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Cabrillo College Governing Board

Monday, May 7, 2012 Cabrillo College Sesnon House

6500 Soquel Drive Aptos, California 95003

OPEN SESSION (McPherson Room) PAGE TIME

1. Call to Order and Roll Call 5:00

2. Adoption of Agenda

3. Public Comments Regarding Closed Session Items (three minute time limit per speaker) Please notify clerk if you desire to speak to the Board.

4. Announcement of Closed Session

5. Adjourn to Closed Session CLOSED SESSION (Pino Alto Room)

1. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Victoria Lewis Employee Organization: CCEU

2. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Victoria Lewis Employee Organization: CCFT

3. Conference with Labor Negotiator (Government Code §54957.6) District’s Designated Representative: Brian King Employee Organizations: Management and Confidential Employees

OPEN SESSION (McPherson Room)

Call to Order and Roll Call 6:00

Report Out of Closed Session

A. Consent Items

1. Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

6:01

a) Minutes of April 2, 2012 7

2. Register of Warrants 13

It is recommended that the Governing Board ratify warrant numbers 88751–89601 for the amount of $4,368,982.62 and student refund and financial aid registers totaling $4,760,730.65.

3. Ratification: Construction Change Orders 39

It is recommended that the Governing Board ratify the construction change orders provided.

4. Budget Transfers by Resolution 41

It is recommended that the Governing Board approve Resolution Numbers 042-12 through 050-12 for Budget Transfers 20231 through 20363.

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May 7, 2012

A. Consent Items (continued)

5. Notice of Non-Reemployment of Designated Academic Employees

51

It is recommended that the Governing Board approve resolution 037-12 as provided.

6. Authorization to Dispose of Surplus Equipment 55

It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose of the equipment listed as surplus, according to Board Policy 4160.

7. ACCESS Grant Renewal: Baccalaureate Bridge to the Biomedical Sciences Program

57

It is recommended that the Governing Board accept the $22,687 in ACCESS Grant funds from UCSC/NIH. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

8. Human Resources Management Report 59

It is recommended that the Governing Board ratify and/or approve the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications - Members of the audience may speak to non-agenda items (three minute time limit per speaker)

C. Action Items

1. Resolution 038-12: Recognition of Cabrillo’s Classified Employees

65 6:10

It is recommended that the Governing Board adopt Resolution 038-12 in observance of Classified School Employee Week, May 20 - May 26, 2011, to recognize the many contributions of the Cabrillo College classified staff to Cabrillo’s students and educational community.

Special Presentation – E Tech Interns

B. Oral Reports

1. Board Members’ Reports 6:21

2. Student Trustee’s Report 6:24

3. Superintendent’s Report 6:27

4. CCEU 6:29

Comments on issues of interest to the Cabrillo Classified Employees Union

5. CCFT 6:31

Comments on issues of interest to the Cabrillo College Federation of Teachers

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May 7, 2012

6. Faculty Senate 6:33

Comments on issues of interest to the Faculty Senate

C. Action Items 2. Annual Business Office Resolutions 67 6:36

It is recommended that the Governing Board approve Resolution Numbers 039-12, 040-12, and 041-12.

3. Establish Auxiliary Services Fund 71

It is recommended that the Governing Board approve the establishment of an enterprise fund, (59) for Duplications and authorize the funding plan recommended by the subcommittee.

4. Resolution 036-12: Reduction or Discontinuance of Classified Services

73

It is recommended that the Governing Board adopt Resolution 036-12 as presented.

5. Resolution 037-12: Decision Not to Reemploy Certain Certificated Employees for 2012-13 School Year

77

It is recommended that the Governing Board approve Resolution #037-12 as presented.

6. Board Policy Revisions: Administrative Services, Second Reading 81

It is recommended that the Governing Board approve the revisions to the Board policies as presented.

7. Board Policy Revisions: Office of Instruction, Second Reading 83

It is recommended that the Governing Board approve the revisions to the Board policies as presented.

8. Award of Contract: Pepsi 89

It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Pepsi to operate vending services, with two one year options to renew

9. Award of Contract: Precision Physical Therapy & Fitness 91

It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Precision Physical Therapy & Fitness to provide full service health and wellness enterprise operations, with two one year options to renew.

10. Award of Contract: Maas Companies, Inc., Educational and Facilities Master Plan

93

It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute an agreement with MAAS Companies, Inc. to develop the Educational and Facilities Master Plans.

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May 7, 2012

C. Action Items (continued)

11. Contract Increase: RMW Architecture, Building 800 STEM Remodel Project

97

It is recommended that the Governing Board authorize the Vice President, Administrative Services to increase the contract amount from $223,292 to RMW Architecture for the Building 800 project by $130,440.

12. Resolution 035-12: Designate Representative to Northern California Community College Pool Joint Powers Authority

99

It is recommended that the Governing Board designate the Vice President, Administrative Services to be the District representative and the Director, Purchasing, Contracts and Risk Management as the alternate to the NCCCP JPA.

13. Change to Course Mapping for Minimum Qualifications 101

It is recommended that the Governing Board approve this change to the discipline list for minimum qualifications.

14. Resolution 051-12: Ordering Election, Requesting County Elections to Conduct the Election, Requesting Consolidation of the Election, and Specifications of the Election Order

103

It is recommended that the Governing Board adopt Resolution 051-12 ordering the election, requesting the Santa Cruz County Elections Department to conduct the election, and consolidate it with any other jurisdiction holding an election on that same day.

15. Resolution 052-12: In Support of the California DREAM Act 107

It is recommended that the Governing Board approve resolution 052-12.

16. 2012-13 Budget Reductions, Phase II 109

It is recommended that the Governing Board approve the Phase II budget reduction plans as presented.

D. Information Items

1. 2012-13 Budget Reduction Plans, Phase III 113 7:05

The 2012-13 budget reduction plans, phase III are provided for Governing Board information.

2. Sunshine CCFT/District 2012-13 Negotiations Reopeners 117

The CCFT/District 2012-13 Negotiations Reopeners are provided for Governing Board information.

3. 2012-13 Managers’ Compensation Proposal 119

The 2012-13 managers’ compensation proposal is provided for Governing Board information.

4. 2011-12 Cash Flow Update – Third Quarter 121

The cash flow update is provided for Governing Board information.

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May 7, 2012

D. Information Items (continued)

5. Facilities Master Plan Project Status 125

The facilities master plan update is provided for Governing Board information.

6. Financial Reports 129

The financial reports are provided for Governing Board information.

7. Redevelopment Update 151

An update from the Governing Board members who sit on the various county redevelopment agency successor oversight board’s will be provided.

8. 2011 – 2012 Graduation and Year-End Recognition Activities 153

The 2011-12 graduation and year-end recognition activities are provided for Governing Board information.

9. Cabrillo College Monthly Calendar 155

The Cabrillo College activities calendar for the month of May is provided for Governing Board information.

10. Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

CLOSED SESSION

ADJOURN 7:35

For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the President, at (831) 479-6306 at least 24 hours in advance of the meeting.

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Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD April 2, 2012

REGULAR MEETING

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, April 2, 2012. Chair Al Smith opened the meeting in Open Session at 4:30 pm. Roll was taken; present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael Spencer, Susan True, and Donna Ziel. Chair Smith asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 4:30 p.m. Closed Session was adjourned at 6:00 pm.

CALL TO ORDER

REPORT OUT OF CLOSED SESSION

Chair Smith reported that there was no action taken REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including the minutes from the March 5, 2012 regular meeting and the February 24, 2012 special meeting. Items 3 no item. The motion carried with the following roll call vote: Student Trustee Advisory Vote: None AYES: Cortez, Reece, Smith, Spencer, True, and Ziel NOES: None ABSENT: Stonebloom ABSTAIN: None

APPROVAL OF CONSENT AGENDA

AND MINUTES

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF None.

INTRODUCTION OF NEWLY APPOINTED

FACULTY AND STAFF ORAL COMMUNICATIONS

Maria Genis and Rebecca Garcia asked spoke on behalf of the club that supports AB 540 students, they would like to support AB 540 students so they know more about their rights and can speak out against discrimination. Asked the Governing Board to adopt a resolution in support of the Dream Act. Asked to place the resolution as a future agenda item. Rebecca encouraged the Board to bring back the resolution for approval. Alicia Hernandez, Lori Amato, Ben Ten Cate , Jill Gallo, Lynn Leslie, discussed the previous week’s Sentinel article, budget cuts, low classified staff morale, anger and frustration about the content and tone of March 27 Sentinel article, anxiety, stress, distrust, disappointment, gloom and doom scenarios, increasing workload, disturbing, community trust and stewardship, and encouraged the Board to reflect on how the community is being served with these changes, and not abandon our principles. Marilyn Garrett addressed the Board about the alleged hazards of wireless microwave technology.

ORAL COMMUNICATIONS

ORAL REPORTS ORAL REPORTS

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Minutes of Meeting April 2, 2012

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Board Trustees’ Reports

Trustee Cortez requested the Board consider putting the Dream Act resolution on the May agenda. Trustee Spencer said the Board wants to support our employees, wants the public to see their support of employees, want to have good communication and the way for that to happen is through transparency. The way to start building back is to have good communication and Trustee Spencer asked Vice President Lewis to have communication on the negotiations. Communicate Board goals, student success and how to reassign resources, communicate what the Board has directed. Trustee True thanked everyone for coming and said we are at such a standstill and not stepping forward together. Trustee True encouraged everyone to think about how to do this with a new spirit. We can blame but it is not going to get us to focus on our mission. As a Board member we can only react to what you bring us. Bring us some negotiated solutions so we do not have to enact the layoffs, we need something by June 30. If the college territory doesn’t come together in some way then we will be voting on $2.5m in layoffs. Not because we do not want to, but because we have to. Please bring something forward. Trustee Reece said it is frustrating for Trustee as well because the Board wants to hear proposals and if we have no other choices it is going to be ridiculous to balance the budget only with layoffs. Backing us into a corner that none of us is going to want but we have a responsibility to the district, so we will do what we have to do. That is our major responsibility to approve the budget and be fiscally responsibile. Come to us with what the college wants; do not make us have to decide.

BOARD TRUSTEE REPORTS

Student Trustee’s Report

The Student Senate is starting its election process. April 20 is the deadline to register to run, trying to bring back the bus pass program. $5k was approved to go towards the emergency support program.

STUDENT TRUSTEE’S

REPORT

Superintendent’s Report None

SUPERINTENDENT’S REPORT

CCFT

CCFT President Harvell thanked VP Lewis for implementing state disability insurance for adjuncts, also the Governing and CFT compromised on a tax measure and they hope to have it on the ballot, CCFT and the Faculty Senate have formed a committee to review the Student Success Task Force report.

CCFT

Faculty Senate

Faculty Senate President Mangin report the Senate has been discussing program discontinuance. It looks like about 100 courses will be eliminated in the fall/spring schedule. It affects adjuncts who will lose their jobs. Also discussed the Student Success Task Force report which looks for ways to be more efficient in getting students through the system, with fewer institutional barriers. Provided a statement which was written by the Senate and CCFT titled “Faculty Position Paper on the Final Recommendations of the Student Success Task Force”.

FACULTY SENATE

CCEU

CCEU President Stainback read a statement which addressed a number of CCEU concerns including the recent Sentinel article, CCEU’s feeling that classified staff

CCEU

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are targeted as the source of the budget problems, union official’s job reductions, workload issues and shared governance PUBLIC HEARING: 2012-13 Negotiated Agreement Reopeners: CCEU and

District’s Initial Proposals

At this juncture, the regular Board meeting was closed and a Public Hearing opened to allow for comments on CCEU/District initial proposals for negotiations, which were sunshined at the March Board meeting.

PUBLIC HEARING: 2012-13 NEGOTIATED

AGREEMENT REOPENERS: CCEU

AND DISTRICT’S INTIAL PROPOSALS

ACTION ITEMS ACTION ITEMS Adopt the District’s 2012-13 Initial Proposal to CCEU

It was recommended that the Governing Board adopt the District’s 2012-13 initial proposal. A motion was made (Reece/True) to adopt the District’s initial proposal. The motion carried.

ADOPT THE DISTRICT’S 2012-13

INITIAL PROPOSAL TO CCEU

Receive CCEU’s 2011-12 Initial Proposal

It was recommended that the Governing Board receive CCEU’s initial proposal for negotiations with the District. A motion was made (Ziel/True) to receive CCEU’s initial proposal. The motion carried.

RECEIVE CCEU’S 2011-12 INITIAL PROPOSAL

Curriculum Committee Actions

It was recommended that the Governing Board approve the proposal curriculum changes for a Fall 2012 effective date. A motion was made (True/Ziel) to approve the Fall 2012 curriculum changes. The motion carried.

CURRICULUM COMMITTEE ACTIONS

Resolution 025-12: Reduction or Discontinuance of Classified Service

It was recommended that the Governing Board adopt resolution 025-12 as presented. It was moved and seconded (Reece/Ziel) to adopt resolution 025-12. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Watkins AYES: Cortez, Reece, Smith, Spencer, True and Ziel NOES: None ABSENT: Smith and Stonebloom ABSTAIN: None

RESOLUTION 025-12: REDUCTION OR

DISCONTINUANCE OF CLASSIFED SERVICE

2012-13 Budget Reduction Plans, Phase I

It was recommended that the Governing Board approve the 2012-13 budget reduction plans as presented.

A motion was made (Ziel/Reece) to approve the 2012-13 budget reduction plans.

2012-13 BUDGET REDUCTION PLANS,

PHASE I

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The motion carried. Resolution 033-12: 2012-13 Tax and Revenue Anticipation Notes (TRANs)

It was recommended that the Governing Board adopt resolution 033-12 delegating to the Vice President Administrative Services the authority to decide on participation the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are known. It was moved and seconded (Cortez/Ziel) to adopt resolution 033-12. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Watkins AYES: Cortez, Reece, Spencer, True and Ziel NOES: None ABSENT: Smith and Stonebloom ABSTAIN: None

RESOLUTION 033-12: 2012-13 TAX AND

REVENUE ANTICIPATION NOTES

(TRANS)

CCCT Board of Directors Election - 2012

It was recommended that the Governing Board vote for up to eight candidates to serve on the CCCT Board of Directors, and authorize the President to complete and file the appropriate ballot. A motion was made (Reece/Cortez) to vote for seven candidates to serve on the CCCT Board of Directors. The motion carried.

CCCT BOARD OF DIRECTORS ELECTION

- 2012

Award of Contract: Taher

It was recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Taher to operate food services, with two one year options to renew. A motion was made (Ziel/Watkins) to approve the agreement with Taher. Student Trustee Watkins said the Student Senate has approved the funding to make cafeteria improvements. Student Senate member Joseph Watkins was on the selection committee and said the committee made what they think is the best choice to serve the students. Trustee Reece commented that he is glad there was student input. Trustee Reece asked if there are sufficient controls and performance triggers. Vice President Lewis said the food services committee does provide feedback, and they are implementing a POS system to track the sales and quality of food. They are setting goals and each year there will be two or three goals for Taher. The motion carried.

AWARD OF CONTRACT:

TAHER

Award of Contract: Pepsi

It was recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Pepsi to operate

AWARD OF CONTRACT:

PEPSI

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vending services, with two one year options to renew. A motion was made (Reece/Watkins) to approve the agreement with Pepsi. Trustee True said she is surprised given everything we know about obesity and asked why we do this. Vice President Lewis reported that there on vending machines on campus, and it sells. There are also healthy options. Trustee Ziel asked what else they are selling. Vice President Lewis said that Santa Cruz Vending does provide the product. It is water and other healthy choices. Trustee Cortez asked about the sign on bonus and if that has been the case in the past. Vice President Lewis said this is new. Student Trustee Watkins asked about the incentives. Vice President Lewis said in the past a good portion of the funds went to the student Senate but this contract will be overseen in auxillary services and will go to support services on campus. Trustee True said we need a campus wide policy on the vending machines and the healthy choice should be everywhere. Trustee True asked to table the item until we learn more about the options and know what is being offered. What are we making available to students? Student Trustee Watkins said there is a balance. Trustee True wants to know what we are selling. Trustee Ziel would like to understand more clearly how the other drinks are selected and by whom. Trustee Reece withdrew his motion. Foster Youth Donation

It is recommended that the Governing Board accept the donation of $50,000. It was further recommended that the Governing Board authorize the Vice President of Student Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college. It was moved and seconded (Cortez/True) to accept the donation. The motion carried.

FOSTER YOUTH

DONATION

INFORMATION ITEMS

2012-13 Budget Reduction Plans, Phase II

The 2012-13 budget reduction plans, phase II were provided for Governing Board information. Vice Chair Spencer asked for public comment. A student spoke against the elimination of jobs. Janet Fine also spoke out about the elimination of jobs. Trustee True asked to include an additional column on the matrix that addresses how many courses or students the positions touches.

2012-13 BUDGET REDUCTION PLANS,

PHASE II

Cabrillo College 2012 Spring Census Report

The Cabrillo College 2012 spring census report was provided for Governing Board information.

CABRILLO COLLEGE 2012 SPRING CENSUS

REPORT

SBDC Annual Report – 2011 SBDC ANNUAL

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The 2011 SBDC annual report was presented for Governing Board information. Vice Chair Spencer asked how SBDC works with single owner businesses. Director Thomae said they have self-employed workshops. Trustee Cortez asked if they are working with the incubator in Watsonville, and Director Thomae said she has been on their Board for 14 years.

REPORT - 2011

Learning Communities

The learning communities update was provided for Governing Board information. Trustee True asked about the number of students served. Director Mayo said it varies, and they will add a column saying how many students are served. Rachel will update it for a Board update.

LEARNING COMMUNITIES

Facilities Master Plan Update

The facilities master plan update was provided for Governing Board information. FACILITIES MASTER

PLAN UPDATE

Financial Reports

The financial reports were provided for Governing Board information. FINANCIAL REPORTS

Board Policy Revisions: Office of Instruction, First Reading

The Board policies were presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.

BOARD POLICY REVISIONS: OFFICE OF

INSTRUCTION, FIRST READING

Transfer Pathways Program

The transfer pathways program update was provided for Governing Board information.

TRANSFER PATHWAYS PROGRAM

Program Discontinuance Criteria

The program discontinuance criteria was provided for Governing Board information. Unbelievable thoughtful said Trustee True.

PROGRAM DISCONTINUANCE

CRITERIA

AAJCC Annual Report Board Policy Update: Office of the Vice President, Administrative Services

The Board policies were presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.

BOARD POLICY UPDATE: OFFICE OF

THE VICE PRESIDENT, ADMINSTRATIVE

SERVICES Cabrillo College Monthly Calendar

The Cabrillo College activities for the month of April were presented for Governing Board information.

CABRILLO COLLEGE MONTHLY CALENDAR

Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. Trustee Ziel asked if the Board wants to take a position on the upcoming ballot initiative. Not qualified yet. Trustee Cortez asked for a monthly RDA update. Also the Dream Act resolution. Gary asked about the last item, the mention of the report. Does not want to create a volume. Need to understand what has happened but keep it simple.

AGENDA FOR NEXT BOARD MEETING

ADJOURN

The open session of the Cabrillo College Governing Board was adjourned at 7:59 p.m.

ADJOURNMENT

Respectfully submitted, Secretary

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Administrator Initiating Item:

Roy Pirchio Victoria Lewis

Academic and Professional Matter No Final Disposition If yes, Faculty Senate Agreement Senate President Signature

AGENDA ITEM BACKGROUND

TO: GOVERNING BOARD DATE

May 7, 2012

FROM: PRESIDENT

SUBJECT:

Register of Warrants ENCLOSURE(S)

Page 1 of 25

REASON FOR BOARD CONSIDERATION

ACTION ITEM NUMBER

A.2

BACKGROUND:

The following warrants are submitted for Governing Board ratification:

REGISTER NO. DATE WARRANT NO. TOTAL AMOUNT

55 03-15-12 88751-88923 1,110,495.41 56 03-22-12 88924-89058 505,710.48 57 03-22-12 89059-89092 218,256.49 58 03-28-12 89093-89237 601,583.53 59 04-04-12 89238-89242 2,619.10 60 04-05-12 89243-89408 598,580.54 61 04-12-12 89409-89601 1,331,737.07

$4,368,982.62

* NOTE: Student refund and financial-aid registers totaling $4,760,730.65 are available in the Business Office for review.

RECOMMENDATION:

It is recommended that the Governing Board ratify warrant numbers 88751–89601 for the amount of $4,368,982.62 and student refund and financial aid registers totaling $4,760,730.65.

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Administrator Initiating Item: Joe Nugent

Victoria Lewis

Academic and Professional Matter Yes No Final Disposition If yes, Faculty Senate Agreement Yes No Senate President Signature



May 7, 2012

FROM: PRESIDENT

SUBJECT:

Ratification: Construction Change Orders ENCLOSURE(S)

Page 1 of 2


ACTION ITEM NUMBER

A.3 BACKGROUND: In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the original contract value are submitted for Governing Board ratification.

FISCAL IMPACT: $25,472.00 Funded from an augmentation of scheduled maintenance funds and the current project contingency. RECOMMENDATION: It is recommended that the Governing Board ratify the construction change orders provided as an attachment.

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Ratification: Construction Change Orders: cont.

Project Green Tech

Center

Contractor

Dilbeck

Change order # Amount Description

PCO #025R1 (19,662) Change light fixtures resulting in a large credit

PCO #028 6,080Added additional water & gas meters to allow continual montitoring as part

of instruction. PCO #032R1 1,037 Remove unsuitable soil under sidewalk on Maple Street.

PCO #039R1 2,892Added additional fence along parking area so it is consistant and

neighborhood friendly.

PCO #051 1,579Additional work for tempory roofing while waiting for the skylights to

arrive.PCO #053R1 14,402 Remove unsuitable soil under sidewalk on Union Street.

PCO #055 274 Cut in lock strike for new hardware on door B102APCO #058 695 Intall 3 Phase for power logic panel (plans called for single phase)

PCO #061 1,621 Install tamper proof switches on the fire riser (not on the plans but required)

PCO #064 344Adjust the sidewalk forms back per the city of Watsonville's request. This

cost was split with the city.PCO #065 1,184 Remove OSB and install steel plates backing for the rollup doors

PCO #068R2 5,039Install a new heat manifold for the rediant floor heating system (not shown

on the plans)

Green Technology Center 15,484 Total Change Order

Project

Building 1300 Server Room

AC Upgrade

Contractor

Geo. Wilson


PCO #008 1,314 Trouble shoot and adjust the Hot gas by pass valve on the existing air unit

PCO #009 3,248 Additional project oversight due to the added electrical scope.Watsonville Server Room AC Upgrade 4,562 Total Change Order

Project Bulding 1100

HVAC Controls

Della Mora Heating


PCO 001 670 Remove back draft damper in EF-4 (no longer required) and rebalance.

Project Bulding 1100 HVAC Controls 670 Total Change Order

Project Green Tech

Center

Contractor

Epico


PCO #001 2,337 Provide and Install Systimax wire managers and angled modular panels with RJ45 Jacks. (newer technology than original specifications will allow for much easier maintenance)

PCO #002 2,419 Additional cable pulls, terminations, jacks and face plates not on the original drawings. Total of 13 locations

Watsonville 4,756

Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.

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Administrator Initiating Item: Graciano Mendoza

Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT: Budget Transfers by Resolution ENCLOSURE(S)

Page 1 of 10

REASON FOR BOARD CONSIDERATION ACTION

ITEM NUMBER A.4

BACKGROUND:

The following resolutions are submitted for Governing Board approval:

Resolution Number 042-12 General Fund transfers between expenditure classifications

Resolution Number 043-12 General Fund transfers to reserves

Resolution Number 044-12 General Fund augmentations: ACE NSF/NAS, Biology-ACCESS, CEED/Tech Prep, CEED/Teacher Prep Pipeline, Foster Youth Support Services, International Student Ins., Library, Matriculation/CESS, Montessori, OW-JACL Project, PUENTE, SBDC/YEP 2012, Student Health Services

Resolution Number 045-12 Child Development Fund augmentations: HASS/PITC 2011-12

Resolution Number 046-12 Building Fund transfers between expenditure classifications

Resolution Number 047-12 Building Fund augmentations

Resolution Number 048-12 2004 Measure D Bond Fund augmentations Resolution Number 049-12 ASCC Fund augmentations

Resolution Number 050-12 Financial Aid Fund transfers between expenditure classifications

FISCAL IMPACT:

Budget augmentations and adjustments of expenditures in the General Fund in the amount of $686,225.00.

RECOMMENDATION:

It is recommended that the Governing Board approve Resolution Numbers 042-12 through 050-12 for Budget Transfers 20231 through 20363.

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GENERAL FUND

RESOLUTION NUMBER 042-12

WHEREAS, budget changes based on the developing needs of programs are often required, and

WHEREAS, the following transfers result in an increase in the total amount of the adopted budget;

ACCOUNT NUMBER DESCRIPTION INCREASE/DECREASE

Income

8000 Program Funds $ (5,000)

Total Increase $ 5,000

Expenditures

1000 Certificated Salaries 31,199

2000 Classified Salaries (7,868)

3000 Fringe Benefits 10,839

4000 Supplies (26,400)

5000 Operating Expenses (11,013)

6000 Capital Outlay/Site 3,041

7000 Other Outgo 5,202


NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College Governing Board approves the General Fund budget transfers.

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. DATE: ____________________ ______________________________ Secretary

AYES: NOES: ABSTAIN: ABSENT:

Page 2

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GENERAL FUND

TRANSFER TO RESERVES



WHEREAS, the following transfers do not result in an increase in the total amount of the adopted budget;

ACCOUNT NUMBER

DESCRIPTION DECREASE INCREASE

1000 Certificated Salaries

2000 Classified Salaries

3000 Fringe Benefits

4000 Supplies $ 1,489

5000 Other Expenses 132,837



TOTAL $ 150,795 $ 150,795


I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. DATE: ____________________ ______________________________ Secretary AYES: NOES: ABSTAIN: ABSENT:

Page 3

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GENERAL FUND AUGMENTATIONS


WHEREAS, Cabrillo College will receive funds not included in the 2011-12 budget, and

WHEREAS, Cabrillo College will receive budget adjustments for special federal and state programs that develop during the school year, and

WHEREAS, the following budget adjustments are necessary in externally funded programs:


Income

8000 Program Funds $ 686,225


Expenditures

1000 Certificated Salaries $ 185,852

2000 Classified Salaries 59,019

3000 Fringe Benefits 122,412

4000 Supplies 27,294

5000 Operating Expenses 240,851




NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College Governing Board authorizes that the 2011-12 budget of income to be increased by $686,225.

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012.

DATE: ____________________ ______________________________ Secretary


Page 4

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CHILD DEVELOPMENT FUND AUGMENTATIONS






Income

8000 Program Funds $ (2)

Total Decrease $ 2

Expenditures

1000 Certificated Salaries $ 1,200

2000 Classified Salaries 1,904

3000 Fringe Benefits (2,656)

4000 Supplies (2,940)

5000 Operating Expenses 2,490

6000 Capital Outlay/Site

7000 Other Outgo

Total Decrease $ (2)

NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College Governing Board authorizes that the 2011-12 budget of income and expenditures be decreased by $2.

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. DATE:_______________________ ___________________________________ Secretary


Page 5

45

BUILDING FUND



WHEREAS, the following transfers do not result in an increase in the total amount of the adopted budget; EXPENDITURES

ACCOUNT NUMBER

DESCRIPTION DECREASE INCREASE



3000 Fringe Benefits $ 1,265

4000 Supplies 965

5000 Other Expenses $ 17,230


7000 Other Outgo

TOTAL $ 17,230 $ 17,230

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College Governing Board approves the Building Fund budget transfers.

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. DATE: ________________ _____________________________ Secretary


Page 6

46

BUILDING FUND AUGMENTATIONS






Income



Fund Balance

3900 Fund Balance $ 1,273,833

Total Decrease $ 1,273,833

Expenditures


2000 Classified Salaries $ 1,965


4000 Supplies

5000 Operating Expenses $ 170,000

6000 Equipment $ 36,899

7000 Other Outgo 1,530,279

Total Increase $ 1,739,143

NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College Governing Board authorizes that the 2011-12 budget of income be increased by $465,310, Fund Balance be decreased by $1,273,833 and expenditures be increased by $1,739,143.


DATE: ____________________ ______________________________ Secretary AYES: NOES: ABSTAIN: ABSENT:

Page 7

47

2004 MEASURE D BOND FUND AUGMENTATIONS






Income

3900 Fund Balance $ 877,731

Total Decrease $ 877,731

Expenditures




4000 Supplies

5000 Operating Expenses


7000 Other Outgo


NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College Governing Board authorizes that the 2011-12 Fund Balance to be decreased by $877,731.


DATE: ____________________ ______________________________ Secretary


Page 8

48

ASSOCIATED STUDENTS FUND AUGMENTATIONS






Income

3900 Fund Balance $ 26,000

Total Decrease $ 26,000

Expenditures




4000 Supplies

5000 Operating Expenses $ 26,000


7000 Other Outgo


NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College Governing Board authorizes that the 2011-12 budget of income to be decreased by $26,000.


DATE: ____________________ ______________________________ Secretary


Page 9

49

FINANCIAL AID FUND


WHEREAS, budget changes based on the developing needs of programs are often required, and WHEREAS, the following transfers do not result in an increase in the total amount of the adopted budget;

ACCOUNT NUMBER DESCRIPTION DECREASE INCREASE




4000 Supplies

5000 Other Expenses


7000 Other Outgo $ 5,000


TOTAL $ 5,000 $ 5,000


I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. DATE: ____________________ ______________________________ Secretary


Page 10

50


Brian King




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution #037-12: Decision Not to Reemploy Certain Certificated Employees for 2012-13 School Year

ENCLOSURE(S)

Page 1 of 3 REASON FOR BOARD CONSIDERATION

ACTION ITEM NUMBER

A.5 BACKGROUND:

Resolution #037-12 is the final action to reduce particular kinds of academic services in accordance with the Education Code. On March 5, 2012, the Governing Board took action to preliminarily reduce particular kinds of services. That action involved the reduction or discontinuance of three (3) positions of 0.25 FTE each. The attached resolution contains specific information related to these positions.

FISCAL IMPACT:

To be determined based on the outcome of the 2012-13 budget. RECOMMENDATION:

It is recommended that the Governing Board approve Resolution #037-12 as attached.

51

2

BEFORE THE GOVERNING BOARD OF THE CABRILLO COMMUNITY COLLEGE DISTRICT

SANTA CRUZ COUNTY, CALIFORNIA Resolution and Decision Not to ) Reemploy Certain Certificated Employees ) RESOLUTION NO. 037-12 ______________________________________)

WHEREAS, the Governing Board of CABRILLO COMMUNITY COLLEGE DISTRICT (“District”) adopted a

Resolution in the Matter of the Reduction or Discontinuance of Certain Particular Kinds of Services (“Resolution”) on or before March 5, 2012, authorizing and directing the District Superintendent/President or designee, to initiate and pursue procedures necessary not to reemploy the equivalent of a total of 0.75 FTE certificated employees of the District pursuant to Education Code sections 87740 and 87743 because of a reduction and/or discontinuance of particular kinds of services; and

WHEREAS, the Superintendent/President or designee, duly and properly served a Notice of Reduction or Discontinuance

of Particular Kinds of Service (“Notice”) on the certificated employees listed on Attachment “A” on or before March 15, 2012, indicating that the Governing Board did not intend to reemploy them to the extent in the Resolution and Notice for the 2012-13 school year; and

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that considering the certificated staff requirements of the

District for the 2012-2013 school year, as well as the seniority and qualifications of each of the certificated employees of the District, the services of the certificated employees listed on Attachment “B” will not be required for the ensuing school year to the extent indicated in the Resolution and Notice to the employees listed in Attachment “B.” By taking such action, the Board is taking final action to eliminate a total of 0.75 FTE (0.25 FTE each) on three (3) Stroke Center instructional services.

BE IT FURTHER RESOLVED that the Superintendent/President or designee is authorized and directed to give Final

Notice to the certificated employees listed on the Attachment “B” that these services will not be required by this District for the ensuing 2012-2013 school year. Said Notice shall be given by serving upon said person a true copy of this Resolution and Decision Not to Reemploy Certain Certificated Employees for the 2012-13 School Year.

BE IT FURTHER RESOLVED that this decision is effective immediately. Duly and regularly adopted this 7th day of

May, 2012, by the following vote: AYES: _____ NOES: _____ ABSTAIN: _____ ABSENT: _____ _____________________________________________ Chairperson of the Board ATTEST: _____________________________________________ Secretary to the Board

52

3

ATTACHMENT A

CABRILLO COMMUNITY COLLEGE DISTRICT

LIST OF CERTIFICATED EMPLOYEES SENT INITIAL LAYOFF NOTICE

1. Merry (Beth) McKinnon 2. Leonard Norton 3. Merritt Tucker

__________________ Note: Each of the above faculty were noticed that their Stroke Center assignment will be reduced by 0.25 FTE each, equaling a total of 0.75 FTE effective 2012-13 academic year.

ATTACHMENT B


LIST OF CERTIFICATED EMPLOYEE TO RECEIVE FINAL LAYOFF NOTICE


__________________

Note: While each faculty member’s Stroke Center assignment is being reduced by 0.25%, the employees listed in Attachment B will receive a partial and/or full reassignment for which they qualify, effective 2012-13 academic year.

53


Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Authorization to Dispose of Surplus Equipment ENCLOSURE(S)

Page 1 of 1


ACTION ITEM NUMBER

A.6 Background: It has been determined that the following equipment is no longer useful for District purposes and is considered surplus. Fitness Equipment, HAWK Division 1-Hip Abduction Machine 1-Preacher Curl Machine 1-Pec Fly/Rear Deltoid Machine 1-Seated Chess Press Machine 1-Leg Extension Machine 1-Over Head Press Machine 1-Smith Rack Squat Machine 1-Cybex Abdominal Crunch FISCAL IMPACT: Any funds received from the sale of personal property shall be credited to the department which made the original purchase. RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose of the equipment listed as surplus, according to Board Policy 4160.

55

Administrator Initiating Item: Wanda L. Garner, Acting VP, Instruction and NAS Division Dean

Academic and Professional Matter Yes x No Final Disposition If yes, Faculty Senate Agreement Yes No Senate President Signature



May 7, 2012

FROM: PRESIDENT

SUBJECT:

ACCESS Grant Renewal: Baccalaureate Bridge to the Biomedical Sciences Program

ENCLOSURE(S)

Page 1 of 1


ACTION ITEM NUMBER

A.7 Background: Cabrillo College has been awarded an ACCESS grant of $22,687 for 2012-13, funded by National Institute of Health (NIH) and managed by UCSC. Cabrillo has participated in this grant for the past 18 years. The primary goal of this grant is to develop and strengthen the academic pipeline in biology and chemistry with a special focus on increasing the number of underrepresented students who enter the field of biomedical research. Underrepresented students in biology and chemistry are trained as “super tutors” and run special study sessions that are open to all. Both tutors and students become better prepared to make the transition to the university in the biomedical sciences. The program includes a summer research institute, mentoring activities, and guest speakers. The grant runs from August 1, 2012 through July 31, 2013.

FISCAL IMPACT: An increase in the amount of $22,687 in revenue and expenditures.

RECOMMENDATION: It is recommended that the Governing Board accept the $22,687 in ACCESS Grant funds from UCSC/NIH. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

57


Loree McCawley/Victoria Lewis

Academic and Professional Matter Yes No Final Disposition

If yes, Faculty Senate Agreement Yes No

Senate President Signature



May 7, 2012

FROM: PRESIDENT

SUBJECT: Human Resources Management Report

ENCLOSURE(S)


ACTION ITEM NUMBER

A.8

BACKGROUND: Requesting ratification and/or approval of the following employment transactions:

FISCAL IMPACT: Within budgeted FTE’s.

RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions as described on the attached report.

59

of 5

Name Department/Division Position Effective Date Action

BAER, Winifred English/BELA English Instructor 2012-13 AY Only

Pre-Retirement (100% to 80%)

CAROTHERS, John Biology/NAS Biology Instructor 2012-13 AY Only

Pre-Retirement (100% to 50%)

COLOMBANI, Lauren Medical Assistant/HAWK

Laboratory Instructional Assistant II

06/30/12 Resignation (DOH: 01/24/11)

COLOMBANI, Lauren Medical Assistant/HAWK

Medical Assistant Instructor

08/20/12 *Appointment

ESPANA, Consuelo Spanish/BELA Spanish Instructor 2012-13 AY Only

Pre-Retirement (100% to 83.3%)

GARCIA, Ofelia ECE/HASS ECE Instructor 2012-13 AY Only Pre-Retirement (100% to 82.5%)

LUNA, Connie Radiologic Technology/HAWK

Radiologic Technology Clinical Coordinator

08/20/12 *Appointment

MAGI, Joy Sheriff’s Office/ Administrative Svcs.

Office Specialist 05/12/12 Resignation (DOH: 05/01/07)

PONCE, Francisco Counselor/CESS Counselor 2012-13 AY Only Pre-Retirement (100% to 90%)

STAMOS, Bill Counselor/CESS Counselor 2012-13 AY Only Pre-Retirement (100% to 60%)

SUZUKI, Satoru Chemistry/NAS Chemistry Instructor 06/03/12 Resignation (DOH: 08/31/98)

TZIMBAL, Tootie Financial Aid/Student Services

Assistant Director of Financial Aid

04/09/12 *Promotion

*See attached. Note: Appointments are subject to successful completion of all employment regulatory compliance requirements

60

of 5

COLOMBANI, Lauren

Medical Assistant Instructor, Medical Assistant/HAWK Division.

EDUCATIONAL BACKGROUND:

University of Southern California B.S. Los Angeles, CA Major: Business Administration

Cabrillo College A.S. Aptos, CA Major: Medical Assistant

PROFESSIONAL BACKGROUND:

2008 - present Adjunct Medical Assistant Instructor Cabrillo College

Aptos, CA

2008 - present Laboratory Instructional Assistant II Cabrillo College Aptos, CA

2003 - 2004 Courtroom Technology Educator Santa Cruz County District Attorney’s Office Santa Cruz, CA

2000 - 2010 Retail Business Owner

Scotts Valley Cyclesport Scotts Valley, CA

1995 – 2000 Advertising Consultant Admix Directory Services

Scotts Valley, CA

1994 – 1995 Healthcare Educator San Mateo County Dental Society Redwood City, CA

1993 – 1994 & Medical Assistant 1987 – 1989 West Portal Dental Care

San Francisco, CA

61

of 5

LUNA, Connie

Radiologic Technology Clinical Coordinator, Radiologic Technology/HAWK Division.


University of St. Francis B.S. Joliet, IL Major: Health Arts

Foothill College A.S. Los Altos Hills, CA Major: Radiologic Technology


2011 - present Radiologic Technology Clinical Coordinator (Temporary Contract) Cabrillo College

Aptos, CA

2008 - 2011 MRI Technologist Salinas Valley Memorial Hospital

Monterey, CA

2000 – 2008 MRI Technologist Alliance Imaging

Newport Beach, CA

1996 - 2008 Radiologic Technology Adjunct Instructor Cabrillo College Aptos, CA

1990 – 2000 CT/Radiologic Technologist Watsonville Community Hospital

Watsonville, CA

62

of 5

TZIMBAL, Tootie

Assistant Director of Financial Aid, Financial Aid/Student Services.


San Jose State University San Jose, CA Major: Education M.A.

California State University Hayward, CA Major: Human Development B.A.

Ohlone College Fremont, CA Major: Liberal Arts A.A.


July 2011 - present Interim Assistant Director of Financial Aid Cabrillo College

Aptos, CA

May 2004 – July 2011 Financial Aid Advisor Cabrillo College

Aptos, CA

63


Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution #038-12: Recognition of Cabrillo’s Classified Employees

ENCLOSURE(S)


ACTION ITEM NUMBER

C.1 BACKGROUND:

Resolution #038-12 recognizes that the California Education Code designates the third full week of May as Classified School Employee Week.

FISCAL IMPACT:

None RECOMMENDATION:

It is recommended that the Governing Board adopt Resolution #038-12 in observance of Classified School Employee Week -- May 20 through May 26, 2011 -- to recognize the many contributions of the Cabrillo College classified staff to Cabrillo’s students and educational community.

65

2


GOVERNING BOARD

RESOLUTION #038-12

RESOLUTION IN RECOGNITION OF CABRILLO’S

CLASSIFIED EMPLOYEES

WHEREAS, the California Education Code designates the third full week in May as Classified School Employee Week; and WHEREAS, Classified School Employee Week is observed in recognition of the contributions classified employees make to the educational community; and WHEREAS, the District recognizes the tremendous work and significant contribution Cabrillo’s classified employees provide our students and educational community; THEREFORE, let it be resolved that the Board of Trustees of the Cabrillo Community College District hereby designates May 20 through May 26, 2012 as Classified School Employee Week. PASSED AND ADOPTED by the Board of Trustees of the Cabrillo Community College District, County of Santa Cruz, State of California, on this 7th day of May, 2012 by the following vote: AYES: NAYS: ABSTAIN: ABSENT: ___________________________________ Chairperson of the Board ATTEST: ______________________________ Secretary to the Board

66


Graciano Mendoza Victoria A. Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT: Annual Business Office Resolutions

ENCLOSURE(S)

Page 1 of 4


ACTION

ITEM NUMBER

C.2

BACKGROUND:

The following resolutions are submitted for Governing Board approval: Resolution Number 039-12 Authorizes official payroll and expenditure warrant signatures for

the period July 1, 2012 through June 30, 2013. Resolution Number 040-12 Provides authorization to solicit bids for goods or services for the

period July 1, 2012 through June 30, 2013. Resolution Number 041-12 Authorizes the Vice President, Administrative Services to transfer

funds as necessary at the close of the fiscal year. FISCAL IMPACT: None RECOMMENDATION: It is recommended that the Governing Board approve Resolution Numbers 039-12, 040-12, and 041-12.

67

CABRILLO COLLEGE


WHEREAS, Education Code 85233 requires the Governing Board of each community college district to file with the County Superintendent of Schools the verified signature of each person authorized to sign orders in its name, and WHEREAS, the authorization is for the period of July 1, 2012 through June 30, 2013. NOW, BE IT THEREFORE RESOLVED AND ORDERED that the payroll orders and the expenditure warrants drawn against the funds of this district shall be signed as follows with only one signature required:

________________________________ Brian King

________________________________

Victoria Lewis

________________________________ Graciano Mendoza

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. _______________________ Date

________________________________ Secretary

AYES: NOES: ABSENT:

-2-

68

CABRILLO COLLEGE


WHEREAS, Education Code 81655 authorizes the Governing Board of the Community College district to delegate to its district superintendent, or to such persons as he/she may designate, a blanket authorization to secure bids for the purpose of services, equipment, materials and/or for supplies which require bids, and WHEREAS, such an action in no way restricts or diminishes the Governing Board's authority to make the actual decision to purchase any item based on the bids submitted to it for consideration, and WHEREAS, contracts resulting from any bids received as a result of this authorization will be awarded based on the majority vote of the Governing Board, and WHEREAS, the authorization is for the period of July 1, 2012 through June 30, 2013. NOW BE IT THEREFORE RESOLVED AND ORDERED that the Governing Board delegates the authority to solicit and call for bids for services, equipment, materials and/or supplies requiring such bids to Brian King, President/Superintendent, Victoria Lewis, Vice-President/Assistant Superintendent, and Graciano Mendoza, Director of Business Services. The Governing Board further delegates the authority to sign contracts awarded by the Board pursuant to its established procedures to the above named administrators of the College. I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. _______________________ Date

________________________________ Secretary AYES: NOES; ABSENT:

-3-

69

CABRILLO COLLEGE


YEAR-END TRANSFER OF FUNDS

WHEREAS, there may be deficits in certain classifications of the 2011-12 budget of the Cabrillo College District, and WHEREAS, at the close of any school year the Vice President, Administrative Services may, with the consent of the Governing Board previously given, make such transfers between the undistributed reserve and any expenditure classifications of the budget of the District for such school year as are necessary to permit the payment of obligations of the District incurred during such school year. NOW, THEREFORE, BE IT HEREBY RESOLVED that the Vice President, Administrative Services be authorized to transfer funds from the undistributed reserve or between categories of the Cabrillo Community College District Budget for 2011-12 as necessary. PASSED AND ADOPTED BY THE Governing Board of the Cabrillo Community College School District of Santa Cruz County, California, this 7th day of May, 2012 by the following vote: AYES: NOES: ABSENT: I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo College Governing Board held on May 7, 2012. _________________________ Date ________________________________ Secretary

-4-

70


Victoria Lewis




AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE

May 7, 2012

FROM: PRESIDENT SUBJECT:

Establish Auxiliary Services Fund ENCLOSURE(S)

Page 1 of 2


ITEM NUMBER C.3

BACKGROUND:

The bookstore has experienced dramatic declines in sales in the last few years as have all college bookstores nationwide. Textbook sales are expected to continue to decline in the future. The largest operational expense consists of salary and benefit costs for personnel as well as operational infrastructure costs such as rent and utilities. An existing food services contract also prohibited the bookstore from selling grab and go sandwiches and other food that would help sustain the operation. The existing contracts and different managers for bookstore, food, vending services and duplications services on campus created competition amongst the various services. The campus community supported exploring other service delivery models for these services and other ways of organizing services on campus to make them sustainable. The college formed a task force to review bookstore, food services, duplications and vending services on campus. The following goals were developed by the task force:

1. Support student success, efficiency, revenue generating operations and/or decreased

costs. If a service has cost the college money in the past, now it needs to break even or generate income.

2. Consider the cost to students and faculty—marking up the cost of textbooks is a disservice.

3. Increase the ease of use and accessibility of services to students. 4. The services should be dynamic and change to meet new needs of our community.

FISCAL IMPACT:

Bookstore, food services, and duplications will be maintained in the following enterprise funds: (51) Bookstore (existing), (52) Food Services (existing and will include both cafeteria and vending accounts) and (59) Duplications (requires the establishment of a new fund). RECOMMENDATION: It is recommended that the Governing Board approve the establishment of an enterprise fund, (59) for Duplications and authorize the funding plan recommended by the subcommittee.

71

As a result of the committee’s work, the college is moving forward with the creation of a new department on campus; Auxiliary Services. The Auxiliary Services department will combine Bookstore, Food Services, Vending and Duplications. The long term goal of the department is to develop a holistic approach to deliver food services, duplications and affordable course materials to students. The bookstore management position has been converted to an auxiliary services management position. The new manager will manage the new department. All positions included in the new department will be funded by the revenue generated from the services. Currently, the college tracks revenue and expenditures related to bookstore, food services, duplications and vending in separate funds. The new combined service unit will be tracked through the use of three enterprise funds: (51) Bookstore, (52) Food Services and (59) Duplications effective July 1, 2012. The new structure requires the creation of a new fund to track duplications revenue and expenses. The 2012-13 Preliminary Budget will include the fund as outlined above.

Auxiliary Services Fund

Nature and Purpose

Pursuant to the Governmental Fund Group descriptions contained in the California Community Colleges Budget and Accounting Manual, the Auxiliary Services will be contained within the enterprise fund group. Enterprise funds are used to account for an operation when it is the intent to operate as a business and to account for total operating costs (direct and indirect, including depreciation). Such costs are financed or recovered primarily through user charges. The new fund for duplications will be established by transferring cash to a separate bank account and will require an accounting entry to book the transfer of funds and the reassignment of assets as a capital contribution.

72


Brian King






May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution 036-12: Reduction or Discontinuance of Classified Service

ENCLOSURE(S)


ACTION

ITEM NUMBER

C.4

BACKGROUND:

The following Resolution serves to reduce and discontinue classified positions, and authorizes the College administration to initiate the layoff process. The procedure used for layoff follows the requirements of the Education Code and applicable provisions of the Collective Bargaining Agreement between Cabrillo College and C.C.E.U. In summary, the Resolution calls for the reduction and elimination of 5.17 full time equivalencies (FTEs), comprised of 12 positions – including 2 vacant positions. FISCAL IMPACT:


It is recommended that the Governing Board adopt Resolution 036-12 as presented.


73

GOVERNING BOARD

RESOLUTION NO. 036-12

IN THE MATTER OF THE REDUCTION/ELIMINATION OF CLASSIFIED SERVICES

WHEREAS, due to lack of work and/or lack of funds in the Cabrillo Community

College District, the Governing Board, under the authority of Education Code sections

88014, 88015, 88017, 88117, and 88127, hereby finds it necessary and in the best interest

of the District to eliminate positions (full-time equivalents (FTEs)) of the classified

service as specified below: Business Services

1. Reduce Accounting Assistants, Business Services – 0.20 FTE 2. Reduce Accounting Specialist, Business Services – 0.10 FTE

Counseling and Educational Support Services (C&ESS)

3. Eliminate Program Specialist, DSPS/Learning Skills – 0.83 FTE Facilities Planning and Plant Operations (FP & PO)

4. Eliminate Custodians, FP & PO – 2.0 FTE Health, Athletics, Wellness and Kinesiology (HAWK)

5. Reduce Laboratory Instructional Assistant, Adaptive P.E. – 0.06 FTE Human Arts and Social Sciences (HASS)

6. Reduce Program Coordinator, Public Safety – 0.50 FTE Purchasing

7. Reduce Mail Services Assistant, Mail Services – 0.25 FTE

Visual, Applied and Performing Arts (VAPA)

8. Reduce Performing Arts Complex Assistant, Performing Arts – 0.25 FTE 9. Eliminate Photography Laboratory Technician, Art Photography – 0.56 FTE 10. Eliminate Visual Arts Technician, Visual Arts – 0.42 FTE

NOW, THEREFORE, BE IT RESOLVED that as of May 7, 2012, the foregoing

vacant classified positions shall be discontinued to the extent set forth above. Incumbents

in specially-funded program positions shall be given not less than 45 days notice prior to

the effective date of layoff.

74

BE IT FURTHER RESOLVED that the Superintendent/President or his designee

is authorized and directed to give notices of layoff to all affected employees as set forth

above as required by law.

PASSED AND ADOPTED THIS 7th day of May, 2012.

AYES: NAYS: ABSTAIN: ABSENT:

_______________________________ Chairperson of the Board

ATTEST: _______________________________ Secretary to the Board

75


Brian King




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution 037-12: Decision Not to Reemploy Certain Certificated

Employees for 2012-13 School Year

ENCLOSURE(S)

Page 1 of 3


ACTION

ITEM NUMBER

C.5

BACKGROUND:

Resolution #037-12 is the final action to reduce particular kinds of academic services in accordance with the Education Code. On March 5, 2012, the Governing Board took action to preliminarily reduce particular kinds of services. That action involved the reduction or discontinuance of three (3) positions of 0.25 FTE each. The attached resolution contains specific information related to these positions.

FISCAL IMPACT:


It is recommended that the Governing Board approve Resolution #037-12 as attached.

77

2

BEFORE THE GOVERNING BOARD OF THE CABRILLO COMMUNITY COLLEGE DISTRICT

SANTA CRUZ COUNTY, CALIFORNIA Resolution and Decision Not to ) Reemploy Certain Certificated Employees ) RESOLUTION NO. 037-12 ______________________________________)

WHEREAS, the Governing Board of CABRILLO COMMUNITY COLLEGE DISTRICT (“District”) adopted a

Resolution in the Matter of the Reduction or Discontinuance of Certain Particular Kinds of Services (“Resolution”) on or before March 5, 2012, authorizing and directing the District Superintendent/President or designee, to initiate and pursue procedures necessary not to reemploy the equivalent of a total of 0.75 FTE certificated employees of the District pursuant to Education Code sections 87740 and 87743 because of a reduction and/or discontinuance of particular kinds of services; and

WHEREAS, the Superintendent/President or designee, duly and properly served a Notice of Reduction or Discontinuance

of Particular Kinds of Service (“Notice”) on the certificated employees listed on Attachment “A” on or before March 15, 2012, indicating that the Governing Board did not intend to reemploy them to the extent in the Resolution and Notice for the 2012-13 school year; and

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that considering the certificated staff requirements of the

District for the 2012-13 school year, as well as the seniority and qualifications of each of the certificated employees of the District, the services of the certificated employees listed on Attachment “B” will not be required for the ensuing school year to the extent indicated in the Resolution and Notice to the employees listed in Attachment “B.” By taking such action, the Board is taking final action to eliminate a total of 0.75 FTE (0.25 FTE each) on three (3) Stroke Center instructional services.

BE IT FURTHER RESOLVED that the Superintendent/President or designee is authorized and directed to give Final

Notice to the certificated employees listed on the Attachment “B” that these services will not be required by this District for the ensuing 2012-2013 school year. Said Notice shall be given by serving upon said person a true copy of this Resolution and Decision Not to Reemploy Certain Certificated Employees for the 2012-13 School Year.

BE IT FURTHER RESOLVED that this decision is effective immediately. Duly and regularly adopted this 7th day of

May, 2012, by the following vote: AYES: _____ NOES: _____ ABSTAIN: _____ ABSENT: _____ _____________________________________________ Chairperson of the Board ATTEST: _____________________________________________ Secretary to the Board

78

3

ATTACHMENT A


LIST OF CERTIFICATED EMPLOYEES SENT INITIAL LAYOFF NOTICE


__________________ Note: Each of the above faculty were noticed that their Stroke Center assignment will be reduced by 0.25 FTE each, equaling a total of 0.75 FTE effective 2012-13 academic year.

ATTACHMENT B


LIST OF CERTIFICATED EMPLOYEE TO RECEIVE FINAL LAYOFF NOTICE


__________________

Note: While each faculty member’s Stroke Center assignment is being reduced by 0.25%, the employees listed in Attachment B will receive a partial and/or full reassignment for which they qualify, effective 2012-13 academic year.

79

Administrator Initiating Item: Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Board Policy Update: Administrative Services, Second Reading

ENCLOSURE(S)

Page 1 of 2


ACTION ITEM NUMBER C.6

BACKGROUND: The District is in the process of updating Board Policies utilizing the California Community College League’s model policies as applicable. Attached is a new board policy in the Administrative Services component.

Board Policy Action

BP 2160 Probationary/Permanent Status of Classified Administrative Manager Positions

New

Board policies are presented as a second reading for Governing Board review for approval. FISCAL IMPACT: None. RECOMMENDATION: It is recommended that the Governing Board approve the new Board Policy 2160.

81

PROBATIONARY/PERMANENT STATUS OF CLASSIFIED BP 2160

ADMINISTRATIVE MANAGER POSITIONS

Employees newly hired for classified administrative manager positions shall be considered probationary employees until they have satisfactorily completed one year of probationary service. Upon satisfactorily completing this period, they shall become permanent classified employees of the District. The President or designee may dismiss an employee during the initial probationary period without cause. Permanent employees who are promoted shall be considered probationary in their new position until they have satisfactorily completed one year of probationary service in that position. Legal Reference: Education Code Section 88013 Adopted: May 7, 2012

82


Wanda Garner, Kathleen Welch

Interim VPs Instruction





May 7, 2012 FROM: PRESIDENT

SUBJECT:

Board Policy Revisions: Office of Instruction, Second Reading ENCLOSURE(S)

Page 1 of 6


Action ITEM NUMBER

C.7 BACKGROUND: The District is in the process of revising Board Policies utilizing the California Community College League’s model policies as applicable. These Board Policies have been reviewed by the appropriate committees on campus including Instruction Council, Student Services Council, Faculty Senate, and Administrative Council. Attached are revisions to some of the Board Policies in the Instruction component as listed below:

Board Policy Action

BP 3240 Final Exams

Updated language to reflect the League language and removed procedural language.

BP 3280 Repetition of Courses

Updated the language to reflect the League language and removed procedural language.

BP 3320 Library Services

Added language related to state regulations regarding passing grades.

BP 3400 Instructional Materials Updated the language to reflect the League language.

Board policies are presented as a second reading for Governing Board review for approval.

Fiscal Impact: None Recommendation: It is recommended that the Governing Board approve the revised Board Policies 3240, 3280, 3320, and 3400.

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CABRILLO COLLEGE INSTRUCTIONAL MATERIALS BP 3400

Cabrillo College The District may require students enrolled in credit and non-credit courses and programs to provide certain instructional and other materials including, but not limited to textbooks, tools, equipment and clothing, if:

1. The instructional and other materials are used in the production of an “end product” that has continuing value to the student outside the classroom, or

2. The instructional and other materials required for the class have a continuing value

to the student outside of the classroom.

Legal Reference: Ca. Adm. Code, Title 5, Sections 59402 and 59404. Adopted: April 4, 1988 Revised: May 7, 2012

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Library Services BP 3320

The District shall have library services that are an integral part of the educational program.

Reference:

Education Code Section 78100

Revised: May 7, 2012

LIBRARY MEZZANINE BP 3320

The mezzanine areas of the Cabrillo College Library shall be used as reading and study areas. Any book storage facilities on the mezzanine shall be book shelves attached to the masonry (exterior) walls only. No freestanding book stacks will be placed on the mezzanine floors. Other loads to be placed on the mezzanine shall consist of tables, chairs, and low furniture-type book racks similar to office furniture and averaging no more than 50 pounds per square foot of floor load. Legal Reference: None Adopted: April 4, 1988

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COURSE REPETITION BP 3280

Students may enroll a maximum of three times in a course in which substandard grades

(grades below a “C”) including “W” were earned.

When course repetition for substandard grades occurs, the permanent academic record shall

be annotated in such a manner that all work remains legible, insuring a true and complete

academic history.

Certain courses, when approved as such by the curriculum committee, are considered

repeatable. Students may repeat these courses for the maximum number of times allowed by

each individual course. Such allowable repetitions are noted in the college catalog.

Under special circumstances, students may repeat a course beyond these restrictions. The

special circumstances are defined in the administrative procedures.

See Administrative Procedure AR 3280

References:

Title 5 Sections 55040, 55041, 55042, 55044, and 58161

REPETITION OF COURSES BP 3280

A. Except for the following specified cases, repetition of courses at Cabrillo College will not be allowed. One of the following conditions must be present for the repetition to be allowed.

1. Substandard Grades: A student may repeat a course in which a substandard grade was received. Substandard

grade is defined as D, F, or NC. Grades awarded for courses repeated under the above circumstances shall be entered on the student’s record insuring a true and complete academic history and the previous grades and units will be disregarded in the computation of grade point averages. A course may be repeated only once without an approved petition to the Academic Council.

2. Satisfactory Grades: Under special circumstances, a student may request to repeat a course once for which a

satisfactory grade has been recorded (a grade of A, B, C, or Credit). This repetition will be permitted with written permission of the Superintendent/President or his/her designee. Grades awarded for courses repeated under these conditions shall not be used in calculating a student’s grade point average at Cabrillo College, and will not be used by four-year colleges and universities to calculate the units or grade point average for admission purposes. Students may repeat courses for which they received satisfactory grades under the following circumstances: a) When the student’s previous grade is, at least in part, the result of extenuating

circumstances and if the student secures written permission to repeat the course from the affected division.

b) When a student needs to update his/her knowledge of course material due to a significant lapse of time since the course was completed.

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c) When the course is required for recertification or relicensing every two to four years as determined by an outside agency.

3. Repeatable Courses: A. The college shall identify courses in the catalog that are repeatable up to a maximum of three

times beyond the first enrollment on the basis that the course content differs each time it is offered, and that the student who repeats it is gaining an expanded educational experience for one of the following reasons: a) Active participatory experience in individual or group assignments is the basic means by

which learning objectives are obtained. b) Skills or proficiencies are enhanced by supervised repetition and practice within class

periods. See course descriptions to determine transferability to UC and CSU. c) Course repetition limitations are applied per course in visual and performing arts

disciplines if the course is in the transfer curriculum. For all other activity courses, the repetition limitation applies to the subject matter. (Extended repetition of certain music courses as designated in the catalog may be permitted for music majors)

4. Section 504: Repetition is permitted to meet the requirements of Section 504 of the 1973 Rehabilitation

Act, 29, USC Section 794.

5. Credits From Previously Attended institutions: In determining how courses taken at previously attended colleges or universities will be used

for an AA/AS degree at Cabrillo College, course repetition policies implemented by the previously attended institution will be honored.

Students will not be allowed to earn unit or grade credit for a Cabrillo College course that is the same in content as a course taken at a previously attended college or university, and for which the student has earned academic credit. Content equivalencies will be determined by the Cabrillo College Articulation Officer.

B. When course repetition occurs, the permanent academic record shall be annotated in such a manner that all work remains legible, insuring a true and complete academic history. Legal Reference: Legal Reference: Ca. Adm. Code, Title 5, Sections 55761, 55762, 55763, 56044,

58161, 71020, 78600 and 84850; and 1973 Rehabilitation Act, 29 U.S.C. Section 794. Adopted: April 4, 1988 Revised: July 11, 1994 Revised: July 1, 1996 Revised: February 2, 2004 Revised: May 7, 2012

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FINAL EXAMINATIONS BP 3240 A final examination or other appropriate graded activity shall be administered for all credit courses by the course instructor. At least five days per semester shall be allocated for the administration of final examinations. Days dedicated to the administration of final examinations are part of the required 175 instructional days for certificated staff. Legal Reference: None

Adopted: April 4, 1988 Revised: May 7, 2012

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Victoria Lewis



May 7, 2012

FROM: PRESIDENT

SUBJECT:

Award of Contract: Pepsi, Inc. ENCLOSURE(S)


ACTION ITEM NUMBER

C.8

BACKGROUND:

The current vending services contract with Pepsi expires on June 30, 2012. As a result, the District went through a formal process to evaluate and award a new contract for food and vending services commencing July, 2012. A committee was formed to select a vendor to provide food service services for the next 3-5 years:

Flor Chacon, Student Activities Coordinator, Sesario Escoto, Dean, Student Services, Joseph Gomez, Student Senator, Wendi Hamilton, Text buyer, Serena Muindi, Interim Director, Purchasing, Dale Murray, Athletic Director, Sharon O’Connor, Student Senator, Georg Romero, Library Director, and Michael Wille, CAHM Instructor.

The committee recommended developing a broad proposal that would include an opportunity to support local, small businesses by reducing its financial criteria and eliminating an exclusive proposal model. This new proposal model allowed the college to expand its food and vending options to consider multiple contractors if it was deemed by the committee a viable option for the college.

A request for proposal (RFP) was distributed on January 25, 2012. Three companies responded to the non-exclusive RFP: Pepsi, Santa Cruz Vending and Coca Cola. The committee reviewed and ranked the proposal and recommends continuing the college’s partnership with Pepsi.

Continued page 2

FISCAL IMPACT:

$67,000 in fiscal year 2012-13 $47,000 in fiscal years 2013-2014 through 2016-17 RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Pepsi to operate vending services, with two one year options to renew.

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The terms of the agreement are a three year exclusive contract, with two one year options to renew by mutual consent and a one time signing bonus of $20,000. In addition, Pepsi will:

a. pay annual amount of $17,000 b. pay an annual commission of $30,000 (estimate) c. provide annual scholarship of $1,500 d. provide annual donation of 300 cases ($5,000) in co-sponsored events to students and college

faculty/staff events e. provide annual rebates of $1/case or $2,300 f. pay annual vending/drink commission of 35%

Revenue to Cabrillo in 2012-13:

Signing Bonus (One-time) $20,000 Annual Base funding $17,000 Annual Commission (Estimated) $30,000

Net year one revenue $67,000 Since July 1, 2011 the District has worked with Pepsi to include more health beverages in the beverage machines on campus. Pepsi has begun to transition the beverage machines on campus to include at least 20% healthy drink options in every beverage machine. Also, Since July 1, 2011 Pepsi has upgrade 80% of all its beverage machines to Energy Star Rated. Energy Star beverage vending machines save Cabrillo more than 1,700 kwh/year, or $150 annually on utility bills. Earning the Energy Star means products meet strict energy efficiency guidelines set by the US Environmental Protection Agency and the Department of Energy. By Pepsi choosing Energy Star Rated vending machines it is helping to prevent global warming and promote cleaner air without sacrificing the performance of the machine. 1. Currently the District has 26 beverage vending machines on campus:

a. 2 machines carry 100% water or 240 bottles per machine b. 11 machines carry a minimum of 20% or 48 bottles of healthy drink options (Sobe Naturals,

Ocean Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking Water, and Lipton Unsweetened Tea)

c. 1 machine carries 100% Gatorade Selections d. 1 machine in building 2000 carries 70% or 168 bottles of healthy drink options (Sobe

Naturals, Ocean Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking Water, and Lipton Unsweetened Tea)

e. 11 machines (Glass Fronts) carry at least 30% healthy drink options (Sobe Naturals, Ocean

Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking Water, Lipton Unsweetened Tea)

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Victoria Lewis



May 7, 2012

FROM: PRESIDENT

SUBJECT:

Award of Contract: Precision Physical Therapy & Fitness ENCLOSURE(S)

Page 1 of 2


ACTION

ITEM NUMBER

C.9 BACKGROUND:

In the spring 2010, the District opened an 11,000 square foot state of the art Health and Wellness center on the Aptos campus. A team including the President, Vice President of Instruction, Dean of Athletics, Wellness Faculty, and others developed a plan to expand the Wellness Education Center operations. The Wellness Education Center will serve the needs of the academic programs at Cabrillo College as well as operate as an enterprise. The District went through a formal process to evaluate and award a contract for Full Service Wellness Center Operations commencing July 2012.

A committee was formed to select a vendor to provide full service wellness center operations for the next 3-5 years. Committee members included: Paiges Borges, Student, Onnie Killefer, Program Chair for Kinesiology, Instructor, Kathie Welch, Dean, Health, Athletics, Wellness & Kinesiology, Renee Kilmer, Vice President of Instruction, Serena Muindi, Interim Director, Purchasing/Contract & Risk Mgmt., Teresa Thomae, Director Small Business Development Center.

A RFP was distributed on January 9, 2012. Two companies responded to the RFP: Precision Physical Therapy & Fitness and Dominican Hospital. The committee reviewed the proposals and conducted interviews.

Continued next page

FISCAL IMPACT:

Net revenue from the three year lease is $100,000 per year net of expenses. Funds will be added to the Unrestricted General Fund Operating Reserves.

RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute a three year agreement with Precision Physical Therapy & Fitness to provide full service health and wellness enterprise operations, with two one year options to renew.

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Based on the responses and interviews the committee recommends Precision Physical Therapy & Fitness to operate a portion of the Wellness Education Center. The terms of the agreement are a three year contract with two, one year options to renew by mutual consent. Precision Physical Therapy & Fitness will:

a. Pay a flat commissionof $100,000 per year b. pay a percentage of net membership revenue to the District, once membership reaches 800 c. be responsible for sole cost of preventative maintenance on all trade fixtures, machinery and

equipment. d. be responsible for paying its proportionate share of all utilities serving the premises estimated at

$12,000 per year e. provide janitorial services at its own expense f. be responsible for all trade fixtures, machinery, equipment, alterations and/or improvements shall be

acquired, installed, or made, as the case may be, at Contractor’s sole cost and expense Gross Annual Revenue to Cabrillo: $100,000 Annual Operating Support- Approx. - 10,000 Net Revenue $ 90,000

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Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Award of Contract: Maas Companies, Inc., Educational and Facilities Master Plan

ENCLOSURE(S)

Page 1 of 3


ACTION ITEM NUMBER

C.10 BACKGROUND: In 1992, Cabrillo completed a comprehensive Educational Mater Plan for the District through 2006. The goals of the plan were to address the need to:

support current successful instructional programs and student services, keep pace with and anticipate the changing needs of the students and communities served by the

college develop partnerships with business and industry within the service area develop alternative strategies for delivering instruction to students develop a Technology Plan that will fully incorporate technology into all aspects of the operation of

the courses, programs and services of the college consider the development of planning strategies for additional educational centers to be located in the

District Develop a facilities Plan that will support anticipated courses, programs and services of the District

for the next decade and that are flexible in design to permit for change in the physical structures as instructional needs change.

The Educational and Facilities Master Plans need to be updated. MAAS Companies, Inc. will develop new comprehensive Educational and Facilities Master Plans. Scope of Work

Online Campus Wide Survey -- Questions will be developed and provided to the committee for input, revisions and approval. The online survey will be deployed and maintained by MAAS Co. The survey will be live for 3 weeks. A summary of the results and recommendations based on the findings will be incorporated into the plan.

Continued next page

FISCAL IMPACT: Total project cost not to exceed $159,320; bond funds RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President, Administrative Services to execute an agreement with MAAS Companies, Inc. to develop the Educational and Facilities Master Plans.

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Internal Scan -- Assess the internal environment of the college and the District relative to the current composition and profile of the students served. On-Campus Interviews -- Conduct on-campus interviews and meetings with the various stake holders at the District. Interviews will be conducted over two full days and the committee will determine the list of participants for the interviews. The findings and a summary of the interview process will be incorporated into the plan. External Scan -- Conduct an overview and assessment of the District and the area it serves. Correlate conditions in the service area, state and nation and identify the potential impacts on the college and District. Program of Instruction Analysis -- Conduct a section level analysis of the current program of instruction. Create a baseline curriculum report that reflects the current WSCH values by discipline or program, by instructional divisions in the college. Create a WSCH generated forecast for each discipline or program. Open Forum/Campus Wide Presentation -- Hold an open forum to present the draft of the plan and obtain input from the college stakeholders. Integrated Planning Cycle -- Connect the integrated planning efforts at the college through a section that ties together previous accreditation recommendations and progress towards these recommendations, program review data, student learning outcomes, student success and retention data and enrollment trends for each discipline. Future Space Calculations -- Complete a facility capacity analysis to determine the viability of the physical space to support the current educational program and student support services. Quantify the total space needs for the college, both instructional and support, in assignable (ASF) for the future. Evaluate space needs for consistency with the Title V, state Administrative Code standards. Produce a surplus/deficit analysis for future space requirements. Provide a Financial Plan to fund new facilities; if it is determined that new facilities are required to serve the programs to be offered. Provide a Total Cost of Ownership for new facilities if new facilities are needed.

Cabrillo College Educational Master Plan Timeline

Timeline Task Cost

April-May 2012 Online Campus Wide Survey $12,950 On-Campus Interviews $18,550 June-July 2012 Internal Scan $6,825 External Scan $12,075 Program of Instruction Analysis $15,750 August 2012 Open Forum /Campus Wide Presentation $5,625 September 2012 Integrated Planning Cycle $22,925 October 2012 Future Space Calculations $9,100 November 2012 Open Forum $5,625 December 2012 Final Edits and Formatting January 2013 Presentation of Plan to Governing Board TOTAL $109,425

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Cabrillo College Facilities Master Plan Timeline

Timeline Task Cost

May - June 2012 Historical Analysis / Summary of Existing Conditions

$3,750

May - June 2012 Physical Capacities Analysis of all campus space $6,160 June - Aug 2012 Summary of Interviews Conducted by BFGC Architects $4,520 June - Aug 2012 Integration of Schematic Drawings of all rooms &

buildings on campus $2,930

Nov - Dec 2012 Incorporation of Future Facility Projections $1,440 Nov - Dec 2012 Total Cost of Ownership (TCO) $460 Jan - Feb 2013 Analysis of Facilities Utilization $4,520 Jan - Feb 2013 Proposed Scheduling Matrix by Room & Building $12,520 March 2013 Master Plan Secondary Effects Recommendations $7,735 March 2013 Estimated Financial Plan and Recommended Phase Planning $5,860 April 2013 Presentation of Plan to Governing Board TOTAL $49,895

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Joe Nugent/

Victoria Lewis






May 7, 2012

FROM: PRESIDENT

SUBJECT: Contract Increase: RMW Architecture,

Building 800 STEM Remodel Project ENCLOSURE(S)

Page 1 of 1


ACTION ITEM NUMBER

C.11 BACKGROUND: Cabrillo College has been awarded a federal five-year Title III grant for the STEM fields (Science, Technology, Engineering, and Mathematics) for $4,339,878 million. The grant application was authored by Jo-Ann Panzardi, our Engineering Program Chair, in consultation with the Program Chairs and faculty of the other STEM fields identified in the grant: Computer Science, Computer Science, Computer Information Systems Engineering Technology, Engineering, and Math, Engineering, Science Achievement (MESA). The objective of the grant is to increase the number of Latinos in the STEM fields. At the December 5, 2011 meeting, the Governing Board approved awarding a contract to RMW Architects for design services for Building 800 STEM remodel, 8500 sq.ft. of space. In March 2012, Administration approved renovation of the whole building increasing the scope of the project by 11,500 sq.ft. and increases the size of the rest rooms, moves the IDF and adds a dust collection system, for a total of 20,000 sq.ft. FISCAL IMPACT: None: Reallocating funds already in the project to RMW Architecture. RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President, Administrative Services to increase the contract amount from $223,292 to RMW Architecture for the Building 800 project by $130,440.

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Victoria Lewis






May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution 035-12: Designate Representative to Northern California Community College Pool Joint Powers Authority

ENCLOSURE(S)

Page 1 of 2


ACTION ITEM NUMBER

C.12 BACKGROUND:

Cabrillo College participates in a Joint Powers Authority (JPA) called the Northern California Community College Pool (NCCCP) to provide workers’ compensation insurance for the District. Each member of the JPA designates one representative and an alternate to serve on the Governing Board of the NCCCP. The attached resolution is presented to the Board for action appointing the Vice President, Administrative Services as the District Representative and the Director, Purchasing, Contracts and Risk Management as alternate. FISCAL IMPACT:

None. RECOMMENDATION:

It is recommended that the Governing Board designate the Vice President, Administrative Services to be the District representative and the Director, Purchasing, Contracts and Risk Management as the alternate to the NCCCP JPA.

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On the motion of Trustee

Duly seconded by Trustee

The following Resolution is adopted

Cabrillo College Governing Board Resolution 035-12

A RESOLUTION OF THE GOVERNING BOARD OF THE CABRILLO COMMUNITY COLLEGE DISTRICT AUTHORIZING THE DESIGNATION OF THE VICE PRESIDENT, ADMINISTRATIVE SERVICES AS THE DISTRICT’S REPRESENTATIVE TO SERVE ON THE GOVERNING BOARD OF THE NORTHERN CALIFORNIA COMMUNITY COLLEGE POOL (NCCCP) JOINT POWERS AUTHORITY (JPA). THE DIRECTOR, PURCHASING, CONTRACTS AND RISK MANAGEMENT WILL SERVE AS AN ALTERNATE. WHEREAS, Title 1, Division 7, Chapter 5, Article 1 (6500 et seq.) of the Government Code of the State of California authorized joint exercise by two or more public agencies of any power common to them; and WHEREAS, California law authorized school districts and JPA’s to establish self-funded programs. WHEREAS, districts in Northern California determined there was a need and formed a self-funded system for Workers’ Compensation by combining their respective effort to establish, operate and maintain a JPA for self-funding of Workers’ Compensation; and NOW, THEREFORE, BE IT RESOLVED that, the Board of Trustees designates the Vice President, Administrative Services as its representative on the Governing Board of the Northern California Community College Pool (NCCCP) Joint Powers Authority (JPA), and the Director, Purchasing, Contracts and Risk Management as the alternate. AYES: NOES: ABSENT: APPROVED: __________________________________________ President of the Governing Board of

CABRILLO COLLEGE ATTEST: ___________________________________________ Secretary of the Governing Board of CABRILLO COLLEGE

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Administrator Initiating Item: Wanda L. Garner, Acting Vice President, Instruction and NAS Division Dean

Academic and Professional Matter x Yes No Final Disposition If yes, Faculty Senate Agreement x Yes No Senate President Signature



May 7, 2012 FROM: PRESIDENT SUBJECT:

Change to Course Mapping for Minimum Qualifications ENCLOSURE(S)

Page 1 of 1


ITEM NUMBER C.13

Background: Following is a modification to the list of Cabrillo College courses mapped to appropriate disciplines for determining minimum qualifications for employment. This addition was proposed by the discipline faculty and approved by the Faculty Senate. DISCIPLINE LIST:

Cabrillo College Course: Disciplines for Determining Minimum Qualifications CG 52, CG 205 Counseling, Learning Skills ENGR 99S Computer Science, Engineering [ENGR 99S (How Things Work) is a new summer bridge class developed in support of the Title V science cohort.] Fiscal Impact: None Recommendation: It is recommended that the Governing Board approve this change to the discipline list for minimum qualifications.

101


Brian King




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution 051-12: Ordering Election, Requesting County Elections to Conduct the Election, Requesting Consolidation of the Election,

and Specifications of the Election Order

ENCLOSURE(S)


ACTION

ITEM NUMBER

C.14 Background:

Four Cabrillo College trustee positions, areas 1, 2, and 6, will be up for election on November 6, 202, and need to be placed on the ballot in Santa Cruz County. According to Education Code Section 5322, each school district must inform the County Election Department of specifications of the election order no later than July 5, 2012. Resolution 051-12 orders the election, requests the Santa Cruz County Elections Department to conduct the election, and consolidates it with any other jurisdiction holding an election on that same day. Fiscal Impact:

Within budget. Recommendation:

It is recommended that the Governing Board adopt Resolution 051-12 ordering the election, requesting the Santa Cruz County Elections Department to conduct the election, and consolidate it with any other jurisdiction holding an election on that same day.

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Resolution 051-12 RESOLUTION ORDERING ELECTION, REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION, REQUESTING CONSOLIDATION OF THE ELECTION, AND SPECIFICATIONS OF THE ELECTION ORDER Cabrillo Community College District WHEREAS, pursuant to Education Code Section 5322, whenever a school district election is ordered, the governing board of the district or the board or officer authorized to make such designations shall, concurrently with or after the order of election, but not less than 123 days prior to the date set for the election in the case of an election for governing board members, or at least 88 days prior to the date of the election in the case of an election on a measure, including a bond measure, by resolution delivered to the county superintendent of schools and the officer conducting the election specify the date of the election and the purpose of the election; WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city or district relating to the conduct of an election; WHEREAS, the resolution of the governing body of the city or district shall specify the services requested; and WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county, or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for that statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the board of supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot. Upon such request, the Board of Supervisors may order the consolidation; and WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and

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WHEREAS, pursuant to Education Code Section 5342 and Elections Code Section 10400, such election for school districts may be either completely or partially consolidated; WHEREAS, various district, county, and statewide and other political subdivision elections have been or may be called to be held on November 6, 2012; NOW, THEREFORE, BE IT RESOLVED AND ORDERED THAT the Governing Board/Board of Trustees of the Cabrillo Community College District hereby orders an election to be called and consolidated with any and all elections also called to be held on November 6, 2012 insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the School District request to the Board of Supervisors of the County of Santa Cruz to order such consolidation under Elections Code Section 10400; and BE IT FURTHER RESOLVED AND ORDERED that said School Board hereby requests the Board of Supervisors to permit the Santa Cruz County Elections Department to provide any and all services necessary for conducting the election; and BE IT FURTHER RESOLVED AND ORDERED that pursuant to Education Code Section 5322, the authority for the specifications of the election order, the governing body of the Cabrillo Community College District hereby orders an election to be held with the following specifications: The election shall be held on Tuesday, November 6, 2012;

BE IT FURTHER RESOLVED AND ORDERED that the Santa Cruz County Elections Department conduct the election for the following OFFICE/S on the November 6, 2012 ballot:

SEATS OPEN OFFICE TERM DIST/DIV (if app.) 1 Governing Board 2014-2018 Area III 1 Governing Board 2014-2018 Area IV 1 Governing Board 2014-2018 Area V 1 Governing Board 2014-2018 Area VII No election will be held if there are an insufficient number of nominees. The qualifications of a nominee of an elective officer of the school district are that s/he be a registered voter residing in the trustee area. The Candidate’s Statement of Qualifications shall be limited to 200 words and will be paid for by the candidate.

Date of last map change: December, 2011. A current map showing the boundaries within the County of the school district and the divisions of the school district, if any, available at the college.

BE IT FURTHER RESOLVED AND ORDERED that the Santa Cruz County Elections

Department is ordered that in the event of a tie vote, the candidate will be selected by lot (Ed. Code 5016(b)).

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PASSED AND ADOPTED by the ____________________________________________ District, County of Santa Cruz, State of California, this ________ day of ____________________, 2012, by the following vote: AYES: NOES: ABSTENTIONS: ABSENT: _______________________________________________________ CHAIRPERSON OF SAID SCHOOL DISTRICT BOARD Attested: ______________________________ Secretary

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May 7, 2012

FROM: PRESIDENT

SUBJECT:

Resolution 052-12: In Support of the California DREAM Act ENCLOSURE(S)

Page 1 of 3


Action ITEM NUMBER

C.15 Background: At the request of a trustee, Resolution 052-12, in support of the California DREAM Act, has been prepared for the consideration of the Cabrillo College Governing Board Fiscal Impact: None. Recommendation: It is recommended that the Governing Board approve resolution 052-12.

107

Resolution 052-12: In Support of the DREAM Act Whereas there is a significant population of immigrant youth who lack legal residency status at Cabrillo College, and Whereas access to higher education for the children of immigrants is essential for the future well-being of our communities, and Whereas access to financial aid is essential for undocumented low-income students to attend college and succeed, and Whereas the California legislature recently adopted new laws, AB 130 & AB 131, expanding eligibility for financial aid to these students in California’s public colleges, Therefore be it resolved that it shall be the policy of Cabrillo College to provide appropriate information and professional development on DREAM Act rights to faculty, staff, and students, and Be it further resolved that the district will provide support for immigrant student academic achievement, and will encourage faculty, staff and administration to support this goal of success, and Be it further resolved that it shall be the policy of Cabrillo College to safeguard student confidentiality and publicly post a policy of non-discrimination against DREAM-eligible students and their families, and Be it further resolved that it shall be the policy of Cabrillo College to encourage faculty, staff and administration to promote awareness, services, and advocacy of AB 540 students, and Be it further resolved that it shall be the policy of Cabrillo College to support all those that advocate for activities and the success of AB 540 students and Be it further resolved that this Governing Board shall receive and consider a report on the implementation of these policies as part of its regular agenda a year for its original adoption. Date:_____________________ Secretary:_________________________ AYES: NOES: ABSTAIN: ABSENT:

108


Victoria Lewis






May 7, 2012

FROM: PRESIDENT

SUBJECT: 2012-13 Budget Reduction Plans, Phase II ENCLOSURE(S)

Page 1 of 3


ACTION

ITEM NUMBER C.16

BACKGROUND: The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major components of the structural deficit is the built in increases in expenses that the college must budget each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5 million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million in reductions will be complete by May. All permanent reductions identified will be included in the 2012-13 Preliminary Budget approved by the Governing Board in June 2012. Phase II reduction plans were presented and discussed with individuals impacted, department meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. The Governing Board reviewed the attached reductions at the April 2nd Board meeting. The Services Program Review and Advisory Committee (SPRAC) has received and reviewed all plans included in the attachments. SPRAC feedback will be presented to the College Planning Council as soon as possible.

Phase I Phase II Total

Unrestricted General Fund Reductions 938,864$ 744,921$ 1,683,785$ Restricted Fund Reductions 128,731$ 81,995$ 210,726$

FISCAL IMPACT: See reduction list above. RECOMMENDATION: It is recommended that the Governing Board approve the Phase II budget reduction plans as presented.

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Governing BoardMay 7, 2012

Phase II Instruction Unrestricted General Fund (Base Budget)

Budget Criteria Description Impact PCN # FTE Total Savings

IIIC

Elimination of all general fund operating support for Cabrillo Stage, keeping only 12 TUs.

Cabrillo Stage reduces production costs, raises ticket prices, and institutes new annual fund raising event, the first of which is scheduled for March 30, 2012. $12,407

IIIAEliminate 36 TUs from selected programs Eliminates Adjunct TUs $64,344

IIIA

Reduce support for Public Safety In-Service program by 50%, and reduces FTES by approximately 115

Reduces in-service offerings to fire and law enforcement agencies $150,000

IIIA and IIICReduce Public Safety Progam Coordinator to 50% Reduce by 50% support for in-service 426004 0.5 $47,174

IIICReduce performing arts complex assistant from 12 mos to 9 mos

Reduces support for performing arts during the summer. 498503 0.25 $14,849

IIICEliminate Visual Arts Tool Room Technician

Eliminates current support for all evening visual arts studio courses. Will require reductions in open lab hours and impact the ability to schedule many 3-D studio art courses in the evening. 495001 0.42 $28,970

IIIC Eliminate Photo Lab Technician

Eliminates photo lab tech support, requiring the shifting of equipment and supplies ordering and maintenance responsibilities fully to faculty and/or the photo Lab Tech. Will likely result in the outsourcing of equipment repair and maintenance. 493501 0.56 $43,399

$361,143

O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\040212IBudgetReductions Phase II\2012-13 BudgetReductionsPhase II Instructiontb.xls

110


Phase II Administrative Services Unrestricted General Fund (Base Budget)


III. C FPPO- Custodian Reduction in Services/Bldgs offline 353023/353029 2 $129,282III. C HR- Confidential Hourly Reduction in Services 362013 0.25 $14,277

III. C BSO- College Bank

Close College Bank @ noon on Fridays--Reduction in Services (Reduce 3 @ 1.0 FTE to 3 @ .90 FTE

311001/311002/ 311009 0.3 $21,877

III. C Purchasing/MailroomReduce Mailroom service hours to 9:00-3:30 Monday-Friday 302001 0.25 $15,784

III. B/C Duplications

Move duplications budget to "Auxiliary Services" fund (bookstore/duplications/food services/vending) (.67 position, supplies/operating) $72,937

III. CBSO- Indirect Charges to Trust & Agency

2% charge for accounting services to trust & agency accounts (dept. accounts including Cabrillo Stage, Culinary, VAPA, Athletics, other Dept. fund accounts) $32,000

III. C M & O Operating Reductions Reduce building maintenance services $50,000

M & O Operating ReductionsReduce Scheduled Maintenance allocation for facilties maintenance $40,076

III. C Information Technology Reduction academic repair/periodical budgets $7,545Total $383,778

Phase II Student Services Restricted General Fund- DSPS

Board Goals DSPS/LS Program Specialist

Reduction in Services. Combine DSPS and Learning Skills in one location and create some efficiencies. This will also help bring the DSPS categorical budget into balance. 841504 0.83 $77,727

III. C Adaptive PE LIAOne month reduction of service. Reduce work to time when classes are in session only. 451504 0.06 $4,268

$81,995

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111


Victoria Lewis






May 7, 2012

FROM: PRESIDENT

SUBJECT: 2012-13 Budget Reduction Plans, Phase III ENCLOSURE(S)

Page 1 of 3


INFORMATION

ITEM NUMBER D.1

BACKGROUND: The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major components of the structural deficit is the built in increases in expenses that the college must budget each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5 million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million in reductions will be complete by May. All permanent reductions identified will be included in the 2012-13 Preliminary Budget approved by the Governing Board in June 2012. Phase III reduction plans were presented and discussed with individuals impacted, department meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. Phase III reduction plans are included as an attachment. Phase I reductions were approved by the Governing Board on April 2, 2012. The Phase II reduction plans were reviewed by the Governing Board on April 2, 2012 and will be approved by the Governing Board on May 7, 2012. The Services Program Review and Advisory Committee (SPRAC) has received all plans included in the attachments. SPRAC feedback will be presented to the College Planning Council as soon as possible.

Phase I Phase II Phase III Total

Unrestricted General Fund Reductions 938,864$ 744,921$ 441,205$ 2,124,990$ Restricted Fund Reductions 128,731$ 81,995$ 4,133$ 214,859$

113


Phase III Instruction Unrestricted General Fund (Base Budget)


IIIC Eliminate LIA Library position

Eliminated support to L10 program and to Inter Library Loan service--some support can be absorbed, some will need to be discontinued 501009 1 $88,496

IIICEliminate Lab Tech (80% biology/20% chem) reduces lab support 412006 0.83 $56,467

IIIC Eliminate LIA position in MA Reduces student support 475104 0.46 $22,175

IIIA

Reduction in TUs to meet 4% workload reduction preserving 4% over cap after subtracting 36 TUs cut in three identified programs; FTES cut includes 115 FTES reduced in public safety in-service. Overall Target: 364 FTES reduced. Cutting an additional 127.25 TUs brings the total FTES lost to 321.5. 60 classes in addition to Public Safety. 127.25 $225,869

$393,007Unrestricted General Fund Reductions--Instruction Total

O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\050712IBudget Reds Phase III\2012-13 BudgetReductionsPhase III Instructiontb-bs.xls

114


Phase III Administrative Services Unrestricted General Fund (Base Budget)


III CBusiness Office--Accounting Specialist

Convert Accounting Specialist position to an Accounting Assistant position. Reduce 55%-12 month position to a 40%-12 month position. Increase processing time for journal entries and budget transfers 311026 0.15 $20,370

III C Vice President's OfficeReduce supply budget--reduce the number of printed handouts for meetings $1,000

III C Maintenance & OperationsTBD--reduce vehicle replacement budget or other operating $10,000

$31,370

Phase III Student Services Unrestricted General Fund (Base Budget)

831010 0.08 $5,673831016 0.08 $5,309

III C Transfer & Career CenterReduced support for counselors and students with transfer & career center information & services 831102 0.08 $5,846

Unrestricted General Fund Reductions--Student Services Total $16,828

TOTAL Unrestricted General Fund Reductions, Phase III $441,205

Phase III Student Services Restricted General Fund--Matriculation

III C Assessment Office

reduction from 11 months to 9 months; students will have fewer staff to speak with during & after assessments; they will have to wait longer for results 801407 0.08 $4,133

Reduced support for counselors and students with appointments and questions

Unrestricted General Fund Reductions--Administrative Services Total

Counseling OfficeIII C

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115


Victoria Lewis






May 7, 2012

FROM: PRESIDENT

SUBJECT:

Sunshine CCFT/District 2012-13 Negotiations Reopeners ENCLOSURE(S)

Page 1 of 2


INFORMATION

ITEM NUMBER

D.2

BACKGROUND: This is a “reopener” contract negotiation year. The District and CCFT agreed to reopen Article 13.1 Salary Schedules and Article 14.3 District-Paid Insurance Stipend effective 2010-11, 2011-12 and 2012-13 and mutually agreed upon reopeners per Article 26.4. The ongoing state economic crisis continues to adversely impact and create uncertainty for California and its public schools. The future economic health (or survival) of K-14 education now depends on voter approval of billions of dollars in temporary new taxes. If the Governor’s proposed ballot measure fails, the District will suffer millions of dollars in mid-year budget cuts in January 2013. If successful, the District will be fortunate to maintain the funding level it currently receives, even as expenses continue to rise. The District's Proposals to CCFT will be based on the following Board Goals. By continuing to adhere to these goals, the District reiterates its investment in the students we serve, even as we face severe and relentless budget challenges. All subsequent District proposals, as well as Union proposals, will be assessed by the District according to whether they further the accomplishment of these criteria. Board Goals

1. Student success will be the priority in determining: Compensation and benefits for all employee groups that are sustainable and comparable with

best practice for similar organizations. Staffing patterns that conserve resources to support student achievement. Allocation of resources to creatively address student needs and increase achievement of student

goals.

2. The Board is committed to shared governance and values the timely recommendations of the College Planning Council to inform board decisions.

Adherence to the Board’s goals in these difficult economic times requires long term solutions that further the fiscal sustainability of the District. Uncertainty at the state level means all District stakeholders must strive to remove uncertainties at the local level; expenditures must be controlled, contained and reduced, including expenses related to negotiated agreements.

117


Brian King Academic and Professional Matter Yes No Final Disposition If yes, Faculty Senate Agreement Yes No Senate President Signature



March 5, 2012

FROM: PRESIDENT

SUBJECT:

2012-13 Managers’ Compensation Proposal ENCLOSURE(S)


INFORMATION

ITEM NUMBER

D.3

BACKGROUND:

The 2012-13 managers’ compensation proposal is provided for Governing Board information.

119

To: President King

From : ABC on behalf of Cabrillo’s Management Team

Date: March 28, 2012

Subject: Compensation for 2012-13

The Cabrillo College management team is committed to reducing the deficit while preserving

our commitment to student success. To that end, we propose to freeze total compensation for

each manager at the 2011-12 rate if the other employee groups do the same for each

employee.

120

Administrator Initiating Item: Roy Pirchio

Victoria Lewis



May 7, 2012

FROM: PRESIDENT SUBJECT:

2011-12 Cash Flow Update – Third Quarter ENCLOSURE(S)

Page 1 of 3

REASON FOR BOARD CONSIDERATION INFORMATION

ITEM NUMBER D.4

BACKGROUND:

In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent years have seen a dramatic increase in cash deferrals: 2008-09 $3.4 Million deferred from January-April monthly allocations, to 2009-10.

2009-10 $7.5 Million deferral from January-June monthly allocations, to 2010-11. 2010-11 Approximately $1.5 Million in additional deferrals to 2011-12

The college relies primarily on monthly state apportionment payments to meet monthly expenditure commitments such as payroll and general operating. The District has developed the attached cash flow projection tools to aid in planning day to day cash management. Cash flow projections are updated based on the latest state budget information. These reports track projected and actual cash activities, and balances and identify significant variances. The Quarterly Cash Flow Statement shows projected and actual cash in and cash out. Variances between projected and actual cash flows are identified and explained on the report as well as assumptions used to develop the projections. The volatility of the state budget continues to make cash management a challenge for the District. Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash Balance worksheet will include a rolling 12 month period.

121

January February March

Actual minus Actual minus Actual minusProjected Actual Projection Projected Actual Projection Projected Actual Projection

Cashflow In

Apportionment 2,690,562.89 2,227,166.25 (463,396.64) 4,066,475.78 5,338,148.12 1,271,672.34 6,930,014.70 7,134,527.68 204,512.98 Other/Xfers - - -

Total Cash In 2,690,562.89 2,227,166.25 (463,396.64) 4,066,475.78 5,338,148.12 1,271,672.34 6,930,014.70 7,134,527.68 204,512.98

Cashflow Out

Payroll 3,927,703.44 3,441,772.37 (485,931.07) 4,226,688.99 4,220,104.75 (6,584.24) 4,314,273.00 4,624,698.83 310,425.83 Accts Payable 2,121,331.00 2,226,922.84 105,591.84 4,466,607.75 5,303,216.86 836,609.11 5,979,373.00 7,672,420.87 1,693,047.87 Other/Xfers 109,332.36 109,332.36 226,025.19 226,025.19 (35,238.48) (35,238.48)

Total Cash Out 6,049,034.44 5,778,027.57 (271,006.87) 8,693,296.74 9,749,346.80 1,056,050.06 10,293,646.00 12,261,881.22 1,968,235.22

Surplus/(Deficit) (3,358,471.55) (3,550,861.32) (192,389.77) (4,626,820.96) (4,411,198.68) 215,622.28 (3,363,631.30) (5,127,353.54) (1,763,722.24)

Variance Reconciliation Assumptions

January

Cash In: Fin Aid Deposit Beginningof Feb (489,269.00) * Projected Apportionment includes deferrals of $9,699,713

Cash Out: Jan STRS paid in Feb 378,137.00 * Assumes no deferrals in categorical programs

* Cash In and Cash Out Projections include all Financial Aid Activity

February

Cash In: Jan Fin Aid Deposit 489,269.00 Feb Fin Aid Higher thanAnticipated 800,000.00

Cash Out: Feb Fin Aid Higher than 800,000.00 Anticipated

March

Cash In:

Cash Out: April Fin Aid paid end of March 1,600,000.00

Cabrillo College 2011-12 Cashflow Statement 122

July August September October November December January February March April May June

Beginning Cash Balance 14,130,344.13

Cashflow In:

Projected 11,012,682.83 4,021,675.58 7,470,620.61 6,933,540.25 6,631,568.60 14,430,424.10 2,690,562.89 4,066,475.78 6,930,014.70 13,125,457.00 3,174,608.67 2,926,938.60 Actual 10,634,144.83 4,689,518.49 9,007,012.56 7,681,942.77 7,759,057.17 14,033,653.35 2,227,166.25 5,338,148.12 7,134,527.68 TRAN BorrowingInternal BorrowingVariance (Actual-Projection) (378,538.00) 667,842.91 1,536,391.95 748,402.52 1,127,488.57 (396,770.75) (463,396.64) 1,271,672.34 204,512.98

Cashflow Out

Projected (4,245,316.26) (6,181,541.22) (7,170,855.03) (8,763,282.54) (6,775,077.66) (7,511,193.28) (6,049,034.44) (8,693,296.74) (10,293,646.00) (8,016,501.48) (6,632,899.75) (4,211,018.27) Actual (4,971,121.99) (7,522,591.95) (8,212,923.54) (10,957,586.41) (6,812,866.83) (8,262,411.42) (5,778,027.57) (9,749,346.80) (12,261,881.22) TRAN Repayment (4,334,055.56) (764,833.33) Variance (Actual-Projection) (725,805.73) (1,341,050.73) (1,042,068.51) (2,194,303.87) (37,789.17) (751,218.14) 271,006.87 (1,056,050.06) (1,968,235.22)

Projected Ending Cash Balance 20,897,710.70 14,403,789.50 14,703,555.08 12,873,812.79 11,965,470.40 18,884,701.22 15,526,229.67 10,899,408.71 7,535,777.41 12,644,732.93 9,186,441.84 7,902,362.17

Actual Ending Cash Balance 19,793,366.97 12,626,237.95 13,420,326.97 10,144,683.33 11,090,873.67 16,862,115.60 13,311,254.28 8,900,055.60 3,772,702.06

Cabrillo College 2011-12 Projected Cash Balance

123

Administrator Initiating Item: Joe Nugent

Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT: Facilities Master Plan Project Status

ENCLOSURE(S)

Page 1 of 4


INFORMATION

ITEM NUMBER

D.5

BACKGROUND:

Major Projects under Construction

(see next page)

125

Measure D funded projects are outline in the following schedulesThere are references to other funding sources when the project has funding sources in addition to Measure D.

Approved Paid to Date EncumberedPlanned

Completion Date Funding Source Change Orders Revised Budget 2/29/2012

Balance to be paid Contracts &

C.O. BalanceState Capital Outlay

Funds 10,490,000 0 10,490,000 10,490,000 0 0

Fall Measure C 121,741 0 121,741 121,741 0 02011 Measure D 15,067,134 1,078,021 15,067,134 14,982,046 32,089 52,999

Project Sub-total 25,678,875 1,078,021 25,678,875 25,593,787 32,089 52,999State Capital Outlay

Funds 1,185,000 0 1,185,000 828,855 3,796 352,349

Spring Measure D 1,105,493 0 1,105,493 1,075,694 3,652 26,1472012 Project Sub-total 2,290,493 0 2,290,493 1,904,549 7,448 378,496

Total Project 27,969,368 1,078,021 27,969,368 27,498,336 39,537 431,495State Capital Outlay

Funds 1,051,000 0 1,051,000 1,051,000 0 0

Fall Measure C 33 0 33 33 0 02010 Measure D 1,166,000 131,186 1,166,000 1,124,468 3,097 38,435

Project Sub-total 2,217,033 131,186 2,217,033 2,175,501 3,097 38,435State Capital Outlay

Funds 931,000 0 931,000 734,021 24,893 172,086

Spring Measure D 931,000 0 931,000 743,727 24,893 162,3802012 Project Sub-total 1,862,000 0 1,862,000 1,477,748 49,786 334,466

Total Project 4,079,033 131,186 4,079,033 3,653,249 52,883 372,901State Capital Outlay

Funds 3,365,000 0 3,365,000 3,325,400 39,600 0

Spring Foundation 100,000 0 100,000 0 0 100,0002012 Measure D 7,500,000 -152,600 7,500,000 6,909,586 161,725 428,689

Total Project 10,965,000 -152,600 10,965,000 10,234,986 201,325 528,689Stem Grant Funds 1,952,530 1,952,530 52,473 212,244 1,687,813

Fall Measure D 1,500,000 1,500,000 0 0 1,500,0002013 Total Project 3,452,530 0 3,452,530 52,473 212,244 3,187,813

Totals 46,465,931 1,056,607 46,465,931 41,439,044 505,989 4,520,898

Original Project Budget

126

Major Projects under Construction

Arts Education Classrooms Project

This project is in the final closeout process with DSA. One change order remains to be approved by DSA. Staff will submit the complete closeout package to DSA for final certification upon receipt of final change order.

Current Status Update: Waiting on final change order approval in order to submit for final certification from DSA.

Health and Wellness Project

This project is in the final closeout process with DSA.

Current Status Update: This project has been submitted to DSA for approval of all change orders in order to submit for final certification from DSA for the construction phase of the project. The majority of the equipment for the building has been purchased and installed. There are additional items to be purchased.

Building 300 Renovation

This project is in the final closeout process with DSA. Current Status Update: This project has been submitted to DSA for approval of all change orders in order to submit for final certification for the construction phase of the project. A majority of the equipment has been purchased and installed, including furniture and classroom computers.

Watsonville Green Technology Center The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July 15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot Community Education Center. The District received a grant for $2.5 million from Economic Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive change order for the value engineering items discussed at the October Board meeting was approved at the November Board Meeting. The District has received a generous donation from the Ley Family of $100,000 for construction to add back some of the items that were placed on hold.

Current Status Update:

This project is substantially complete with only minor punch-list items remaining on the construction phase of the project. Data wiring and data connection to the existing campus network is in progress, as well as the acquisition of furniture and equipment. The project will be submitted this month to DSA for approval and final certification.

127

Building 800 STEM Remodel:

Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and partial construction. Fund 47 bond will fund $1,500,000.00 for the balance of the construction. We are in schematic design phase and will present to DSA the beginning of June. Demolition is currently scheduled for summer of 2012, construction fall 2012 through spring 2013 with classes to begin in fall 2013.

800 Bldg. Moves Phase I: Complete

The 800 building moves were initiated in December and substantially complete in the beginning of February. This phase of the project required all administrative offices and categorical programs such as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other programs and offices to be relocated. 800 Bldg. Moves Phase II:

Additional programs were identified and will be relocated as part of the “800 Bldg. Moves Phase II” portion of the project. These programs include DSPS (Disabled Student Programs & Services), the Physics Department and remaining furniture purchases.

The overall budget for this project is $248,283 Measure D funds.

Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):

By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the President or his/her designee to enter into agreements with low bidders using the informal bidding process with the provision that the successful awards would be presented to the Board as an information item. This system enables the District to 1) informally bid projects under $175,000 to pre-qualified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract with local contractors who are deemed “qualified” bidders.

128


Roy Pirchio Victoria Lewis




May 7, 2012

FROM: PRESIDENT

SUBJECT:

Financial Reports ENCLOSURE(S)


INFORMATION

ITEM NUMBER

D.6

BACKGROUND:

The following financial reports are presented for the information of the Governing Board: Report Period Ending Trial Balance 3/31/12

Year-to-Date Budget Reports 3/31/12 General Fund Child Development Fund Building Fund Revenue Bond 1998 Construction Fund Revenue Bond 2004 (Series A) Construction Fund Revenue Bond 2004 (Series B) Construction Fund Debt Service Fund Retiree Benefit Fund Clearing and Revolving 3/31/12

Bookstore 3/31/12

Cafeteria 3/31/12

Associated Students 3/31/12

Scholarships/Loans 3/31/12

Student Center Fee 3/31/12

Student Representation Fee 3/31/12

Trust and Agency 3/31/12

129


Brian King Academic and Professional Matter Yes No Final Disposition If yes, Faculty Senate Agreement Yes No Senate President Signature



March 5, 2012

FROM: PRESIDENT

SUBJECT:

Redevelopment Update ENCLOSURE(S)


INFORMATION

ITEM NUMBER

D.7

BACKGROUND:

An update from the Governing Board members who sit on the various county redevelopment agency successor oversight board’s will be provided at the May 7, 2012 Governing Board meeting .

151

Administrator Initiating Item: Sesario R. Escoto Dennis Bailey-Fougnier

Academic and Professional Matter Final Disposition If yes, Faculty Senate Agreement Yes No Senate President Signature


TO: GOVERNING BOARD DATE May 7, 2012

FROM: PRESIDENT

SUBJECT:

2011 – 2012 Graduation and Year-End Recognition Activities ENCLOSURE (S) Page 1 of 1


Information ITEM NUMBER

D.8

BACKGROUND:

Plans for the 2012 College Graduation are being finalized. The ceremony will be held in the Carl Conelly Stadium. This year’s ceremony is scheduled for Friday, June 1st, at 6:00 p.m. The event will consist of brief comments from various college constituencies including the Governing Board, President, Faculty Senate and Instruction Office. Included in this year’s ceremony will be the recognition of graduates receiving Associate Degrees and recognition of students receiving Certificates of Proficiency and Skill. The following is a schedule of additional year-end recognition activities:

Ceremony Day Date Start Time Location Organization of Latin Americans (OLA) Graduation Recognition Ceremony

Saturday 5/19/12 4:00 pm 6:00 pm

Recital Hall (VAPA 5000) Cafeteria

Stroke Center Honors Day Recognition Ceremony

Thursday 5/31/12 10:00 am Stroke Center Lunchroom

Dental Hygiene Pinning Ceremony

Friday 06/01/12 11:00 am Recital Hall (VAPA 5000)

Radiologic Technology Pinning/Awards Ceremony

Friday 06/01/12 3:30 pm Horticulture 5005

Cabrillo College Graduation Ceremony

Friday 06/01/12 6:00 pm Conelly Stadium

Fast Track to Work Graduation Recognition*

Friday 06/01/12 * Immediately following College Graduation

Conelly Stadium

Nursing Pinning Ceremony

Saturday 06/02/12 3:00 pm Recital Hall (VAPA 5000)

153

Academic and Professional Matter Yes No If yes, Faculty Senate Agreement Yes No

Administrator Initiating Item: Kristin Fabos, Director of Marketing


Final Disposition


TO: GOVERNING BOARD

FROM: PRESIDENT

DATE

May 7, 2012 SUBJECT:

Cabrillo College Monthly Calendar REASON FOR BOARD CONSIDERATION

INFORMATION ITEM NUMBER

D.9

ENCLOSURE(S)

Page 1 of 3

BACKGROUND: The following calendar presents information about selected events and significant dates for the month of May. Dates given are accurate as of April 18, 2012.

155

29Final Exams BeginTheatre Arts Actors’

Showcase, 7:00 PM, Black Box Theater

Spring Dance Concert, 7:30 PM, Crocker Theater

27Spring Dance

Concert, 3:00 PM, Crocker Theater

24Theatre Arts Improv

Follies, 7:00 PM, Black Box Theater

25Spring Dance

Concert, 7:30 PM, Crocker Theater

Cabrillo Chorale, 7:00 PM, Recital Hall

Closing: Student Exhibition 6, Cabrillo Gallery

1 2 3

4The Mikado, 7:30 PM,

Crocker Theater

5Deadline to withdraw

from full-term course

The Mikado, 2:30 PM & 7:30 PM, Crocker Theater

87Governing Board

Meeting, 5:00 PM

9 10Cabrillo Jazz Series:

Big Band Jazz, 7:30 PM, Crocker Theater

11S4C Samper 4th

Grade Experience

Cabrillo Jazz Series: Jazz Combos, 7:30 PM, Recital Hall

Additional Listings

12Cabrillo Jazz Series: A

Night of Vocal Jazz, 7:30 PM, Crocker Theater

Cabrillo Symphonic Chorus & SC Symphony, 8:00 PM, SC Civic

13Spring Festival of

Bands, 3:00 PM, Crocker Theater

Cabrillo Women’s Chorus “Songs of Spring,” 3:00 PM, Recital Hall

Additional Listings

14AMGEN Tour of

California finish at Cabrillo, 3:00 PM (See attached map)

15 16

17 Cabrillo Orchestra,

7:30 PM, Recital Hall

18Cabrillo Chamber

Ensembles & Strings Concert, 7:30 PM, Recital Hall

Latin Music Ensemble, 8:00 PM, Black Box Theater

Additional Listings

19Business of Art

Seminar, 10:00 AM, VAPA Forum 1001

Cabrillo Latin Music Ensembles, 8:00 PM, Black Box Theater

Additional Listings

20Cabrillo Youth Strings

Concert, 3:00 PM, Recital Hall

21 22 23Collaborative Piano

Recital, 7:30 PM, Recital Hall

Theatre Arts Improv Follies, 7:00 PM, Black Box Theater

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

26Song! Cabrillo Voice

Masters Recital, 7:00 PM, Recital Hall


30Final Exams


May 2012Marketing and Communications Department • 831/479-5744

28Memorial Day

Holiday

6CLOSING: Mikado, 2:30

PM, Crocker Theater

St. Matthew Passion, 7:00 PM, Music Recital Hall

31Final ExamsClosing: Student

Exhibition 5, Cabrillo Gallery

Classical Guitar Ensemble, 7:00 PM, Recital Hall

Additional Listings

May 11-13 Mother’s Day Plant Sale, 9:00 - 4:00 PM, Hort Center

May 13 Cabrillo Symphonic Chorus & SC Symphony, 2:00 PM, Mello Center

May 18 Running Start Early Registration, 9:00 - 3:00 p.m., Quad

May 19 Latin American Graduation Ceremony, 4:00 PM, Recital Hall

May 31 Stroke Center Honors Day/Ceremony, 10:00 AM. Stroke Center Sats: Cabrillo Insider, radio show 5:00- 6:00 PM, KSCO 1080 AM

Coming in Early JuneJune 1-2 Final Exams

June 1 Graduation

June 1 RT Pinning/Awards Ceremony 3:30 PM, Hort Center

June 1 DH Pinning Ceremony, 11:00 AM, Recital Hall

June 1 College Graduation Ceremony, 6:00 PM, Conelly Stadium

June 1 FTW Graduation Recognition, 7:30PM, Conelly Stadium

June 2 Nursing Pinning Ceremony, 3:00 PM, Recital Hall

June 2 Spring Semester Ends

June 11 Governing Board Meeting, 5:00 PM, Scotts Valley Center

ONGOING Student Exhibition 6, Cabrillo Gallery through May 25

156

cabrillo college governing board agenda · cabrillo college governing board monday, may 7, 2012...

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