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BURWOOD COUNCIL MEETINGS

MINUTES OF THE MEETING OF THE COUNCIL OF BURWOOD held at the Council Chamber, Suite 1, Level 2, 1-17 Elsie Street, Burwood on Tuesday, 22 March 2016 commencing at 6.03 pm. ATTENDANCE Councillor Sally Deans Councillor Tony Doueihi

Councillor John Faker (Mayor) Councillor Lesley Furneaux-Cook Councillor George Mannah (Deputy Mayor) Councillor Justin Taunton Mr M McMahon, General Manager Mr I McCallum, Deputy General Manager Corporate, Governance & Community Mr T Briscese, Executive Manager Mr B Mortimer, Manager Organisation Development Mr B Adamopoulos, Acting Senior Manager Assets and Design Mr B Olsen, Manager Building and Development Mr R Di Federico, Manager Traffic and Transport Ms D Luo, Manager Strategic Planning Ms Y Tome, Governance Officer

OPENING OF MEETING BY THE MAYOR The Mayor opened the meeting with a prayer. OPEN FORUM Name Item

Ms Mikala Mihaljevic

Low Frequency Noise (“LFN”) in Burwood

APOLOGIES

That there were no apologies. DECLARATIONS OF INTEREST Councillor Tony Doueihi declared a non-pecuniary less than significant interest on Item 16/16 Results of Preliminary Consultation – Assessment of Potential Heritage Items (Stage 1) - Item 6 of the Study – 97 Burwood Road, Burwood as the property is two doors from his property. Councillor John Faker declared a non-pecuniary interest on Item 16/16 Results of Preliminary Consultation – Assessment of Potential Heritage Items (Stage 1) – Item 9 of the Study – 306-308 Liverpool Road, Enfield only as the parties are related to his wife. Cr Faker will remove himself from the meeting for Item 9 of the Study.

This is page 1 of the Minutes of the Ordinary Meeting of Burwood Council held on 22 March 2016

MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 Councillor John Faker declared a non-pecuniary less than significant interest on Item MM2/16 No. 66 Lucas Road, Burwood – Preliminary Heritage Investigation as the subject property is five houses from his residential property. DECLARATIONS OF POLITICAL INTEREST There were no declarations of political interests by Councillors.

CONFIRMATION OF MINUTES

21/16 RESOLVED (Carried Unanimously) That the minutes of the meeting of the Council of Burwood held on Tuesday, 23 February 2016, as circulated, be confirmed and signed as a true record of the proceeding of the meeting.

(Moved Councillor Lesley Furneaux-Cook/Seconded Councillor Tony Doueihi) ADDRESS BY THE PUBLIC ON AGENDA ITEMS Name Item

Mr Ken Klassen 27A Willee Street Burwood

(Item 15/16) - 289 Liverpool Road, Strathfield (Corner of Willee Street) Section 96 Application to Modify Development Consent No. 2013/032 for Construction of a Six Storey Mixed Use Development Above Basement Level Carparking

Mr Henry Ho 32 Willee Street Burwood


Mrs B. Dawson 10 Willee Street Strathfield


Ms Marguerite Roche 4 Willee Street Strathfield


Mr Gary Chapman Chapman Planning Pty Ltd Suite 7, 481-483 Parramatta Road Leichhardt


Ms Cecily Gray Hammond Avenue, Croydon

Item 16/16 - Results of Preliminary Consultation – Assessment of Potential Heritage Items (Stage 1)

Mr John Breen Park Avenue, Burwood



MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 Mr Salim Rehayem 167-171 Georges River Road Croydon Park


Miss Alice Fuller Weir Phillips Heritage Representing residents from 167-171 Georges River Rd, Croydon Park


Mr Stephen Davies Heritage Consultant Urbis Tower 2, Level 23, Darling Park 201 Sussex St, Sydney


Mrs Almauzer Abou-Anton Owner Poliak Building Supply 306-308 Liverpool Road Enfield


Mr Frank Sartor Planning Consultant SPP Services PO Box 556 Broadway NSW 2007


Mrs Angela Kourepis Acting on behalf of Mr Sotirios Kourepis Subject Address: 29 Victoria Street, Burwood


Ms Helen Minas Part Owner Subject Address: 29 Victoria Street, Burwood


(ITEM MM2/16) NO. 66 LUCAS ROAD, BURWOOD - PRELIMINARY HERITAGE INVESTIGATION File No: 16/12564

Summary It has come to my attention that the property at No. 66 Lucas Road, Burwood is currently on the market for auction on 2 April 2016. The property is not currently heritage listed, nor located within a heritage conservation area. I, and to my knowledge Cr Furneaux-Cook, have received representation from a local resident that the house and surrounding gardens are a good example of a well-cared for Federation property, contributing to the appeal of the surrounding neighbourhood. I am advised that the house, being on the market for sale, does not mean it is under threat


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 of demolition. However, I also understand that enquiries have been received from potential purchasers, asking Council Officers to confirm the heritage status of the house and if the house can be knocked down and rebuilt.

22/16 RESOLVED (Carried Unanimously) 1. That Council engage a heritage consultant to undertake a preliminary heritage

investigation. 2. That the findings of the investigation be reported back to Council. 3. That the owner and selling agent of the property be notified of Council’s resolution. GENERAL BUSINESS

(ITEM 15/16) 289 LIVERPOOL ROAD, STRATHFIELD (CORNER OF WILLEE STREET) SECTION 96 APPLICATION TO MODIFY DEVELOPMENT CONSENT NO. 2013/032 FOR CONSTRUCTION OF A SIX STOREY MIXED USE DEVELOPMENT ABOVE BASEMENT LEVEL CARPARKING File No: 16/10719

Applicant: Fernside Developments Pty Ltd Location: 289 Liverpool Road, Strathfield (Corner of Willee Street) Zoning: B2 Local Centre – Burwood Local Environmental Plan (BLEP)

2012 Proposal This application is lodged pursuant to Section 96 of the Environmental Planning & Assessment Act 1979 to modify Development Consent No. 2013/032, as originally lodged, and proposes a range of changes including enlargement of balconies, floorplan changes, construction of shade structures and adjustments to window placement/privacy screens to 10 of the 43 residential units approved. Partial enclosure of the rooftop communal open space area was also proposed. Following public notification and discussion with Council officers the current Section 96 Application has been amended and no longer proposes changes to two of the 10 units whilst the scope of changes proposed to the remaining eight have been scaled back considerably. The elements of the current proposal include the following: Unit No.s 104 and 105 - new balcony areas (Liverpool Road frontage) Unit No. 201 - enlarge balcony to southern side (Liverpool Road frontage) Unit No. 202 - enlarge balcony to western side (Willee Street frontage) Unit No. 306 - minor extension of open air balcony Unit No. 307 - provision of a 1.6m deep awning across the width of the balcony Unit No. 505 - provision of an additional balcony area (Willee Street frontage) Unit No. 506 - additional balcony area enclosed by privacy screening and a 1.0m wide

awning adjacent to the northern and western elevations Rooftop communal open space – partial enclosure of terrace and adjustments to

planterbeds

23/16 RESOLVED (Carried) A. It is recommended that Council approve the Section 96 Application to modify

Development Consent No.2013/032 for construction of a six storey building for a


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016

mixed use development above basement level carparking at 289 Liverpool Road, Strathfield as follows:

Condition No.1 of Development Consent No. 2013/032 as last amended on 10 October 2014, reads as follows:

(1) The development being carried out in accordance with plans and

documentation listed below, except where amended by the conditions of consent;

Architectural plans prepared by Mackenzie Architects, Section 96 Application:

Dwg No. A-000, Floor Plans – Cover Sheet, Issue A dated 18/08/2014 Dwg No. A-100, Floor Plans – Site Plan, Issue A dated 08/18/2014 Dwg No. A-101, Floor Plans – Basement 02, Issue A dated 18/08/2014 Dwg No. A-102, Floor Plans – Basement 01, Issue A dated 18/08/2014 Dwg No. A-103, Floor Plans – Ground Floor, Issue A, dated 18/08/2014 Dwg No. A-104, Floor Plans – First Floor, Issue A, dated 18/08/2014 Dwg No. A-105, Floor Plans – Second Floor, Issue A dated 18/08/2014 Dwg No. A-106, Floor Plans – Third Floor, Issue A, dated 18/08/2014 Dwg No. A-107, Floor Plans – Fourth Floor, Issue A, dated 18/08/2014 Dwg No. A-108, Floor Plans – Fifth Floor, Issue A, dated 18/08/2014 Dwg No. A-109, Floor Plans – Roof Plan, Issue A, dated 18/08/2014 Dwg No. A-200, Sections – Section 01, Issue A, dated 18/08/2014 Dwg No. A-201, Sections – Section 02, Issue A, dated 18/08/2014 Dwg No. A-300, Elevations – Elevation 01, Issue A, dated 18/08/2014 Dwg No. A-301, Elevations – Elevations 02, Issue A, dated 18/08/2014 Acoustic Impact Assessment for DA Submission report prepared by Vipac

Engineers & Scientists Ltd dated 13 March, 2013. Has now been modified to read as follows;

(2) The development being carried out in accordance with plans and documentation listed below, except where amended by the conditions of consent:

Architectural plans prepared by Mackenzie Architects, Section 96 Application:

Dwg No. A-000, Floor Plans – Cover Sheet, Issue A dated 18/08/2014 Dwg No. A-100, Floor Plans – Site Plan, Issue A dated 08/18/2014 Dwg No. A-101, Floor Plans – Basement 02, Issue A dated 18/08/2014 Dwg No. A-102, Floor Plans – Basement 01, Issue A dated 18/08/2014 Dwg No. A-103, Floor Plans – Ground Floor, Issue A, dated 18/08/2014 Dwg No. A-104, Floor Plans – First Floor, Issue B, dated 11/02/2016 Dwg No. A-105, Floor Plans – Second Floor, Issue B, dated 11/02/2016 Dwg No. A-106, Floor Plans – Third Floor, Issue B, dated 11/02/2016 Dwg No. A-107, Floor Plans – Fourth Floor, Issue A, dated 18/08/2014 Dwg No. A-108, Floor Plans – Fifth Floor, Issue B, dated 11/02/2016 Dwg No. A-109, Floor Plans – Roof Plan, Issue B, dated 11/02/2016 Dwg No. A-200, Sections – Section 01, Issue A, dated 18/08/2014 Dwg No. A-201, Sections – Section 02, Issue A, dated 18/08/2014 Dwg No. A-300, Elevations – Elevation 01, Issue B, dated 11/02/2016 Dwg No. A-301, Elevations – Elevations 02, Issue B, dated 11/02/2016 Acoustic Impact Assessment for DA Submission report prepared by Vipac

Engineers & Scientists Ltd dated 13 March, 2013.


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 B. Council notify all authors of submissions to this application regarding Council’s

decision in this matter.

(Moved Councillor Tony Doueihi/Seconded Deputy Mayor George Mannah) Councillors Tony Doueihi and George Mannah called for a DIVISION. The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Deans Councillor Furneaux-Cook Councillor Faker Councillor Mannah Councillor Taunton Councillor Doueihi Total (5) Total (1)

MATTER ARISING BY COUNCILLOR JUSTIN TAUNTON

24/16 RESOLVED (Carried Unanimously)

1. That Council provide a full report in relation to Compliance Issues raised at the site

including the following: Work approved out of hours Drainage issues relating to concrete slurries being poured into stormwater drains

in the street Security of the site after hours Parking issues in Willee Street Work, Health and Safety issues

2. The report also to include the following: The entries and exits of residential driveways in Willee Street The non-existence fence to the adjoining residential property in Willee Street Damage to trees in Willee Street

(Moved Councillor Justin Taunton/Seconded Lesley Furneaux-Cook)

COUNCILLOR TONY DOUEIHI LEFT THE MEETING AT 6:51PM COUNCILLOR TONY DOUEIHI RETURNED TO THE MEETING AT 6:52PM

(ITEM 16/16) RESULTS OF PRELIMINARY CONSULTATION - ASSESSMENT OF POTENTIAL HERITAGE ITEMS (STAGE 1) File No: 16/3784

Summary A heritage consulting firm was engaged to undertake an assessment of the significance of 15 potential heritage items. The study recommended the heritage listing of nine properties and inclusion of a further three properties in a conservation area. The study findings and recommendations were the subject of preliminary consultation with affected property owners.



25/16 RESOLVED (Carried Unanimously) 1. That Council note the results of the preliminary consultation in respect to the

Assessment of Potential Heritage Items (Stage 1) and proceed as follows:

Study No.

Address / Item Study Recommendation

Submissions Decision

1 55 Liverpool Road Burwood Heights

Incorporate into the Appian Way Heritage Conservation Area.

Progress



Progress



Progress

4 Burwood Park Burwood

List as heritage item. Not Progress

5 “Ely House” 122-126 Burwood Road Burwood

List as heritage item. Not Progress. Further investigation

6 97 Burwood Road Burwood

List as heritage item. Objects. Not Progress

7 “Marlborough” 29 Victoria Street Burwood


8 4 Burleigh Street Burwood

Do not list. Possible interpretation.

Supports. Not Progress

10 167-171 Georges River Road Croydon Park


11 18 Liverpool Road Croydon


12 99 Burwood Road Enfield


13 109 Burwood Road Enfield


14 “Uralla” 94 Liverpool Road Burwood Heights

Do not list if photographic recording undertaken.

Ensure Photo Recording/ Not Progress

15 “Koorali” 41 Nicholson Street Burwood

Do not list. No Further Action

16 16 Eurella Street, Burwood

Investigation

2. That Council endorse the preparation of a Planning Proposal and submit the Planning Proposal to NSW Planning and Environment for a Gateway Determination.

3. That subject to the Gateway Determination, the Planning Proposal be publicly

exhibited and consultation with any relevant public authorities be undertaken.

4. That the results of the public exhibition and consultation be reported back to Council.

(Moved Councillor Tony Doueihi/Seconded Councillor Sally Deans)


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 Councillors Tony Doueihi and Sally Deans called for a DIVISION. The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Furneaux-Cook Councillor Faker Councillor Mannah Councillor Taunton Councillor Doueihi Councillor Deans Total (6) Total (0)

COUNCILLOR JOHN FAKER LEFT THE MEETING AT 7:43 PM AS HE DECLARED AN INTEREST ON ITEM 16/16 RESULTS OF PRELIMINARY CONSULTATION – ASSESSMENT OF POTENTIAL HERITAGE ITEMS (STAGE 1) – ITEM 9 OF THE STUDY – 306-308 LIVERPOOL ROAD, ENFIELD ONLY AS THE PARTIES ARE RELATED TO HIS WIFE DEPUTY MAYOR GEORGE MANNAH TOOK THE CHAIR

26/16 RESOLVED (Carried) That Council proceed as follows in relation to the preliminary consultation in respect to the Assessment of Potential Heritage Items (Stage 1) at 306-308 Liverpool Road, Enfield:

9 306-308 Liverpool Road Enfield


(Moved Councillor Tony Doueihi/Seconded Councillor Sally Deans)

Councillors Tony Doueihi and Sally Deans called for a DIVISION. The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Mannah Councillor Furneaux-Cook Councillor Taunton Councillor Doueihi Councillor Deans Total (4) Total (1)

COUNCILLOR JOHN FAKER RETURNED TO THE MEETING AT 8:02PM COUNCILLOR SALLY DEANS LEFT THE MEETING AT 8:02PM

(ITEM 17/16) DRAFT VOLUNTARY PLANNING AGREEMENT - NOS. 121-133 BURWOOD ROAD & 38-40 RAILWAY PARADE, BURWOOD File No: 16/8460

Summary A draft Voluntary Planning Agreement (VPA) and Explanatory Note (EN) prepared in connection with Development Application at Nos. 121-133 Burwood Road and 38-40 Railway Parade, Burwood have been publicly notified in accordance with the relevant legislation. The draft VPA provides that the developer provide a monetary contribution


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 toward public facilities in exchange for additional development on the site. Council’s endorsement is sought to enter into the VPA.

27/16 RESOLVED (Carried Unanimously) 1. That Council enter into the Voluntary Planning Agreement (VPA) at a rate of $1,100.00

per square metre additional gross floor area for Nos. 121-133 Burwood Road and 38-40 Railway Parade, Burwood for the provision of a monetary contribution towards public facilities after the granting of consent for the Development Application, which would include a condition requiring that the VPA be entered into.

2. That Council authorise the General Manager to sign the VPA and any related

documentation under his Power of Attorney. 3. That Council authorise the General Manager to endorse minor revisions of the VPA

documents prior to execution. 4. That the Developer pay the monetary contribution to Council, on or before, the

execution of the VPA by Council.

(Moved Councillor Tony Doueihi/Seconded Deputy Mayor George Mannah) Councillors Tony Doueihi and George Mannah called for a DIVISION. The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Furneaux-Cook Councillor Faker Councillor Mannah Councillor Taunton Councillor Doueihi Total (5) Total (0)

COUNCILLOR JUSTIN TAUNTON LEFT THE MEETING AT 8:07PM

(ITEM 18/16) INVESTIGATE PLANNING CONTROLS FOR BYER STREET AND NOS. 12A, 14, 16 AND 18 PLYMOUTH STREET, ENFIELD File No: 16/11025

Summary Council previously resolved to seek expert advice on a maximum floor space ratio (FSR) of 1.5:1 to 2:1, a maximum building height of four storeys and a road widening, for the western side of Byer Street and Nos. 12A, 14, 16 and 18 Plymouth Street Enfield, before consulting the land owners. This report outlines and compares the expert advice and the peer review, and discusses possible changes to the planning controls for the area concerned. It is recommended that land owners in the area be consulted and the results of the consultation be reported back to Council prior to the preparation of any Planning Proposal (PP).

28/16 RESOLVED (Carried) 1. That Council note the contents of this report.


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 2. That a Two-tier FSR Control as recommended by the peer review consultant shown on

Page 73 under bullet point 5 is endorsed, subject to a further review of the minimum width of 28m for amalgamated lots.

2. That Land owners of the subject area as shown on the map in this report, and the

adjacent properties in Coronation Parade and Plymouth Street, be consulted on the suggested changes to the planning controls.

4. That results of the consultation be reported back to Council prior to the preparation of

any Planning Proposal.

(Moved Councillor Tony Doueihi/Seconded Deputy Mayor George Mannah)

Councillors Tony Doueihi and George Mannah called for a DIVISION. The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Faker Councillor Furneaux-Cook Councillor Mannah Councillor Doueihi Total (3) Total (1)

COUNCILLOR JUSTIN TAUNTON RETURNED TO THE MEETING AT 8:12PM

(ITEM 19/16) HENNESSY STREET CROYDON - PEDESTRIAN CROSSING File No: 16/12330

Summary A review has been undertaken of the pedestrian crossing in Hennessy Street Croydon, which was relocated as part of the Croydon Station Upgrade Project in order to determine whether the crossing is warranted or if it can be removed to allow for additional parking within the street.

29/16 RESOLVED (Carried Unanimously) 1. That Council approve the removal of the relocated pedestrian crossing in Hennessy

Street Croydon. 2. That Council approve the reinstatement of parking on the northern and southern side

of Hennessy Street to ‘1P Parking 8.30am – 6.00pm Monday to Saturday’ as per the plan attached to the report.

3. That Council approve the installation of pedestrian warning (W6-1) signage for east

and west bound motorists along Hennessy Street. 4. That Council inform businesses within Hennessy Street and Ashfield Council of its

decision.




(ITEM 20/16) ADOPTION OF THE HENLEY PARK AND GRANT PARK PLAN OF MANAGEMENT AND THE FLOCKHART PARK SPORTSGROUNDS PLAN OF MANAGEMENT File No: 16/9839

Summary To seek Council’s adoption of the final Henley Park and Grant Park Plan of Management and the final Flockhart Park Sportsgrounds Plan of Management (PoMs) and for all previous relevant Plans of Management to be superseded.

30/16 RESOLVED (Carried Unanimously) 1. That Council adopts the final Henley Park and Grant Park Plan of Management

(Attachment 1), superseding the Henley/Grant Parks Plan of Management adopted June 1996.

2. That Council adopts the final Flockhart Park Sportsgrounds Plan of Management (Attachment 2), superseding the Cook’s River Foreshore Area Plan of Management adopted June 1996.

(Moved Councillor Tony Doueihi/Seconded Councillor Justin Taunton)

(ITEM 21/16) INVESTMENT REPORT AS AT 29 FEBRUARY 2016 File No: 16/10725

Summary In accordance with Clause 212 of the Local Government (General) Regulation 2005, this report details all money that Council has invested under Section 625 of the Local Government Act 1993.

31/16 RESOLVED (Carried Unanimously) 1. That the investment report for 29 February 2016 be received and endorsed.

2. That the Certificate of the Responsible Accounting Officer be received and noted.

(Moved Councillor Lesley Furneaux-Cook/Seconded Deputy Mayor George Mannah)

(ITEM 22/16) BUDDHIST VESAK DAY CELEBRATION, BURWOOD PARK File No: 16/10882

Summary The Chinese Buddhist Association of NSW Inc has requested to hold a Buddhist Vesak Day Celebration event to celebrate the birth of Buddha in Burwood Park on Sunday, 15 May 2016. The organisation has also requested that Council assist with a donation to cover fees associated with the use of Burwood Park, including park hire fees, Council Officers costs and garbage removal costs.



32/16 RESOLVED (Carried Unanimously) That Council donates $1824.00, to be funded from the Mayor’s Discretionary – Small Donations Fund, to the Chinese Buddhist Association of NSW Inc to cover fees associated with the use of Burwood Park for the Buddhist Vesak Day Celebration event to be held on Sunday, 15 May 2016.


(ITEM 23/16) NSW PARLIAMENTARY VISIT TO LEBANON – 14 TO 24 APRIL 2016 File No:

Summary Cr John Faker, Mayor of Burwood, has recently been advised that he has been invited to participate in a NSW Parliamentary visit to Lebanon between the dates of 14 April to 24 April 2016. The purpose of the visit is to meet and discuss issues of parliamentary procedure, government and community services and how the NSW State Government could assist Lebanon in the services it provides for its community and residents. During the Mayor’s time in Lebanon, the Mayor will be representing Burwood in a visit to our Friendship City, Imar Municipal Council, and, as such, the Mayor is seeking Council’s endorsement of his visit.

33/16 RESOLVED (Carried Unanimously) That Council approve, Cr John Faker, Mayor of Burwood, to participate in the NSW Parliamentary visit to Lebanon between 14 and 24 April 2016, and visit Council’s Friendship City, Imar Municipal Council.

(Moved Councillor Justin Taunton/Seconded Councillor Tony Doueihi) INFORMATION ITEMS

(ITEM IN10/16) BEAUTIFICATION OF TOWN CENTRES PROJECT - UPDATE REPORT NO. 2 File No: 15/59573

Summary This information report No. 2 has been prepared to update Council on the progress of the Town Centre Beautification Program in response to the below Mayoral Minute 14/14 from the 23 June 2014 Council Meeting: MM14/14 With the increase in Burwood’s population, urban density and usage I request that new developments in the Burwood Town Centre and Satellite Centres need to replace dilapidated footpaths and verges with appropriate standard segmental paving and tree plantings to beautify our streets. The General Manager is asked to provide a report on a proposed landscape improvement program for the Burwood Town Centre and Satellite Shopping Centres. Staff to pick appropriate species to provide colour and appearance.


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 I therefore move: 1. That the General Manager provide a report on proposed landscape improvements

program in the Burwood Town Centre and Satellite Shopping Centres. 2. That all DA conditions for developments in the Town Centre to be in accordance with

the Burwood Town Centre Urban Landscape Plan. Following Mayoral Minute 14/14, Council Officers commenced a review of the Burwood Town Centre Urban Landscape Public Domain Plan issue AC dated 27 February 2012 with the view to “ground truth” and confirm existing and future tree planting opportunities and areas for public domain improvements throughout the Burwood Town Centre. Please note that the Satellite Shopping Centres in the Burwood Local Government Area (LGA) will also be considered in the future. As discussed in the October 2015 report the review of the Burwood Town Centre Urban Landscape Public Domain Plan has now been completed. Attachment 1 is the Draft Burwood Town Centre Concept Street Tree Plan (Drawing No. NL_BC01). The plan has been prepared following an on-site tree survey carried out by Council Officers and consultant ‘New Leaf Arboriculture’ in November and December 2015. It should be noted that this is a snapshot of the CBD as of the date of this report and addresses the site conditions at the time of preparation to provide advice on potential street tree planting opportunities. The plan is not intended as a definitive indication of future tree planting opportunities. The plan identifies some future major development site locations as these will play a significant role in shaping the streetscape in front of these developments e.g. The Burwood RSL development site surrounded by Deane Street, Marmaduke Street, George Street and Shaftesbury Road, the Burwood Plaza potential development site at 42-50 and 52-60 Railway Parade and the Burwood Grand development site at 39-47 Belmore Street, 6-14 Conder Street and 11-19 Wynne Avenue. It should be noted that the on-site tree survey was limited to a visual assessment and no investigation into underground services was carried out. Further detailed investigation will be needed for individual tree planting proposals, including Dial Before You Dig and underground services investigations at or near the time of planting. Existing Street Trees The approximate locations of the existing street trees were correct as at January 2016. The retention, protection, replacement, proposed street tree species selection and maintenance of existing street trees will be in accordance with Council's Street Tree Management Strategy (STMS). Street trees will be planted in accordance with the specifications in the STMS. Town Centre Street Trees Any future proposed tree plantings will be subject to the budgetary and operational resources of Council. The final location of proposed street trees, lighting layouts, road and footpath alignments, traffic control and other streetscape elements will be subject to detailed site assessment and design and in accordance with Council's Development Control Plan. There are approximately 358 existing street trees in the Burwood Town Centre as shown on


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 the plan. A further 352 new street trees are proposed for planting in hard and soft surfaces within the town centre. Of these 352 new trees, 214 are proposed for planting in hard surfaces which will require excavation and complex root management systems. Town Centre Street Tree Species Selection The drawing included as Attachment 1 details the tree species that may be appropriate for planting in the Burwood Town Centre, depending on the individual site constraints and microclimate. Some of these species are not in Council’s Street Tree Management Strategy but may be suitable due to the unique site constraints in the Town Centre. Other species may also be considered. A list of these tree species in included below:

Small Trees Angophora hispida, Banksia marginata, Callistemon viminalis and 'Kings Park Special', Camellia japonica, Camellia sasanqua, Citrus spp., Corymbia ficifolia dwarf varieties, Feijoa sellowiana, Fraxinus griffithii, Gordonia axillaris, Lagerstroemia indica, Leptospermum petersonii, Magnolia 'Little Gem' and 'Teddy Bear', Melaleuca 'Revolution Green' and 'Revolution Gold', Michelia figo, Pittosporum revolutum, Syzygium leuhmannii, Tibouchina lepidota. (These trees are all listed in Ausgrid 'Plants generally suitable for use near Ausgrid's Network, for planting beneath power lines). Ceratopetalum gummiferum, Prunus cerasifera and P. 'Oakville Crimson Spire'. Medium Trees Alloxylon flammeum, Backhousia citriodora, Backhousia myrtifolia, Banksia integrifolia, Callicoma seratifolia, Callitris columellaris, Corymbia eximia, Cupaniopsis anacardioides, Elaeocarpus eumundii, Elaeocarpus reticulatus, Geijera parvifolia, Harpullia pendula, Hymenosporum flavum, Livistona australis, Pittosporum rhombifolium, Magnolia grandiflora, Malus sp., Polyalthia longifolia, Platanus 'Digitata', Prunus sp., Pyrus calleryana, Stenocarpus sinuatus, Tristaniopsis laurina, Zelkova serrata 'Musashino'. Large Trees Angophora floribunda, Brachychiton acerifolius, Brachychiton populneus, Corymbia maculata, Eucalyptus microcorys, Eucalyptus sideroxylon, Flindersia australis, Lophostemon confertus, Pistacia chinensis, Syzygium australe, Syzygium smithii, Ulmus parvifolia.

In addition to the Draft Burwood Town Centre Concept Street Tree Plan, Council Officers have developed a site-specific Dunns Lane Proposed Works Concept Plan and Elevation drawing. This drawing has been prepared as a design concept to improve the amenity and visual impact of the eastern side of the lane (i.e. the rear elevation to the shops fronting Burwood Road). The design strategies utilised to upgrade Dunns Lane include visual screening of the garbage bin storage areas and the use of trompe l'oeil murals painted on some of the rear facades of buildings and roller-doors. Trompe l'oeil is French for “deceive the eye”. This technique has been used for centuries and can create 3D perspective illusions on 2D surfaces. The concept design proposes to widen the eastern footpath in Dunns Lane by 1400mm to provide a total footpath width of 2200mm. The road reserve will be reduced to 6400mm (2 x lanes of 3200mm). The western side of Dunns Lane will remain unchanged except for recently completed tree plantings in five locations. A new concrete footpath with rolled top kerbs is proposed for the eastern side of Dunns Lane. Pedestrian access will remain along the western side of Dunns Lane and traffic flow directions remain unchanged. No stopping,


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 no parking and loading zones will be altered to suit the proposed design. The proposed installation of screening garbage bin storage areas will provide privacy to the rear of the properties while removing the bins from public view. Five Water Gum (Tristaniopsis laurina) street trees have recently been planted on the western side of Dunns Lane. Tree planting on the eastern side of Dunns Lane is not recommended due to the presence of underground services and spatial constraints. At approximately $200,000, the Dunns Lane beautification will be an expensive undertaking as it involves considerable civil works. It is therefore suggested that a staged approach be adopted by Council. As a first step the visual screening of the garbage bin storage areas and the use of trompe l'oeil murals painted on some of the rear facades of buildings and roller-doors is proposed. This option will be less disruptive to the affected businesses and far more cost effective. Property owners on Dunns Lane will be required to store bins within their private property areas, inside garages or behind the proposed screening. All graffiti on private property is to be removed and walls repainted. Non-compliant outbuildings and ancillary structures are proposed to be removed. Extensive consultation with the property owners in Dunns Lane will be required if Council is to proceed with the Trompe l'oeil artwork, screening and removal of non-compliant ancillary structures. Community consultation with affected businesses and key stakeholders will be undertaken and will include a Dunns Lane Concept Landscape Plan and Elevation Drawing.

No Decision – Information Item Only

(ITEM IN11/16) ANSWERS TO QUESTIONS WITHOUT NOTICE - COUNCIL MEETING OF 23 FEBRUARY 2016 File No: 16/10693

Summary At the Council Meeting of 23 February 2016 the following Questions without Notice (QWN) were submitted by Councillors. Council Officers responded to the QWN and Councillors were notified on 3 March 2016 of the outcome of the QWN. These are now submitted as part of the Council Agenda for Public Notification.

QUESTIONS WITHOUT NOTICE – COUNCIL MEETING OF 23 FEBRUARY 2016 Question Response

Q1 – Councillor Lesley Furneaux-Cook Can Council give Councillors a copy of its submission regarding the proposed amendments to the Local Government Act?

DGM Corporate, Governance and Community Submissions are due by 15 March 2016 and Councillors will be provided with a copy of the submission once finalised.

Q2 – Councillor Lesley Furneaux-Cook What are the proposed Council activities celebrating International Women’s Day (8 March) and can all Councillors be invited to attend?

Executive Manager Council will be hosting an International Women’s Day High Tea on Tuesday, 15 March at 10am at the Burwood Library and Community Hub.



There will be a range of activities during the high tea including entertainment, special guest speakers, hand massages and lucky door prizes. The keynote speaker for the event will be Ms Belinda Noonan, Burwood Citizen of the Year 2016. Belinda was publisher and editor of the Burwood Scene for 10 years and had a successful career in figure skating; competing in several world championships and commentating televised broadcasts of the Winter Olympics. At the event, women will be sharing stories of achievement and every participant will be encouraged to make an ‘action pledge for gender parity’ by writing on labels which will be stuck on a ‘pledge board’ under several categories including Women in Arts, Women in Business, Women in Education, Women in Business, Women in Health, Women in Volunteering and Women in Sport. The pledge boards will then be displayed at the Library and Community Hub for 2 weeks following the event after which it will be circulated among working group organisations for future events. The event is supported by Relationships Australia, Metro Assist and The Body Shop.

Q3 – Councillor Lesley Furneaux-Cook Will Council Officers put in a submission to the Department of Planning regarding amendment to the Exempt and Complying Development Code as per our neighbouring Councils?

Manager Strategic Planning A submission was signed by the General Manager and emailed and posted to the Department of Planning & Environment on 29 February 2016.

Q4 – Councillor George Mannah Can Council investigate the installation/erection of an appropriate shade structure at the community outdoor area (Railway Square) on the corner of Burwood Road and Railway Parade? Issues raised by local residents sitting and watching TV screen or reading newspaper and relaxing.

Senior Manager Property and Building Services Because of the heritage issue to do with the Café premises, Council officers will investigate and subsequently advise. It should also be noted that the vegetation planted around the area will provide some shade when they are fully established.


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 Q5 – Councillor Justin Taunton Local Traffic Committee – Can Council advise how many times per year it physically meets and what type of decisions are made via email and which are referred to the Local Traffic Committee for an actual meeting?

Manager Traffic and Transport The Burwood Local Traffic Committee Meetings are scheduled for the first Thursday of every month between February and November. The Roads & Maritime Services Guide to the Operation of Traffic Committees advises that meetings can be held face to face or electronically. The meeting Agendas are assessed each month, to determine the best platform for the meeting based on the items for consideration. If the Agenda contains items which are expected to require discussion amongst members, the meeting is held face-to-face. If the Agenda contains minor straightforward issues, the meeting is held electronically. In the case of electronic meetings, all members of the Committee provide their feedback and advice via email to all members. Anyone can raise questions or concerns and if at any time a committee member feels wide-ranging discussion is required a face-to-face meeting can then be called.

Q6 – Councillor Justin Taunton 15 minute free parking – Can Council investigate options for implementing a 15 minute free parking time prior to paid parking being applicable? Similar to a scheme that Leichhardt Council has.

Manager Traffic and Transport Leichhardt Council provides 15 Minutes free parking tickets to be obtained from parking meters along their main streets only. Burwood Council does not currently have parking meters along main streets such as Burwood Road, The Boulevard or The Strand. These streets are signposted as ’30 Minute Parking’ to help ensure turnover of vehicles. In addition to this, Burwood Council also provides all residents 2 hours free parking per day in its off-street car parks via the 2P Prime Parking Permit. Discussions with Leichhardt Council staff have also identified compliance issues with motorists obtaining multiple free tickets in succession.

Q7 – Councillor Justin Taunton Sydney Trains Graffiti Removal – Railway overbridge on Burwood Road and Burwood Station – can this be investigated?

Senior Manager Civil Construction & Operations Graffiti along the whole corridor from Croydon Station to Strathfield Station was reported to Transport NSW on 4 January


MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 2016, reference number 00026528. The

Manager Civil Construction & Maintenance has now reported this matter a second time, reference number 00066660, and has requested a call back from Transport NSW. Once a representative calls the Manager Civil Construction & Maintenance he will ask for the name, contact number and email address of the responsible Officer and he will contact them as regularly as necessary until the graffiti is removed.


(ITEM IN12/16) PETITIONS File No: 16/12196

Summary Council has received one petition since the last Council Meeting. Background

Date Received

Petition Subject No. of Household within the

LGA

No. of Household outside the

LGA

Responsible Council Division

8 March 2016

Development Application BD.2014.062, Section 96 Modification at 24A-26 Gordon Street, Burwood – residents surrounding the subject site who have viewed the changes of the originally approved NSW Land & Environment Court Plans have no issues and accept the changes that the developer has issued to Council in the form of a Section 96

5 0 Land, Infrastructure and Environment

Comments That Council notes that the Petitions has been referred to the appropriate Council Officers for attention.



MINUTES OF BURWOOD COUNCIL MEETINGS 22 MARCH 2016 QUESTIONS WITHOUT NOTICE The following Questions Without Notice were submitted at the Meeting: Councillor Tony Doueihi Can Council do something about the trolleys that have been abandoned on every corner in Burwood? Councillor Lesley Furneaux-Cook Regarding the open forum presentation, if Council does not have the required equipment, why can’t it engage the services of a professional with the appropriate noise equipment? Councillor Lesley Furneaux-Cook St Joseph’s School is undertaking a waste reduction program, however it can only obtain one compost bin per resident where they require 4-5. They also want to match six blue bins with a yellow recycle bin, however the school is only able to obtain four from Council. Do Schools have special dispensation? Councillor Lesley Furneaux-Cook Do we know if all boarding houses are registered so that Council can undertake its compliance. I believe a simple desktop audit of those that have come to us as Development Applications would provide this information? This concluded the business of the meeting and Council rose at 8.23pm. Confirmed this 26th Day of April 2016. MAYOR GENERAL MANAGER


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