Building For Success Program UpdateCitizen’s Oversight Committee May 11, 2010

Presentation Summary

• Program Schedule

• Project Budgets

• Project Updates

• Risk Summary

Poway High SchoolMay 2010

Bernardo Heights Middle School

ADMIN Building: reconfiguration, enclosure of the existing patio (bigger teachers lounge)

CLASSROOMS: technology upgrades, new HVAC, new paint, new roofs, ADA upgrades

SECURITY: new security gates, new fire alarm

CENTRAL PLANT: new chiller

Bernardo Heights Middle SchoolMay 2010

Tierra Bonita Elementary School

ADMIN Building: new entrance facing the parking lot.

ADMIN Building: reconfiguration of the reception counter

Rancho Bernardo High School

ADMIN Building: reconfiguration

CLASSROOMS: technology upgrades, new paint, new roofs, ADA upgrades

SECURITY: new security cameras, new fire alarm;

FOOD SERVICES: new kiosk

NEW RESTROOMS

Morning Creek Elementary School

ADMIN Building: reconfiguration, ADA upgrades

CLASSROOMS: technology and ADA upgrades, new roofs and HVAC units;

FOOD SERVICES: new kitchen

SECURITY: new security gates and new fire alarm.

Mt. Carmel High School Stadium ADA Upgrades

• RESTROOMS: ADA upgrades

• BLEACHERS: ADA accessibility

• RAMPS: ADA upgrades, new construction

Risk SummaryMay 2010

RISK ANALYSISRevision Date:May 2010

Building For Success Proposition C

NBR ITEM ASSESSMENT POSSIBLE IMPACT MITIGATION PLAN

Original Prior Current (Cost and/or Schedule)

1

Growth in construction program forecast to complete from "Scope Creep" during the design and construction phase. Rancho Bernardo High Morning Creek Elementary Bernardo Heights Middle

L M M Cost impact: Increase in forecasted cost to complete.

Recommend adjustments in construction program scope as new priorities are identified. Provide additional revenue sources Approval of Deputy Superintendent required for increases to original project budget.

2 Construction material increases M L L Cost impact: Increase in forecasted cost to complete (steel, fuel, asphalt)

Continue to monitor the market 6-10% annual escalation included in project estimates. Continue aggressive construction schedule

3Community relations. Impacts resulting from the start of the construction program--Avoid surprises.

M M M Cost and schedule impact: Possible re-work of designs and /or construction schedules.

Continue proactive communications via the local media Involve site managers in design and phasing decisions

4 Interim facilities L L L Cost impact: Growth in numbers of required units and impact on the overall the construction budget.

Seek economies of scale with larger contracts. Maximize the use of existing classrooms.

5

Final project construction cost increases resulting from contractors not experienced in school work providing bids for each project.

M L L Schedule impact: Delays Emphasize performance requirements at pre-bid conferences. Utilize alternative project delivery methods

6 As-Built Conditions L L L Cost impact: Increase in forecast to complete Provide adequate allowances and contingencies based on program experience.

7 State Grant Matching Funds M H H Decrease in Program Revenues Continue Design and DSA review phases. Monitor State progress

8DSA Review and Approval M H M Delay in construction start RBHS, MCES Architect working with DSA office in San Diego.

Risk Status: H=high M=medium L=low