c -led accelerated wash (cowash)
TRANSCRIPT
COMMUNITY-LED ACCELERATED WASH (COWASH)
MONTHLY PROGRESS REPORT
MARCH 2014
2
1 FOREWORD
The purpose of this Monthly Report is to record the major actions and issues taken place in the
report month and analyze the possible changes, delays and their effects on the COWASH
implementation. The nature of the report is TOTALLY UN-OFFICIAL information sharing
between the Ramboll staff and regional RSU Team Leaders and should not be referred in any
reports or documents. One of the functions of the report is to be a good “reminder” when
preparing the OFFICIAL Quarterly and Annual reports. The language and statements in this
report are not official statements and should therefore be understood only in terms of
“information sharing”.
2 MAJOR OUTPUTS ACHIEVED
2.1 PROJECT RELATED OUTPUTS (COMPONENT 1)
a) Updating the web page
The CMP website was updated several times in March. Many new documents on WASH and
relevant to COWASH and CMP approach were added to the web-page including news of the
latest developments and observations. Please visit the following site:
http://www.cmpethiopia.org/page/107
b) The 2006 EFY COWASH federal level plan
The Component 1 work plan of 2006 EFY was submitted to the competent authorities for
approval in July 2013. The 2006 plan was revised in March and approved in by the Steering
Committee on March 31, 2014.
c) Institutionalizing CMP into the One WASH Sector Implementation
In the meeting between MoWIE and Embassy of Finland in December 2014 it was agreed
that a CMP Implementation Manual using Public Finance and Procurement Management
System need to be prepared.
Accordingly, COWASH and SNV prepared joint ToR for the preparation of the CMP
Implementation Manual. SNV recruited IRC to carry out the task and COWASH recruited
Eyob Defere to support the financial part of the manual. The contract was commenced on
January 20, 2014 and the inception workshop was held on Feb 6, 2014. The revised road
map for the preparation of the Manual was endorsed and is as follows:
3
March 2014 April 2014 May 2014
CMP Implementation Manual preparation schedule
Draft CMPIM shared with COWASH, SNV,
UNICEF and Embassy of Finland
By March 26, 2014Done 26.4,2014
Consultants receive comments from
COWASH, SNV, UNICEF and Embassy of
FinlandBy
March 31, 2014
Consultants incorporate comments
to the manual by April 4, 2014
MoWIE with the help from COWASH will
share the Manual with the CMP stakeholders
including regionsBy
April 4, 2014
CMP Implementation Manual Validation
Workshop organized with the Federal and
Region level stakeholders on
April 29-30, 2014
Manual revision finalized by consultant
based on the Validation workshop
inputs by May 5, 2014
CMP Implementation Manual Edited and Final Edited version
completed by May 15, 2014
Deadline of the feedback from the
stakeholdersBy
April 18, 2014
On March 26, 2014 the consultant submitted the zero draft for COWASH comments. The
COWASH comments were provided back to the consultant on March 31, 2014.
d) CMP research results
i) Activities performed by PhD Student; Beshah Mogesse
During the month of March the PhD student carried out the data analysis from the
field surveys. In-depth discussions on the findings, research process and other
research technicalities were held in March with the FTAT and the PhD student.
ii) CMP research on training impacts closing was
The technical and financial tender evaluations were finalized and the winner was
announced. Lisan Management won the tender and the agreement with Lisan
Management was signed. The road map to complete the consultancy is presented
here below;
TIR consultancy milestones
March MayApril
Contract signed
March 20, 2014
Submittal of the Inception report March
31, 2014
Field work 1.4-30.4.2014
Draft Training Impact
Research Report May 5,
2014
Final Training Impact
Research Report May
17, 2014
Comments to the draft
report 5-10.5, 2014
4
iii) CMP case study
Discussions with the last MSc student (Mebit Mitiku) were held to conduct the case
study of a selected CMP project. At the end of March Mebit Mitiku prepared draft
proposal of the case study for FTAT consideration and decision.
iv) Mini Impact Research
CTA prepared a concept paper to carry out mini impact research. Oromia RSU
submitted three mini impact research papers for CTA to edit and finals to be
published on the CMP web site.
e) Technical Guidelines and Manuals development
i) Water Safety Planning
National Water Safety Planning Workshop held on March 5 in Addis Ababa.
29 water safety planning stakeholders gathered for one day to discuss the
Ethiopian experience on rural water safety planning and to explore how Ethiopia
should scale up the use of water safety planning as an instrument to improve
WASH sector performance. The event was organized by the Ministry of Water,
Irrigation and Energy in collaboration with the Finland Government supported
COWASH Project. The stakeholders were from Agriculture (1), Civil Society
Organizations (4), Donor organizations (10), Ministry of Water, Irrigation and
Energy (8), Private sector (2) and from COWASH (4).
The workshop started with an introduction to water safety planning by UNICEF
which included practical examples from outside Ethiopia. Thereafter the three
water safety planning experiences in Ethiopia were presented by the Help for a
Drop of Water (HfDW) from Tigray region, by the Welt, Hunger, and Hilfe (WHH)
from Oromia Region and by COWASH from Amhara Region. The HfDW WSP
intervention concentrated on baseline data collection, WHH focused on multi-
village water scheme based WSP intervention and COWASH presented
Kebele/micro-watershed based intervention. All presentations can be found
http://www.cmpethiopia.org/page/706. Important problems were highlighted
which related to a greater or lesser extent to catchment problems, risks in the
systems, risks in collection and storage including the use of non-protected
sources.
Two groups were formed to discuss respectively 1) the strategic and institutional
development needed to scale-up WSP in Ethiopia and 2) the approach and actors
needed to implement rural WSP.
The first group concluded that a National WSP strategy and National WSP
Implementation Guideline needs to be developed for Ethiopia. They also pointed
out that the WSP is not an issue of drinking water alone, but a much broader
concept where integrated catchment development and household level hygiene
and sanitation issues including household water treatment and safe storage also
need to be addressed. The group outlined a process with key responsibilities for
the WSP strategy and Implementation Guideline development in Ethiopia.
5
The rural WSP group confirmed the need for a national strategy and suggested
that it would be practical to initiate WSP at the lowest formal government level
and start with one micro-watershed in a Kebele and then move on to the others.
This however is not a blue print approach as conditions may vary for example in
the case of multi-Kebele systems. It was stressed that the actual WSP
implementation should use existing WASH structures reinforced and integrated
with existing other structures established by the agriculture and health sector,
specifically the watershed committees and health extension workers structures
respectively. Another point stressed by the group concerned the need for capacity
building and experience sharing. The testing of Water Safe Kebele approach in
Yilmana Densa Woreda was ongoing during February 2014. A debriefing workshop
on the experience of Yilmana Densa woreda water safety planning piloting was
carried out in Bahir Dar on February 13-14, 2014. COWASH CBS and 2 experts
from MoWIE were present in the workshop facilitated by MetaMeta.
A report of the assessments made on nine improved water supply systems within
a micro catchment system was presented by the Yilmana Densa woreda Water
Safety Team. The findings of the assessment were evaluated in groups and it was
further elaborated. A proposal on Water Safety Action plan for one water point was
worked out as a sample in response to the findings and risks identified during the
assessment. The approach and institutional arrangement was also discussed and
was decided that a member WASHCOS from each water point must be represented
into the micro catchment committee who were involved in the assessment and
action planning. One of the major outcomes of the workshop was that sanitary
survey was not done as per the WHO guideline and thus it was agreed that the
survey will be done for all the water points. The inclusion of water quality testing
was also debated and decided that it should be in the action plan. It is believed
now the woreda will finalize the action plans and final results will later be
communicated.
Furthermore on March 25, 2014 MetaMeta submitted the draft Kebele Water
Safety Plan guideline and related 7 power point presentations for FTAT comments.
COWASH took the WSP institutionalization and process development further and
discussed with the WHO on the WSP development and as agreed in these
discussions submitted a memo to main WSP stakeholder in MoWIE in order to
implement the WSP workshop recommendations.
ii) Generic Combined Rural Water Supply O&MM Manual for Rural Piped Schemes and
Point Water Schemes and Generic O&MM Strategic Framework
The consultant carried out field trips to Tigray, Benishangul-Gumuz and Amhara
regions. Only one visit to RPS scheme in Oromia was anymore missing from the
field survey. The consultant started the process of assessment report preparation.
iii) Development of Climate Risk Screening Guideline
There was no further development of the guideline in March 2014. The ODI visit
was expected to take place in March, but no information was received from ODI.
6
f) WaSH Supply Chain
Two Indian consultants from M2i consultancy company arrived to Ethiopia and started the
Water.org finance MFI landscape market assessment in Ethiopia. Meeting was also
conducted with COWASH and the field investigations are planned to be completed by April
7, 2014. It was agreed with the Water.org that a workshop to discuss the research findings
with the MFI/WASH stakeholders will be organized in April 2014.
g) WaSH sector development
1) OWNP Task Force meetings
No TF meetings held since July.
2) Fiduciary Risk Assessment (FRA)
Draft FRA Mitigation Plan was prepared by NWCO and MoFED. The plan was submitted
for stakeholders’ comments on March 25, 2014. The draft FRA mitigation plan included
the preparation of the CMP Implementation Guideline to take the CMP to the scale.
3) The Joint Financing Agreement (JFA)/Code of Conduct
There was no reported progress on the finalization of the Code of Conduct for OWNP.
4) Memorandum of understanding
The final draft WASH MoU between development partners and GoE was submitted for
stakeholders’ comments end of March 2014 by JICA.
5) Program Operational Manual (POM)
The draft POM was submitted for stakeholders’ comments by the NWCO in the Middle of
March. COWASH commented the POM extensively. The POM included the preparation of
CMP Implementation Manual to take the CMP to the scale.
6) MSF 6
CTA and NWCO Coordinator finalized the MSF 6 summary proceedings and the “full
proceeding” was also finalized by the reported hired by COWASH (Blen Gedion).
COWASH assisted NWCO in drafting the action plan for the implementation of
undertakings. The action plan was also presented to DPs in the WTWG meeting on
February 27, 2014. DPs promised to provide inputs to the action plan in 2 weeks time.
So far no comments in arch received from stakeholders.
7) WSWG
WSWG establishment has not progressed as planned. Now WSWG secretariat has
invited the WSWG kick-of meeting to be conducted on April 1, 2014. COWASH will
participate.
8) World Bank
World Bank Project Appraisal Document for the Water Supply, Sanitation and Hygiene
Project in Ethiopia was approved. The total project costs are estimated to be USD 234
MUSD from which IDA financing is 205 MUSD. Project implementation started on March
20, 2014 and it will end on June 30, 2019. The project objective is “to increase access
to improved water supply and sanitation services for residents in participating
woredas/towns and communities in Ethiopia.” The Components are:
7
Rural Water Supply, Sanitation and Hygiene, MUDS 109.30
Urban Water Supply, Sanitation and Hygiene, MUSD 84.70
Project Management Monitoring and Evaluation, MUSD 11.00
The project will provide benefits in the form of improved water supply service and
sanitation and hygiene education to an estimated 2.62 million people (1.62 million rural
and 1 million urban).
9) African Development Bank
African Development Bank Appraisal ended in March 2014. The following is concuded
from the appraisal report:
The proposed intervention by the AfDB will contribute to the CWA and will aim at
supporting Rural and Pastoral WASH, Institutional WASH and Program
Management and Capacity Building
The AfDB financial support will amount to MUSD 92.1
The agreement is planned to be signed on June 10, 2014 and the program is
planned to start August 30, 2014. First Disbursement is made on September 15,
2014
10) DFID
There were no details available for this report
11) NWCO
COWASH was informed that Ethiopian Civil Service Commission approved NWCO as an
official structure of the MoWIE. The NWCO staffing includes 1) a Coordinator, 2) Water
Expert, 3) Sanitation Expert, 4) Monitoring and Evaluation Expert, 5) Finance Expert
and 6) Capacity Building Expert
h) Development of simple water quality monitoring equipment
No progress reported from VTT Finland during the report period.
i) GIS map development
First M&E / GIS training was held in Hawassa on 25-28.3. First part of training was
teaching of the data collection and reporting process generally. A total of 18 trainees (1
female) attended in defining of the process together with M&E specialist.
Second part of the training was about basic computer usage. Third part consisted of
general data management and GIS. Training was conducted using Open Office Calc and
Quantum GIS open source software. As a result all trainees created a map of their
woredas. Maps included the newly collected data of their water points.
Three GPS-devices were bought for training purposes and for delivering to those woredas
where there is no GPS device (there is at least 1 known woreda where there is no working
GPS) or where the device is in too poor condition.
j) JPO Employment
The JPO employment is postponed. Ramboll is not able to employ the JPO for short period
as the present Ramboll agreement ends July 2014. Therefore, the JPO can be employed
8
once the consultant for the remaining 2 years has been selected or if MFA provides a
guarantee that the employed JPO continues whoever is the consultant after July 2014. This
was presented to the MFA in February 2014. So far MFA has not responded to this request.
k) Technical Assistance to the regions
Technical assistance to the regions was provided by FTAT as follows:
Oromia:
The region is making preparation for the Training of Trainers in WASHCO CMP
management in the first week of April 2014 hence the CMP specialist of the FTAT has
helped the RSU in preparing the training schedules and provided of the revised training
manual for duplication and ready for presentation.
The RSU staff of the region has made visit to all the 5 old and 3 new COWASH woredas,
and 2 old and 2 new COWASH zones on the status of implementation of the 2006 EFY. As
the procurement of vehicle for the RSU is on progress the Federal COWASH office has
provided car for the RSU during the visit.
SNNPR:
SNNPR/RSU has been preparing for the GIS training funded by COWASH federal office.
COWASH FTAT has provided technical assistance in
- reviewing and correcting the COWASH inventory data of Water Points and Latrines collected from
the 4 old woredas of SNNPR;
- the development of proposal for estimating the cost of the training;
- training of the GIS trainees on Water Points and Latrines data collection source of data required
for the GIS training.
Tigray:
Annual regional WASH Steering Committee meeting was conducted in Tigray region on
March 11, 2014. The Bureau of Plan and Finance Head and Embassy of Finland Councilor
have co-chaired the meeting. Water and Agriculture Growth Advisor from Embassy, Tigray
Region Water Bureau deputy head, Health Bureau case team Leader, Bureau of Education
planning Head, Finance Bureau aid coordinator, WASH accountant, RSU Team Leader and
Financial Specialist, COWASH Federal CTA and CBS were all in attendance. The Federal TA
has given support to the RSU in the preparation of some of the reports specially the
financial progress report of the region. More over the minutes of the Steering Committee
meeting was prepared by the Federal COWASH TA and sent to the region.
l) Monitoring for Safe Water Project financed by Aquaya
Aquaya contacted CTA and told that Adama water supply is not responding to Aquaya as
per the agreement. Adama do not pick up telephone calls and does not response to e-mails
from Aquaya. Aquaya is planning to terminate Adama contract. CTA requested advice from
Oromia Water Bureau, WHO and the State Minister.
9
m) Preparation of 2006 EFY COWASH semi-annual report and 9-months report 2006
EFY
COWASH 6-months report was finalized and submitted to COWASH stakeholders.
MFA commented on the COWASH semi-annual report. Main comment was that the report
does not follow the guideline provided in the Manual for Bi-Lateral Programs (MFA 212).
After communicating with the MFA it was agreed that COWASH do not need to change its
reporting in Phase I of COWASH. Starting from Phase II the reporting is to be adjusted to
follow the MFA bi-lateral project guideline 2012. Other comments will be addressed in the
COWASH 9-month report of 2006 EFY
Guideline to prepare the COWASH 9-monts report of 2006 EFY was prepared and sent to
the regions.
n) Sanitation Marketing Platform (SMP)
No progress in March.
o) Embassy of Finland issues
No special issues to report in this month.
p) COWASH Steering committee meeting on March 31, 2014
COWASH Steering Committee meeting was held on March 31, 2014. The participation in
the meeting was very good. Only MoH representative was missing. The main decisions
made in meeting were:
Include into COWASH sanitation performance reporting the basic and improved sanitation
access.
COWASH should also support the execution and development of the ODF verification process
and capacity
Plan and conduct more research, especially cost-benefit analysis, which justifies the importance
of the CMP modality on One WASH.
COWASH shall report also non-functionality of the ALL rural water supplies in COWASH
woredas and not only CMP water supplies. The COWASH finance for rehabilitation shall not be
used for maintenance as in the Ethiopian Water Resources Management Policy, operation and
maintenance (O&M) of Water Points is left for the beneficiary population. This has to be made
clear in the woreda level planning.
The financing of O&M (who pays and for what) shall be made clear in the RWS O&MM
Manual, under preparation
MFA will keep MoWIE informed of the Mid-Term Evaluation preparations.
COWASH is to encourage and facilitate the ALL WAH facility data updating in the COWASH
woredas and not only the updating of CMP financed WASH facilities. This is to be included into
the woreda annual plans starting from 2007 EFY and planned to be carried out as a routine
activity instead of special project activity. In this way, the budgetary implications could be
avoided.
MoWIE will submit the CMP Implementation Manual to MoFED to be included as a part of
POM.
10
Ministry for Foreign Affairs of Finland will provide the tendering documents for MoWIE
comments and invite MoWIE representatives to participate in the tender evaluation in Finland.
Embassy to take strong stand in the use of RSU members to carry other assignments in the
bureau.
Integrate the RSU into PMU as much as possible.
Embassy of Finland will take strong stand in regards the preparation of audit reports and
demand audit reports from the regional BoFEDs.
The 2006 Annual Plan was approved with the condition that errors in the budgetary tables shall
be corrected and submitted to the Embassy of Finland and MoWIE after corrections.
q) Regional Agreements signed
The signing of most regional financing agreement extensions took place in March. The
agreements were signed as follows:
Region Signed by BoFED Signed by the Embassy
Amhara February 25, 2014 February 20, 2014
Oromia February 28, 2014 February 20, 2014
Tigray March 12, 2014 March 3, 2014
SNNPR March 14, 2014 February 20, 2014
Benishangul-Gumuz March 21, 2014 Not yet signed on March 28
r) International Women’s Day celebrated
The International Women’s Day was colorfully celebrated in the MoWIE on March 8, 2014.
The celebration event was planned by the Women Affairs Directorate of MoWIE and
financially also supported by COWASH. COWASH support to International Women’s Day
celebration was a total of Birr 41,289 an included the printing of the Women’s Day
Magazine, payment of the drama entertainment and purchase of prizes and banners.
s) World Water Day celebrated
The International World Water Day was celebrated on March 21-22, 2014. One day
workshop on the World Water Day theme “Water and Energy Nexus” was organized on
March 21, 2014. This event was financed by the Hilton Foundation. In the workshop
presentations from water and energy were presented by different actors and an exhibition
on Water & Energy was also organized. The actual World Water Day celebration event was
organized on March 22, 2014 in MoWIE. COWASH was also supporting financially this
event by printing the banner, posters, fliers and stickers and by procuring the medals
given for the best performers in the event. COWASH total contribution was Birr 51,214.21.
t) CTA fee invoicing
It was agreed with the Ramboll and MFA that CTA fee invoicing can continue within the
limits of the Phase I total TA budget although the sealing of the CTA fee-days in COWASH
Phase 1 will be exceeded.
11
u) Value for Money research
DFID has launched Value For Money (VFM) research in Ethiopia. The VFM research
concentrates for the DFID financed WASH. More than 15 people are working for the
research in 6 countries (Bangladesh, Ethiopia, Mozambique, Nigeria, Pakistan and
Zambia). There are several consultant companies and universities associated. The
objectives of the research are on how to improve VFM using operational research and
operational sustainability. The research is from August 2013 to September 2015.
The consultant presented that the study will also capture who is financing and what and
how much in Ethiopia’s ASH sector. The research also will see what building blocks are
needed to make VFM in One WASH.
The study will use the following sustainability definition as a starting point: “Sustainability
is about whether or not WASH services and good hygiene practices continue to work and
deliver benefits over time. No time limit is set on those continued services behavior
change and outcomes.”
The consultants to carry out the research in Ethiopia are:
1. Seifu Kebede from UNESCO and AAU
2. Ian Ross, Oxford Policy Management consultant company
3. Marie-Alix Prat from Tremolet Consulting company
v) Assessment of WASH Facilities Service Delivery at Decentralized Level
A ToR for the Assessment of WASH Facilities Service Delivery at Decentralized Levels in
Ethiopia was prepared by the PBS Program. World Bank requested CTA’s review of the
ToR. In order to assess the effectiveness, quality, and document best practices in the
delivery of services in the water supply and sanitation sub-sector the following broad
categories of activities will be implemented:
Assessing Service Delivery Models with their Management Structures and Quality in
delivery of WASH services to communities.
To identify and discover innovative ways of WaSH service delivery at local levels.
This will assess the type of collaborations that exist between community, public and
private sector that contribute to improving access, quality and efficiency of service
delivery;
To review the extent of linkages between sectors (education, health, MoFED and
water) in delivering WaSH services. It will also look at the extent of integration of
the Management Information Systems of these sectors in capturing, storing, and
analyzing integrated geo-referenced data for WASH, education, and Health services
at local levels; and
Provide recommendation on the way forward to enhance access, improve quality
and efficiency of WaSH services. The report will also include lessons learned,
identify strengths and weaknesses, opportunity and threats/risks across regions for
experience sharing and scaling up good practices as well as documenting best
practices that improve synergies between the sectors and help in improving
planning and delivering quality and quantity WASH services at all level.
w) MoWIE capacity building
12
The LCD projector, which was procured by COWASH for MoWIE and installed to the Ground
floor meeting hall, was moved from this hall to the First floor meeting hall based on the
request from MoWIE.
x) Advertisement of Specialists
Ramboll advertised the Crosscutting Specialist and Communications Officer vacancies in
the local newspapers. The deadline of submitting the applications is April 14, 2014.
y) Collaboration with sector stakeholders
Millennium Water Alliance Ethiopia Program (MWA-EP) conducted its bi-annual Program
Management Group (PMG) meeting, which was a learning and experience sharing platform
among MWA-EP partners during 24th to 25th March, 2014 at Kombolcha. COWASH
Capacity Building Specialist participated the event and introduced the Water Safety Plan
(WSP) concept based on COWASH experience in Amhara.
In the presentation concept of WSP and its processes and steps to be followed were
presented. The approaches followed and the progress so far of the WSP in Amhara region
was presented and discussed. The results of the national workshop held in Addis Ababa on
WSP were also discussed. One of the major feedback given from the participants were the
inclusion in the presentation of actual results on the ground either from the country or
outside regarding WSP could be very much important for others to be convinced and take
up the approach further. There were about 25 people in attendance of the meeting (6
female).
z) Secondary data collection formats and indicator plan development
COWASH FTAT has been revising the baseline data collection checklists and distributing to
regions with new woredas. The revised baseline data collection checklists were sent to
Amhara, Oromia and SNNPR RSU to collect the data and prepare consolidated baseline
reports before the end of the fiscal year.
Besides, Indicator Monitoring Plan template has been prepared and distributed to COWASH
FTAT to collect the required data from the regions. The indicator monitoring plan is
necessary to set the targets of the project (in the LFA) for each implementation year as
per the different indicators of the project - Overall Objective, Purpose and Outputs. The
data required from the regions is expected to reach COWASH FTAT in the first week of
April so that the data will be consolidated and included in the revised COWASH project
document.
2.2 PROJECT RELATED OUTPUTS (COMPONENT 2)
2.2.1 Oromiya
a) 2005 EFY Audit
The 2005 EFY audits of the investment and capacity building budget unitization of COWASH
project has been completed in North Shoa zone and its two woredas. The audit has been
made by ZoFED and the report has been submitted to BoFED. The audit of Jimma zone and
its three woredas has been in progress and will be completed in early April 2014. The
complete report of the two zones audit will be complied into English by BoFED and will be
submitted to the Embassy of Finland in April 2014.
13
b) Fund request
The second and fourth quarter fund requests of the GoF contribution has been submitted to
the Embassy of Finland in March after incorporating the comments given by the Embassy
on the request submitted in February 2014.
c) Employment of CMP specialist
The CMP specialist in the RSU has been employed after one and half years of effort.
d) Supportive supervision
The regional support unit (RSU) staff have made supportive supervision visit to all the 5 old
woredas and 2 zones, and the 3 new woredas & 2 zones. The objective of the visit was to
see the progress of planned activities in the fiscal year and those activities rolled over from
the 2005EFY.
e) Procurement of vehicle for the RSU
The process for the procurement of vehicle for the RSU has been started by the Water,
Mines and Energy Bureau.
f) Signing of the COWASH Phase II financing agreement
The Agreement of COWASH Phase II for 2014-2016 has been signed between the Embassy
of Finland and BoFED.
g) Progress of activities at woredas & zones
In many of the woredas, trainings and preparatory activities to start the construction of
water points have gone well and even some woredas have already started the construction
of number of water points. The following are the major activities of the month in the
woredas.
Progress in trainings
in Jeldu woreda, 39 (9 females) KWT members have been trained in the CMP
promotion and application preparation to assist communities in the kebeles to be
beneficiaries of the CMP approach.
in Tole woreda, 40 (13 females) KWT members have been trained in the CMP
promotion and application preparation to assist communities in the kebeles to be
beneficiaries of the CMP approach.
in Ilfata woreda, 43 KWT members have been trained in the CMP promotion and
application preparation to assist communities in the kebeles to be beneficiaries of the
CMP approach.
in Gumay woreda, 7 water points WASHCOs have been trained in CMP management.
in Jidda woreda, 10 water points WASHCOs have been trained in CMP management.
Progress in construcion
in Gumay woreda, 5 water points (3 springs and 2 hand dug wells) construction
completed and 6 water points (3 hand dug wells and 3 springs) construction on
progress. In addition number of water points WASHCOs have started procurement of
construction materials.
14
in Kersa woreda, 28 water points WASHCOs have made contract agreement with
artisans for the construction of water points of which 3 water points (2 hand dug wells
and 1 springs) construction completed, 9 water points construction on progress and 17
of the WASHCOs have started procurement of construction materials and tools.
in Abichu gena woreda, the construction of 30 water points (9 springs and 21 hand
dug wells) construction is on progress.
in Nono benja woreda, the construction of 27 water points (14 springs and 13 hand
dug wells) is on progress.
in Jidda woreda, the construction of 40 water points (2 springs and 38 hand dug
wells) is on progress and number of WASHCOs have started procurement of
construction materials and tools.
In the three new woredas appraisal and approval of projects and preparations for
the procurement of some planned office equipments and special construction tools have
been the major activities performed in March.
2.2.2 Tigray
1. Regional WASH Steering Committee Meeting
Tigray Region WASH Steering Committee meeting convened in the region on March 11,2014.
The major issues discussed and decided were
a) Six months progress report of the COWASH in the region
The need to visit Benishangul-Gumuz in high technologies
The committee will organize networking meeting with WWT and evaluate
Report presented by RSU TL need to be improved
b) 2006EFY annual plan approval
The plan was approved except the financial documentation which was pended
Information given on remaining budget balance of GOF for the region is to be
rechecked
c) Auditing of grant from GOF
Tigray Bureau of Finance will conduct audit for 2004 and 2005EFY and submit to
Embassy soon
d) Amendment of bilateral agreement.
Tigray Bureau of Finance will prepare a response letter to the Embassy of Finland
confirming its acceptance to the amendment agreement.
2. Applications received
Up to present the WASHCO applications received in two woredas were reported. In Ofla
woreda a total of 20 projects applications were received, appraised and were approved by
WWT. The construction of 6 HDW has already started. The projects were consisting of 12
hand-dug wells and 8 springs.
Similarly in Tahtay Maichew woreda 16 hand-dug wells and 11 springs were received and
apprised but the approval is not yet signed by WWT. There is a need to monitor the
process followed by the woreda.
3. Training of WASHCOs
WASHCO training was conducted in two woredas of Tigray region. The training was on a
total of 47 schemes (28 hand-dug wells and 19 springs). This information needs further
investigation.
15
4. Shallow Wells
There were 44 shallow wells whose study completed in the 2005 EFY. The contract
agreements of these wells were signed with the Water Bureau as the delegation of
WASHCOS - WWT-Water Bureau was completed. The drilling work of 12 wells is already
started.
5. Procurement
The tender process of procurement of motor bikes for the new three woredas was
completed and the region is now expecting 12 motorbikes in April.
2.2.3 Southern region (SNNPRS)
SNNPR woredas are facing serious fund shortages to accomplish the capacity building activities
(human and physical). Due to this reason, many activities have not been conducted in the
woredas in March; all the woredas are eagerly waiting the funds requested for the 3rd quarter
of the fiscal year. Anyhow, some activities performed in the month of March 2014 are indicated
hereunder:
a) Signing of the amended COWASH Financing Agreement
The amended financing agreement of COWASH has been signed between the Embassy of
Finland and BoFED of SNNPR.
b) WPs and Institutional Latrines Data Collection and GIS training
The four COWASH old woredas (Arbaminch Zuria, Chencha, Misha and Duna) have completed
the collection of data on WPs and Institutional Latrines built with the support of COWASH/CMP
and made ready for the GIS training as per the revised formats from COWASH FTAT. The data
were further refined and consolidated by RSU staff so that it is appropriate for mapping of the
water points and latrines.
Besides, a total of 17 old woredas, old zones and regional sector offices staff have been trained
on basic computer skills and GIS for 4 days at Hawassa city. The trainees have been also
trained on the data collection tools and source of the data required for the GIS training and
mapping of the facilities. The GIS training was based on the Yilmana Densa woreda NWI data
and each woreda staff practiced on their own facilities data. As a result of the training,
participants have managed to produce their own maps of water points and understood the
power of GIS in planning and decision making in their respective woredas and zones.
c) Facilities construction
SNNPR has been waiting for the release of the capacity building funds from MFA to transfer the
investment funds to the woredas. This has hampered the construction of the facilities in the
woredas. Anyhow, all of the woredas have completed the promotion in the kebeles and
appraisal of applications and approval process is being speeded up. Though the third quarter is
peak construction period, only 2 water points are being constructed in Arbaminch Zuria woreda
and only 2 On-Spot Springs benefiting 483 rural people has been completed in Chencha
woreda in March 2014.
16
2.2.4 Benishangul-Gumuz Region (BSGR)
COWASH Launch workshop in Benishangul-Gumuz Region was organized on March 14-15,
2014 in Assosa. Participants in the launch workshop were from Bureau of Finance and
Economic Development (6), Water Bureau (3), Health Bureau (2), Women, Children and Youth
Bureau (4), Education Bureau (2), Ministry of Water, Irrigation and Energy (1), Embassy of
Finland (1), FinnWASH (4) and COWASH (5).
The objectives of the launch workshop were
• Officially launch of COWASH in BSGR,
• Increase the understanding of COWASH in BSGR in general,
• Achieve common understanding and awareness of the content of the Regional
financing agreement of COWASH
• Increase awareness of the CMP approach in general and its promotion
• Conclude the FinnWASH inputs into COWASH implementation in BSGR
• Increase the understanding on how COWASH is linked and harmonized with One
WASH
• Deepen the understanding on the COWASH implementation principles
• Achieve common understanding on the establishment of the RSU, its roles and
responsibilities
• Discuss the principles of the COWASH woreda selection
• Increase the understanding on baseline data collection
• Deepen the understanding of the M&E in COWASH
• Increase understanding on the COWASH capacity building principles
• Increase understanding on the core planning process and its applicability in
COWASH planning
• Conclude the principles, units, unit prices and scale of the core plan for 2006
EFY
• Finalize the core plan for 2006 EFY
• Draft the road map with major milestones for the coming 3 months
The Agreement between the Benishangul-Gumuz Region and Government of Finland is for 2.5
years (January 2014-July 2016) having following contributions:
• Government of Finland Euro:2,262,629
• Regional Government Birr: 20,800,000
With these inputs, the project plans to achieve the institutionalization of the CMP in
Benishangul-Gumuz region and to bring 100,000 people to the new water supply services and
to change the behavior of 260,000 people in hygiene and sanitation by July 2016.
Several issues were raised by the participants. The discussions were held on
• RSU establishment and RSU staff responsibilities, especially the need of
accountant in BoFED
• Financial issues and auditing
• Harmonization with One WASH
• Possibilities with high technology use in CMP approach
• Capacity building package
• Non-functionality of the One WASH committees
One major issue was the channeling of funds to WASHCOs. The following 3 options were
discussed:
17
a) BoFED---Water Bureau---MFI---WASHCO
b) BoFED---MFI---WASHCO
c) BoFED---WoFED---WASHCO
Another issue which needs decision is the modality for the division of investment funds to
woredas from GoF and GoE. GoE has allocated 17 METB for investments and GoF 26 METB. It
has to be decided how these funds are channeled between the 4 selected woredas in the
coming 2 years.
Finally, at the end the Core plan was prepared and road map for the next 4,5 months was
prepared. The road map is presented hereunder.
Regional equipment procured
15/6Action By WMERDB
Experience sharing visit to Amhara
JulyFacilitation
by WMERDB
Select CMP coordinator
21/3Action ByWMERDB
2007 EFY detailed plan
prepared31/7
Action ByWMERDB
WWTs trained for ToT in CMP
30/8Action ByWMERDB
Baseline data collected
30/6Action ByWMERDB
Decision on GoE/GoF
Investment financing Division
JulyAction By
BoFED
March April May June
Region level Road Map for the next 4,5 months in 2014
July
Agreement signed21/3
Action ByBoFED
Open CMP account
21/3Action By
BoFED
RSU staff employed
2/5Action ByWMERDB
Woredas selected
28/3Action ByWMERDB
CORE plan approved by RWSC
and Embassy
15/4Action By
BoFED
First fund request
prepared16/4
Action ByBoFED
RSU Account opened
15/5Action ByWMERDB
Decision on
Investment fund flow
JulyAction By
BoFED
Finance and
Procurement manual
JulyAction By
BoFED
From this core plan the agreement signing and opening of the CMP account were completed as
planned. The selection of the woredas did not progress as planned as the Region had no idea
of the agreed baseline made based on the NWI. The unawareness of the baseline was due to
the fact that all personnel in the region have changed. Simultaneously, the region is going to
select 4 woredas for COWASH and 6 woredas for the World Bank.
2.2.5 Amhara Region
The progresses during the month of March 2014 are:
o Two RSU staffs and one Yilmana Densa Woreda Agriculture office staff participated in the
Water Safety Planning experience share workshop which was organized by Federal COWASH
and held on March 5, 2014 at Addis Ababa.
o Field visits were conducted to support CMP zones and woredas in the 2006 EFY annual plan
implementations.
o Reminder letter sent and discussion made with WRDB for the soonest need of starting the
process of 17 vehicles procurement planned for the 2006 EFY (for 3 of Zones and for 14 of
the woredas).
18
o Assistance was given to the training on the use of finance guide to 89 CMP zone and woreda
finance staffs (50 males and 39 females) at the two venues of Injibara and Woldia. This
activity was conducted at the end of February.
o Intensive communications made with BoH and BoE to support and remind on the
transferring process of the Institutional latrine Investment budget and GoE Operational
budget.
o Assistance given to West Gojjam Zone WRDO when it gives training on CMP management;
promotion, application preparation, appraisal; and WASHCO ToT to woredas.
o Support has been given to BoFED Auditors while they are auditing the 2005 EFY COWASH
Amhara financial utilization and management as per the planning and budgeting principles
of the project.
o Quarters I-III budget of Birr 54,618,047.92 (EUR 2,034,798) with the exchange rate of
Birr 26.842 have been received from Finland on the date of March 20, 2014. The received
budget has been transferred to partners based on the cash flow of the 2006 EFY annual
plan.
o Bureaus of Water, Education, and have been communicated to fulfill the base line secondary
data requested by Federal COWASH.
o The CMP water points’ construction progress as per the project cycle management is
tabulated below.
Investment
budget
source
2006
EFY
plan
Applications Desk
appraisal
Field
appraisal
WWT
approval
Under
construction
Construction
Completed
GoE 1004 1892 1817 1619 1146 834 85
3 PROJECT COORDINATION WITH KEY STAKEHOLDERS
The staff of the COWASH C-1 technical assistance team participated in the following WaSH
sector meetings during the month of February, 2014
o Several unofficial discussions were held with MoWE/WSSD/NWCO/GIS directorate
on the development of OWNP and GIS-based mapping of water points
o WSP workshop was conducted on March 5, 2014 and CTA and CBS participated this
event
o International Women’s Day was celebrated on March 6 and CTA took part in this
event
o Tigray region Steering Committee meeting was conducted on March 11, 2014. CTA
and CBS from FTAT took part in it.
o Training Impact Research Financial tenders opening meeting was held on March 12,
2014
o Benishangul-Gumuz COWASH Launch Workshop was held in Assosa on March 14-
15, 2016. Whole FTAT team, Embassy of Finland and CMP Coordinator, Ato Tamene
Hailu from MoWIE took part in this event
o Meeting with the PhD student Beshah Mogesse was held on March 19, 2014 with
whole Federal TA team
o Training Impact research consultancy agreement signing meeting was conducted on
March 20, 2014. CTA and CBS took part in this meeting.
19
o Meeting with Water.org and two Indian consultants carrying out the WASH/MFI
potential landscape assessment was held on March 21, 2014. CTA and CMPS took
part in this meeting.
o World Water Day workshop on Water and Energy Nexus was organized on March 21,
2014 and CTA and CMPS took part in this event
o World Water Day celebration was organized on March 22, 2014 and CTA took part in
this event
o Millennium Water Alliance Ethiopia Program (MWA-EP) conducted its bi-annual
Program Management Group (PMG) meeting during 24-25 March, 2014 at
Kombolcha. CBS took pat in this meeting.
o Value for Money research meeting was held on March 25, 2014 in DFID. CTA took
part in this meeting.
o GIS training seminar was conducted in Hawassa on March 25-28, 2014. The training
was facilitated by the COWASH GIS Expert and M&E Expert and MoWIE GIS expert.
o Several meetings with the consultant developing the CMP Implementation Manual
were held by the CTA and CMPS
o COWASH Federal Steering Committee meeting was conducted on March 31, 2014
4 ACTIONS FROM THE WORK PLAN
The COWASH Project Document Revision was completed in June 2013 and it was approved by
MoFED in July 2013. The Document was again revised in September 30, 2013 as per the
phasing request from MFA and the document was again approved by MoFED on October 21,
2013. The amendment to the actual country level Framework Agreement on COWASH was
finally made on Jan 20, 2014 between the Embassy of Finland and MoFED. The delay of the
COWASH Framework Agreement further has delayed the revisions of the regional financing
agreements. This furthermore has delayed the approval of the regional 2006 EFY plans and
thus impacts to the actual fund transfers and implementation. Tigray, SNNPR, Oromia and
Benishangul-Gumuz Agreements were signed in March 2014. Amhara region financing
agreement was signed in February 2014.
5 EFFECTS CAUSED BY DEVIATIONS TO THE WORK PLAN
The COWASH framework agreement signing delayed to Jan 20, 2014 and regional agreements
signings delayed to March 2014. This delayed the start up of 2006 EFY capacity building and
construction and planned targets of 2006 EFY will not be achieved.
6 SCHEDULED FEDERAL TECHNICAL ASSISTANCE TEAM MAIN ACTIVITIES
AND TARGETS FOR THE NEXT MONTH OF MARCH 2014
Complete the indicator monitoring plan with set targets of the COWASH revised PD
Organize and conduct CMP Implementation Manual Workshop once the draft Manual has
been submitted by the consultant
Receive the Training Impact Research Inception report and launch the field
investigations
Assist the Water.org in the landscape MFI market assessment
20
Participate in the WSWG kick-off workshop on April 1, 2014
Update the cmpethiopia.org web-page
Prepare the SNNPR GIS training report
Assist Tigray and Oromia regions in the ToT of WASHCO CMP management.
Participate in the SNNPR WASH steering committee meeting
Facilitate the PhD candidate field data collection from control woredas
Take the WSP workshop recommendations ahead in the MoWIE
Participate the WSP program NAC meeting on April 8, 2014
Plan the 2006 EFY field supervision schedule, check lists and start supervision
Analyze the Crosscutting Specialist and Communications Officer applications
7 IMPORTANT POLITICAL/ECONOMIC TRENDS IN COUNTRY AND THEIR
EFFECTS TO PROJECT IMPLEMENTATION
European financial crisis is fluctuating. Euro towards Birr is floating up and down and thus
influencing the funds available in Ethiopia for project implementation. The below chart
illustrates the change of ETB-EUR. On April 6, 2014 one Euro was ETB 26,66.
8 ACTIONS NEEDED BY THE RAMBOLL HOME OFFICE OR MINISTRY FOR
FOREIGN AFFAIRS OF FINLAD
a) Freeze the employment of a new JPO, once the MFA has approved the possible continuation
of the JPO agreement beyond July 2014. Check from MFA the status on approving the JPO
before the Ramboll agreement is extended.
b) Follow-up MTE ToR development in the MFA
c) Discuss with Niras joint issues
Date and place: Addis Ababa on March 7, 2014
Report Prepared: Arto Suominen, CTA of COWASH
21
Distribution:
Mulugeta Mussie, SNNPRS CMP Coordinator
Abrham Kebede, Amhara RSU Team Leader
Solomon Gebresadik, Tigray RSU Team Leader
Malkamu Dalju, Oromia RSU Team Leader
Beshah Mogesse, PhD Student
Eyob Defere, Financial Consultant
Kai Vakkila, Ramboll
Irmeli Turunen, Ramboll
Elis Karsten, Ramboll
Harri Mattila, Ramboll
Melaku Worku, Ramboll
Yohannes Melaku, Ramboll
Abebaw Getachew, Ramboll
Kimmo Koivumaki, Ramboll
John Butterworth, IRC
Kari Leminen, Ramboll
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected];
[email protected]; [email protected]; [email protected];