By: Phuong Nguyen

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Menu Bar Options Columns, Rows, and Cells Format Cells Rename Worksheet Data Entry AutoComplete AutoFill Charts Formulas PivotTables*Note: You can click on any

of the above links to learn more about that topic and you can click on the table of contents image to return to this slide. 2

Home – Clipboard, Font, Alignment, Number, Styles, Cells, and Editing

Insert –Tables, Illustrations, Charts, Links, and Text Page Layout – Themes, Page Setup, Scale to Fit, Sheet Options, and

Arrange Formulas – Function Library, Defined Names, Formula Auditing, and

Calculation Data – Get External Data, Connections, Sort & Filter, Data Tools, and

Outline Review – Proofing, Comments, and Changes View – Workbook Views, Show/Hide, Zoom, Window, and Macros Nuance PDF – PDF Converter 6 and PDF Create! 6 Excel Design – Type, Data, Chart Layouts, Chart Styles, and Location Layout – Current Selection, Insert, Labels, Axes, Background,

Analysis, and Properties Format – Current Selection, Shape Styles, WordArt Styles, Arrange,

and Size 3

In this example, the active cell, which is outlined in black, is ‘A1’. The corresponding column heading ‘A’ and row heading ‘1’ are highlighted to indicate the active cell.

*Note: Right-click on a column heading or a row heading to view available options such as Cut, Copy, Paste, Insert, Delete, Format Cells, Column Width, Hide/Unhide, etc.

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Identify Rows and Columns:Columns – AlphabetsRows – Numbers

*Note: Identify cell address (or cell reference) by Column letter, then by Row number. The cell reference is displayed in the upper left corner of the work-sheet.

Select column(s), row(s), or cell(s)

Right-click your selection and click on Format Cells…

View and select from available options Number Alignment Font Border Fill Protection

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Rename a Worksheet: Double-click to rename it or Right-click and select

‘Rename’

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How to Enter Data: Date – Use forward slash ( / )or

hyphen ( - ); stored as serial number

Time – Use ‘a’ or ‘p’ to designate AM or PM, respectively

Monetary – Use dollar sign ( $ ) Fraction – Enter a zero ( 0 )

and space before fraction Fraction – Enter space between

whole number and fraction Parentheses and Numbers –

Indicates a negative number Example: (100) equals -100

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AutoComplete: If the first few letters you type in a cell match an entry you’ve already made in that column, Excel will fill in the remaining characters for you. Just press ENTER when you see them added. AutoComplete works for text or text with numbers. It does not work for numbers only (dates or times).

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AutoFill: Type one or more entries in an intended series, and then extend the series. With AutoFill, you can quickly enter data in a series. Extend the series by clicking and dragging the Fill Handle (tiny box in bottom right corner of active cell) to populate the data in column or row.

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Create a Column Chart:*Note: Enter data information.

Subject headings are important.

1. Select/highlight all data inform-ation to be included in the chart

2. Click ‘Insert’ tab3. Click ‘Column’ and select from

available options

*Note: The Menu Bar Options expand to include the following tabs:

Design – Types, Layouts, Data, Styles, etc.

Layout – Titles, Legend, Labels, etc.

Format – Shape and WordArt Styles, Size, etc.

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4. Click Design, Layout, and Format tabs

5. Select from available options

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Chart Toolbars:

Nothing More – Society 6 "Explore. Explore. Explore - Until there's nothing more"

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Mathematical Operators:Addition – plus sign ( + )Subtraction – minus sign

( - )Multiplication – asterisk ( *

)Division – forward slash ( /

)Exponentiation – caret

( ^ )

Order of Operations (BEDMAS):

BracketsExponentiationDivisionMultiplicationAdditionSubtraction

Enter Formula in Cell:1. Enter equal sign ( = )2. Enter number3. Enter operator ( + - * / ^ )4. Enter another number5. Repeat Steps 2-4 for complex mathematical

equations6. Press Enter or Tab key

Example 1: = (1 + 4) × 2 + 12 ÷ 3 – 4 Example 2: = 5 × 2 + 12 ÷ 3 – 4

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Option 1:1. Select pre-written function

a) Click Formulas tabb) Click Insert Function or AutoSum

2. Click cell reference*Note: Hold Ctrl key to select

more cell reference(s)3. Press Enter or Tab key

Example: = SUM(A1:A5) / 2

Option 2:1. Enter equal sign ( = )2. Click cell reference3. Enter operator ( + - * / ^ )4. Click cell reference5. Repeat Steps 2-4 for complex

mathematical equations6. Press Enter or Tab key

Example 1: = (A1 + B2)× C3 + D4 ÷ E5 –

F6

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Helpful Hints: Example of a series

A1:A5 (This selects Column A, Rows 1-5) A1:E1 (This selects Row 1, Columns A-E) A1:E5 (This selects Columns A-E, Rows 1-5)

Hold Ctrl key to select two or more cell reference(s)

Use cell reference(s) instead of an “absolute” value

Enter formulas manually versus pre-written functions

Comma-Separated-Value(s) for pre-written functions

Mathematical Operators for formulas entered manually

Dollar sign ( $ ) in front of alpha/numeric character or both makes the column/row or both an “absolute” value.

$A$1 (Absolute cell reference) $A1 (Absolute column reference) A$1 (Absolute row reference) 15

Pre-written Formulas

1. #### – The column isn’t wide enough to display the contents of the cell. To fix the problem, you can increase column width, shrink the contents to fit the column, or apply a different number format.

2. #REF! – A cell reference isn’t valid. Cells may have been deleted or pasted over.

3. #NAME? – You may have misspelled a function name or used a name that Excel doesn’t recognize.

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Function Used to Find

NETWORKDAYS Net number of workdays between two dates

WORKDAY Date that falls a specified number of workdays after another date

DATE Date that falls a specified number of years, months, or days after another

TODAY Current date

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Subtract Dates:

Enter ( = 8/15/2012 – 5/24/2012 )

OrEnter ( = E1 – E2 )

You should get 83. A great way to keep track of suspense.

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1. Enter dates in Cell_1 and Cell_22. Enter dates for holidays in separate

cells3. Click AutoSum drop-down arrow

and select More Functions…4. Select Date & Time for category5. Select NETWORKDAYS for function

and click OK6. Click Cell_1 for Start_date; click

Cell_2 for End_date; and select holidays cell references for Holidays

7. Click OK

In fiscal year 2012 example, you should get 252 workdays after subtracting ten holidays. 19

1. Enter Start Date in Cell_12. Enter Days to Completion in Cell_23. Enter dates for holidays in

separate cells4. Click AutoSum drop-down arrow

and select More Functions…5. Select Date & Time for Category6. In Select a function box, scroll

down and select WORKDAYS and click OK

7. Click Cell_1 for Start date; click Cell_2 for Days; and select holidays cell references for Holidays

8. Click OK*Note: Format cells as needed

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Date has 3 arguments Year Month Day

Mathematical equations with dates, enter one of the following: = DATE ( Year + ______, Month

+ _______, Day + _______ ) = DATE (Year - _______, Month

- ________, Day - _______ )

Fill in the blank (optional) with a number or cell reference containing a number

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1. Click on an empty cell2. Click AutoSum drop-down arrow

and select More Functions…3. Select Date & Time for category4. Select TODAY function and click

OK

TODAY inserts the current date, which is updated each time a workbook is opened or recalculated.

You can use it to find out things like how many days old you are, based on today’s date.

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Use a PivotTable report to analyze and summarize your data. Use a PivotTable to turn data into small, concise reports that

tell you exactly what you need to know. The subject heading in each column of source data becomes

a field that you can use in the report. Each row of data becomes a record that you can analyze; do

not leave any rows empty or blank.

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*Note: Must have a spreadsheet with data input.

1. Locate spreadsheet containing data2. Click Insert tab3. Click PivotTable and select PivotTable4. Make a selection under ‘Choose where

you want the PivotTable report to be placed’

5. Click OK24

1. ‘Choose fields to add to report’ under ‘PivotTable Field List’ on the right.

2. ‘Drag fields between areas below’a. Report Filterb. Column Labelsc. Row Labelsd. Values

Test and see the various reports you can build with your data source.

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