding Contribution Plan, December 2012
Actual - Cumulative
June 2017 FCP Forecast - Cumulative
December 2015 FCP Forecast
Original FCP Forecast (December 2012)
December 2015 FCP Forecast - Cumulative
Original FCP Forecast (December 2012) - Cumulative
June 2017 FCP Forecast
Actual
Actual & Accrual through 9/5/2017
Agenda
92
Operations Report Metrics
– Executive Summary
– Right-of-Way (ROW)
– Project Development
– Third Party Agreements
– Contract Management
– Finance/Budget
– ARRA Schedule
– Risk
F&A Committee Meeting – October 2017
CP1 Contract - Contingency report
93
1. Right-of-way delay impacts through 12/31/2015 have been resolved with the Contractor in Change Order 00099, with the delay costs coming out of project contingency. The Remaining Contract Value has also increased due to added scope for the Northern Extension and previously excluded Third Party Utility relocations that are now delegated to the Contractor. Project contingency is being evaluated based on events to date and the work remaining.
2. A risk informed contingency analysis is being performed and indicates cost risk pressures to the current CP1 budget. These cost risk pressures are primarily driven by the ROW acquisition schedule, the cost of utilities, and the cost of agreements with third parties including the adjacent freight railroads. The Authority is aggressively mitigating these and other project risks and will provide updates to the analysis in future reports.
3. In the September 19, 2017 board meeting, the Board approved a transfer of $35 million to the CP 1 contract contingency to administer critical contract change orders and avoid delaying critical activities within the contractor’s schedule. Additional CP 1 contingency amounts above this transfer are currently being assessed using risk-based Monte Carlo process and will be updated in the future.
133
102
82
61
41
31
72
36 36
0 0 0 0 0
20
40
60
80
100
120
140
As of 31-Dec16 As of 31-Aug-17 50% Constr. 75% Constr. 90% Constr. Substantial Completion
Con
tinge
ncy
($ in
mill
ions
)
Contingency FloorActual To DateProjected Available Contingency
Risk – CP1 PRELIMINARY ANALYSIS RESULTS – SUBJECT TO CHANGE
F&A Committee Meeting – October 2017
Contingency reassessment being performed2
CP2-3 Contract - Contingency report
94
Note: Content as of August 31, 2017. The project team is currently experiencing cost risk pressures resulting from right-of-way acquisition delays, and railroad and third party agreement requirements. The Authority is taking steps to mitigate these impacts, and is exploring other opportunities to reduce the cost risk pressures. This contingency drawdown curve will be revised following completion of the revised contingency level.
230
199
176
153
123
92
61 46
257
236
203
187
147 125
80 67
47
0
20
40
60
80
100
120
140
160
180
200
220
240
260
280
300
As of 30-Jun-2016 As of 31-Aug-2017
RFC Appr. (75%ROW Acq.)
10% Constr.(Crit. Util Relo)
20% Constr. (AllUtility Relo)
50% Constr.(Bridge & Via.
Foun.)
75% Constr. (3rdParty Constr.)
90% Constr (AllStrs.)
SubstantialCompletion
Con
tinge
ncy
($ in
mill
ions
)
Contingency Floor
Actual To Date
Projected Available Contingency
Risk – CP2-3
Reassessment Triggered
PRELIMINARY ANALYSIS RESULTS – SUBJECT TO CHANGE
F&A Committee Meeting – October 2017
CP4 Contract - Contingency report
95
Note: Content as of August 31, 2017. The project team is currently experiencing cost risk pressures resulting from right-of-way acquisition delays, and railroad and third party agreement requirements. The Authority is taking steps to mitigate these impacts, and is exploring other opportunities to reduce the cost risk pressures. This contingency drawdown curve will be revised following completion of the revised contingency level.
58 54
48
40
36
29
25
20
15 12
9
61 59 58
50
43 40
29 27
20
16 14
10
0
10
20
30
40
50
60
70
As of Aug 31,2016
As of Aug 31,2017
60% Des. 90% Des. RFC Appr. 10% Const. 20% Const. 50% Const. 75% Const. 90% Const. SubstantialCompletion
ProjectCompletion
Con
tinge
ncy
($ M
illio
ns)
Contingency Floor
Actual To Date
Projected Available Contingency
Risk – CP 4 PRELIMINARY ANALYSIS RESULTS – SUBJECT TO CHANGE
F&A Committee Meeting – October 2017