business correspondence documents ii
DESCRIPTION
Business Correspondence Documents II. Agenda. A list of things to be done or actions to be taken, usually at a meeting.’. Margins. Margins 2 inches at top 1 inch on left, right, and bottom Document may also be centered vertically for shorter agendas. Agenda Formatting. - PowerPoint PPT PresentationTRANSCRIPT
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Business Correspondence Documents II
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Agenda
A list of things to be done or actions to be taken, usually at a meeting.’
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Margins
Margins 2 inches at top 1 inch on left, right, and bottom
Document may also be centered vertically for shorter agendas
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Agenda Formatting
The word AGENDA, and the MAIN TITLE are: Centered Bold 14-point font ALL CAPS
Two separate lines
Secondary titles are: Centered 12-point font Capital and lowercase letters (Sentence Case)
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Agenda Formatting
Line Spacing Agenda, Main titles, and secondary titles are SS
between. DS after entire section before the itemized list
Numbered List Create a numbered list
Remember each time you hit enter you get a new paragraph, which means a new number
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Agenda Formatting
Entries ALIGN LEFT Type from left to right, separating the left and right
with a group of periods (4-5) Once finished with all text, add the amt of periods that
fill the line completely aligning the left and right. Insert cursor at end of the line before striking enter to
get the next number
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Agenda Assignment
Pg 406 – Top Agenda. Save as Agenda 1 Use margin settings
Pg 406 – Bottom Agenda. Save as Agenda 2 Center the document vertically
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Resume
Document that provides the applicant with an opportunity to present their best qualities to prospective employers.
The care with which you prepare your resume suggests how carefully you would work if hired.
Give special attention to: Content Accuracy Formatting Neatness
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Resume Guidelines
Should be one page ONLYInformation presented covers six major areas:
Personal information Summary Education School and/or community activities or
accomplishments Work experience References
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Resume Guidelines
Margins 1 inch at Top, Bottom, Left, and Right
Line Spacing Double space after each HEADING and after all
content Single space inside of content
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Resume Guidelines
Personal Information Centered at top SS inside of, then DS after Form a heading of 5 different lines. Type all as
Sentence Case Line 1 – Name Line 2 – Street Address Line 3 – City, State ZIP Line 4 – Phone Number Line 5 – Email Address
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Resume Guidelines
Objective/Summary Clear definition of position desired
Formatting Heading – SUMMARY
All Caps Aligned Left 12-pt font
All Heading will be done this way
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Resume Guidelines
EDUCATION – Heading format. DS after Aligned Left - Give a description of current
educational status GPA Graduation Date Courses or Programs Taken
Tab to .5 inches - DS between each new entry but SS inside of Skills acquired Grades earned in courses directly related to job
competence School and/or community activities or accomplishments Organizations Leadership positions Honors and Awards
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Resume Guidelines
WORK EXPERIENCE - Heading Name and location of employer Position Name Time spent working at, in parenthesis Brief description of responsibilities
DS between new entries but SS inside of
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Resume Guidelines
REFERENCES - Heading Names of people familiar with your character,
personality, and work habits May be furnished upon request If included at bottom of resume, have 3-6 people (not
relatives) who know you well and include this information about each: Name of Person Professional Job Title and
Organization Phone Number Email Teachers, community leaders, and current or previous
employers work well Ask each person in advance if ok to include them as
reference
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Resume Guidelines
Reference Page – only if needed, not required Margin – 2 inches at top, 1 inch at left, right, and
bottom REFERENCE – Heading
Bold Centered 14-pt font ALL CAPS DS after the heading
Entries SS inside of references DS between references
3-6 references is appropriate
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Resume Guidelines
The most important information is presented first Recent graduates will place education before work
experience The reference section is usually last on the page
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Resume Types
Electronic Resume Resumes companies may scan into database in order
to run a search for certain keywords, etc… Bold, Bullets, Fonts, and Underlines may not appear
correctly and should be left out This type may be posted on job websites:
www.monster.com www.careerbuilder.com www.hotjobs.com
Print Resume Resumes that may be taken to an interview or handed
out at a job fair Can include Bold, Bullets, and Underlines used
professionally
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Resume Info
Be sure all information is correct and current.
Use white resume paper to print on Standard Size of 8.5 x 11
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Resume Assignment
Key Electronic Resume on Pg 300.
Save As Resume 1
Begin your own personal resume following the formatting of resume on Pg 300.
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Table
An arrangement of data (words or numbers) in ROWS and COLUMNS
Tables are easily created in Microsoft Word, but Microsoft Excel specializes in table creations and features.
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Table Parts
Parts of a Table
Main Title Bold ALL CAPS Centered in first row of table or above the table DS
between Secondary Title
Bold Sentence Case Centered in second row or DS below the Main title above
the table
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Table Parts
Column Headings Bold Centered over the column
Body Data entries
Source Note Bottom-left in last row or DS below the table
Gridlines May be hidden
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Table Formatting
Vertical Placement Centered vertically
Horizontal Placement Centered Horizontally – Side to Side
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Table Formatting
Column Width Should be identical in width or markedly different Columns slightly different should be avoided
Row Height All rows should be same height Main title row, secondary row, and Column Heading
row may be different to enhance appearance
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Table Formatting
Cell – the intersection of a row and a columnData inside of cells:
Centered vertically
Words may be aligned left or centered
Numbers will be aligned right
Decimals should line up down the column
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Table Creation
To create a table: Insert > Table > Insert Table
Define table size Row X Column
Rows run left to right Columns run up and down
EX. – 14 x 3
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Table Creation
LAYOUT TAB
Merge Cells – to combine cells Highlight cells then click merge cells
Insert Rows or Columns Rows – Insert Above or Below Columns – Insert Left or Right
Distribute Rows and Columns Set Row Height and Column Width
To set multiple rows or columns, YOU MUST HIGHLIGHT MULTIPLE rows or columns
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Table Creation
LAYOUT TAB
Alignment Set vertical and horizontal alignment in a cell
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Table Assignment
Create the table on Pg 88. Save As Table 1
Table should be 14 x 3. Merge top two rows, format and center text Italicize and Bold Secondary Title and Column
Headings Body text aligned left Body numbers aligned right Source outside of the table, DS before
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Outlines
Useful for planning and organizing reports
Margins 1 inch on top, bottom, left, and right
Line spacing The entire document should be double spaced Set line spacing to double FIRST
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Outlines
Main title Centered Bold 14-point font
Secondary Title - optional Centered 12-pont font
Body Start Aligned Left
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Outlines
For Body, Start a Numbered Outlined List The first entry should start with 1. or 1), use drop-
down box to change list format Each time you hit ENTER, you get a new #
To form a subcategory, hit the TAB key to form (a.) To change (a.) back to 1. hit the TAB+SHIFT keys
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Outline Assignment
Key the document on Pg 262. Save As Outline 1
Should be DS Format Main title, no Secondary title Use the numbered list that matches the book