BUSINESS INFORMATION SYSTEM(ITE 3533)

-NURFADZLIANA BT KAMARUDIN

-NUR AMAL ASYIKIN BT AB RAHIM

-BIBI SHUHADA AMIRA BT A BAKAR

-NURUL SAFIANI BT NOR KAMAZAMAN

COMPANY BACKGROUND OF JAWHARI JATI FURNITURE As retailer and supplier of solid teakwood furniture. Direct supplier from factory at Jepara, Land of Java

Indonesia. commence their business in February 2007 at their first

showroom at unit 71 & 71A, a double storey shop lot at Bukit Indah Johor Bahru.

extend the showroom to unit 73 that could accommodate more than 1000 products from furniture to home accessories.

In June 2008, they launch their branch at Kota Tinggi, Johor, a 3000 square feet showroom at the heart of the town.

expanding the business to another showroom at Taman Intan Kluang and then at Segamat in December 2008.

In March 2009,they open their 5th branch at Bandar Baru Bangi, Selangor, the first showroom outside Johor.

INFORMATION SYSTEM REVIEW Using UBS system or Accounting

information system. Using computer-based accounting

system as the evolution to record and report the flow of funds and produced important statements such as balance sheets and income statements.

ELEMENTS NEED TO INFORMATION SYSTEM:

PEOPLE Someone who responsible for acquiring,

developing, maintaining or operating the hardware and software.

dividing into two types which are end users and IS specialist.

PROCEDURE A step by step process or set of

instructions for accomplishing specific results.

Purchasing is the first step in the acquisition process which begins with the requisition of goods and services.

After purchasing, goods and services must be physically received and their receipt documented.

WAYS TO PURCHASE ORDER 1. ORDERS SHIPPED TO THE WAREHOUSE

First step that is for delivery to specific place should be received according to the following procedures.

When purchase orders are issued, the white and green copies of the purchase orders are sent to the warehouse. When equipment is received in the warehouse and fixed asset tagging is required, the warehouse specialist shall appropriately tag equipment before delivery is made to schools/departments.

When complete orders are received in the warehouse for delivery to the customer, receiving personnel should match all relevant data on packages, packing slips, etc., to the white and green copies, and quantities received should be verified. All packing slips, etc., should be attached to the white copy. The receiver should then sign and date the white and green copies in the space provided.

The white copy of the purchase order goes with the goods to the order destination, is signed “goods received” by the receiver at the order destination, and is returned to the warehouse to be placed in a purchase order numerical file. The warehouse receiver shall approve the green receiving copy and forward it to Accounts Payable.

If all items are not received and back orders will not be accepted, the necessary adjustments should be made on the white and green copies and the order marked complete. The green receiving copy should be signed and forwarded to Accounts Payable.

When partial orders are delivered to the warehouse due to incomplete shipment by vendors, warehouse receiving personnel shall indicate those items which are complete by check marks on the white and green copies, and shall write the quantity received in numerals by items which are incomplete.

2. ORDERS SHIPPED FROM VENDORS DIRECTLY TO THE CUSTOMER PLACE.

Orders shipped from vendors directly to customer place should be received according to the following procedures:

a. When purchase orders are issued, the green receiving copy of the purchase order will be sent to the appropriate school/department.

b. When complete or partial orders are received, all relevant data on packages, cases, individual items, etc., should be matched against the green copy of the purchase order, and quantities received should be verified. The receiver should then sign and date the green copy in the space provided. The green copy should be stapled to the vendor’s packing slip and sent to Accounts Payable for payment processing.

c. If all items are not received and back orders will not be accepted, the necessary adjustments should be made on the green copy. It should then be signed and forwarded to Accounts Payable. Once the green copy has been forwarded to Accounts Payable, back orders should not be accepted.

d. When partial orders are delivered to customer places, the receiver should indicate by check mark which items are complete, and by writing the quantity received in numerals, which items are incomplete.

e. The receiver should attach delivery tickets and packing information to the green receiving copy of the purchase order or to the partial receiving copy.

f. The receiver should make a copy of the green purchase order, write “partial order” on the copy, sign in the receiving space, and forward the copy to Accounts Payable.

g. Because items are invoiced at time of shipment, each time a partial shipment is received against the order, the process outlined above should be completed.

h. When the final shipment is received the green copy should be marked “complete,” signed and forwarded to Accounts Payable. When the final payment is processed, the purchase order will be closed and cannot be used again.

i. The Purchasing Department must process all changes to purchase orders. 

SOFTWARE Is a computer program or instructions that

cause the computer hardware to function. Software divided into two categories:

system software or operating system (OS) and application software.

Application software is a set of instruction or program that directs a computer to produce information and installed permanently in hard disk.

The company use window 7 The company mainly use Microsoft Excel

and word

HARDWARE Hardware resource is a component of a computer or

peripheral equipment that attached to the computer and physically can be seen or touched.

The company use latest equipment such as PC Samsung, laptop, notebook and etc. where it’s easy to move and up-to-date. Hardware classified into two categories: external components and internal components.

An external component is referred to the devices which are located outside of the system unit the company use such as server, mouse, fax, and printer.

An internal component they used is referred to the devices which are located inside the system unit such as graphic card, motherboard, processor and memory chip.

SOFTWARE AND HARDWARE USED

STORED DATA Stored data resource is a file to store

data. It must be properly organized in an IS so that it can be processed easily.

There is item number for example AL001, AL003, AL004 and so on. Unit measured that use in book quantity is such as 1,2 or 3, that consist the actual quantity and adjective quantity shelf.

This data is from every 9 month per sheet in a year.

NETWORK The network resource are divided into

two categorize which is the communication media and Network support.

The company used telephone cable and network cable, fax machine and face to face as their communication media.

As the network support, Jawhari Jati Furniture used all of the people, hardware, software, and data resources that directly support the operational and use of a communication network.

THE INPUT, PROCESSING AND OUTPUT. Input is captures or collects raw data from within

organization or from its external environment. The input that this company use is customer orders

that might be received by mail, phone, fax and email.

Other than that is the invoice, customer payments and inventory physical report.

The Processing is to converts this raw input into a meaningful form that is choose item, fill the personal information detail, determine the sufficient order, decide supplier to purchase item and how to deliver.

The output is the sale order, shipping order, account receivable reports, purchase order, offer letter and advertisement.

Operational level of management ensures that the decisions and plans taken by the other two (strategic level and tactical level) carried out.

Tactical level management has assistance. They are responsible for carrying out the decision

made by strategic level management. They are responsible to the top management for

the functioning of their department. Strategic level consists of chief executive or

managing director. The strategic level management is the ultimate

source of authority and it manages goals and policies for an enterprise.

ASSISTANCE MANAGER

INTERVIEWING MR. FAIZIL