business process sap[1]

8/2/2019 Business Process SAP[1]

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Business Processes in SAP: Overview




RELIANCE FRESH

Category

Operations

DC

Operations

Store

Operations




RELIANCE FRESH

DC

Operations

Store

Operations

Category

Operations




Category

Operations

Pricing

Collective

purchase

order

creation

Purchase

ordercreation

Replenishment

Planning Promotions




• Purchase Price Is uploaded for the all SKU’s, vendor wise.

• Purchase Price is maintained by the respective category for

creation Of Purchase Order. Purchase Prices are maintained

at Site, vendor & SKU level.

• Purchase Price is updated at the time of Change in Price like

MRP change, Margin change etc.

• Transaction Code Used in SAP for this Business process is

ZRR1/MEK1.

PURCHASE PRICE UPLOAD




• Creation of Collective Purchase order for Fruits, Vegetables & Fresh

Milk.

• Collective Purchase Order cumulates all the Stock Transfer Order

(STO) raised by the store Manager & Convert it into a SinglePurchase Order (PO) to vendor for Morning & Evening deliveries

respectively.

• This will be done by the Fruits, Vegetables & fresh Milk (Dairy)

Category everyday for the next day’s requirements.

• This business process can be executed in SAP through transaction

code WF10.

COLLECTIVE PURCHASE ORDER


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• Creation of Manual Purchase order

• Purchase Order is request or instruction from a purchasing

department to a vendor (external supplier) or a plant to deliver a

quantity of material or to Perform services at a certain point intime.

• Manual Purchase Order will go through a Release approval

process.

• Transaction Code Used in SAP for this Business process is

ME21N & for Release ME29N.

PURCHASE ORDER



• Replenishment Planning generates requirements for Procurement.

• Replenishment Planning Generates requirements (purchase requisition)

that is converted into Purchase Order.

• Replenishment planning considers the Present stock, Reorder Level,

Maximum Stock, Open Purchase orders & generates requirements

(Purchase Requisition).

• In Store Replenishment will be carried on WRP1.• In DC Replenishment will be carried MDW1 or MD02.• Purchase Requisition converted into Purchase Order By ME59.

REPLENISHMENT PLANNING



• Promotions are created for special Discount at the time of Sales.

• There are different types of Promotions like,

Price Off – Discount in sale Price,

Free Goods – Buy One article get another Article Free,Bonus buy – Bulk buy get rebate in purchase,Coupons – Discounted Coupons

• Promotions are done at the time of Special Offers.

• This business process can be executed in SAP through transaction codeWAK1.

PROMOTIONS



SALES PRICE UPLOAD

• Sales price of SKU is first uploaded in SAP & then transferred to Retalix

through IDOC’s.

• For Fruit, Vegetables & Staples, sales Price is Uploaded By ZRPU .

• For other SKU’s, sales Price is upload by VKP5.



RELIANCE FRESH

DCOperations

StoreOperations

CategoryOperations



InboundProcesses

DCOperations

OutboundProcesses

GoodsreceiptsProcess

PhysicalInventoryCount

ReturnsProcess

Dry DCOperations

Wet DCOperations



D.C (Dry) Operations

Process Flow



INBOUND DELIVERY PROCESS FLOW

• Purchase Order will be raised by the Concerned CategoryManagers at Head Office through transaction code ME21.

• Vendor will send ASN ( Advance Shipment Note) against the P.Oto D.C. Against the ASN, Inbound Delivery will be created(VL31N)

• Appointment Scheduling, is to allot time slots for a particulardoor for a particular activity, (WAP2).



• G.R.N (Goods Receipts Number) will be created against ASN /Actual Goods Received (ZMVT01) , PUTAWAY T.O will be created

Automatically.

• After PUTAWAY is completed, PUTAWAY T.O (Transfer Order)will be confirmed through transaction code LT12.

INBOUND DELIVERY PROCESS FLOW



• STO (Stock Transfer Order) will be raised by the Stores (ZMMSTO)

• One Outbound Delivery will be created against the STO’s raised bythe Store (VL10B)

• Pick T.O will be created against the Outbound Delivery Number(VL06O)

OUTBOUND DELIVERY PROCESS FLOW



• H.U (Handling Unit) Label(s) will be created against Pick T.O (LH01)

• After Picking the goods from the Storage Location, Pickup T.O will beconfirmed (LT12)

• Auto Replenishment will triggers, when the stocks at Bin Shelvingreaches its minimum levels.




• PGI (Post Goods Issue) will be done against the Outbound Delivery(VL02N)

• Billing Document (S.T.N - Stock Transfer Note) will be createdagainst the Outbound Delivery (VF01)

• Confirmation from the store.





D.C (WET) Operations

Process Flow




Store

RF DC

HO

RR DC

STO Transfer toCategory Person

SAP – WET DCOPERATIONS PROCESS FLOW

Collective PO Transferto RF

Goods Transfer toRF to RR

Goods Dispatch toRR to Store




F & V RECEIVE PROCESS IN WET DC

F & V Inbound Process :

• Stock Transfer Order ( ZMMSTO )

STO Prepared by the Store

• Collective Purchase Order ( WF10 )

Collective PO Prepared by the Category Person

WET DC OPERATION : ( Ranger Farm )

• Rough GR ( ZFRESH - Soft allocation on preshipnote )

Prepared by the Ranger Farm ( As per the availability of Stock )

Rough GR NO is generated.




F & V RECEIVING PROCESS IN WET DC

WET DC OPERATION : ( Reliance Retail )

• Prepared Allocation No (ZFRESH - Soft Allocation on Preshipnote)

Allocation No is generated.

( SAP Allocates the Stock as per the Store demand on which goods sending

by the Ranger Farm )

• Article Wise Allocation Report

( ZFRESH - Article Wise Allocation Pick list )

1. It is used to collect the article quantity from the Ranger Farm

2. The Article wise pick list is used to allocate the article as per the store

requirement.

• GRN ( Goods Receipt Note ) ( ZFRESH – GRN )

Stock Received from Ranger Farms




F & V RECEIVING PROCESS IN WET DC


• Store Wise Allocation Report

(ZFRESH - Store Wise Allocation Pick list )

It is used to get the required quantity for all articles by the particular store.• Crate Scanning And Delivery Post

(ZFRESH - Crate Scanning And Delivery Post )

All articles are scanned against the STO and posted and a Delivery No. is

generated.




F & V ISSUE PROCESS IN WET DC

F & V Outbound Process :


• Issue the Outbound Delivery to Store ( VL02n )

One can post the actual Received Quantity for particular store and fill therequire mandatory field like Truck No , Truck Type , DC Partner Detail.

• Create Stock Transfer Note or Billing Doc. Or Proforma Invoice

( VF01 )

Create Billing Doc. Or Stock Transfer Note.

• Create Crate Outbound Delivery ( VL01NO )

Create and post the Outbound Delivery for sending the no. of crates to store.




RELIANCE FRESH

Store

Operations

Category

Operations

DC

Operations




IndentingProcess

StoreOperations

GoodsReceipts

IssueProcesses

ReturnsProcess

CashProcess




Indents for Fruits & Vegetables (STO)

• Indent will be created by the Store everyday for the Morning

and the Evening Quantities with the delivery expected on the Next day.

• This will be done by the Store everyday before 11 am for the

next day’s requirements.


code ZMMSTO.

INDENTING PROCESS




Indents for Consumables (STO)

• For the requirement for “Reliance Fresh” carry bags and Plastic rolls,

the Store will generate a Stock Transfer Order (STO).

• These requirements will be sent by the Dry DC through an outbound

delivery, for which the GRN will happen at the Stores.

• This business process can be executed in SAP through transactioncode ME27.

INDENTING PROCESS




Goods Receipts of material coming from DC

• Good’s Receipt Note (GRN) will be done at the stores for all the

materials coming from DC (RRDC & RFDC)

• The material coming from the DC’s will be having an outbound

delivery number assigned to it, against which an GRN will be done by

the stores.


code MB0A and Movement type 101.

GOODS RECEIPTS PROCESS




Direct Store Delivery (DSD) Process

Goods Receipts Note of material coming against Purchase Order

• Goods Receipt Note (GRN) will be done for all the materials which will be

supplied directly from the Vendor to the store.

• The material will be received by the Store against the

purchase order sent to the vendor by the Category head.

• This DSD process will be true only for Breads and Ice-Creams coming

from Vendors.• This business process can be executed in SAP through transaction

code MB01 and Movement type 101.

GOODS RECEIPTS PROCESS




Return to Dry DC through an Outbound Delivery

• The articles that are to be returned to Dry DC will be returned with an

return outbound delivery.

• Three copies of the delivery notes are printed through the system, outof

which one copy is for the stores records and the other two copies are for

the GR at DC.

• All three copies are to be duly signed by the store manager.

•This business process can be executed in SAP through transactioncode VL01NO.

RETURNS PROCESS




Returns to RF DC

• The articles that are to be returned to RF DC will be returned without

any order reference.

• A purchase order will be created automatically by the system for the

returns.


code MB01 with movement type 161.

RETURNS PROCESS




Return to Vendor when P.O. is known

• The articles that has to be returned to vendor, in the case of DSD

process, can be returned with reference of the Purchase order no. (P.O).

• This has to be done only after the GRN for the articles in DSD process

is done.


code MB01 and movement type 122.

RETURNS PROCESS




Return to Vendor when P.O. is NOT known

• The articles that has to be returned to vendor, in the case of DSD

process, can also be returned without reference of the Purchase order no.

(P.O).

• This has to be done only after the GRN for the articles in DSD process

is done.


code MB01 and movement type 161.

RETURNS PROCESS




Issue of Damaged Articles to the G/L account of the store

• All the fruits and vegetables for which the shelf life is over, thosearticles

are to be issued to the store G/L account.

• No Fruits and Vegetables will be returned back to the DC. They can

only be scrapped.

• This business process can be executed in SAP through transactioncode MB1A and movement type 551.

ISSUE PROCESSES




Issue of Fruit Articles to Juice Bar

• After the GRN of the Fruits is done in the store, these fruits can be

issued to the Juice Bar.

• The store manager will have already calculated the fruits quantity

required by the juice bar and will combine this requirement with thedaily indent for F&V.

• Not all fruits will be issued for the Juice bar, only the quantity

calculated/required will be issued to the Business area i.e. Juice bar

and Cost center of the Store.• This business process can be executed in SAP through transaction

code MB1A and movement type 201.

ISSUE PROCESSES




Issue of Consumables to the Store

• After the GRN of the consumables is done at the store, these

consumables will be further issued to Business area i.e. Non

Merchandise and Cost center of the store.


code MB1A and movement type 201.

ISSUE PROCESSES



Deposit of Cash in the Bank

• The Cash that is collected at the POS will be moved to the back-office

safe, from where it will be sent to the bank.

• The Pay-in-Slip (PIS) will be printed from the system which will havethe

details of the deposit amount.

• After the cash is deposited, the store manager has to confirm the

acknowledgement date and post the PIS to the system

• This business process can be executed in SAP through transactioncode ZCOLN.

CASH PROCESSES

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