building capacity methodology

Building Capacity Methodology

Evaluation & Proposal

March 22, 2012


TOPICS TO BE TOPICS TO BE COVEREDCOVERED

• Purpose & Approach

• Definitions

• VDOE Guidelines on Capacity

• Review of Current Capacity Policy

• Proposed Methodology


• In response to the 2011 Long Range Planning Advisory Committee’s Recommendation for the Capital Improvement Program (CIP), the School Board requested that the building capacity of all schools be evaluated and analyzed.

• A committee was formed from both the operational & instructional sides of the division.

• The committee developed a proposal, and liaisons then visited all schools and walked each building with the respective principal.

PURPOSE & PURPOSE & APPROACHAPPROACH


•DESIGN CAPACITY is the student capacity of a school based on the calculation of the learning spaces as they were originally designed. This is also referred to as architectural capacity.

•PROGRAM CAPACITY is the student capacity of a school based on the current use of each learning space. It is how many students the building can support when the restrictions of the program of study are applied. This is also referred to as functional capacity.

DEFINITIODEFINITIONSNS


• CLASSROOM MULTIPLIER is the average of how many students should be in each classroom. The number is multiplied against the number of classrooms to determine capacity. This is also referred to a “student to classroom,” “class size” or “student per teaching station” ratio.

• UTILIZATION FACTOR is a percentage applied to the capacity figure at secondary schools to account for learning spaces that cannot be used 100% of the time (i.e. 7 out of 8 periods).

DEFINITIONS DEFINITIONS (CONT.)(CONT.)


• There are no requirements from the Virginia Department of Education (VDOE) regarding capacity, classroom multipliers, etc.

• VDOE publishes Capacity Worksheets for each level (elementary, middle, high) in ‘Guidelines for School Facilities in Virginia’s Public Schools’

• Worksheets include a SOQ Maximum Capacity & Division Operating Capacity. The latter allows the division to input how many students per teaching station.

VDOE’S VDOE’S GUIDELINESGUIDELINES

Source: Guidelines for School Facilities In Virginia’s Public Schools Prepared by the Virginia Department of Education, Office of Support Services June 2010

ELEMENTARY SCHOOL

Permanent Spaces Per Teaching StationSelf-Contained ExceptionalChildren Classrooms 8Pre-Kindergarten Classrooms 18Kindergarten Classrooms 24First-Third Grade Classrooms 24Fourth-Fifth Grade Classrooms 25

Non Capacity SpacesArt ClassroomsMusic ClassroomsResource ClassroomsGym-Multipurpose RoomsScience/Computer Rooms

ELEMENTARY SCHOOL

Permanent Spaces Per Teaching StationSelf-Contained ExceptionalChildren Classrooms 8Pre-Kindergarten Classrooms 18Kindergarten Classrooms 24First-Third Grade Classrooms 24Fourth-Fifth Grade Classrooms 25

Non Capacity SpacesArt ClassroomsMusic ClassroomsResource ClassroomsGym-Multipurpose RoomsScience/Computer Rooms

816202020

CURRENTACPS

POLICY


MIDDLE SCHOOL

Permanent Spaces Per Teaching StationSelf-Contained Exceptional Children Classrooms 8Language Arts 24Homeroom Classrooms 25(Social Studies, Math or Science)

Non Capacity SpacesArt ClassroomsChorus/Band/Music ClassroomsResource ClassroomsPE/Gym/Health/Multipurpose RoomsExploratory Career Classrooms/LabsComputer Rooms


MIDDLE SCHOOL

Permanent Spaces Per Teaching StationSelf-Contained Exceptional Children Classrooms 8Language Arts 24Homeroom Classrooms 25(Social Studies, Math or Science)

Non Capacity SpacesArt ClassroomsChorus/Band/Music ClassroomsResource ClassroomsPE/Gym/Health/Multipurpose RoomsExploratory Career Classrooms/LabsComputer Rooms

N/A

CURRENTACPS

POLICY


High School

Permanent Spaces Per Teaching StationAcademic Classrooms 25(Foreign Language, Social Studies, Math, Science)

English Classrooms 24Arts Education Classrooms (Visual Arts, Drama) 24Business/Office Education Classrooms 25(Typing/Keyboard, Computer App., Business, etc.)

Music Classrooms (Band, Chorus, Music) 30Health Classrooms 30Main Gym (Counts as 2 Teaching Stations) 30Auxiliary Gym (Counts as 1 Teaching Station) 25Service/Marketing Classrooms/Labs: 20(Consumer/Health Occup., Teen Living, Marketing)

Vocational Education Lab: 20(Do not count associated classrooms)

Self-Contained Exceptional 8Student Classrooms

Capacity is 90% of Total.


High School/Middle School

Permanent Spaces Per Teaching StationAcademic Classrooms 25(Foreign Language, Social Studies, Math, Science)

English Classrooms 24Arts Education Classrooms (Visual Arts, Drama) 24Business/Office Education Classrooms 25(Typing/Keyboard, Computer App., Business, etc.)

Music Classrooms (Band, Chorus, Music) 30Health Classrooms 30Main Gym (Counts as 2 Teaching Stations) 30Auxiliary Gym (Counts as 1 Teaching Station) 25Service/Marketing Classrooms/Labs: 20(Consumer/Health Occup., Teen Living, Marketing)

Vocational Education Lab: 20(Do not count associated classrooms)

Self-Contained Exceptional 8Student Classrooms

Capacity is 90% of Total.

20

202020

4020252520

20

8

85%

CURRENTACPS

POLICY

Per Policy FB-AP:

Elementary school capacity is based on the number of classrooms available for regular classroom instruction, excluding the gymnasium

and three specialty classrooms three specialty classrooms for areas such as art, music, computers, etc. Self-contained Special Education classes are

calculated into the capacity at an 8:1 8:1 student to classroom ratio.

Preschool classrooms are calculated at 16 students 16 students per

classroom while K-5 is calculated at 20 students 20 students per classroom. A 15% reduction in capacity was applied to two elementary schools where classrooms did not meet the state standards for size.

ACPS Current Capacity ACPS Current Capacity MethodologyMethodology


Per Policy FB-AP

High School & Middle School capacity is based on the number of regular classrooms available to be used as teaching stations and is calculated

at 20 students20 students per classroom. Music, chorus, and band are

calculated at 40 per classroom 40 per classroom and the gymnasium counts as

2 teaching stations of 25 each25 each. Self-contained Special Education

classrooms are calculated into the capacity at an 8:18:1 student to

classroom ratio. A 15% reduction15% reduction in the calculated capacity is then applied to account for scheduling difficulties and class size variation.



Limitations of current methodology:

•The number of regular classrooms available to be used as teaching stations is not consistently counted across all schools.

•The classroom multiplier has no relation to budgeted staffing levels, average class size or other factors.

•The current capacity methodology does not account for the space needs of programs specific to an individual school’s populations (i.e. Gifted, Title 1, ESOL, etc.).



1997/98: Capacity was calculated with a multiplier of 22 students per regular classroom.

2000/01: Classroom multipliers were revised to reflect Differentiated Staffing (based on the number of students eligible for Free/Reduced Lunch), so the multiplier was not the same for all schools. The new calculations reduced the division’s total capacity by 896 students.

2003/04: The utilization factor in the high school capacity formula was increased to a 15% reduction (previously only 10%). This change resulted in a reduction of high school capacity of 371 students.

2008/09: Capacity formula was changed as a result of the Resource Utilization Study. The formula is what is currently utilized by the County. The key change was that the multiplier was revised to 20 for all schools. The revision increased the division’s total capacity by 1279 seats or 8.76 %.Building Capacity Methodology

ACPS Capacity ACPS Capacity HistoryHistory


PROPOSED PROPOSED METHODOLOGYMETHODOLOGY

ClassroomClassroomMultiplierMultiplier

Number Number of of

ClassroomClassroomss

UtilizationUtilizationFactorFactor( )x x



Number Number of of



Creates a variable

classroom multiplier

Counts rooms in a more rigorous manner

Increases the # of specialty

classrooms that are excluded

Increases from 85% to 87.5%

which represents 7

out of 8 periods

(applicable for Middle & High Schools only)

KEY CHANGES PROPOSED PROPOSED METHODOLOGYMETHODOLOGY




Number Number of of




•The current policy counts regular classrooms at a multiplier of 20 students per classroom at all schools.

vs.

•The proposed method provides a formula for the multiplier which results in different multipliers for different schools. With differentiated staffing (based on the number of students eligible for Free/Reduced Lunch), class sizes vary between schools based on the school’s population. The new formula reflects this variance.

ClassrooClassroomm

MultiplierMultiplier



ClassrooClassroomm


School’sClassroo

mMultiplier

Proposed Formula for Classroom Multiplier:

# of Students

# of Teachers

=

Simplest Form


ClassrooClassroomm


School’sClassroo

mMultiplier


# of Students

# of Teachers

# of Students

# of Students/Class

Size

Class Sizes in 2012/13

Budget:

K-3: 20.25

4-5: 22.65

6-8: 23.37

9-12: 24.20

==

Simplest Form

Teachers Staffed at Regular Base

Level Only


ClassrooClassroomm


School’sClassroo

mMultiplier


# of Students

# of Students/Class

Size

Class Sizes in 2012/13

Budget:

K-3: 20.25

4-5: 22.65

6-8: 23.37

9-12: 24.20

==

Staffed at Regular Base

Level Only

# of Students

# of Students/Class

Size +

Differential Staff FTE/2

Add Teachers Staffed at the Differentiated

Level

# of Students

# of Teachers

Simplest Form


ClassrooClassroomm


School’sClassroo

mMultiplier

Proposed Formula for Classroom Multiplier: Class Sizes

in 2012/13 Budget:

K-3: 20.25

4-5: 22.65

6-8: 23.37

9-12: 24.20

=

# of Students

# of Students/Class

Size +

Differential Staff FTE/2

Including Half of Differentiated

Staff

Enrollment*

Enrollment*/Class Size

+ Differential Staff

FTE/2

=

*Enrollment Used for Teacher Allocation in Budget Book

Proposed Formula

# of Students

# of Students/Class

Size

=

Staffed at Regular Base

Level Only

# of Students

# of Teachers

Simplest Form

Enrollment*

-----------------------------------------------------------------------

(Enrollment*/Class Size**) + (Differential Staff FTE/2)


ClassrooClassroomm


School’sClassroo

mMultiplier


**Class Sizes in 2012/13 Budget:

K-3: 20.25 4-5: 22.65

6-8: 23.37 9-12: 24.20

=


Enrollment*

-----------------------------------------------------------------------

(Enrollment*/Class Size**) + (Differential Staff FTE/2)


ClassrooClassroomm


School’sClassroo

mMultiplier


**Class Sizes in 2012/13 Budget:

K-3: 20.25 4-5: 22.65

6-8: 23.37 9-12: 24.20

=


STUDENTS

TEACHERS


ClassrooClassroomm


Enrollment---------------------------------------------------------------

--------(Enrollment/Class Size) + (Differential Staff

FTE/2)

Class Sizes in 2012/13 Budget:

K-5 WEIGHTED AVERAGE = 21.05


SCHOOLCalculated Multiplier

11/12

Adjusted Multiplier

11/12

Calculated Multiplier

12/13

Adjusted Multiplier

12/13GREER 17.09 17.25 16.84 17YANCEY 17.17 17.25 16.98 17WOODBROOK 17.99 18.25 17.85 18RED HILL 18.19 18.25 17.71 18SCOTTSVILLE 18.12 18.25 17.92 18AGNOR-HURT 18.42 18.25 17.93 18CALE 18.75 19.25 18.40 18STONY POINT 19.28 19.25 19.03 19STONE ROBINSON 19.66 19.25 19.28 19CROZET 19.66 19.25 19.38 19BAKER-BUTLER 20.12 20.25 19.80 20BROWNSVILLE 19.75 20.25 19.84 20BROADUS WOOD 20.08 20.25 19.85 20HOLLYMEAD 20.25 20.25 20.18 20MERIWETHER 20.49 20.25 20.42 20MURRAY 20.69 20.25 20.46 20

ClassrooClassroomm


Elementary Classroom Multiplier Options

A B


Enrollment----------------------------------------------------------------

-------(Enrollment/Class Size) + (Differential Staff

FTE/2)

Class Sizes in 2012/13 Budget:

Grades 6-8: 23.37; Grades 9-12: 24.20

ClassrooClassroomm



ClassrooClassroomm


The new adjusted multipliers apply to regular classrooms only. The following spaces are calculated as such:

Self-Contained Special Education Classrooms………… 8 students

Pre-K Classroom ……………………….16 students

Career and Tech Education Classroom 20 students

Main Gym……………………………… 50 students

Auxiliary Gym………………………….. 25 students



Number Number of of





Number Number of of

ClassrooClassroomsms

Regardless of current use, all rooms which could hold 25 students are counted:

31


Number Number of of


SPECIALTY CLASSROOMS

The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusions vary between schools.

Elementary School Classroom Exclusions

Art Gifted Program Title 1Music ESOLComputer Lab SPED Resource

Middle & High School Classroom Exclusions

Computer Lab Gifted ProgramTeacher Work Area ESOL

SPED Resource


Number Number of of


SPECIALTY CLASSROOMS

The following classrooms are excluded from the classroom count based on the school’s program & needs. Exclusion varies between schools.

Elementary School Classroom Exclusions

Art Gifted Program Title 1Music ESOLComputer Lab SPED Resource

Only Exclusions in Current PolicyMiddle & High School Classroom Exclusions

Computer Lab Gifted ProgramTeacher Work Area ESOL

SPED Resource



Number Number of of




31


Example: Agnor-Hurt Elementary

31



AGNOR-HURTQty Multiplier Total

2 x 16 = 3224 x 18.25 = 4380 x 8 = 01 - 1 - 0 - 1 - 1 - 1 - 0 -

31 4702 18.25 36.5 507

Previous: 552/592

Classroom TypePre-KK-5SPED (SCC)ArtMusicComputerSPED ResourceGiftedESOLTitle 1Total Full Size Classrooms

BUILDING CAPACITY

Mobile Unit CapacityTotal Capacity

31


AGNOR-HURTQty Multiplier Total

2 x 16 = 3224 x 18.25 = 4380 x 8 = 01 - 1 - 0 - 1 - 1 - 1 - 0 -

31 4702 18.25 36.5 507

Previous: 552/592

Classroom TypePre-KK-5SPED (SCC)ArtMusicComputerSPED ResourceGiftedESOLTitle 1Total Full Size Classrooms

BUILDING CAPACITY


Brownsville in AGH BuildingQty Multiplier Total

1 x 16 = 1625 x 20.25 = 5060 x 8 = 01 - 1 - 0 - 1 - 1 - 0 - 0 -

31 5222 20.25 40.5 562

Previous: 552/592



47

Example: Jouett Middle

47


JOUETTQty Multiplier Total32 x 20.5 = 6562 x 20 = 401 x 8 = 81 x 50 = 503 - 2 - 1 - 3 - 2 -

47 754 0.875 6600 20.5 0 660

Previous: 699

Classroom TypeAcademicCTESPED (SCC)GymComputerSPED ResourceGiftedESOLTeacher Work AreaTotal Full Size ClassroomsUtilization Factor

BUILDING CAPACITY


Example: Jouett Middle


SCHOOLCAPACITY

Current(Building Only)

Proposed (Building Only)

DifferenceProposed(+Trailers)

* Based on Multiplier A


Capacity vs. Projected Enrollment

* Based on Multiplier A

Elementary Subtotal 7213 6578 91% 7053

Middle Subtotal 3636 3516 97% 3702

High Subtotal 4132 4190 101% 4311

TOTAL 14,981 14,284 95% 15,066


SCHOOLCAPACITY

Current(Building Only)

Proposed (Building Only)

DifferenceProposed(+Trailers)

Current Capacity vs. Proposed Capacity Summary

Back-Up Slides


Core Spaces (calculated per VDOE guidelines)

building capacity methodology

Documents

student capacity

program capacity

capacity worksheets

capacity figure

architectural capacity

functional capacity

school facilities

school board