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Business Warehouse (BW)

Self Study Guide

Credits and Copyright

Credits:

QA Reviewer..................................................................... Claire Lester

Instructional Design Project Manager............................ Kimberly Silva

Copyright notices:This information is confidential and is the property of Baker HughesIncorporated (BHI). Do not use, disclose, or reproduce without the priorwritten permission from BHI. If this document is printed, ensure that it iskept secure and only shared with Baker Hughes employees directlyinvolved with the service.

Copyright Date:© Baker Hughes Incorporated 2013

Self Study Guide

Table of ContentsPage

Self Study Guide Overview...................................................................................... viiWelcome................................................................................................................viiGoals and Audience.............................................................................................. viiSelf Study Guide Modules.....................................................................................viiSelf Study Guide Objectives..................................................................................viiSelf Study Guide Lesson Review Questions.........................................................vii

Business Warehouse ................................................................................................9Business Warehouse Overview............................................................................10

Relationship between Business Warehouse and SAP...................................... 10Source Data.......................................................................................................10

Navigation.............................................................................................................12Logging into Business Warehouse.................................................................... 12Key Terminology................................................................................................20Lesson Review Questions................................................................................. 21

Specific Reports.......................................................................................................23GL Analysis Report...............................................................................................24

What is the GL Analysis Report?.......................................................................24Generating a GL Analysis Report...................................................................... 25Lesson Review Questions................................................................................. 29

Mexico Inflation Adjustment Report...................................................................... 30What is the Mexico Inflation Adjustment Report?.............................................. 30Generating a Mexico Inflation Adjustment Report............................................. 30Lesson Review Questions................................................................................. 35

Report Options and Parameters........................................................................... 36Drilling Down Reports........................................................................................ 36Exporting Data................................................................................................... 44Lesson Review Questions................................................................................. 47

Review Questions Answers..................................................................................... 49..............................................................................................................................49

Self Study Guide

Business Warehouse (BW)vi

Self Study Guide Overview

WelcomeWelcome to the Business Warehouse (BW) Self Study Guide! At BHI, learning isidentified as one of our core values. We believe a learning environment is the wayto achieve the full potential of each individual and the company. On behalf of BHI,we would like to express our gratitude for your commitment to continued learningthat both increases your own individual potential and enables BHI to continue"Advancing Reservoir Performance".

Goals and AudiencePurpose

Learners will be able to execute and view reports using SAPBusinessObjects (BW) in Microsoft Excel.

Audience

Personnel within the Global Tax Organization

Self Study Guide ModulesThis self study guide consists of the following modules:

Business Warehouse Overview

Specific Reports

Self Study Guide ObjectivesAt the completion of this self study guide, learners will be able to:

Outline basic Business Warehouse information as well as the process foraccessing reports.

Identify reports, their production requirements, and their function.

Self Study Guide Lesson Review QuestionsThere are several review questions within each module. The answers for thesereview questions will be listed in the appendices.

Self Study Guide

Business Warehouse (BW)vii

Self Study Guide Overview

Business Warehouse (BW)viii

Module 1Business Warehouse

Upon completion of this module, participants will be able to:

Define Business Warehouse's relationship with SAP and the content it contains.

Identify the procedure for logging in and defining data source components inBusiness Warehouse.

Lessons1. Business Warehouse Overview2. Navigation

Self Study Guide

Business Warehouse (BW)9

Lesson 1Business Warehouse Overview

Lesson OverviewThis lesson consists of the following topics:

Relationship between Business Warehouse and SAP

Source Data

Relationship between Business Warehouse and SAPBusiness Information Warehouse (BW) is an enterprise-wide information hub thatenables analysis of data from SAP. BW provides powerful, intuitive tools to analyzeand report on data from various providers and sources, such as customers orproduct lines.

Source DataSource data, also referred to as data sources, are used to extract data from asource system (SAP) and to transfer the data into Business Warehouse. SAPtransactional detail is available in Business Warehouse for periods 0 to 13. Thedata can be viewed and manipulated in an Excel spreadsheet. From there, datafrom the data sources can then be generated into reports, such as the GL AnalysisReport and the Mexico Inflation Adjustment Report.

SAP BusinessObjects Analysis can connect to SAP Business Warehouse datasources and take advantage of features such as variables and display attributes.

When working with SAP Business Warehouse data, note that some Analysisfeatures behave differently than with other data sources. For instance:

When connecting to an SAP Business Warehouse data source, you may beprompted to enter variable values

Calculations can be applied only to measures

Members can be displayed with either their keys or text

1 Business Warehouse


Lesson SummaryYou have now completed Business Warehouse Overview which consisted of thefollowing topics:

Relationship between Business Warehouse and SAP

Source Data

Self Study Guide


Lesson 2Navigation


Logging into Business Warehouse

Key Terminology

Logging into Business WarehouseThe following steps explain how to log into Business Warehouse. Before accessingBusiness Warehouse, users must install BusinessObjects Analysis onto theircomputer.

Users may need to request access for BusinessObjects Analysisfrom SOLV before attempting to install the program.BusinessObjects Analysis requires Microsoft Excel 2003 or later torun the program.



Step 1

Open the Business Warehouse file from its location which can be found byclicking on Start menu and then clicking on Programs > SAP BusinessObjects >Analysis for Microsoft Excel.

As soon as you click on the file path, the application will load fromMicrosoft Excel and the SAP BusinessObjects Analysis Edition forMicrosoft Office pop up will appear.

Self Study Guide


Step 2

Once the Excel spreadsheet has opened, there will be a new ribbon on themenu bar with multiple tabs, such as Developer, Get Started, Nuance PDF, andAnalysis. Click the tab Analysis.

A ribbon will appear under the Analysis tab. Click on the Insert button which isthe first icon on the left-hand side of the ribbon.



Step 3

A menu will appear with an option button to Select Data Source. Click theSelect Data Source button.

Step 4

Next you will be presented with the Logon to SAP BusinessObjects BI Platformlogin screen. Select the Skip option.

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Step 5

Two folders will appear, Connections and Favorites. Expand the Connectionsfolder by clicking on the plus sign next to the folder. This is where the differentSAP environments will be listed.

Step 6

Click on BW Production [BW1]. Then, click Next.



Step 7

The Logon to System 21. BW Development [DW1] pop up will appear after youhave clicked Next. Enter your username and password (431) in the dialogue boxwhen prompted. Then, click OK.

Immediately after logging in, the Select Data Source screen will be displayed.Close this screen by clicking on Cancel.

Self Study Guide


Step 8

You will be taken back to the Analysis tab ribbon. Proceed by clicking on theFile tab.



Step 9

Under the File tab, click the Analysis from the drop down menu. Then, selectthe Open Workbook Open Document from SAP NetWeaver button.

A list of reports will pop up. You will choose the report which you plan to workon. The figure below is an example of a list of reports.

Self Study Guide


Key TerminologyThis diagram below illustrates and defines the data source components found onthe spreadsheet once a report has been loaded through Business Warehouse.

1 Data Source- The report displayed on the Excel Spreadsheet

2 Data Objects- Measures, dimensions, and hierarchies contained in the datasources; also known as metadata (Note: Corresponds with Column headings inSAP)

3 Columns- Output/ measures for the data objects

4 Rows- List of data objects appearing on the spreadsheet

5 Background Filter- List of filters, such as group currency, which defines thedata objects

Lesson SummaryYou have now completed Navigation, which consisted of the following topics:

Logging into Business Warehouse

Key Terminology



Lesson Review Questions1. When selecting the data source, which folder should you click in order to

access the list of different SAP environments?

a. Favoritesb. Connectionsc. Analysisd. BW Production

2. What are data objects?

a. The report displayed on the Excel Spreadsheetb. Output/ measures for the data sourcec. Measures, dimensions, and hierarchies contained in the data sources;

also known as metadata (Note: Corresponds with Column headings inSAP)

d. List of filters, such as group currency, which defines the data source

Self Study Guide


Module SummaryYou have now completed the Business Warehouse module, which consisted of thefollowing lessons:

Business Warehouse Overview

Navigation

Having completed this module, you should be able to:

Define Business Warehouse's relationship with SAP and the content itcontains.

Identify the procedure for logging in and defining data source components inBusiness Warehouse.



Module 2Specific Reports

Upon completion of this module, participants will be able to:

Identify the use, generation, and process for running a GL Analysis Report.

Identify the use, generation, and process for running a Mexico InflationAdjustment Report.

Identify the procedure for utilizing and exporting report data.

Lessons1. GL Analysis Report2. Mexico Inflation Adjustment Report3. Report Options and Parameters

Self Study Guide


Lesson 1GL Analysis Report


What is the GL Analysis Report?

Generating a GL Analysis Report


A GL Analysis Report:

Allows analysis of SAP transactional data using either source GL accounts toTCOA format.

Maps GL source accounts to TCOA accounts and allows users greaterflexibility in formatting and viewing data and filtering parameters.

Benefits of a GL Analysis include:

Provides greater flexibility for users with drill down functionality

Reduces time needed to analyze tax sensitive accounts

2 Specific Reports


Generating a GL Analysis ReportAs shown in the login steps, select the Open Workbook Open Document fromSAP NetWeaver button to access the list of reports.

Expand the Tax GL Analysis Reports root folder then select the GL Analysisworkbook and click OK.

Self Study Guide


Users will only be able to access the data source listed above andthey will only be able to view data for the entities to which theyhave been granted access.

Once the data source has loaded, an Excel spreadsheet will open. The dataobjects will appear on the right hand side of the screen and the results of the reportselection will dynamically appear on the left hand side of the Excel sheet.

Soon after the Excel spreadsheet opens, the Prompts screen will automaticallyopen requesting you to enter the necessary parameters to run the GL AnalysisReport.

You can make your prompts selection based on Fiscal Year, Fiscal Year Period,Country, Company Code, or GL Account. Do not select a full year because the GLAnalysis Report may exceed its capacity to display rows.

Click on the icons next to each prompt to specify a value.

2 Specific Reports


When the icon is clicked, a Select Member screen will appear for each iconclicked. Designate the prompt parameters by clicking the radio button next to thedesired Member (Key). Then, click OK.

The report will then be displayed.

Self Study Guide


Lesson Summary

You have now completed GL Analysis Report, which consisted of the followingtopics:


Generating a GL Analysis Report

2 Specific Reports


Lesson Review Questions1. One benefit of the GL Analysis Report is it reduces time needed to analyze tax

sensitive accounts.

a. Trueb. False

2. Users are only able to view data for the entities to which they have beengranted access.

a. Trueb. False

Self Study Guide


Lesson 2Mexico Inflation Adjustment Report


What is the Mexico Inflation Adjustment Report?

Generating a Mexico Inflation Adjustment Report


A Mexico Inflation Adjustment Report:

Is used to calculate Mexico inflation adjustment amounts using the ConsumerPrice Index and currency exchange rate prescribed by the official Mexico TaxAuthorities

Benefits of a Mexico Inflation Adjustment Report include:

Mexico inflation adjustments and currency conversions from foreign currenciesinto Mexican pesos are automated in Business Warehouse rather than theexisting manual process used by BHI

Generating a Mexico Inflation Adjustment ReportAs shown in the login steps, select the Open Workbook from SAP NetWeaverbutton to open a list of reports.

2 Specific Reports


The Open Document screen will open. End users will use the Productionenvironment. Select BW production [BW1] then click Next.

The Logon to System 22. BW production [BW1] screen will appear next. Enter 100for the Client number and enter your username (431) and password . Users willneed to contact SOLV to set up their initial default password. Then, click OK.

Self Study Guide


A list of folders will appear. Use the drop down menu next to View to select Role.

Drill down into the Mexico Inflation Adjustment Report folder by clicking on theplus sign next to the folder. Under the folder Workbooks, select MEXICANINFLATION ADJ REPORT. Then click OK.

The Mexico Inflation Adjustment Report will open.

2 Specific Reports


Locate the tool bar at the top of the spreadsheet. Click on the Display button to seethe fields and measures (Columns, Rows, Background Filters, and Data Objects)for the Mexico Inflation Adjustment Report.

For this report, you will use the rows section to select Account Number. Right clickAccount Number in order to access the Filter By Member option. Click Filter ByMember.

Self Study Guide


The selection screen for Account Number will appear. Here, the GL Accounts canbe located and selected to be added to the report. Click OK when you havefinished filtering the GL Accounts.

Once the GL Accounts are filtered, the Mexico Inflation Adjustment Reportspreadsheet will refresh to show only the GL Accounts selected on thespreadsheet.

Lesson SummaryYou have now completed the Mexico Inflation Adjustment Report, which consistedof the following topics:


Generating a Mexico Inflation Adjustment Report

2 Specific Reports


Lesson Review Questions1. A benefit of the Mexico Inflation Adjustment Report is automation of data

extraction and calculation versus manual data extraction and manualcalculation of inflation adjustments.

a. Trueb. False

2. Where can the user find the GL Account(s) that can be added to the MexicoInflation Adjustment Report?

a. Account Numberb. Columnsc. Rowsd. Background Filter

Self Study Guide


Lesson 3Report Options and Parameters


Drilling Down Reports

Exporting Reports

Drilling Down ReportsA drill down report is a type of report that displays a hierarchy of summary data thatcan be expanded down into related detail data. Users are able to drill down reportsby adding or removing data objects by dragging and dropping the objects directlyinto the report, rows, columns, or background filter menus.

For example, you are able to drag and drop Country onto the rows node and thedata for this object will dynamically appear on the left hand side of the spreadsheet.

If you want to filter the countries visible in your data set, you are able to do this byright clicking on the Country. Then, click Filter By Member.

The Country: Filter by Member screen will appear. You can select or unselect thecountries. Click OK when you have finished selecting the countries you wish to see

2 Specific Reports


in the report.

By defining your filter you are now able to see only the countries that you selectedon the report.

If you wish to see data by multiple objects, drag additional objects from the dataobjects menu on to the right hand side of the screen onto the spreadsheet on theleft hand side of the screen.

For example, drag the Divisions object and drop it to the right of the Countryvariable. This will create the next level of detail.

Self Study Guide


If you wish to see the data by TCOA Number you will need to repeat the stepslisted above for the Country and Divisions objects by selecting the desiredparameters and members. Then, drag the TCOA Number object from the dataobjects menu onto the spreadsheet on the left hand side of the screen.

The TCOA Number data will then dynamically appear on the spreadsheetillustrating the additional level of detail.

Furthermore, users may need to add Posting Date data to the report. Users candrag and drop the Posting Date object onto the spreadsheet.

2 Specific Reports


Posting Date data appears as a new column on the report spreadsheet.

If you need to remove the Posting Date column, then drag the Posting Dateobject from the rows and drop it back into the list of data objects.

Self Study Guide


2 Specific Reports


Data for Posting Date will no longer appears on the report spreadsheet.

Users can also select Background Filters. For example, drag and drop FiscalYear/Period into the Background Filter menu in the bottom right of your reportscreen.

Self Study Guide


In the Background Filter menu, right click on Fiscal Year/Period then selectFilter by Member.

The Fiscal Year/Period: Filter by Member screen will appear, where you can selectthe periods to display can be chosen. Click OK when selection is complete.

You are also able to view reports by a specific time frame. If you need to select adifferent time frame, you are able to do so by clicking the Prompts button locatedon the Analysis ribbon at the top of the spreadsheet.

2 Specific Reports


Select Prompts for Workbook underneath the Prompts button to choose a timeframe for the report view.

The Prompts screen will appear and you are able to enter a new time frame byselecting the icons next to the Calendar Year/Month Period. Use the first icon to select a start date and the second icon to select an end date.

The Select Member screen will open. Select the time frame by clicking the radiobutton next to the desired Member (Key). Then click OK.

The report will be populated with the report data from the selected time frame.

Once you are satisfied with the results of the report, the report can be exportedonto your local drive.

Self Study Guide


Exporting DataUsers are to export their reports onto their personal computer after viewing andmanipulating each report. To export a report to your local drive click Save As underthe File tab.

Do not click Save in the system because this will save the reportdirectly to Business Warehouse and cause server congestionproblems.

The Save As screen will appear. Name the file and place it in an easily accessiblefolder. Click Save when finished.

2 Specific Reports


Once a report is exported you will not be able to add/arrange thecolumns in the report and will only have Excel functionality. If youneed to add/remove columns you must re-run the report.

The name of the saved report will appear under the Insert button the next time youlog into Business Warehouse. From there, you can access reports more easily.

Self Study Guide


Lesson SummaryYou have now completed Report Options and Parameters, which consisted of thefollowing topics:

Drilling Down Reports

Exporting Data

2 Specific Reports


Lesson Review Questions1. When you have finished viewing and editing reports in Business Warehouse,

save the report by clicking Save in the system.

a. Trueb. False

2. Which prompts are necessary parameters to run a report in BusinessWarehouse?Select all that apply.

a. Fiscal Yearb. Fiscal Year Periodc. Company Coded. GL Account

Self Study Guide


Module SummaryYou have now completed the Specific Reports module, which consisted of thefollowing lessons:

GL Analysis Report

Mexico Inflation Adjustment Report

Report Options and Parameters

Having completed this module, you should be able to:

Identify the use, generation, and process for running a GL Analysis Report

Identify the use, generation, and process for running a Mexico InflationAdjustment Report

Identify the procedure for utilizing and exporting report data.

2 Specific Reports


Review Questions Answers

Navigation1. When selecting the data source, which folder should you click in order to

access the list of different SAP environments?

a. Favoritesb. Connectionsc. Analysisd. BW Production

2. What are data objects?

a. The report displayed on the Excel Spreadsheetb. Output/ measures for the data sourcec. Measures, dimensions, and hierarchies contained in the data

sources; also known as metadata (Note: Corresponds withColumn headings in SAP)

d. List of filters, such as group currency, which defines the data source

GL Analysis Report1. One benefit of the GL Analysis Report is it reduces time needed to analyze tax

sensitive accounts.

a. Trueb. False

2. Users are only able to view data for the entities to which they have beengranted access.

a. Trueb. False

Self Study Guide


Mexico Inflation Adjustment Report1. A benefit of the Mexico Inflation Adjustment Report is automation of data

extraction and calculation versus manual data extraction and manualcalculation of inflation adjustments.

a. Trueb. False

2. Where can the user find the GL Account(s) that can be added to the MexicoInflation Adjustment Report?

a. Account Numberb. Columnsc. Rowsd. Background Filter

Report Options and Parameters1. When you have finished viewing and editing reports in Business Warehouse,

save the report by clicking Save in the system.

a. Trueb. False

2. Which prompts are necessary parameters to run the report?Select all that apply.

a. Fiscal Yearb. Fiscal Year Periodc. Company Coded. GL Account


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