CLUBS IN GOOD STANDING

Board Orientation SessionJune 15, 2012

Presented by: Craig Wallace and Alyssa Thornton

BACKGROUND Club Development Committee

Comprised of members of Board of Directors Responsible for setting policies and guidelines of clubs Approved at meeting on 9-10-11

Addresses Club Issues Membership Email lists Leadership succession

Concept of ‘Academic Standing’ Students must remain in good academic standing to

remain a student Expectations/Support

Many of the same expectations/support New way of looking at expectations/support ROI – Return on Investment

BACKGROUND, CONT.

Measurement Progress toward meeting expectations measured

at end of fiscal year One year to address unmet expectations Officer membership, checked quarterly

New Clubs Two years from organizational meeting date to

establish by-laws and comply with expectations

Association Support/Assistance Club Development Committee Liaison

EXPECTATIONS

MembershipOfficersAdministrativeScholarshipsStudent RecruitmentAlumni GatheringLocal Websites/Email Lists

MEMBERSHIP

Clubs are expected to work toward a membership increase each year

Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas. The association will monitor Membership Action

Plans on a quarterly basis.

OFFICERS

All officer positions are filled to ensure future leadership for the club

Officers are expected to be current association members

Officer rotation completed according to the by-laws

Officers must be regular members of the UK Alumni Association Completed a minimum of 12 hours

ADMINISTRATIVE

Hold regular board/steering committee meetings

Operate without the use of local dues

Submit bylaws and financial reports to the UK Alumni Association annually

Club representative attend the Annual Alumni Club Leadership Training Conference Clubs that cannot send a rep will be able to

participate via Skype (future) or online module

SCHOLARSHIPS

Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university

Clubs may utilize one of its allotted mailers to solicit members in their area

STUDENT RECRUITMENT

Participate in or hold one student recruitment activity annually

College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.

ALUMNI GATHERING

Host at least one annual gathering that engages and connects alumni

Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party

LOCAL WEBSITES, EMAIL LISTS AND SOCIAL MEDIA

Website guidelines located at www.ukalumni.net/clubs

Local email lists are only to be used for club related activities Bcc format suggested Abuse of email lists can result in removal of club

recognition i.e. sending political emails, sales solicitations, making

fun of other schools, photos of current players, etc. Suggestion to add association staff Include a membership promotion

Facebook/Twitter accounts used only for club-related activities

SUPPORT FROM THE UK ALUMNI ASSOCIATION

Annual Club Awards Recognition Athletic Tickets Alumni Club Leadership Training Expenses

(except travel and registration fee) Club Leaders Handbook Club Website and Technical Support Staff Support for Event Planning, Speaker

Scheduling, Scholarship Administration, Student Recruitment Administration, etc.

Travel Expenses for One UK Speaker

SUPPORT FROM THE UK ALUMNI ASSOCIATION, CONT.

Online Registration Service

Name Tags and Other Giveaway Items for Events

Free Graphic Design, Printing and Postage for: Mailings (valued at $1.50 per member in club

areas) Broadcast Emails

Media Release Templates for Events

Club Roster (in pdf format)

QUESTIONS?

THE END