burwood/pegasus community board agenda - 2 september 2013

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BURWOOD/PEGASUS COMMUNITY BOARD AGENDA

MONDAY 2 SEPTEMBER 2013

AT 4PM

IN THE BOARD ROOM, CORNER BERESFORD AND UNION STREETS,

NEW BRIGHTON Community Board: Linda Stewart (Chairperson), Tim Baker, Peter Beck, David East, Julie Gorman,

Glenn Livingstone, and Tim Sintes.

Community Board Adviser Peter Dow Phone 941 5305 DDI Email: [email protected]

PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX PG NO

PART C 1. APOLOGIES 2

PART C 2. DECLARATION OF INTEREST 2 PART C 3. CONFIRMATION OF MEETING MINUTES – 19 AUGUST 2013 2 PART B 4. DEPUTATIONS BY APPOINTMENT

4.1 Positive Directions Trust 4.2 Renew Brighton 4.3 New Brighton Safety Partnership

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PART B 5. PRESENTATION OF PETITIONS 2 PART B 6. NOTICES OF MOTION 2 PART B 7. CORRESPONDENCE 2 PART B 8. BRIEFINGS 2 PART B 9. COMMUNITY BOARD ADVISER’S UPDATE

9.1 Upcoming Board Activities 9.2 Chief Executive’s July 2013 Council Update 9.3 August SCIRT Update

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PART B 10. QUESTIONS UNDER STANDING ORDERS 11

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Burwood/Pegasus Community Board 2 September 2013 Agenda

1. APOLOGIES 2. DECLARATION OF INTEREST

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3. CONFIRMATION OF MEETING MINUTES – 19 AUGUST 2013 The minutes of the Board’s ordinary meeting of 19 August 2013, are attached. 4. DEPUTATIONS BY APPOINTMENT

4.1 POSITIVE DIRECTIONS TRUST

Phil Tikao has been granted speaking rights to address the Board regarding the role and activities of the Positive Directions Trust.

4.2 RENEW BRIGHTON

Rebecca May of Renew Brighton has been granted speaking rights to address the Board regarding the Central New Brighton School Pool.

4.3 NEW BRIGHTON SAFETY PARTNERSHIP

Rebecca May has been granted speaking rights to address the Board regarding the New Brighton Safety Partnership.

5. PRESENTATION OF PETITIONS 6. NOTICES OF MOTION

7. CORRESPONDENCE 8. BRIEFINGS

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ATTACHMENT 1 TO CLAUSE 3 12. 9. 2013

BURWOOD/PEGASUS COMMUNITY BOARD 19 AUGUST 2013

Minutes of a meeting of the Burwood/Pegasus Community Board held on Monday 19 August 2013 at 4pm in the Board Room

Corner Beresford and Union Streets, New Brighton.

PRESENT: Linda Stewart (Chairperson), Tim Baker, David East, Julie Gorman and Glenn Livingstone.

APOLOGIES: Apologies for absence were received and accepted for Peter Beck and

Tim Sintes. An apology for lateness was received and accepted for David East, who arrived at 4.30pm and was absent for clauses 1 to 5, 11, 12 and part of clause 6.

The Board reports that: Part A – MATTERS REQUIRING A COUNCIL DECISION 1. RAWHITI DOMAIN – EASEMENT FOR ORION 66 KVA ELECTRICITY CABLE

The Board considered a report seeking the Board’s recommendation that the Council, as delegate of the Minister of Conservation, gives Ministerial approval under section 48 of the Reserves Act 1977 to the granting by the Council of two cable easements through Rawhiti Domain.

The report also sought the Board’s approval for the granting of the application by Orion New Zealand Limited for two cable easements through Rawhiti Domain to their new 66 Kva Substation built on the Keyes Road frontage of the Domain. Clause 1 (Part C) of these minutes records the Board’s delegated decision regarding this.

STAFF RECOMMENDATION

That the Board recommend that the Council as delegate of the Minister of Conservation, gives Ministerial approval under section 48 of the Reserves Act 1977 to the granting by the Council of the easements through Rawhiti Domain to the Orion New Zealand Limited 66 Kva Substation built on the Keyes Road frontage of the Domain.

BOARD RECOMMENDATION That the staff recommendation be adopted. Part B – REPORTS FOR INFORMATION 2. DEPUTATIONS BY APPOINTMENT

Nil

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ATTACHMENT 1 TO CLAUSE 3 Cont’d 3. PRESENTATION OF PETITIONS

Nil 4. NOTICES OF MOTION

Nil

5. CORRESPONDENCE

Nil 6. BRIEFINGS

6.1 RECREATION AND SUPPORT UNIT

Stuart Graham, Places and Spaces Manager, Recreation and Sport Unit, briefed the Board on the current status of the Council’s building at Queen Elizabeth II Park that is shared with the PEEEP Trust.

The Board was advised that it is anticipated the detailed engineering evaluation will be undertaken on the building within four months. Board members expressed interest in the Board supporting development of a contingency plan should the building be deemed unsafe and undertaking a site visit to investigate alternative Council sites for the Trust.

After questions from members, the Chairperson thanked Mr Graham for his briefing.

7. RESIDENTS’ ASSOCIATIONS/COMMUNITY ORGANISATIONS

7.1 SOUTH BRIGHTON RESIDENTS’ ASSOCIATION

Diana Donald, Vice Chair of South Brighton Residents’ Association, Jane Harrison, Events and Fundraising Co-ordinator, and Darren Renae, Committee Member, provided an update to the Board on the activities of the group, including afternoon tea events, the coffee van and coffee mornings, fish and chip Fridays at the school and other events held with the purpose of providing information to residents.

Concerns were expressed regarding communication between the Council and residents relating to facilities, rebuild information and building and resource consents. The representatives raised queries relating to the South New Brighton Reserves Draft Management Plan and sought information on the consultation timeframe and reassurance that flooding and coastal erosion has been considered in the draft plan.

Staff from the Strengthening Communities Team provided advice that the South Brighton Residents’ Association compile a list of concerns and refer this to staff to source correct information to assist with queries.

The Board decided to request urgent information on the retreating estuary edge, forecast changes and remedial options with respect to the Pleasant Point Yacht Club and surrounding facilities. The Board noted that consideration should be given to a public briefing on this topic.

After questions from members, the Chairperson thanked Ms Harrison, Ms Donald and Mr Renae for their presentation to the Board.

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ATTACHMENT 1 TO CLAUSE 3 Cont’d

8. BURWOOD/PEGASUS EARTHQUAKE RECOVERY

Tasha Black, Earthquake Recovery Community Advocate, and Gary Watson, Strengthening Communities Team Leader Eastern briefed the Board on current earthquake recovery matters, including an update from the PEEEP Trust regarding the Burwood/Pegasus Beautification Project involving local Residents’ Associations which received $100,000 from Phase 1 of the Capital Endowment Fund – Special One-off Projects Scheme 2013/14

The Board were advised that the PEEEP Trust have decided to withdraw from the Burwood/Pegasus Beautification Project, citing issues including workloads and the complexity of traffic management issues and planning related to the delivery of the project. Board members expressed disappointment and concerns regarding the implications for the Capital Endowment Funding allocated to this project.

Staff provided advice on the processes related to the Capital Endowment Fund and responded to Board member questions.

The Board decided request staff investigate and report back with urgency on the possibility of the Capital Endowment Fund amount of $100,000 being reallocated to enable the Burwood/Pegasus Beautification Project to take place.

9. COMMUNITY BOARD ADVISER’S UPDATE

9.1 UPCOMING BOARD AND COMMUNITY ACTIVITIES

The Board received information on:

upcoming Board activities including the Burwood/Pegasus Small Grants Fund Assessment Committee meeting on Thursday 22 August 2013, the ordinary meetings and seminars on Monday 2 and 16 September 2013 and a Board site visit to the Prestons subdivision on Wednesday 18 September 2013.

applications to Neighbourhood week 2013 which close on Friday 23 August 2013.

9.2 BOARD FUNDS 2013/14 UPDATE

The Board received information on the current status of the Burwood/Pegasus Discretionary Response Fund 2013/14 and the Burwood/Pegasus Youth Development Fund 2013/14.

10. QUESTIONS UNDER STANDING ORDERS

Nil PART C – DELEGATED DECISIONS TAKEN BY THE BOARD 11. DECLARATION OF INTEREST

Nil 12. CONFIRMATION OF MINUTES – 5 AUGUST 2013

The Board resolved that the report of its ordinary meeting of 5 August 2013, be confirmed.

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ATTACHMENT 1 TO CLAUSE 3 Cont’d 1. RAWHITI DOMAIN – EASEMENT FOR ORION 66 KVA ELECTRICITY CABLE (Cont’d)

The Board considered a report seeking the Board’s approval for the granting of the application by Orion New Zealand Limited for two cable easements through Rawhiti Domain to their new 66 Kva Substation built on the Keyes Road frontage of the Domain.

The report also sought the Board’s recommendation that the Council, as delegate of the Minister of Conservation, gives Ministerial approval under section 48 of the Reserves Act 1977 to the granting by the Council of two cable easements through Rawhiti Domain. Clause 1 (Part A) of these minutes records the Board’s recommendation regarding this.

The Board resolved to:

(a) Approve the granting of two easements as shown in the Orion Proposed Easement Plan dated

02/13 to Orion New Zealand Limited pursuant to section 48(1) of the Reserves Act 1977 over approximately 4411 square metres of Rawhiti Domain, a classified recreation reserve vested in the Council under the Reserves Act 1977, the specific land parcels being Pt Reserve 1616 (SO 2573, DP 3236) of 27.2039 hectares, and Pt Reserve 1579 (SO 2573) of 35.9107 hectares in which to lay 66 Kva cables subject to the following conditions:

(i) The easement terms being negotiated by the Corporate Support Unit Manager or her

nominee.

(ii) The easement construction area being maintained by the applicant, and their contractors in a safe and tidy condition at all times.

(iii) All costs associated with the survey and registration of the easement on the Councils title,

being paid for by Orion New Zealand Limited.

(iv) All the infrastructure to be built is to be placed within the easement.

(v) The payment of a one off compensatory payment as decided by independent valuation for the privilege of having the easement encumbrance placed on the Council’s title in accordance with Council policy (27 September 2001).

(vi) All Council costs to process this application, (staff time, legal costs etc), and other

processing costs, are to be paid by Orion New Zealand Limited.

(vii) The applicant is to pay a $2,000 bond to the Council via the Greenspace Area Contracts Manager, and sign a temporary access licence before any construction work commences on the site. The bond less any expenses incurred by the Council will be refunded to the payee upon completion of the work, including the restoration of the site to a standard acceptable to the Greenspace Manager or his nominee.

(viii) The cycle/pathway being reconstructed above the southern easement route to comply

with the Christchurch City Council infrastructural design standards, and the construction standards.

(ix) To ensure the protection of tangata whenua values, Orion New Zealand Limited are to

ensure that its contractors have an accidental discovery protocol in place before commencing the laying of the cables within the easement through the reserve.

(x) Orion New Zealand Limited are to apply to the Historic Places Trust for an Archaeological

Authority to damage an archaeological site under the Canterbury Earthquake Response and Recovery Act 2011.

(xi) Before the northern cable is laid through the golf course full liaison is to be undertaken

with the green keeper to ensure no disruption occurs to booked tournament events, and that there is minimum impact to the golf course operations.

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1 Cont’d

(xii) All trenching within the drip line of trees is to be undertaken with an air spade with a suitably qualified aboriculturist endorsed by the City Arborist on site at all times when this work is undertaken.

(b) To approve the following:

(i) Not undertaking public consultation before granting the easement as required by section

48 (2) of the Reserves Act 1977 due to the requirements of section 48 (3) being fulfilled as elaborated upon in paragraph 11 of this report.

(ii) The Council has fulfilled iwi consultation requirements as required under section 4 of the

Conservation Act 1987 for the reasons set out in paragraphs 25 and 26 above the applicant having obtained an archaeological assessment of the proposed route, and the requirement that the applicant have an accidental discovery protocol in place when laying the cable.

13. PRESTONS ROAD/WAITIKIRI DRIVE/BURWOOD ROAD INTERSECTIONS WITH ACCESS ROAD

TO BURWOOD LANDFILL - PROPOSED NO STOPPING RESTRICTIONS The Board considered a report seeking approval of No Stopping restrictions in the vicinity of the

Burwood Road, Prestons Road and Waitkiri Drive intersections with the Burwood Landfill access road (commonly referred to as Landfill Avenue).

The Board resolved to approve:

(a) That for reference purposes only “Unnamed Road” as referred to in resolutions (b) to (q) below

refers to the 102 metre long section of unnamed road (identified on Attachment 1) that forms the base of a T intersection with Burwood Road and Prestons Road, from where it extends in a north easterly direction past its intersection with Waitikiri Drive and continuing in a north easterly direction to the property boundary from where the road continues as a private road that provides access to the Burwood Landfill.

(b) That all existing parking restrictions on the north eastern side of Waitikiri Drive commencing at

its intersection with Unnamed Road and extending in a north westerly direction for a distance of 32 metres, be revoked.

(c) That the stopping of vehicles be prohibited at all times on the north eastern side of Waitikiri

Drive commencing at its intersection with Unnamed Road and extending in a north westerly direction for a distance of 32 metres.

(d) That all existing parking restrictions on the south western side of Waitikiri Drive commencing at

its intersection with Unnamed Road and extending in a north westerly direction for a distance of 33 metres, be revoked.

(e) That the stopping of vehicles be prohibited at all times on the south western side of Waitikiri

Drive commencing at its intersection with Unnamed Road and extending in a north westerly direction for a distance of 33 metres.

(f) That all existing parking restrictions on the north western side of Unnamed Road commencing

at its intersection with Prestons Road and extending in a north easterly direction to its intersection with Waitikiri Drive, be revoked.

(g) That the stopping of vehicles be prohibited at all times on the north western side of Unnamed

Road commencing at its intersection with Prestons Road and extending in a north easterly direction to its intersection with Waitikiri Drive.

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13 Cont’d

(h) That all existing parking restrictions on the north western side of Unnamed Road commencing at its intersection with Waitikiri Drive and extending in a north easterly direction for a distance of 51 metres, be revoked.

(i) That the stopping of vehicles be prohibited at all times on the north western side of Unnamed

Road commencing at its intersection with Waitikiri Drive and extending in a north easterly direction for a distance of 51 metres.

(j) That all existing parking restrictions on the south eastern side of Unnamed Road commencing

at its intersection with Burwood Road and extending in a north easterly direction for a distance of 94 metres, be revoked.

(k) That the stopping of vehicles be prohibited at all times on the south eastern side of Unnamed

Road commencing at its intersection with Burwood Road and extending in a north easterly direction for a distance of 94 metres.

(l) That all existing parking restrictions on the northern side of Prestons Road commencing at its

intersection with Unnamed Road and extending in a westerly direction for a distance of 82 metres, be revoked.

(m) That the stopping of vehicles be prohibited at all times on the northern side of Prestons Road

commencing at its intersection with Unnamed Road and extending in a westerly direction for a distance of 82 metres.

(n) That all existing parking restrictions on western side of Burwood Road and the southern side of

Prestons Road commencing on the western side of Burwood Road at a point 32 metres north of its intersection of Nederland Street and extending initially in a northerly direction and following the kerb line around the bend in an anticlockwise direction to Prestons Road then continuing around the bend in a westerly direction on Prestons Road for a total distance of 251 metres, be revoked.

(o) That the stopping of vehicles be prohibited at all times on western side of Burwood Road and

the southern side of Prestons Road commencing on the western side of Burwood Road at a point 32 metres north of its intersection of Nederland Street and extending initially in a northerly direction and following the kerb line around the bend in an anticlockwise direction to Prestons Road then continuing around the bend in a westerly direction on Prestons Road for a total distance of 251 metres.

(p) That all existing parking restrictions on the eastern side of Burwood Road commencing at its

intersection with Unnamed Road and extending in a southerly direction for a distance of 139 metres, be revoked.

(q) That the stopping of vehicles be prohibited at all times on the eastern side of Burwood Road

commencing at its intersection with Unnamed Road and extending in a southerly direction for a distance of 139 metres.

14. MARINE PARADE - DEED OF LICENCE FOR BEACH HUT - PROFESSIONAL SURF COACHING

LIMITED

The Board considered a report seeking the granting of a Deed of Licence to Professional Surf Coaching Limited and its director, Mr Aaron Lock, to utilise the existing beach hut and an area of esplanade adjacent to 203 Marine Parade, for the purpose of storage and dispensing of surfboards and items associated with surfboard riding instruction.

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ATTACHMENT 1 TO CLAUSE 3 Cont’d 14 Cont’d

The Board, under delegated authority from the Council and Minister of Conservation, resolved to: (a) Approve the granting of a new licence to Professional Surf Coaching Limited pursuant to

Section 54(1) d of the Reserves Act 1977 for a term of up to three years over Esplanade Reserve on which to occupy an existing beach hut of approximately 7m2 for the storage of surfboards and equipment associated with surfboard riding instruction, and the non-exclusive occupation of 20m2 of esplanade reserve for the purposes of locating a mobile surfboard storage rack during operating hours.

(b) Authorise the Corporate Support Manager to conclude and administer the terms of the Licence.

(c) Resolve that the Council’s obligations under section 4 of the Conservation Act 1987, have been

considered, and determine that this issue does not require specific consultation with Te Runanga, for the reasons set out in Activity 7.0 Recreation and Sports Services of the 2013 - 16 Three Year Plan.

15. BURWOOD/PEGASUS YOUTH DEVELOPMENT FUND 2013/14 – JACKSON ALDRIDGE -

APPLICATION

The Board considered an application for funding from its Youth Development Fund 2013/14.

The Board resolved to approve a grant of $400 from its Youth Development Fund 2013/14 to Jackson Aldridge to attend the Shirley Boys’ High School Rugby Development trip to Argentina from 26 September to 12 October 2013.

16. BURWOOD/PEGASUS YOUTH DEVELOPMENT FUND 2013/14 – NIKORA SIAOSI -

APPLICATION

The Board considered an application for funding from its Youth Development Fund 2013/14.

The Board resolved to approve a grant of $150 from its Youth Development Fund 2013/14 to Nikora Siaosi to attend the Under 17 Rugby League Tournament in Greymouth from 14 to 17 July 2013.

17. BURWOOD/PEGASUS COMMUNITY BOARD 2013/14 DISCRETIONARY RESPONSE FUND –

SOUTH BRIGHTON COMMUNITY TOY LIBRARY - APPLICATION

The Board considered an application for funding from its 2013/14 Discretionary Response Fund.

STAFF RECOMMENDATION

It is recommended that the Burwood/Pegasus Community Board approve a grant of $2,000 from its 2013/14 Discretionary Response Fund to South Brighton Community Toy Library towards toys.

BOARD DECISION

The Board resolved to approve a grant of $3,000 from its 2013/14 Discretionary Response Fund to South Brighton Community Toy Library towards toys.

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ATTACHMENT 1 TO CLAUSE 3 Cont’d 18. BURWOOD/PEGASUS YOUTH DEVELOPMENT FUND 2013/14 – MCCORMICK HOHEPA AND

KEEGAN CHESNEY – APPLICATIONS

The Board considered two applications for funding from its Youth Development Fund 2013/14.

The Board resolved to:

(a) approve a grant of $200 from its Youth Development Fund 2013/14, to McCormick Hohepa to attend the South Island Swimming Championships in Blenheim from 30 August to 1 September 2013.

(b) approve a grant of $200 from its Youth Development Fund 2013/14, to Keegan Chesney to

attend the Tauranga Aim Games for Badminton from 15 September 2013.

19. ADJOURNMENT OF MEETING

The Board resolved to adjourn the meeting at 6.01pm and the meeting resumed at 6.02pm. The meeting concluded at 6.10pm. CONFIRMED THIS 2ND DAY OF SEPTEMBER 2013 LINDA STEWART CHAIRPERSON

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9. COMMUNITY BOARD ADVISER’S UPDATE 9.1 UPCOMING BOARD ACTIVITIES

9.2 CHIEF EXECUTIVE’S JULY 2013 COUNCIL UPDATE

Attached

9.3 AUGUST SCIRT UPDATE

Attached 10. QUESTIONS UNDER STANDING ORDERS

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ATTACHMENT TO CLAUSE 9.2

council UPDATE

July 2013 UPDATE OF CURRENT PROJECTS FOR ELECTED MEMBERS

FROM ACTING CHIEF EXECUTIVE JANE PARFITT GENERAL INFORMATION CAPITAL PROJECTS Ferrymead Bridge

The temporary Ferrymead Bridge will be resurfaced to reduce noise and to minimise the stress on vehicles. Council contractors will install an additional layer of timber running planks on both of the temporary bridges. The planks will be installed the full length of the temporary bridges, and will have a chip seal coating. Night works and stop/go control over the single lane bridge are expected to take up to two weeks of night shifts, starting 4 August. The exact timing of the works will depend on the weather, and weather may also affect progress. While piling works are proceeding well, construction of the new Ferrymead Bridge is expected to continue until winter 2015, and the temporary bridges need to be maintained until that time.

Botanic Gardens Visitor Centre

Foundation works, including drainage, are now complete on the Visitor Centre, and work on the heating trench is in progress.

The pre-cast wall panels have been installed. Some of the panels have propping in place which is a temporary measure until the final fix occurs.

Fifty per cent of the steel work is also now on site. Halswell Library

Negotiations have been completed with the owner and the land has now been purchased for the proposed library and community facilities. The Resource Consent has been lodged. A media announcement is being prepared, along with a public information leaflet for release in early August. Following pricing by three contractors for Stage 2 of the Early Contractor Involvement (ECI) process, Fletcher Construction Company Limited has been appointed to work with the design team to review/refine the design and prepare a tender price, which will be presented to Council for approval.

INFRASTRUCTURE REBUILD New operations centre to manage Christchurch’s transport

The new Christchurch Transport Operations Centre (CTOC) was launched this week to improve travel in the city by helping to keep all road users better informed with up-to-date travel information on road works, travel delays, detours and road closures. This partnership between the Council, NZ Transport Agency and Environment Canterbury (ECan) aims to make it easier for everyone to move around the city. www.transportforchristchurch.govt.nz provides the latest information, including which road works are underway and likely to cause delays on the network, which roads are closed, the roads and bridges with weight restrictions and information on temporary events which may impact on traffic flows.

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ATTACHMENT TO CLAUSE 9.2 Cont’d Central City

The outer stonework on the Bridge of Remembrance is currently being removed and worked on off-site by Goldfield Stone masons. Once the sandstone work is removed, the inner structures can be examined to see the extent of the earthquake damage.

Durham St road works will continue for another 10 weeks and are expected to be complete by mid-October. Montreal Street road works are nearing completion and weather depending there should be more than one lane open by Friday 9 August.

The central city cordon is now gone, so business is now returning to the CBD. SCIRT will be providing all businesses with ‘communications packs’ to assist them with their their day to day operations. The packwill let them know about current and future rebuild works hat may affect them and will give them tips and ideas on how to ensure their business continues to grow in the new CBD

McCormacks Bay Causeway

SCIRT has carried out a full sweep of McCormacks Bay Road and has been repairing areas of potholing with asphalt. Asphalt will be laid at the Sumner end of McCormacks Bay Road and Main Road intersection. During the first two weeks of July, SCIRT planned to carry out improvements to the surface of the road shoulder along McCormacks Bay Road. This work had to be rescheduled due to rain and poor weather conditions.

Building a stronger sewer system

We continue to refine and clarify the information we give to residents and engage with them about the pressure wastewater system to ensure they have everything they need to make informed decisions. An independent peer review of the waste water system was produced by MWH, a leading wet infrastructure New Zealand firm. The review endorsed the Council’s proposal to install these systems. Engagement is progressing with residents. To date 345 tanks have been installed. Some residents have made formal objections to the installation of these systems. A hearings panel to hear these objections was held on Wednesday 31 July where objections from residents were heard by Commissioner Cindy Robinson.

Sumner Road

Sumner Road (the road from Lyttelton to the summit at Evans Pass) remains closed due to significant rockfall during the earthquakes. At this stage we cannot provide an opening date because this is a major project that will take at least 18 months to complete. Main Road to Sumner at Shag Rock Reserve has been closed overnight between 10.30pm and 5.30am starting Sunday 28 July. Work is expected to be finished on Sunday 4 August. The closure is needed to allow shipping containers to be shifted back so that new cycleways can be installed. A detour has been in place.

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ATTACHMENT TO CLAUSE 9.2 Cont’d FACILITIES REBUILD The Council has joined with residents this month to celebrate re-openings of key community facilities.

Akaroa Museum partially re-opened on 13 July. Temporary repairs have allowed the museum’s small exhibition gallery and the shop/foyer to re-open to the public.To celebrate its re-opening, the museum is opening a new exhibition called Horomaka, which showcases 22 objects from the museum’s collections, including some new objects acquired by the museum while it has been closed. All the services offered by the museum will once again be offered from the front desk.

Fendalton Community Centre re-opened on 15 July, The building was re-opened after critical services, including water, waste and electrical services were restored and a damaged canopy removed. Some earthquake damage still needs to be repaired.

Linwood Community Arts Centre, corner of Stanmore Road and Worcester Street, re-

opened on 19 July following significant restoration work. Te Whare Roimata Trust, which offers free or low-cost arts-related activities, has returned to the building for the first time since the February 2011 earthquake.

Harewood Community Centre was the first of six community facilities across Christchurch

and Banks Peninsula to re-open this month following a recent Council decision. On 27 June, the Council agreed to exempt them from its policy of closing non-residential buildings that are below 34 per cent of the New Building Standard. Risingholme Craft Rooms is due to re-open this month and Little Akaloa Community Centre, Okains Bay Community Centre and Pigeon Bay Community Centre are due to re-open on 2 August following electrical checks. Duvauchelle Community Centre will open later in August after repairs are carried out. Engineers have advised the buildings have little earthquake damage and are not at risk of brittle collapse in the event of future earthquakes. All facilities are to undergo safety checks before re-opening.

Other progress this month: Social housing: The Council has awarded a contract for the design and build of 12 new

one-bedroom units at Maurice Carter Courts in Spreydon, with construction due to begin this September. It is expected the first residents will move into the new units in Dundee Place in February 2014.

South Brighton Campground: Temporary amenities have been installed and have

opened for use by campers. Two temporary men’s and two women’s toilets, a temporary container with seven individual shower cubicles, a temporary laundry facility with two washing machines and two dryers and a temporary kitchen are now operational. These replace the amenity block that was found to be below 34 per cent of the New Building Standard in May. This is now closed and fenced off.

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ATTACHMENT TO CLAUSE 9.2 Cont’d OTHER KEY PROJECTS Three Year Plan The final Three Year Plan will be published in August and will be available on the Council’s website and at Council libraries and Service Centres. Building consents

Crown Manager Doug Martin has continued with interviews and staff seminars this week. The Crown Manager will release his action plan to Ministers mid August.

In May there were 18 working days from 1-24 May 2013 with 830 building applications received, or an average of 46 per day; 868 consents were granted. There were 19 working days in June with 677 building consent applications received, or an average of 35.6 per day; 827 consents were granted.

In the routine monthly customer satisfaction survey for the period June 2013 there was an overall 76 per cent customer satisfaction with the building consent service.

A new format for the Consenting Rebuild Monthly Report, which goes to the Planning Committee and the Council Meeting, is currently being developed. The intention is to more clearly report on the 'state-of-play' and progress.

Resource consents The number of resource consents granted in June decreased from 173 in May to 157. This

continues a trend of fluctuating numbers but with an overall increase in consenting related activity. Going forward this trend is expected to continue (fluctuation in numbers but an overall increasing trend upwards in consenting activity).

The number of applications received increased from 232 in May to 252 in June which was expected due to the development contributions rising at the end of June. The increase however was not as much as expected. This increase in work will start to flow through to applications granted in July and August.

At this stage the Council is processing 100 per cent (or near to) of applications within statutory timeframes. Plans are under way to first employ several new staff from a strong market and secondly to outsource; there is a large potential supply of consultants.

The Council is waiting on the final release of the Ministry for Environment's independent diagnostic assessment of the Council’s resource management planning and resource consenting functions.

Suburban Centres Programme - will now be updated in a separate report from Mike Theelen. Council Events

Citizenship ceremonies – Monday 5 and Tuesday 27 August at 6.30pm

Christchurch Arts Festival – 22 August - 22 September

Canterbury Road Championships – Landfill Avenue, Bottle Lake Forest, 17 August start times from 1.30-3.30pm

The Big Chill @ Jellie Park - Jellie Park, 3 August 12-3pm

NZ Geographic Photographer of the Year exhibition - 8 August to 8 Sept

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ATTACHMENT TO CLAUSE 9.2 Cont’d LGOIMA REQUESTS LGOIMA requests received in July are as follows: REGULATION AND DEMOCRACY (18) Request for copy of PX report Discharge of Treated Wastewater at Akaroa when able to be

made public and results of litigation All email exchanges between Christchurch City Council employees Tina Donald, Ethan Stetson,

Peter Mitchell, Steve McCarthy, Tony Marryatt and Bob Parker since September last year, which relate to the International Accreditation (IANZ) audit.

Information concerning directions for barricades on Mollett Street and Colombo Street intersection and a traffic volume count for Mollett Street.

Copies of all reports prepared for, or produced by the chief executive's subcommittee in the last 12 months. Copies of all correspondence (email and hard copy) between elected members and the CEO subcommittee over that same time period. Minutes of the chief executive subcommittee meetings for the past year.

The BCA accreditation report by IANZ just released. Looking at the agenda for the Council’s Corporate and Finance Committee agenda for July 5

2013 I see on the Supplementary Agenda two items – items 8 and 9, both of which were recommended for treatment in public excluded to ‘maintain legal professional privilege’. I was not able to be present at the meeting, so do not know whether this actually happened – but am assuming that it did. I would like to formally request copies of these items under the terms of the Local Government Official Information and Meetings Act.

Request from Duncan Cotterill for information relating to including asbestos in LIMS etc Information relating to dog named Red living at 2/78 Bamford St. Owners name Thomas Ned

Reweti-Peters The Council has today published the agenda for a special meeting to be held on July 10, with

the only item on the agenda being to receive a report from the Chief Executive sub-committee. I have not seen that sub-committee’s meeting that it is reporting on advertised or notified, nor am I aware that if the meeting was unadvertised there has been any notification of the business discussed etc as is required under the LGOIMA. I would therefore like to request a copy of the agenda and minutes (even if not yet approved) of the recent Chief Executive sub-committee meeting which prepared the report for the July 10 Council meeting.

A copy of all correspondence, sent and received, in 2012 and 2013 between the Christchurch Mayor Bob Parker and CEO Tony Marryatt regarding the audit by International Accreditation New Zealand (IANZ). This includes all correspondence including emails that either party was copied into on the subject.

Copies of information provided by St Georges Hospital for April 2013 regarding RMA 92014645 Information regarding unsecured dogs, number of control officers and their wages for

2010/2011/2012 This is an information request under LGOIMA for each of the years ending 30 June 2012 and 30

June 2013. I request the following information: 1)What was the remuneration of the mayor/chairperson of the Council? 2) What was the average remuneration of the other members of the Council? 3) What other member received the highest remuneration and how much was that? 4) What other member received the lowest remuneration and how much was that? Please interpret “remuneration” using the definition of “total remuneration” in clause 32(3) of schedule 10 of the Local Government Act 2002

The Star is requesting the following under the Act. 1. A copy, to be emailed or by courier, of the full CEO subcommittee report and summary on chief executive Tony Marryatt performance AND 2. A copy, to be emailed or by courier of the Internal Audit in its entirety as at the day of receipt of the OIA. (Ref audit and risk management subcommittee)

Request for Animal Control Officer Jim's final report regarding an incident in Burnside Park I request all documents prepared by Council about the IANZ audit since September last

year. Mayors P card overseas expenses. Emails between Mayor and CEO re IANZ

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ATTACHMENT TO CLAUSE 9.2 Cont’d STRATEGY AND PLANNING (5) Requesting information from Council re the money which has been paid to churches and

religious infrastructure since the Local Body Elections in 2010. LAP request for all Police data and commentary included in 8 May 2013 report to Planning

Committee on development of draft LAP LAP request for a copy of all submissions received during the SCP LAP subsequent request for selected submissions received during the SCP Request for meeting dates and locations for the Destination Christchurch and

Canterbury New Zealand Trust

COMMUNITY SERVICES (3) Is there any funding for these things in my area around study, work, career etc for example

starting your own non for profit, organization, etc All communication between the Christchurch City Council and the Minister for Earthquake

Recovery, Gerry Brownlee, regarding the Christchurch Town Hall between March 2011 and June 2013. All communication between the Christchurch City Council and CERA regarding the Christchurch Town Hall between March 2011 and June 2013

The prerequisites for Council owned flats/units. List of Council properties for sale.

CAPITAL PROGRAMME (1) Request for information regarding Environmental Statistics and number of Environment Incidents in Banks Peninsula

PUBLIC AFFAIRS (1)

I request the names, contact details, including postal address, phone number, website (where applicable) and email address (if known) of: (a) Ratepayer organisations within the Council’s boundary that the Council recognises; (b) Chambers of commerce the Council is aware of with members within the Council’s boundary; and (c) External publications, such as newspapers or websites, the Council use to publish public notices.

35.7 % of LGOIMA requests received in July were from the media. Kind regards, Jane See Appendix attached for capital projects by ward area

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ATTACHMENT TO CLAUSE 9.2 Cont’d

Appendix: CAPITAL PROJECT STATUS FOR WARD AREAS (Those not mentioned in the roundup of major projects) In previous Council Update reports we have shown renewal projects that were on-hold or deferred to either better align our work with the SCIRT programme or to meet post earthquake priorities. These have now been removed to show the in-flight projects that Council is actively managing.

AKAROA / WAIREWA

Akaroa Boat Park Structures Greenspace Investigation Akaroa Stormwater Greenspace Build Akaroa Stormwater Improvements Greenspace Build Ataahua Domain Res Dev Greenspace Commissioning Awa-Iti Domain Development Greenspace Build Banks Peninsula: Bridge Renewals Transport Investigation Banks Peninsula: Road Metalling Transport Investigation Chch-Akaroa Rd Infra R & R Submain CWW Detailed Design Garden of Tane Res Dev Greenspace Build Misty Peaks/Banks Peninsula Revegetation Greenspace Build New Akaroa Wastewater Treatment Plant CWW Investigation Okains Bay development Greenspace Detailed Design Robinsons Bay Reserve Development Greenspace Build Sports Park Path reseals 2011 Greenspace Commissioning Stanley Park Development Greenspace Preliminary Design Wairewa Pa Rd Infa R&R Submain CWW Detailed Design Waste Water Akaroa Wastewater treatment Plant CWW Preliminary Design Watsons Street Sewer Mains Renewal CWW Defects Liability Water Supply Akaroa Water Upgrade CWW Detailed Design Water Supply - New Zealand Drinking CWW Commissioning Water Supply Upgrade Birdlings Flat Water Supply - New Zealand Drinking Water

Supply Upgrade Duvauchelle CWW Handover Water Supply - New Zealand Drinking Water

Supply Upgrade Pigeon Bay CWW Commissioning Water Supply Little River Increased Supply CWW Detailed Design Water Supply - New Zealand Drinking Water

Supply Upgrade Wainui CWW Detailed Design Waste Water Wainui Sewer Retic & Waste

Water Treatment Plant CWW Tender BURWOOD / PEGASUS

Bottle Lake Forest Park Greenspace Build Coast Care Development Greenspace Build Intersection Improvement: Marshland /

Prestons Transport Investigation Lake Terrace Water Supply Pumping Station

New Well CWW Build

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Neighbourhood parks - Harewood Nursery renewal Greenspace Build

Pages Road upgrade Transport Investigation Prestons/Clare Park Stormwater Greenspace Investigation Regional parks signs renewal programme Greenspace Build Sheppards Stream Greenspace Build Stormwater Pump Station PS 205 electrical upgrade design Greenspace Preliminary Design Travis Wetland - Beach Rd Carpark entrance Greenspace Build Travis Wetland Greenspace Build Wainoni Waste Water Station Asset renewals CWW Build

FENDALTON / WAIMAIRI

Auburn Pump Station Upgrade CWW Build Burnside PS Well Replacement CWW Build Colombo Street Bridge (over Heathcote) Transport Detailed Design Farrington PS Well Replacement CWW Build Frees Creek/St Andrews College Greenspace Preliminary Design Intersection Improvement: Gardiners / Sawyers

Arms Transport Detailed Design Intersection Improvement: Glandovey / Idris Transport Detailed Design Jeffrey’s Potable Water Supply Pumping

station CWW Build Merrin School speed zone Transport Detailed Design Mona Vale Irrigation Renewal Greenspace Build Mona Vale Tree Replacement Greenspace Build Neighbourhood Parks Playground Equipment Greenspace Build North West New Zealand Drinking Water

Supply Compliance CWW Build Roto K Carpark Greenspace Detailed Design Water Supply Crosbie Well Renewal CWW Build Waste Water Fendalton Duplication CWW Build Waste Water Wairakei Diversion CWW Detailed Design

HAGLEY / FERRYMEAD

Backup Power Generator CWW Build Biosolids Dewatering Renewal CWW Preliminary Design Biosolids Holding Tank CWW Handover Botanic Gardens Boiler Greenspace Build Botanic Gardens Collection Renewals Greenspace Investigation Botanic Gardens Irrigation Renewal Greenspace Build Botanic Gardens Tree Replacements Greenspace Investigation Botanic Gardens Visitor Centre Greenspace Build Brownlee Reserve Renewals Greenspace Tender Brownlee Reserve Playground Greenspace Tender Digestor 2-4 Refurb - Digester 3 CWW Build Enlarge Grit Tank & Sedimentation Tank I CWW Investigation

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Ferry & Moorhouse Road Widening (Aldwins to Fitzgerald) Transport Investigation

Ferrymead Bridge Transport Build Ferrymead Park development Greenspace Build Flare Upgrade CWW Detailed Design Greenwood Park reveg Greenspace Detailed Design Grit Tank Efficiency Improvements CWW Preliminary Design Grit Tank Upgrade for EQ Resilience CWW Build Hagley Park Driveway renewal Greenspace Investigation Hagley Park Green Assets Renewal Greenspace Investigation Hagley Park Tree Renewal Programme Greenspace Investigation Hagley Park South Implement Shed Greenspace Build Heathcote Valley Reveg Greenspace Build Lift Electrical Equipment to Avoid Flood CWW Build Linwood Avenue at St Johns pedestrian safety

improvements Transport Build Main Rd (3 Laning) Transport Detailed Design McCormack's Bay Culvert Bridge Renewal Transport Detailed Design Moncks Spur and Mt Pleasant Road Culvert

Upgrade Greenspace Preliminary Design Mt Pleasant Barnett Gulley Greenspace Build Robert McDougal Art Gallery Strengthening Greenspace Preliminary Design Skateboard Facility – Sumner / Redcliffs Greenspace Investigation St John Diesel Generator Renewal CWW Handover Stormwater Pump Station PS 209 Celia

upgrade Greenspace Build Test Cricket Capital Facilities Build Victoria Reservoirs 2 and 3 Replacement CWW Detailed Design Washington Reserve Greenspace Build Wastewater Pump Station PS0012 – Smith electrical upgrade CWW Build Wastewater Pump Station PS0070 - Taylors

Mistake Electrical Upgrade CWW Build Waste Water WI Future Stages CWW Build Waste Water - Christchurch Water Treatment

Plant - Allen Engines Replacement CWW Build Waste Water - Christchurch Water Treatment

Plant - Electrical Instrumentation and Control Renewals CWW Build

Waste Water - Christchurch Water Treatment Plant - Odour Containment (Stage 2) CWW Build

Waste Water - Christchurch Water Treatment Plant - Ongoing Renewals Programme CWW Build

Waste Water - Christchurch Water Treatment Plant - Secondary Treatment Upgrade CWW Investigation

Waste Water Pressure Main 11 - Randolph Street CWW Build

Waste Water Lifelines – Ferry and Pages Road Bridge

Water Supply Ferrymead Booster Station CWW Handover Water Supply St Johns New Well CWW Build

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LYTTELTON / MT HERBERT

Corsair Bay Planned renewals Greenspace Build Harbour Structures Greenspace Handover ST Banks Peninsula: New Kerb & Channel Transport Investigation Water Supply Extension to Charteris Bay CWW Tender Waste Water Extension to Charteris Bay CWW Tender Waste Water Lyttelton STP R&R CWW Investigation Waste Water Marine Drive Diamond Harbour CWW Investigation

RICCARTON / WIGRAM

Aidanfield Drive Underpass Transport Build Awatea Basin Greenspace Build Awatea Block New Sewer Main CWW Handover Awatea Road Sewer Extension CWW Detailed Design Awatea Route Upgrade Transport Investigation Awatea South Basin Greenspace Build Carmen Rd Sewer Mains Renewal CWW Build Carrs Rd Cycle & Pedestrian Bridge Transport Detailed Design Carrs Road Storm Water Facility Greenspace Build Clyde Road Pedestrian Signals Transport Build Days Drain Greenspace Investigation Halswell – Library and Service Centre Capital Facilities Preliminary Design Halswell – New Suburban Community Centre Capital Facilities Preliminary Design Halswell Domain Car Park Greenspace Tender Halswell Domain Extension Development Greenspace Build Halswell Quarry Revegetation Greenspace Build Keyes Road Pump Station CWW Detailed Design Kirkwood Basin Greenspace Preliminary Design Lower Milns Greenspace Build Major Cycleway: Southern Motorway Connections Transport Build Minor Piping Projects Greenspace Commissioning Owaka & Awatea Green Corridor Greenspace Detailed Design Owaka Basin Greenspace Detailed Design Quaiffes/Murphys basin and Wetland Greenspace Investigation Quarry Hill Reserve Greenspace Detailed Design Sabys Road Manhole Replacements CWW Investigation Springs Road New Water Main CWW Handover University Crossings Transport Build Wastewater Pump Station PS0042 – Sparks

electrical upgrade CWW Build

Westmoreland Revegetation Greenspace Build Wigram Magdala Link Transport Detailed Design Wigram Road Extension: Halswell Junction to

Marshs Transport Investigation Wigram Road Upgrade Transport Investigation Waster Water PS123 Awatea Pumping Station CWW Detailed Design Waste Water Wigram Pressure Main & Pump

Station 105 CWW Build

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Waste Water Pump Station PS0042 – Sparks electrical upgrade CWW Tender

Water Supply Carmen Road CWW Detailed Design Water Supply Foster St Mains renewal CWW Detailed Design Water Supply Halswell Junction from Wilmers

Road CWW Detailed Design Water Supply Wilmers Road Pump Station CWW Build

SHIRLEY / PAPANUI

Avebury House Stormwater system Greenspace Build Cranford Street Upgrade (4 Laning) Transport Investigation Grassmere / Rutland Cycleway Transport Investigation Hedges Wetland Greenspace Build Intersection Improvement: Belfast / Marshland Transport Preliminary Design Intersection Improvement: Greers / Northcote /

Sawyers Arms Transport Investigation Kainga Water Supply Pumping Station CWW Tender Kruses Drain Greenspace Tender Marshlands Waste Water Station Asset

Renewal CWW Investigation Mundys Drain Radcliffe Road Greenspace Build Natural Areas Protective Fencing - Styx Mill Reserve Greenspace Handover Northcote Road 4 laning Transport Investigation Northern Arterial Extension (Cranford - QEII) Transport Investigation Northern Arterial Links Transport Investigation Redwood School Speed Zone Transport Investigation Redwood Springs Greenspace Build Redwood Springs Detention Basins Greenspace Commissioning Seafield Park Planting Greenspace Build Shearer Reserve Playground Greenspace Build Smacks Creek Greenspace Build Spencer Park Tree Replacement Greenspace Build Styx Mill Conservation Reserve Greenspace Build Styx River Regional Park Greenspace Build The Groynes Renewal Greenspace Build

SPREYDON / HEATHCOTE

Aynsley Terrace Greenspace Detailed Design Bowenvale Greenspace Commissioning Brougham / Burlington Intersection

Improvement Transport Investigation Canterbury Park Access Transport Build Cashmere / Centaurus / Colombo / Dyers Pass

Intersection Improvement: Transport Preliminary Design Cashmere High School- Barrington Street Signalised Crossing Transport Build Cashmere Stream Green Corridor Greenspace Detailed Design Centaurus Road / Palantine Terrace Greenspace Detailed Design Colombo Street Bridge (over Heathcote) Transport Detailed Design

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Eastern Terrace Greenspace Detailed Design Fairview St footbridge upgrade Transport Build Intersection Improvement: Brougham / Burlington Transport Investigation Intersection Improvement: Frankleigh / Lyttelton Transport Investigation Intersection Improvement: Hoon Hay / Sparks Transport Investigation Lincoln Road Widening (Curletts to Wrights) Transport Investigation Regional Parks MTB Tracks Renewals Greenspace Build Strickland Street Intersection Transport Tender

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ATTACHMENT TO CLAUSE 9.3

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burwood/pegasus community board agenda - 2 september 2013

Documents