1

Cadet Activities Officer (CAO)Initial Training Course

2

Course Overview

1. Welcome & Introduction to Cadet Activities Department2. Staff Officer Skills & Expectations3. Operations Orders/After Actions Reviews/Effective Meetings4. Community Service/Experiential Learning5. Student Services Mission6. Ring Walk Ceremony & Hop Brief7. 4th Class Beach Day Brief8. President’s Address9. Team Luncheon10. Beach House Terrain Walk11. Other Yearly Projects12. Close

3

Expectations

Be an Ambassador of Cadet Activities: OWN IT

Attend and be on time for training & Meetings

Meet all deadlines for reports/deliverables

Act like a representative of the Commandant

Always be looking for new ways to serve

4

Exercise

THINKING OUTSIDE THE BOX

5

Deliverables

During the course of instructions, CEAOs will be assigned one or more of the following deliverables:

• Situation Report• Fragmentation Order• Staff Study/COA Development

6

Briefing

In addition to a written deliverable, each Officer must create a 10 minute 4th class Cadet Activities briefing that will be give on Monday, 19 August: Each CEAO will schedule a 50 minute briefing window that fits their schedule in order to give their brief to the Cadet Activities Staff.

This brief will be based on the brief that Ms. Milner will give you shortly.

7

Performance Counseling

Feedback is critical for individual development. Each CEAO will be receive an initial counseling, a midterm counselling, and a final counseling that will forwarded to your TAC Officer for use in your overall leader development counseling.

Director, Cadet Engagement & Activities

Regimental, Cadet Engagement & Activities Officer

Battalion, Cadet Engagement & Activities

Officer

Regimental, Cadet Engagement & Activities

NCO

8

Department Organization

Regimental Commander

Assistant Commandant For Leadership Programs

COMMANDANT

REG/BN/CO TAC Officer

Director, Experiential Learning & Cadet Activities

Battalion Commander

Regimental Staff (Sergeant Major, Human Affairs,

Activities, Supply, Etc.)

Battalion Staff (Sergeant Major, Human Affairs,

Activities, Supply, Etc.)

Company Commander

Student Events & Services Coordinator

Experiential Learning Coordinator

SGM/COS

WelcomeClass of 2024

Cadet Activities BriefingAugust 2020

9

Cadet ActivitiesLocation: 2nd Floor Mark Clark Hall. Upstairs from bookstore. We are in the offices toward the chapel.

Website: www.citadel.edu/cadetactivities

Facebook: https://www.facebook.com/pages/The-Citadel-Department-of-Cadet-Activities/172197012794155 search: The Citadel – Department of Cadet Activities

10

Cadet ActivitiesSTAFF

LTC KEVIN DOUGHERTYAssistant Commandant for Leadership Programs 9 years

SFC ARTHUR RICHDirector of Cadet Activities 7 years

MR. BRYAN DUKESExperiential Learning Coordinator & MCH Building Manager 16 years

MS. JENNI GARROTTProject Manager 22 years

MR. CLIFF JAKESBuilding Setup Manager 7 years

MRS. SHELTON MILNERCadet Events & Services Manager 21 years

All offices on 2nd floor of Mark Clark Hall

11

Cadet Activities

12

Position Name Home Company

Regimental CA Officer Ms. Banzon Echo Company

Regimental CA NCO

1B CAO

2B CAO

3B CAO

4B CAO

5B CAO

Cadet Officers & NCO

Mark Clark Hall

13

1st Floor 2nd Floor 3rd FloorArmy Reserve Office Cadet Activities Offices Anglican chaplains's OfficeATM Meeting rooms St Albans ChapelBarber Shop Buyer Auditorium Catholic chaplain's officeBook store & gift shop Greater Issues - room 230 Honor CourtCanteen / Chick-Fil-A Lesser Issues - room 228 Photograpy studioMarket Place convenience store Room 210Post Office President's AlcoveStarbucks

4th Class Beach Day

14

Sun, 23 Aug 2020

Blood Drives

15

9-Sep-207-Oct-204-Nov-2020-Jan-2117-Feb-2110-Mar-2114-Apr-21

fall

sprin

g

All Wednesdays

2020-2021 Blood Drives

Ring Reception & Ceremony

16

Fri, 3 Oct 2020

HALLOWEENTrick or Treating & Costume Contest

17

Thurs, 29 Oct 2020

THANKSGIVINGHat Contest

18

Thurs, 19 Nov 2020

CHRISTMASDecoration Competition

19

Tues, 8 Dec 2020

Cadet Talent Show

20

Thurs, 11 Feb 2021

21

Short Gray LineHome Athletic Events

Other Events

Patriots’ Day. Fri, 11 SeptRegimental Competition. Sat, 19 SeptLeadership Day . Wed, 21 OctOpen Mic Night. Tues, 17 NovBattalion Feud. Tues, 31 Mar

Cadet Activities supports but does not run.

22

The Brigadier newspaper

NEEDED: Reporters, writers, photographers, layout editors, videographer, etc.

Mr. ________– EditorCompany/staff/cadet position____________

Email ________________

Ms. _________– Assistant EditorCompany/staff/cadet position____________

Email ______________

thebrigadier.org

23

The Sphinx yearbook

NEEDED: Photographers, cartoonists , layout editors, etc.• Each year the yearbook is published at the end of

second semester. • If you are a cadet second semester, the cost of

your yearbook is included in your tuition.• Chronical of the academic year. Individual photos

and many candid photos provided by cadets.• The book is given out AFTER Recognition Day so

no upperclassmen should harass you.

24

The Sphinx yearbook

INDIVIDUAL PHOTOS• Mark Clark Hall, 3rd floor, Photo studio• Uniform Summer Leave. Take blouse with you.

• Must be clean shaven with proper haircut. No exceptions.

• Scheduled for three weeks in August/September. Dates/Times will be announced soon. Will be on training schedule.

• Have your photo taken on the designated day for your company.

• This is a requirement. You do not want to make your mother angry.

25

Cadet Activities Services Offered

Meeting space in Mark Clark HallRide-Drive Program4th Class Sponsor Program. For cadets who live outside GA, SC & NC

Help with off-campus information. Hotels, restaurants, tours, etc.

4th Class trips to away football games.

26

Cadet Clubs & Organizations

Academic Pillar• Accounting Club• Amateur Radio Club, Citadel

Bulldog• American Chemical Society• Assoc. Computing Machinery• BioCid• Black Engineers, National Soc. of• Chinese Club• Civil Engineers, American Society

of • Criminal Justice HS Alpha Phi

Sigma• Criminal Justice Society• Cyber Defense Club • Cyber Team• Engineering HS - Tau Beta Pi• English Club• Ethics Bowl Team• Finance Management Team• French Club

• French HS - Pi Beta Phi• German Club• German HS Delta Phi Alpha• Gold Star Journal, The• Health Professions Society• HESS Majors• History Club• Honors Program Advisory Council• IEEE Electrical Engineering• Makerspace Club• Math Club• Mechanical Engineering, American

Society of • Museum Committee• Physics Club• Poly Sci HS Pi Sigma Alpha• Pre-Health Professions Society• Pre-Law (formerly Inn of Court)• Propeller Club• Psychology HS Psi Chi• Research Club

• Rotoract Club• SALSA Stu Association of Latin &

Spanish Awareness• Women Engineers, Society of• Southern Heritage Society• Spanish HS Sigma Delta Pi• Student Learning Disabilities

Association• Supply Chain Management• Sustainability Club• Toastdawgs, El Cid

HS – Honor Society

27

For list of all clubs, visitwww.citadel.edu/cadetactivities

> clubs & organizations

Academic Pillar

English Club Pre-Health Club

28

Character Pillar•African American Society

•African Methodist Episcopal

•Baptist Collegiate Ministries

•Campus Outreach

•Catholic Choir

•Catholic Color Guard

•Catholic Knights of Columbus

•Eagle Scout Association

•Anglican - St Albans Chapel

•Exchange Club Collegiate

•Fellowship of Christian Athletes

•Pride Society, The Citadel

•Gospel Choir

•Grace Girls Bible Study

•Honor Guard, Cadet

•Jewish Hillel Society

•Latter Day Saints Institute of

Religion

•Lutheran Student Movement

•Muslim Student Association

•Navigators

•NCBI Leadership in Diversity &

Respect

•Officer's Christian Fellowship

•ΟΔΚ – Leadership HS

•One in Four

•Journey Presbyterian

•Reformed University Fellowship

•Republican Society

•Valor/Cru

•Wesley Foundation

•Young Americans for Liberty

•Young Life

HS – Honor Society

29

Clubs & Organizations

For a full list of clubs, visit www.citadel.edu/cadetactivities >

clubs & organizations

Character Pillar

Gospel ChoirCatholic services

St Alban’s Chapel Anglican

Anglican priest on campus

30

Clubs & Organizations

Fitness Pillar• Cadet Chorale

• Chamber Choir

• Chess Club

• Climbing Club

• Delta Waterfowl

• Dog Paddlers (Dragonboat)

• Ducks Unlimited

• Extramurals

• Golf – Men’s

• Hurling

• Ice Hockey

• Jiu Jitsu, Brazilian

• Judo

• Lacrosse

• Mixed Martial Arts

• Nat Wild Turkey Federation

• Orienteering

• Pistol

• Rod and Gun

• Rugby - Men's

• Rugby - Women's

• Sailing

• SCUBA

• Sport Fishing

• Surf Club

• Swimming

• Triathlon & Road Racing

• Volleyball - co-ed

• Triathlon

• Volleyball – Men’s

31

For a full list of clubs, visitwww.citadel.edu/cadetactivities

> Clubs & organizations

Fitness Clubs

Club Hockey

Club Lacrosse

Judo

32

Citadel Clubs & Organizations –MILITARY PILLAR

•AFROTC Det 765•Arnold Air Society•Booster Club•Coast Guard Club•Cordell Airborne Rangers•Foreign Military Advocacy Group

•Honor Guard•Junior Sword Arch JSA•Living Military History

•Military Engineers•Rifle Legion•Semper Fi Society•Special Operations Aux•Star of the West SCV•Summerall Guard•Trident Society•Veterans Association

For a full list of clubs, go to:

www.citadel.edu/cadetactivities > Clubs & Organizations

33

Clubs & Organizations

Military Pillar• AFROTC Det 765

• Arnold Air Society

• Booster Club

• Coast Guard Club

• Cordell Airborne Rangers

• Foreign Military Advocacy Group

• Honor Guard

• Junior Sword Arch JSA

• Living Military History

• Military Engineers

• Rifle Legion

• Semper Fi Society

• Special Operations Aux

• Star of the West SCV

• Summerall Guard

• Trident Society

• Veterans Association

34

For a full list of clubs, visitwww.citadel.edu/cadetactivities

> Clubs & organizations

Military Pillar

Cordell Airborne Rangers

Semper Fi Society

Special Forces Auxiliary AFROTC Det 765 Ranger Challenge35

4C Beach Day

Sun, 23 August 2020• At the Citadel Beach House, IOP. 6 acres ocean front.

• Bring sunscreen, hat and towel.

• Buses load at 1200.

• No phones allowed. No items to shine. No Guidons

• Listen to safety briefing on bus and follow.

• Do not leave the beach house property at any time.

• No guests. No parents. No girlfriends. No buddies, etc.

• No cadre members. Only CAOs, HAOs, Citadel staff & lifeguards.- Follow orders given by these

individuals.

• Chow will be served by battalion beginning at 1500.

• You will wear the proper Citadel PT uniform with your Citadel regulation swimsuit underneath.

36

Again…

Welcome to The Citadel!• Cadet Activities Department is

here to help you better enjoy The Citadel & Charleston.

• Come visit us when you have free time!

• 2nd floor, Mark Clark Hall

37

38

STAFF OFFICERDUTIES AND RESPONSABILITIES

Presented by

LTC DoughertyAssistant Commandant for Leadership Programs

39

• Ensure cadets are aware of the specific duty position missions and responsibilities explained in the OG in Chapter 5.

• Describe and discuss “control” as explained on pages 9-10 of the OG and how it differs from “command” as explained on pages 6-9 of the OG.

• Discuss and describe assessment as explained on pages 26-28 of the OG and Chapter 4 of the HTT.

• Describe and discuss “closed-loop systems” as explained on page 26 of the OG.

• Describe and discuss the MDMP as explained on pages 4-13 of the HTT with particular emphasis on mission analysis (4-5), specified and implied tasks (4-5), confirmation briefs (5), backward planning (6), unit level analysis (9), one-third/two-thirds rule (10-11), warning orders (11), and IPRs (14).

Agenda

40

Duty Position Missions and Responsibilities

• The Guide to being a Cadet Officer at The Citadel (OG) is available on the Assistant Commandant for Leadership Programs website under “Reference Materials” at http://www.citadel.edu/root/assistant-commandant-reference-materials

• In Chapter 5, missions and responsibilities are described for each duty position

• You should use this reference as a starting point for your discussion with your commander about what his or her exact expectations are of you

41

Regimental Activities Officer

• The mission of the Regimental Activities Officer is to assist the Regimental Commander in establishing, maintaining, and monitoring an organizational climate that optimizes corps morale and school spirit, provides experiential learning opportunities that characterize “fun with a purpose,” and ensures continuity of traditional cadet activity programs.

• Specific responsibilities include:• Directly supervise the Regimental Activities NCO.• Ensure all activities officers are properly trained and coordinate with Battalion Activities Officers to

facilitate mission accomplishment.• Establish and maintain liaison with campus support offices such as the Athletic Department, Band,

cheerleading squad, class and club officers, and Facilities & Engineering.• Receive and act on guidance from the Director, Cadet Activities and keep him informed about

matters involving corps spirit, morale, and entertainment desires. • Assist the Director, Cadet Activities with disseminating information about and facilitating blood

drives.• Organize and lead the Short Gray Line.• Work with the Director, Cadet Activities to plan and execute Pizza Night and Beach Day during

Challenge Week, pep rallies, the annual talent show, the ring presentation ceremony, and other cadet activity events.

42

Battalion Activities Officer

• The mission of the Battalion Activities Officer is to assist the Battalion Commander in establishing, maintaining, and monitoring an organizational climate that optimizes battalion morale and school spirit, provides experiential learning opportunities that characterize “fun with a purpose,” and ensures continuity of traditional cadet activity programs.

• Specific responsibilities include:• Establish and maintain liaison with campus support offices such as the Athletic Department,

Band, cheerleading squad, class and club officers, and Facilities & Engineering.• Receive and act on guidance from the Regimental Activities Officer and keep him informed about

matters involving battalion spirit, morale, and entertainment desires. • Disseminate information about, facilitate, and monitor battalion participation in blood drives.• Be a member of the Short Gray Line.• Along with the other activities officers, work with the Director, Cadet Activities to plan and

execute Pizza Night and Beach Day during Challenge Week, pep rallies, the annual talent show, the ring presentation ceremony, and other cadet activity events.

43

Regimental Activities NCO

• The mission of the Regimental Activities NCO is to assist the Regimental Activities Officer in establishing, maintaining, and monitoring an organizational climate that optimizes corps moral and school spirit, provides experiential learning opportunities that characterize “fun with a purpose,” and ensures continuity of traditional cadet activities programs.

• Specific responsibilities include:• Serve as a member of the Short Gray Line.• Serve as NCOIC of the Ring Ceremony.• Serve as NCOIC of the Talent Show.• Serve as a member of the yearbook staff.• Assist with the planning, preparation, execution, and assessment of all Cadet Activities events

including Beach Day, pep rallies/field day, and fourthclass orientation.• Serves as the back-up to the Regimental Administrative NCO.

44

Expectations: Step 1 of CTM

• You should use the duty description in the OG as a starting point for your discussion with your commander about what his or her exact expectations are of you

• Expectations:• Help leaders and subordinates become synchronized about what is going to happen, why it is

worth the effort, and how, in general terms, it will occur• Let subordinates know what is required of them so they have every chance of doing the task

correctly• Help subordinates to understand why they are doing what they are doing• Help reduce the “fear of the unknown” and the stress associated with it • Are fundamental to any relationship

45

Expectations: Step 1 of CTM

• Expectation setting should address five areas. • Desired results should be articulated by focusing on what, not how.• Guidelines that identify the parameters within which the individual should

operate must be understood. • The subordinate should be told the human, financial, technical, or organizational

resources he can draw on to accomplish the desired results. • Accountability is established through identifying the standards of performance

and procedures that will be used in evaluation. • The consequences, good or bad, that will occur as the result of the evaluation

should be made known

46Boot Camp and Military Fitness Institute; An Overview of the Military Staff Officer

Expectations: Step 1 of CTM

• Planning your expectations meeting with your commander (or XO):• How do you prepare?• Who initiates?• When do you meet?• One or several meetings?• How do you capture the results?• Will all the expectations remain constant? If not, how do you follow up and keep

expectations current throughout the year?

47

Command and Control

• Command and control (C2) is the exercise of authority and direction by a properly designated commander over the cadets assigned to him or her in the accomplishment of a mission.

• While commanders are the focus of C2, they generally cannot accomplish the task alone

• They exercise C2 through a C2 system that provides the coordinated application of personnel, information management, knowledge management, procedures, and the equipment and facilities essential for the commander to plan, prepare, execute, and assess operations.

• Staffs perform many functions that help commanders exercise C2.

48

Command

• The art of command is the creative and skillful exercise of authority through timely decision-making and leadership.

• Command authority rests in the position of the commander in the organization.• Command decision-making means that the commander alone makes the decision

about selecting a certain course of action for the organization.• Command leadership means that the commander exercises personal leadership

that is the work on an individual rather than an institution or group.

• Command provides the basis for control, and staffs provide much of the control function.

49

Control

• Staffs coordinate, synchronize, and integrate actions, keep the commander informed, and exercise control for the commander.

• The XO is largely responsible for ensuring the staff performs this function.

50Boot Camp and Military Fitness Institute; An Overview of the Military Staff Officer

Control

• Control is more science than art.

• The science of control includes detailed systems and procedures to improve the commander’s understanding.

• It relies on objectivity, facts, empirical methods, and analysis, and demands an understanding of those aspects of operations that can be analyzed and measured.

• This includes a realistic appreciation for the time and other planning factors required to initiate certain actions.

51

Control

• Some pieces of data readily available to help cadet staff officers control are: • Class absence reports • Diagnostic CPFT scores • Mid-term GPAs • Training schedules

• As Cadet Activities Officer, you don’t have as many tangible, objective pieces of data• What data are you interested in and how do you collect it?

52

Assessment

• Assessment is the continuous monitoring and evaluation of the current situation and progress of the operation.

• It consists of: • Monitoring the current situation to collect relevant information. • Evaluating progress toward attaining end state conditions, achieving objectives,

and performing tasks.• Recommending or directing action for improvement

• What and how does a Cadet Activities Officer assess?

53

Closed-loop systems

• A closed-loop system is one in which some or all of its output is used as its input. • Such systems create the feedback necessary to achieve desired results. • On the other hand, open-loop systems are set up to achieve desired results, but there

is no way of checking to see if that has actually happened.

54

Closed-loop Systems

• How does an Activities Officer set up a closed-loop system for assessing morale?

55

Mission Analysis

• Upon receiving some sort of guidance from the higher headquarters, subordinate leaders conduct mission analysis in order to produce a “re-stated mission.”

• This statement articulates the unit’s task and purpose, and is generally written in the 5W format (who, when, where, what, and why).

• An example would be “A Co takes a CPFT on 15 Sept at 0545 at Wilson Field in order to evaluate individual cadet physical fitness.”

56

Confirmation Brief

• Once the commander completes his mission analysis, he conducts a “commander’s dialogue” or “confirmation brief” with his higher commander.

• During this brief, the commander tells his higher commander his restated mission, the tasks he considers necessary to train on in order to complete that mission, and any significant training or readiness issues such as time or resources available.

• The purpose of the dialogue is for the subordinate commander to gain guidance, gain support, and set expectations for developing the unit training plan.

57

Developing and Analyzing COAs

• Given the results of the commanders’ dialogue, the commander determines the best training plan for the unit.

• The staff develops several suitable, feasible, and acceptable courses of action (COAs) and analyzes them according to certain criteria.

• The staff then compares the COAs and recommends to the commander the one that optimizes the criteria.

Criteria 1

Criteria 2

Criteria 3

COA 1COA 2COA 3Total

58

Backward Planning Process

• “Backward planning” involves beginning with the end state and then working backwards to ensure subordinates have adequate time to plan their own training events.

18 Oct Company SMI at 090018 Oct Room pre-inspection by PSGs17 Oct Pre-inspection before general leave by PLs17 Oct Gallery and Quad Cleaning16 Oct XO inspection of supply closet16 Oct Company MRI by company cdr, XO, 1SG 15 Oct 1SG and MECEP inspection of gallery and quad14 Oct In progress review 14 Oct Company PAI at lunch/reinspection of deficient

personnel at 16306-10 Oct Daily MRIs by PL/PSG

59

1/3-2/3 Rule

• Leaders ensure that all subordinate elements have adequate training time to achieve task proficiency.

• To do so, they use no more than one-third of the training time available for planning and issuing their OPORD.

• They allocate two-thirds of the time remaining for subordinates to plan their own training.

60

Warning Orders

• Another way to help subordinates optimize their time, is for leaders to issue warning orders (WARNO)as soon as they complete their initial assessment of the situation and available training time

• The WARNO follows the five-paragraph opord format and is as detailed as needed.

• As more information becomes available, leaders may issue additional WARNOs and FRAGOs to provide better details to aid in subordinate element training plans.

61

In Progress Reviews

• In-progress Reviews (IPRs) allow the commander to assess if the task is proceeding within his intent, or if he needs to intervene.

• A typical IPR lists each event in the preparation sequence and its planned date of execution, who is responsible for it, and its current status.

Planned Date of Execution

Event Responsible Individual Status

19 Aug Busses depart for Beach House LTC Dougherty/Activities NCO

18 Aug Manifests finalized Activities NCO

17 Aug C-I-Cs given planning figures based on Strength and Status

Activities NCO

9 Aug Confirmation busses are ordered SFC Rich Complete

62

WHAT ARE YOUR QUESTIONS

63

STAFF OFFICERDUTIES AND RESPONSABILITIES

Presented by

SFC RichDirector Experiential Learning and Cadet Activities

Check on Learning

64

One of these devices is a closed loop system and the other is an example of an open loop system. A typical thermostat can be an example of both a “Closed Loop System” and an “open Loop System”

Discuss this among yourselves and decide which is which and prepare to present your answer. Your answer must not only tell which is which but it must also answer “why” which is which.

You have 5 mins to prepare your answer.

SITREP 65

Objectives• Describe the audience of the Situation

Report• Describe the use of the Situation Report• List the changes to the Situation Report

Format• Describe the routing for Situation Report

Inputs• Differentiate between good and poor

Situation Report (SITREP) inputs.

SITREP 66

Audience

• The College President

• TAC Officers & NCOs• Commandant• Assistant

Commandants & Directors

• Corps Leaders

SITREP 67

Format Changes

• Only current • Focus on analysis• Few attachments

and tables if any• Overall a short

report

SITREP 68

Good Reporting

• The Five C’s of SITREPs• Clear• Concise• Complete• Current• Critical

SITREP 69

Ground Rules

• Always use the same measurements

• Make the report understandable

• Follow-up on issues or problems previously reported.

SITREP 70

Formatting

• Make submissions electronically

• Follow submission guidelines

• Word Formatting• Times New Roman

Font• 10 point• No tabs, No

indents• Use left

justification

SITREP 71

Writing Hints

• Do not use proper names except for• Elected Officials• i.e. Congressmen

Smith• List dates rather

than days of the week

• Don’t quote people.• Don’t editorialize.

SITREP 72

Analysis

• What does it really mean?

• Provide analysis of figures and data

• Report trends and impacts

• Take the complex and make it simple

SITREP 73

Analysis

• Day to Day Function• Subject Matter

Expert Provided• Coordinate with

Others• Use Good

Management Skills

SITREP 74

Narrative

• Use Narrative Format

• Use Third Person• Clear and

Concise• Proper Spelling• Proper Grammar• Current

Information

SITREP 75

Use Proper Channels

• Use the Command Structure

• Keep yourleadership informed

• Internally de-conflict information

• Prevent nasty surprises

SITREP 76

Where to Start

• Action Plan Assignment

• Critical Milestones• Facts and Figures• Changing

Conditions• Changing

Assumptions

SITREP 77

Final Reminders

• Plan Ahead – Be on Time

• Do it Right the First Time

• Remember your Audience

• ANALYSIS ANALYSIS ANALYSIS

SITREP 78

Exercise Time

SITREP 79

Are there any…

Questions?

Operations Order

Operations OrdersOPORDFRAGO

OBJECTIVES• Understand why we use the OPORD and how it affects

you as a CEAO.• Learn basic 5 paragraph format of the Operations Order.• Understand a general overview of what each paragraph

is for.• Develop an understanding of the Operations Order.• Complete a garrison and field hands on exercise.

Use of the OPORD

• As a Leader, it is your responsibility to effectively communicate your mission to your subordinates.• Each paragraph assists you in developing a plan to

brief your Cadets. • “Crosses your T’s and dots your I’s.”• Effective method of briefing a mission/plan both

verbally, written, and visually.• It is important to brief down to the lowest level.

OPORD Generally

83

The Operations Order or OPORD is the full blown plan complete with all the details, timelines, resources, staff,

coordination, supplies, etc. In the military it is 5 paragraphs: Situation, Mission, Execution, Sustainment (formerly Service and Support), and Command and Control. In business terms

think of this as the business plan or project plan. A well thought out and completely documented plan complete with

annexes and attachments.

NO TIME FOR OPORD

A fully thought out and complete plan takes A LOT of time. You cannot wait until every single detail has been hashed out before you start rallying resources and getting some movement toward the goal or objective. Enter the Warning Order (WARNO) and the Fragmentary Order (FRAGO).

84

Warning Order

A WARNO is just a fancy word for a warning or a quick heads up. You may not have ALL the information, or even much information at all. But, rather than wait until you have more details and facts, you can give your team a quick heads up or WARNO. This gets the team in the right mindset and allows them to start preparing with whatever information or guidance was given.

Too many leaders wait and hold onto the information until they get details – this wastes precious time and doesn’t let folks get started on some of the task they can begin.

85

OPORD format• 5 Paragraph Format OPORD

• Situation• Mission• Execution• Sustainment• Command and Control

Situation

• Provides a description of your operating environment.• The class of xxxx matriculated on 17

August and completes Challenge wee on 24 August. The weather forecast for Aug 25th is….

Mission• 5 W’s

• Who, what, when, where, and why?• Ex: 2nd PLT conducts an ambush on Route

Blue NLT (not later than) 1500 IOT (in-order-to) provide freedom of maneuver for the main element.

• Say twice during OPORD brief. “ I say again…”• From 1230-2000 on Sunday, xx August xxxx, the class

of xxxx conducts 4C beach day at the Citadel Beach House in order to celebrate the end of challenge week

Execution• Commander’s Intent

• What the Commander expects for the end-state of the mission. (Task, purpose, and end-state)

• Concept of the Operation • General overview of the mission that is broken

into phases. The phases designate certain actions to be completed during each phase.

• Scheme of Movement and Maneuver• More in-depth brief of the mission broken into

phases.• Contingencies

Execution• Task to subordinates

• Tasks given to squads, teams, individuals.• Aid and Litter, EPW, COB/MOB, pace, compass, etc.

• Coordinating Instructions• Timeline – Provide timeline for mission, LD time, MC

time, etc.• Reports - Commander’s Critical Information

Requirements (CCIR [LACE, SITREPS]) PIR (Weapons, etc.)

• Uniform/Equipment

Sustainment• Provides logistical and medical support

• Cycle – Resupply information• Logistics – Classes

• Class I: Food (M = MRE, A – Hot chow) (Ex: M/M/M)

• Class IV: Supply• Class V: Weapons/Ammo• Class VIII: Medical supplies (Litters, CLS bags)

• Personnel: EPW Collection Points (CP) Aid and litter CPs.

• Health System Support: • Medevac Landing Zone (LZ)

• Platoon Sergeant Briefs

Command and Control• Provides command and control measures throughout

mission.• Command

• Location of Commander• Succession of Command

• Control• Command Post (CP)

• Signal• Methods of Communication• Call signs• Running password, Challenge password, and number.

Check on Learning• What paragraph provides the

commander’s intent?• What paragraph gives a description of

the enemy?• What paragraph tells you what the

radio call sign is for LTC Dougherty?

FRAGO

• Address only parts of the OPORD that change – must be specific

• Uses the same sequence of the OPORD

• A brief outline of the changes and instructions

Frago

95

The FRAGO provides timely changes of existing orders to subordinate and supporting commanders while providing notification to higher and adjacent commands. A FRAGO is either oral or written and addresses only those parts of the original OPORD that have changed. The FRAGO differs from an OPORD only in the degree of detail provided.

Frago

96

We will do practical work of fragos as after the Beachday and Ring Walk OPORDS are briefed.

97

WHAT ARE YOUR QUESTIONS

98

OPERATIONS ORDER

Presented by

SFC Arthur Rich

99

OPERATIONS ORDER

BRIEFING

4th Class Beach Day Ring Presentation

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OPERATIONS ORDER

BRIEFING

4th Class Beach Day

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4th Class Beach DaySituation

Situation. The Class of 2023 matriculated on 17 Aug and completes Challenge Week on 24 Aug. The weather forecast for 25 Aug is:

Hi temp: TBDLow temp: TBDPrecip: TBDHumidity: TBDUV Index: TBD

Other safety considerations are noted in Annex A, Safety and Information Briefing

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4th Class Beach DayMission

Mission. From 1230-2000 on Sunday, 25 Aug 2019, the Class of 2023 conducts a 4C beach day at The Citadel Beach House in order to celebrate the end of Challenge Week.

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4th Class Beach DayExecution

Commander’s Intent

Concept of the Operation

Scheme of Maneuver

Tasks to Subordinate Units

Coordinating Instructions

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4th Class Beach DayCommand & Signal

See OPORD Brief.

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OPERATIONS ORDER

BRIEFING

Ring Presentation

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Ring PresentationSituation

Situation. The Class of 2023 matriculated on 17 Aug and completes Challenge Week on 24 Aug. The weather forecast for 25 Aug is:

Hi temp: TBDLow temp: TBDPrecip: TBDHumidity: TBDUV Index: TBD

Other safety considerations are noted in Annex A, Safety and Information Briefing

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Ring PresentationMission

Mission. From 1230-2000 on Sunday, 25 Aug 2019, the Class of 2023 conducts a 4C beach day at The Citadel Beach House in order to celebrate the end of Challenge Week.

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Ring PresentationExecution

Commander’s Intent

Concept of the Operation

Scheme of Maneuver

Tasks to Subordinate Units

Coordinating Instructions

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Ring PresentationCommand & Signal

See OPORD Brief.

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COUNSELING CENTER BRIEFSituational Awareness

Presented by

Susanne BufanoCitadel Counseling Center

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PRACTICAL EXERCISE

Presented by

SFC Arthur Rich

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SERVICE LEARNINGEstablishing and Execution of the CCEC

Presented by

Conway SaylorKrause Center for Leadership and Ethics

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CADET ACTIVITIESEvents & Services

Presented by

Shelton MilnerDEPARTMENT OF CADET ACTIVITIES

Cadet Events & Services Manager (CESM)

Class of 2023 Matriculation Day

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TIME EVENT WHO WHERE0700-0930 4th Class reports 4C cadets & parents Holliday Alumni Center0800-1030 Parent Info Fair* (come & go anytime) CA @ table #12 Parents McAlister Fieldhouse0800-1030 Continental Breakfast Parents McAlister Fieldhouse

1000 Parents depart barracks1045- 1145 President's Address & CFA Remarks Parents McAlister Fieldhouse

* CAOs must be in MFH NLT 0745

SATURDAY, 17 AUGUST

In barracks between 0700 & 0745

•Speak with parents in a profession manner.

•Take photos within the barracks showing cadets & incoming knobs. These will be used for The Sphinx yearbook & The Brigadier newspaper. Bryan Dukes has cameras you can use.

In MFH NLT 0750 - 1030

•Be in MFH NLT 0745 for the Parent Information Fair. Events from 0800-1030.

•You will answer questions from parents. They want to hear from an experienced cadet.

•You are expected to be professional with a since of humor.

Information Fairs*Parents & Cadets

Giving same information to different groups with different perspectives about Cadet Activities.PARENTS Saturday, 17 August PARENT INFORMATION FAIR

Matriculation DayMcAlister Field House, 0800-1030.Parents want info from cadet’s perspective.

CADETS Thursday, 29 August CADET INFORMATION FAIRMCH, Buyer Auditorium, 1800-1950Tell all cadet classes what our department offers to them & how to take part.

* CA does not run. CA supports, promotes and takes part.

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Vignettes – Scenarios

1. I/my cadet was involved with so much in high school. Can I/he take part in multiple clubs & activities at The Citadel?

2. I/my cadet is a football player & I would like to work with Cadet Activities. How can I do so?

3. I/my cadet wants to start a ballet club. How can he/she do so?

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Information Fairs*Parents & Cadets

4C Cadet Activities Briefings

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Event dates/times: Tuesday, 20 Aug – Friday, 23 Aug• All 21 companies briefed in 4 days

in MCH 230, Greater Issues Room during Challenge Week.

• CAOs expected to attend all but must be there for your battalion’s companies. 11 briefings total.

• CAOs to work on script & PowerPoint for the briefings.

Tues 20-Aug time CAO

S V 1100 Jumper, Colin

Wed 21-Aug time CAO

R T 1600 Little, Hudson

Thur 22-Aug time CAO

PB P 0800 Jumper, Colin

I M 0900 Parker, Sebastian

N O 1000 Little, Hudson

K L 1100 Parker, Sebastian

D 1630 Evans, Charlie

Bd 1730 Hamilton, Connor

Fri 23-Aug time CAO

A B 1000 Evans, Charlie

C 1100 Evans, Charlie

G H 1400 Hamilton, Connor

E F 1600 Hamilton, Connor

4C Beach Day

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1. Event day/time: Sunday, 25 August 1300 – 1900

2. CAOs are on duty from 0830-2100

3. The Citadel Beach House, 4700 Palm Blvd, IOP

4. OPORD Wet & Wild 2019

5. If foul weather, OPORD Operation Wet & Wild 2019 RAIN PLAN. Will be called NLT 1200 on Wed

6. Chow line will be open from 1530-1815. Each BN has 15 minutes. Once everyone has visited, can visit for seconds.

7. One more open water lifeguard needed!

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Short Grey Line

Event time/date: Home football games• In support of ALL Citadel athletic teams.

• On turf next to field in front of Corps.

• Riling the crowd to better support team.

• Planning entertainment for crowd. i.e. surf board

• To support when needed: Running flags, help fill water coolers in stands, help get 4C into formation for Block C , etc.

• SOP to be discussed.

Short Gray Line

Vignettes – Scenarios1. You are at a tailgate where an alumni offers you an adult

beverage. You politely respond no thank you. Alumni then says he is CAPT Paluso’s classmate & friend. How do you handle this?

2. It is one week before that game & the person y’all have scheduled to ride the surfboard is not able to make the game. What do you do?

3. Your guest SGL member shows up drunk. How do you handle this?

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Regimental Competition*

Event day/time: Saturday, 21 September 0900-1100before Charleston Southern football game at 1400

• Aka Field Day

• LTC Pamela Barton, Assistant Commandant for Operations & Training is POC. This event is run by Ms. Hucks, Mr. Duke & Athletic Officers.

• Cadet Activities to provide entertainment for those not in competition at moment. In past we have had: inflatable obstacle course, climbing wall, mechanical bull, dunking booth, bubble soccer, etc. What would cadets like available to them at this event?

* CA does not run. CA supports, promotes and takes part.

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BLOOD DRIVES

• On campus people may donate whole blood or double red cells. • Cadets may gain overnights OR community service credit.• 1 pint of whole blood = 1 credit. 2 pints of double red cells = 2 credits. • For an overnight one needs 2 credits. For a weekend one needs 4 credits. • CAOs will heavily recruit ALL cadet classes. CAOs must:

o Recruit in person o Make announcements on line o Have blood drive info on TVs in mess hall o Must recruit face to face and door to door o Talk up blood drives every where you go o Emails only from me.

• Tell potential donors why you would donate? Do you have stories of family or friends who survived due to blood products.

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11-Sep-1916-Oct-196-Nov-1922-Jan-2019-Feb-2011-Mar-2022-Apr-20

2019-2020 Blood Drives

All dates are Wednesdays

fall

sprin

g

BLOOD DRIVES (CONT)

• Major undertaking for this year. Blood is needed everyday of the year.• The Citadel supplies blood to the tri-county area as well as nationally when

needed. • May donate whole blood every 56 days. May donate double red every 116

days. • Feel well on day of donation.• Must be at least 18 years of age, weigh 110 pounds• Battalion/company competition each month.• Cadets may not miss academic or military duty.• Should eat and hydrate before donation • You may PT next day but must eat and stay hydrated.

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Ring Reception & Ring Ceremony

Event Day/Time: Friday, 4 October 1800-2100Ring Reception: Deas HallRing Ceremony: McAlister Field House• Events will coincide.• Seniors participating in ceremony will report to Deas Hall a

minimum of 30 minutes before their company’s scheduled walk through time to meet for accountability. Will walk to McAlister Field House together.

• Ring Committee will choose food & decorations. CA NCO will be CIC for event.

• To set up for both events NLT 1300.

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OTHER CADET ACTIVITIES EVENTS & MISSIONS

The following is a list of events/activities that we plan, prepare, execute, & assess throughout the course of the academic year. Although these are relatively minor events compared to events such as 4C Beach Day, they will require the same OPORDs, FRAGOs, Concept Briefs, Backwards Planning, & IPR’s as the major events. Be prepared to write & or brief on any one of these events. Remember, other events may be added to list below.

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Patriots' Day 9/11 Remembrance 11-Sep-19Leadership Day * 23-Oct-19Halloween costume contest 31-Oct-19Open Mic Night 19-Nov-19Thanksgiving hat competition 21-Nov-19Christmas décor contest 10-Dec-19Spring Welcome Back pig roast * 23-Jan-20Cadet Talent Show 13-Feb-20Mardi Gras meal * 24-Feb-20Battalion Feud game show night 10-Mar-20Graduation ticket hand out 15-Apr-20

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WHAT ARE YOUR QUESTIONS

127

WHAT ARE YOUR QUESTIONS

128

CLUBS & ORGANIZATIONS OVERVIEW

Presented by

Bryan DukesExperiential Learning Coordinator

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Clubs/Organizations

Clubs are defined as an organization of people interested in a particular activity or subject and that meets on a regular basis.

Organizations are defined as a group of cadet leaders that have an established adviser that is generally outside of the Corps of Cadets leadership; meet on a regular basis; have a defined leadership role in a specific area; and their major leadership roles/duties generally falls outside of, or parallel to, the direct supervision of the Corps of Cadets chain of command. These organizations include, but will not be limited to:

• Elected Class Officers• The Short Gray Line

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Clubs/Organizations

Club Charter:

In order to be an officially sanctioned Citadel club or organization, the following criteria must be met:

• At least 10 members.• All members must be Citadel students.• An advisor who is a Citadel staff or faculty member or a non-

Citadel volunteer approved by the Campus Club Coordinator (ELC).

• Club Charter document found in Annex A of this document and online

{ link(revise form and post online and copy link here) }(Also post annex A and the volunteer advisor forms in this presentation as examples)

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Clubs/Organizations

CLUB FORMS/ANNEXES:

Annex A (charter), Annex B (volunteer form), and Annex C (ethical principles) are available at the Cadet Activities webpage. All organizations must complete Annex A. The club/organization whose advisors are not Citadel employees (e.g. club sports coaches and campus ministry leaders) must complete Annexes B and C as well. Appropriate annexes must be submitted to the Experiential Learning Coordinator (ELC) before 1 October each year or before any official activity can occur.

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Clubs/Organizations

Official activity includes

• Requesting special orders or having an event put on the training schedule.

• Requesting meals or any other campus resources.• Fund raising.• Referring to the organization as having any sanctioned

affiliation with The Citadel.

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Clubs/Organizations

Club Activity

Cadet uniforms must be worn during off-campus activities. Exceptions may be approved on an as-needed basis by the Commandant of Cadets through the DELCA.

There will be no overnights given for being a member of a club. Overnights must be requested through and approved by TAC officers.

Special Orders: Club advisors are responsible for the submission of special order requests for any meeting or event. Club advisors are also responsible for accountability for all members on special orders for club activities. Non Citadel employee Club advisors that do not have the ability to place cadets on special orders will coordinate with the ELC who will facilitate the special order process.

134

Clubs/Organizations

Training Requirements:

• All Full Time Employees (FTE), Salaried Temp (ST), Hourly Temp (HT), Adjunct Faculty (AF), and Graduate Assistant (GA) must be/remain current in all Mandatory Training required of their employment status (see Citadel Policy Memorandum 5-125, MANDATORY TRAINING POLICY), Dated 1 March 2018 for a list of required training).

• If not required for an employee’s position classification OR if an advisor candidate is not an employee with The Citadel, he/she must complete three MANDATORY training classes on Lesesne Gateway (or through the Citadel Training and Diversity Officer at the Citadel Human Resources Department) and then maintain currency.

Darkness 2 Light: (Recertify every 5 years)Title IX and Sexual Misconduct: (Recertify every year)

Clery Act (CSA): (Recertify every year)

135

WHAT ARE YOUR QUESTIONS

136

STUDENT SERVICES MISSION

Presented by

Shelton MilnerStudent Events and Services Coordinator

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Matriculation Parent Information FairMFH. Saturday, 11 August. 0800-1030

Situation The Citadel is conducting a Parent Information fair in MFH which includes a Q&A session from 0800 - 1030.

Task Perform as a Cadet Activities representatives and answer questions for 4C parents.

Conditions Given a designated uniform, an initial Cadet Activities Officer Training session and a specific table at the event.

Standard Answer questions respectfully, concisely and correctly and be an ambassador for the Commandant’s Cadet Activities Department.

The Cadet Activities table is #12.

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Initial 4C Briefings MCH 230 Greater Issues Room,

Tu, 13 Aug – Fri, 17 Aug

Situation The Class of 2022 has matriculated and they are gathered in their BN classrooms for information about what Cadet Activities.

Task Give a Cadet Activities Briefing.

Condition Given a designated classroom environment, an Initial Training Class, and a Powerpoint presentation.

Standard Provide an Initial Cadet Activities Brief to the 4th Class that effectively communicates the events and services that the Commandant's Cadet Activities Department provides.

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All Cadet Info FairDeas Hall - Wed, 29 Aug

Situation On the Wednesday after classes begin the Citadel conducts an information fair in Deas Hall so that all cadets can obtain information about what is happening around campus.

Task Perform as a Cadet Activities Department representative at the Campus information

Condition Given a specific area at the fair, an initial training brief, and handouts as required.

Standard Act as a professional CA representative and aswer questions respectfully, concisely and correctly.

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4C Beach Day Citadel Beach House, IOP,

Sun, 19 Aug

Situation The Class of 2022 has completed challenge week and upper-class cadets are arriving on campus for reconstitution.

Task Plan, Coordinate, and Execute 4th Class Beach Day at the Citadel Beach House on the Isle of Palms.

Condition Given a tasking to bring all 4th class Cadets to the Citadel Beach House on the Isle of Palm for a relaxing afternoon and a requirement to provide on site dinner meal and leisurely activities.

Standards 4th Class Cadets are Safely and efficiently transported to the Beach house, provided a safety/site orientation brief, allowed to engage in relaxing activities of their choice, Fed evening meal, and Activities/HA Officers are trained and prepared to execute emergency procedures if needed.

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4C Beach Day Citadel Beach House, IOP,

Sun, 19 Aug

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4C Beach DayRAIN PLAN

This plan will be put into effect if foul weather predicted NLT Wednesday, 16 August 2018.In the event that we cannot go to the Beach House due to foul weather, we will relocate the

event to McAlister Field House and Deas Hall. FRAGO Order will be published at that time

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Clubs/Organizations

Mr. Bryan Dukes

Overview of Clubs and Organizations&

Sphinx/Brigadier

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Clubs/Organizations

Clubs are defined as an organization of people interested in a particular activity or subject and that meets on a regular basis.

Organizations are defined as a group of cadet leaders that have an established adviser that is generally outside of the Corps of Cadets leadership; meet on a regular basis; have a defined leadership role in a specific area; and their major leadership roles/duties generally falls outside of, or parallel to, the direct supervision of the Corps of Cadets chain of command. These organizations include, but will not be limited to:

• Elected Class Officers• The Short Gray Line

145

Clubs/Organizations

Club Charter:

In order to be an officially sanctioned Citadel club or organization, the following criteria must be met:

• At least 10 members.• All members must be Citadel students.• An advisor who is a Citadel staff or faculty member or a

non-Citadel volunteer approved by the Campus Club Coordinator (ELC).

• Club Charter document found in this document and online -http://www.citadel.edu/root/images/cadet_activities/2019_2020_club_charter.pdf

• Volunteer Advisor form found in this document and online –http://www.citadel.edu/root/images/cadet_activities/2018%20volunteer%20advisor.pdf

146

Clubs/Organizations

CLUB FORMS/ANNEXES:

Clubs are to complete and submit their request for charter by October 1 to become an officially acknowledged club. The charter should be complete to include the club purpose, the identification of club officers and a club roster. Absent of an approved charter, a group of cadets should not be operating as an official club or representative body of the institution.

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Clubs/Organizations

Official activity includes

• Requesting special orders or having an event put on the training schedule.

• Requesting meals or any other campus resources.• Fund raising.• Referring to the organization as having any sanctioned

affiliation with The Citadel.

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Clubs/Organizations

Club Activity

Cadet uniforms must be worn during off-campus activities. Exceptions may be approved on an as-needed basis by the Commandant of Cadets through the DELCA.

There will be no overnights given for being a member of a club. Overnights must be requested through and approved by TAC officers.

Special Orders: Club advisors are responsible for the submission of special order requests for any meeting or event. Club advisors are also responsible for accountability for all members on special orders for club activities. Non Citadel employee Club advisors that do not have the ability to place cadets on special orders will coordinate with the ELC who will facilitate the special order process.

149

Clubs/Organizations

Training Requirements:

All Citadel employees are required to take several trainings as part of their employment agreement, including Darkness 2 Light, Title IX, and Clery Act modules. Non-employee volunteer advisors must provide proof of completion of those trainings in order to participate as a club

The required modules are available under the Training area of the Lesene Gateway. Non-employees can request access for trainings via The Citadel’s Training and Diversity Officer at the Citadel Human Resources Department.

Darkness 2 Light: (Recertify every 5 years)Title IX and Sexual Misconduct: (Recertify every year)

Clery Act (CSA): (Recertify every year)

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Club Charter Form

151

Club Charter Form - continued

152

Volunteer Advisor Form

153

Sphinx Yearbook

- Layout tasksOfficers are required to take ownership in the publication of their battalion and company pages in the yearbook layout. Deadline for completion of battalion and company pages is November 1.

Responsibilities include :- Creation of the leadership pages based on rank roster, names are entered

to match leadership positions, cadet shako pose portraits are inserted.

- Providing cadet names for the company group photos.

- Securing a company history or confirming that a company refuses to comply.

Examples of the leadership and company pages follow in the next four slides.

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Sphinx Yearbook

- Photography tasksStaff-members are asked to assist with candid photos from our own departmental activities, barracks life, and random glimpses.

Responsibilities include :- Per company, 30 photos at a minimum, representing all 4 classes and various aspects

of cadet life. (not 30 photos of one spirit run) - Submitted photos must be full resolution and print-ready. Images pulled from online

sources are typically not print-ready.

- Photos from club sports and intramural activity are prime targets.

- Photos can be submitted on a thumb drive or shared via Dropbox or Google drive.

- Sphinx Editor - Jacob Fritz jfritz@citadel.edu

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WHAT ARE YOUR QUESTIONS