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Build a more efficient operationHP Information Workflow Solutions for Manufacturing and Distribution

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Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

Overcoming barriers and expanding market share Information has become as integral to success in the 21st-century manufacturing environment as any physical component within your products. Along with securing high-quality raw materials at the lowest available price, your production and distribution operations must also efficiently manage data and documents in order to help control costs and increase profits.

Manual errors or delays in paper-intensive processes can compromise production—and lead to dissatisfied customers. Research and development teams spread across time zones need to quickly and easily collaborate on blueprints for the next wave of innovative products. Transporting finished goods on a tight schedule and budget requires you to have the accompanying forms—invoices, customs declarations, delivery confirmations—ready exactly when and where they’re needed.

In this digital information-driven climate, you need technologies that help you speed innovation, make processes work more efficiently, protect confidential information, and communicate more effectively with customers and partners. Advanced document-management software and hardware designed to help reduce back-office costs—through more efficient invoicing, billing, marketing, and accounting—can free more resources to invest in building better products and expanding your market share.

HP provides integrated workflow and communications management solutions to help you quickly respond to new market demands, remove barriers to innovation, and achieve production goals. Our solutions enable manufacturers of all sizes to take steps out of manual processes, deliver relevant communications that help strengthen relationships with customers and suppliers, and easily manage sensitive information.

Hit your targets with HPLeading manufacturers around the world count on HP to help them achieve production goals, cut operating costs, and gain market share. Our workflow solutions reflect extensive firsthand experience with the information-management challenges involved in moving products around the world, from concept to sale. We offer integrated, high-performance technology, devices, and services—for large multinational corporations, small domestic companies, and virtually every type of manufacturing operation in between.

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The HP approach HP Information Workflow Solutions for Manufacturing and Distribution combine hardware, software, consulting, and cloud-based services. These tailored, fully-integrated solutions can help you:

• Transform your billing, invoicing, product delivery, and document-sharing processes to save time and reduce costs.

• Innovate your communications, marketing, and production printing to win customers and contain costs amid global competition.

• Control your imaging and printing environment—from document and data security, to record-keeping, archiving, and document retrieval—with greater ease and efficiency.

Simplify processes to save resources Intelligent document-management tools can help you draft accurate orders and invoices, deliver customized bills, and ensure that transporters have all necessary documentation when crossing borders and delivering goods. The more efficiently you handle these documents, the less time and budget they divert from your core business of bringing great products to your customers.

HP offers document capture and routing capabilities that enable you to share essential materials—such as engineering manuals and product plans—faster and more reliably. Our workflow solutions can help you intelligently integrate information, automate paper-intensive processes, and efficiently turn paper files into digital assets. We deliver streamlined information-management capabilities to help you grow your business and your bottom line.

HP Capture and Route The HP Capture and Route solution helps convert paper-based information into digital files that are easier to access and share. The simple, one-time, digital capture of a document—such as a validated shipping manifest—makes it immediately retrievable, and easy to distribute and track. By streamlining the flow of documents, HP Capture and Route enables employees to do more with information—increasing productivity and collaboration. This helps reduce supply contract errors, save time and costs when sharing engineering plans and factory resources, and enhance overall information security.

This solution can help you to:

• Reduce printing and shipping costs associated with processing and distributing paper documents.

• Support records retention and privacy requirements.• Provide flexible access to documents, such as customs manifests and delivery notices.• Increase document security.• Encourage paper conservation.

Learn morehp.com/go/captureandroute

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

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HP solutions for workflow automation Coordinating the details of product design, supply chain, production, and delivery requires tremendous process clarity and efficiency. HP solutions for workflow automation can help you remove uncertainty and solidify results.

HP Automated Invoice Processing Solution for Manufacturing helps accelerate the accounts payable process and improve cash flow. With this solution, you can automate virtually every invoice/processing step—from document capture and distribution across the organization, to seamless integration with resource planning efforts. Our tools also enable you to prepare and deliver clearly-worded, digital contracts that help build partners’ trust.

Customer communications management solutions create and manage customer communications consistently across diverse delivery channels. The solution integrates real-time data and content from enterprise systems to help you create fully-customized materials, such as targeted messages added to billing statements or delivered in email. You can use this intelligence to make new offers to customers—in their local languages and through their preferred channels—based on integrated details about each customer’s purchasing history.

HP Proof of Delivery Document Management Solution automatically notifies you when goods have arrived at their destination, cutting down on time spent monitoring the whereabouts of shipments. It can also help you boost customers’ satisfaction by confirming deliveries faster and with less effort.

Together, these solutions enable manufacturers to:

• Track and trace delivery information to help manage compliance with inspection and recall regulations.

• Accelerate transactions to help save time and money.• Deliver engaging communications to increase customer confidence.• Integrate accounting information in real time to reduce the risk of invoicing and billing errors.

Learn more hp.com/go/mdiworkflow

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

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Autoliv ASP improves document workflow and business processing, slashes costs by half Printing and copying should be reliable, productive functions in any company. But, when Jeff Peterson joined Autoliv, that wasn’t the case. Autoliv ASP is the U.S. subsidiary of Autoliv Inc., a Swedish company that designs and manufactures automotive safety restraint systems.

Peterson saw an opportunity to centralize print management, improve reliability and manageability of the printing fleet, and cut costs—all while enabling workflow improvements. He began working with HP partner Uinta Business Systems to identify more efficient devices, as well as a new approach to managing the company’s print needs. Not long after, Autoliv entered into a Managed Print Services agreement with HP.

Now HP provides supplies, service, and support for facilities across the company. Peterson’s staff spends less time managing printing, and Autoliv is working to expand document workflow improvements. Paper documents are now scanned into a document management system where users can easily access them. Approvals are being transformed from paper processes to more streamlined electronic communications. With standardization on HP printers and multifunction printers (MFPs), Autoliv’s total print costs have been slashed by more than half.

Business benefits• Reduced staff time related to document management in Accounts Payable department.• Monthly print contract costs reduced by nearly half.• Roughly 2 million documents electronically captured and distributed or stored via

scan-to-email and scan-to-folder functionality on MFPs.• Increased user-to-printer ratio from 3:1 to 12:1.

Learn morehp.com/go/autolivasp

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

Case study:

“With HP consulting and solutions, we’ve come a long way in improving the way we print and manage documents. Managing a print environment effectively is an ongoing process. With HP’s help, we’re getting better and better at it.”– Jeff Peterson, Senior System Engineer, Autoliv ASP

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Centralize resources to captivate audiencesPowerful marketing campaigns and personalized communications provide the edge you need to win new customers and strengthen existing loyalties in the face of global competition. To make the most of customer connections, you need to manage brand resources and assets consistently throughout all production systems and campaigns.

HP provides integrated solutions for managing marketing campaigns and assets from preproduction through delivery. We can help you connect with distinct audiences—through their preferred channels—and address their specific interests. By delivering more personalized and relevant messages, you can win greater market share while carefully managing production print resources along the way.

HP solutions for marketing and production optimization HP provides software and professional services to help you improve document production and marketing results. By optimizing back-end document creation and output, our solutions help you create professional-quality materials that make a greater impact. With more efficient processes in place, you can free up resources for mission-critical projects that enhance your brand and extend your reach. We can also help you streamline marketing and communication processes to deliver more relevant, meaningful customer-facing materials and campaigns while helping to reduce costs and time to market.

These solutions enable you to:

• Manage customer communications from design through multichannel delivery, within a single platform—eliminating redundant systems and speeding time to market.

• Incorporate customer insights and tailor materials at the local level to help achieve higher-impact marketing.

• Replace costly capital expense outlays with print-on-demand solutions that can use operational funds.

• Support on-demand production printing, digital displays, smartphones, tablets, and personalized email communications.

Learn more hp.com/go/productionprint

HP DesignJet printers and MFPs We offer integrated tools that can help you design and deliver printed materials—right when and where you need them. HP DesignJet printers and MFPs enable factory workers and warehouse managers to print, scan, and share documents of all sizes. Advanced printing, scanning, and document-sharing functions let you view complex files—such as facility maps, component designs, and circuit diagrams—in high-resolution color, and rapidly distribute them to global design and maintenance teams.

These solutions enable you to:

• Preview content on the color touchscreen before printing. • Produce razor-sharp printed lines with precision.• Scan and email documents to collaborate remotely without incurring shipping costs.• Develop digital libraries of past and current product designs, manifests, and other documents by

scanning into folders.¹

Learn more hp.com/go/designjet

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

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Simplify document and records management Operations run best when documents, data, and devices are protected from misuse and overuse. You also need strong safeguards around confidential information—such as customer records and your organization’s valuable intellectual property—and reporting tools to meet compliance requirements.

HP solutions simplify document and records-management information tracking throughout the manufacturing environment. We provide reliable methods for archiving and retrieval that help you keep mandatory records and avoid accumulating outdated or obsolete documents. Our solutions for securing imaging and printing can help you protect hardware and information, and our services for managing print environments help reduce waste and associated costs.

HP Security Solutions for imaging and printing From research and development plans to supply contracts, your intellectual property requires constant protection to preserve competitive advantage and support regulatory compliance. Unsecured devices and data can put the entire operation at risk. .

HP can help. Defend your network with the world’s most secure printing3—including devices that can automatically detect and stop an attack. HP can help you automate device, data, and document protections with a broad portfolio of solutions. Our print security experts can help you develop and deploy an end-to-end imaging and printing security strategy. We offer tools to assess, manage, and fortify security for imaging and printing fleets, mobile printing, data transmission, and cloud access.

For example, HP Access Control Printing Solutions allow you to set governing protocols for all of your devices. Along with specifying which technicians, line workers, or designers can use specific printers and scanners, you can also control how the device functions may be used. These solutions help restore control over imaging and printing practices, reinforce security, and reduce costs through user authentication—whether for local, mobile, or remote workers. HP Security Solutions can help you:

• Protect devices through access control methods, such as personal identification numbers (PINs) and Lightweight Directory Access Protocol (LDAP).

• Protect data by authenticating users, safeguarding cloud content, and encrypting transmissions.• Enable mobile workers to securely print files and stay productive while traveling.• Reduce costs and waste from unclaimed printed pages by requiring users to enter a PIN at the

device to release their print jobs.• Strengthen compliance and reduce risk through vigilant monitoring and real-time usage

information.

Learn more hp.com/go/secureprinting

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

6 of 10 companies have unsecured printers.2 How about yours?

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HP solution for output management HP solution for output management collects documents from multiple platforms including Windows, UNIX, Linux, Mainframe, and delivers them in a secure manner to multifunction devices, printers, and electronic destinations. Acting as a central point of document control, the software captures documents from any application, converts the data to a printer-ready format, and reliably delivers it to the target device or destination. Administrators can quickly detect and address hardware or network-related printing errors from an intuitive web interface. Full-featured print audit and tracking functions are available to aid in compliance and cost reduction efforts.

HP solution for output management can help you reduce the cost and secure the process of delivering critical business documents:

• Eliminate reliance on all print servers.• Protect sensitive information via pull printing and document encryption.• Enable document auditing for improved security and compliance.• Support rapid implementation in days or weeks, instead of months.• Ensure delivery of business documents.

HP Managed Print Services (MPS) HP MPS provides customized assessment, procurement, implementation, management, and workflow-enhancing services to reduce the demands on your organization’s IT staff. Our comprehensive support can help you eliminate the time and financial drains associated with in-house supplies management, IT maintenance, and usage monitoring. HP MPS handles the full imaging and printing life cycle, allowing you to focus your employees and capital investments at the points of greatest impact—whether that’s making factories more efficient or expanding market research and new product initiatives.

HP MPS also enables organizations to reduce their costs and environmental impact by managing printers more efficiently, deploying new devices with environmental factors in mind, and monitoring and controlling device usage. Based on a recent Quocirca survey, organizations achieved an average cost savings of 23% with a managed print environment, and over 75% indicated savings up to 30%.4

With HP MPS, manufacturers can:

• Simplify document access and printing across the entire organization.• Focus more time and resources on account management and sales initiatives.• Develop a customized print strategy to lower overall internal costs and reduce maintenance

burdens on employees.• Meet important operational and environmental goals by streamlining processes, saving energy,

and reducing paper waste. Learn more hp.com/go/mps

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

Case study:

“L’Oréal wanted a global ally, a leader in its domain able to provide a fully managed print service that aligns seamlessly with our cloud computing IT transformation strategy.”—Olivier Dersch, CTO, L’Oréal, Clichy, France

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HP MPS supports L’Oréal’s vision for sustainable global growth, cloud IT transformation, and managed, progressive change L’Oréal aimed to simplify, streamline, and better control the environment with a managed print solution from HP. Moreover, it wanted smooth, incremental progress towards best practices, improving the end-user experience without disrupting employees’ work.

New efficient MFPs help to slash electricity consumption while providing end-users with productivity features, such as scan-to-email that streamline workflows and reduce unnecessary printing. For L’Oréal, the devices are embedded with SafeCom Go pull-printing software, which stores print requests until the end users release their jobs—to the machine of choice. This solution software enhances security, reduces unnecessary printing, and also provides copy control, email control, and cost tracking. On the environmental front, the total number of printed pages has dropped, due largely to the reduction in printing waste at remote printers, a change to duplex print settings, and an awareness campaign for users. The reduction in the number of printers and the adoption of the latest-generation equipment has reduced printer energy needs by an estimated 25%. Business benefits

• Meet environmental goals, including:

- 20% reduction in print volume. - Reduced paper usage through duplex printing. - Raise awareness of responsible printing to reduce unnecessary printing. - Estimated 25% reduction in printer energy needs. - Recycling through HP Planet Partners Program.• Reduce print costs up to 30% per industry analysts estimates.5

• Increase workflow efficiencies to support global growth.

• Successful user adoption supported by customized HP Education Services training and communications.

Learn more hp.com/go/loreal

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

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© Copyright 2012-2014, 2017 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

4AA4-3350ENW, April 2017, Rev. 5

Discover deeper value in your resources As one of the world’s largest manufacturers, HP is deeply aware of the issues that arise in complex environments involving global supply chains, research and development, and product delivery. We use this insight to create powerful software, hardware, and services that stand up to the most difficult manufacturing and distribution challenges. That’s why many of the world’s leading companies turn to us for complete solutions, unsurpassed expertise, global reach, and industry leadership.

Why HP?For more than 50 years, HP has been partnering with leading manufacturing and distribution organizations, supplying the technical expertise and business savvy required to position these companies at the forefront of innovation. Today, industry analysts rank HP as a leading provider of information technology and services to the manufacturing and distribution industry. In fact, 10 of the top 10 automotive manufacturers6 and 8 of the top 10 oil and gas companies are HP Managed Print Services clients.7

We will take the time to understand your specific needs and create a plan to help optimize your fleet, ensure data and document security, and manage your evolving workplace.

Get startedContact your local HP representative to:

• Set up a workshop to assess your specific business needs.

• Establish a plan to implement the best solution for today and into the future.

• Identify an environmental approach that can help your organization save money.

Learn more hp.com/go/mdiworkflow

Brochure | HP Information Workflow Solutions for Manufacturing and Distribution

1 Local printing requires mobile device and printer to be on the same network (usually Wi-Fi access points bridge wireless to wired connections) or have a direct wireless connection. Wireless performance is dependent on physical environment and distance from access point. Wireless operations are compatible with 2.4 GHz operations only. Remote printing requires an Internet connection to an HP web-connected printer. Wireless broadband use requires separately purchased service contract for mobile devices. 2 Ponemon Institute, “Insecurity of Network-Connected Printers,” October 2015. 3 “Most secure printing” claim based on HP review of 2016 published security features of competitive in-class printers. Only HP offers a combination of security features that can monitor to detect and automatically stop an attack then self-validate software integrity in a reboot. For a list of printers, visit: hp.com/go/PrintersThatProtect. For more information: hp.com/go/printersecurityclaims. 4 Quocirca, “Managed Print Services Landscape, 2016”, July 2016. 5 According to industry analysts, savings of up to 30 percent are typical with HP Managed Print Services. Learn more: hp.com/go/MPS. 6 Based on data from the 2016 Forbes Global 2000. 7 Based on data from the 2016 Fortune Global 500.

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