*Blgesel Rekabet Edebilirlik Operasyonel Programnn Uygulanmas iin Kurumsal Kapasitenin Oluturulmasna Ynelik Teknik Yardm

Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey This project is co-financed by the European Union and the Republic of Turkey

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*This project is co-financed by the European Union and the Republic of Turkey A. Budgeting and Payment Procedures for Global Price Service, FWC, Supply and Works contracts

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*This project is co-financed by the European Union and the Republic of Turkey Global Price Service Payments (1) Pre-financing: Maximum 60% of the contract value Within 45 days from the date of invoice/request of paymentRequired Documents: Signed contract Request for paymentFinancial guarantee (for the full amount of the pre-financing payment) if the pre-financing amount exceeds 150 000, the guarantee remains valid until the final payment has been made

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*This project is co-financed by the European Union and the Republic of Turkey Global Price Service Payments (2)Balance Payment: Maximum 40% of the contract value if pre-financing payment has been made (Art. 3Special Conditions) Within 45 days of approval of the final progress report by the end recipient and the Contracting Authority and receipt of all relevant documents (invoice/request, etc.) Required Documents:Final progress report approved by end recipient and Contracting AuthorityFinal invoice/requestFinal statement

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*This project is co-financed by the European Union and the Republic of Turkey Framework (fee based) Payments (FWC)(1)Fee based Service Contracts Under 200.000 Euros up to 199.999 Euros!!

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*This project is co-financed by the European Union and the Republic of Turkey Framework (fee based) Payments (FWC)(2)Pre-financing:Maximum 60% of the contract value

Within 45 days from the date of invoice/request of payment

Required Documents:

Invoice/Request for advanceSigned/initialled Financial offerInitialled Specific ToRs and methodology (if any)Financial guarantee if the amount of the advance is higher than 150 000

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*This project is co-financed by the European Union and the Republic of Turkey Framework (fee based) Payments (FWC)(3)

Interim PaymentsIn principle no interim payments are foreseen. However, if requested by the Framework Contractor, an interim payment may be foreseen if there is an extension of at least 6 months

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*This project is co-financed by the European Union and the Republic of Turkey Framework (fee based) Payments (FWC)(4)Interim payments (incase of an addendum)As per the contracts addendum

Within 45 days of receipt of the invoice/request Required Documents Countersigned addendum to the contractInvoice/Request for interimSigned/initialled Financial offerInitialled Specific ToRsFinancial guarantee if amount of payment is higher than 150 000

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*This project is co-financed by the European Union and the Republic of Turkey Framework (fee based) Payments (FWC)(5)Balance Payment : Up to 40% of the contract value, if an advance pre-financing payment has been made.

Within 45 days of receipt of the invoice/request

Required Documents:Invoice/Request for final paymentSupporting documents for invoiced costs (Original supporting documents for fee-based contracts)Copies of or extracts from timesheetsCopy of the approved final reportEnd recipient certificate (good for payment granted by the recipient).

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*This project is co-financed by the European Union and the Republic of Turkey Budgeting and cost estimation for works and supplies contracts

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*This project is co-financed by the European Union and the Republic of Turkey Phases of cost estimationPhasePurpose1. PlanningDetermine Project FeasibilityCompare Alternatives and conceptual designCosts benchmarks and Comparison costs similar projects2. Preliminary DesignRefine conceptual designDraft Bill of Quantities (BoQ)3. Final technical designRefine Bill of Quantities (BoQ)Compare to Contract Bids

Get most realistic and accurate estimates in the planning phase

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*This project is co-financed by the European Union and the Republic of Turkey Example Bill of Quantities

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*This project is co-financed by the European Union and the Republic of Turkey Investment cost breakdown

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*This project is co-financed by the European Union and the Republic of Turkey Supply Payments- PRAG (1)

Pre-financing: Maximum 60% of the contract price against provision of the performance guarantee (kati teminat mektubu) up to %10 of the contractprice

Within 45 days from the date on which an admissible payment request is registered by the competent department specified in the Special Conditions. The payment request shall not be admissible if one or more essential requirements are not met.

If the pre-financing payment exceeds 150 000, the Contractor must provide a financial guarantee for the full amount of the pre-financing payment. Financial guarantee must remain valid until it is released 45 days at the latest after the provisional acceptance of the goods (geici kabul)

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*This project is co-financed by the European Union and the Republic of Turkey Supply Payments- PRAG (2)Requested Documents:Invoice/request for paymentOriginal of signed contractOriginal of performance guarantee (for the amount specified in the contract, in any case no more than 10% of the amount of the contract price).Original of pre-financing guarantee for the full pre-financing amount, if applicableCopy of insurance policy if required (see Special conditions, article 12)

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*This project is co-financed by the European Union and the Republic of Turkey Balance Payment: 40% of the contract price following provisional acceptance and/or final acceptance of the supplies.

Where only part of the supplies have been delivered, the 40% payment shall be calculated on the value of the supplies which have actually been accepted and the guarantee shall be released accordingly

45 days from the date on which an admissible payment request is registered by the competent department specified in the Special Conditions. The payment request shall not be admissible if one or more essential requirements are not met.

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*This project is co-financed by the European Union and the Republic of Turkey Supply Payments- PRAG (4)Required DocumentsInvoiceProvisional and/or final acceptance certificateOriginal guaranteesOriginals of certificates of origin of the suppliesCopy of inspection test certificate( if applicable)(tefti raporu)Copy of warranty (if applicable)(retim firmas garantisi)

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*This project is co-financed by the European Union and the Republic of Turkey Supply Payments- PRAG (5)VERY IMPORTANT-Rule of Origin! All goods supplied must satisfy the rule that they originate in EITHER a member state OR in one of the beneficiary countries as stated in the invitation to tenderThe supplier shall present an official Certificate of Origin on provisional acceptance. Failure to comply with this obligation shall lead rejection of the payment for items

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*This project is co-financed by the European Union and the Republic of Turkey Supply Payments- PRAG (6)Non Performance Penalty:

If the Supplier fails under his own responsibility to deliver any or all of the goods within time limit specified in the contract, the Contracting Authority shall, without formal notice be entitled for every day which shall elapse between the expiry of the implementation period and actual date of completition, to liquidated damages equal to 5/1000 of the value of the undelivered supplies to a maximum of %15 of the total value of the contract. If the non-delivery of any of the goods prevents the normal use of the supplies as a whole, the liquidated danages shall be calculated on the basis of the total contract value.

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*This project is co-financed by the European Union and the Republic of Turkey Pre-financing :Varies per individual contract. Shall be stated in the Special conditions, yet total amount of pre-financing, shall not exceed:10% of the original contract price for the lump-sum advance referred to in Art. 44.1(a) of GC [lump sum advance enabling the Contractor to meet expenditure resulting from the commencement of the contract]20% of the contract price for all the other pre- financing referred to in Article 44.1(b) of GC [if the Contractor affords proof of the conclusion of a contract for the purchase or order of materials, plant, equipment, machines and tools necessary for the execution of the contract, and of any other substantial prior expenses such as the acquisition of patents or study costs.]

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*This project is co-financed by the European Union and the Republic of Turkey Works Payments FIDIC (2) Required DocumentsInvoice/request for paymentOriginal of signed contractPerformance guarantee which shall be valid and enforceable until the Contractor has executed and completed the Works and remedied any defects Original of pre-financing guarantee for the full pre-financing amount. The guarantee shall be valid and enforceable until the pre-financing has been completely repaid by the Contractor out of interim payments under the contract.Copy of insurance required as stated in art. 14 of GC and/or in the Special conditions - Within 45 days of receipt of the request for payment and all relevant documents

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*This project is co-financed by the European Union and the Republic of Turkey Works Payments FIDIC (3)Interim Payments: Varies per individual contract Required DocumentsContractors Invoice Performance Guarantee (if no Advance payment)Interim Payment Certificate (IPC) issued by the Engineer determining the amount which the Engineer fairly determines to be due, based on Contractors Interim Statement together with supporting documents, including report on progress during this monthOriginals of certificates of origin of the goods and materials usedCopy of inspection test certificate if applicableOriginal of provisional or partial provisional acceptance certificate

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*This project is co-financed by the European Union and the Republic of Turkey Works Payments FIDIC (4)Within 45 days of receipt of the request for payment and all relevant documents

NOTES: The interim payment certificates may include corrections or modifications to any previous certificate.

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*This project is co-financed by the European Union and the Republic of Turkey Works Payments FIDIC (5)Balance Payment : varies per individual contract

Within 45 days of receipt of the request for payment and all relevant documents

DOCUMENTS REQUIRED ARE IMPORTANT!

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*This project is co-financed by the European Union and the Republic of Turkey Required Documents:

Invoice/request for final payment Contractors Final Statement Final Payment Certificate issued by the Engineer, based on Contractors draft final statement together with the supporting documentsCopy of the Performance Certificate issued by the Engineer to the Contractor on completion of the Contractors obligations under the Contract (within 28 days after the latest of the expiry dates of the Defects Notification Periods, or as soon thereafter as the Contractor has supplied all the Contractors Documents and completed and tested all the Works, including remedying any defects)5.Copy of inspection test certificate if applicable6.Original Retention guarantee, if applicable

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*This project is co-financed by the European Union and the Republic of Turkey SUMMARY FIDIC RULES OF PAYMENTAdvance Payment (Contractor)Submits Performance Guarantee to the Employer within 28 days from receiving Letter of Acceptance (or signing of Contract)

Submits Advance Payment Guarantee

Submits Application for Interim Payment Certificate No. 1 (advance payment)

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*This project is co-financed by the European Union and the Republic of Turkey SUMMARY FIDIC RULES OF PAYMENTAdvance Payment (Engineer)Receives copies and checks appropriateness of Performance Guarante and Advance Payment Guarantee

Issues Interim Payment Certificate No. 1 (advance payment)

The Employer receives and approves Performance Guarantee & informs the Engineer accordingly,

Effects payment of Interim Payment Certificate No.1 (advance payment)

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*This project is co-financed by the European Union and the Republic of Turkey SUMMARY FIDIC RULES OF PAYMENTInterim Payment CertificatesThe Contractor submits Application for Interim Payment Certificate to the Engineer with all supporting particulars, as specified in the Contract.

The Engineer scrutinises with due diligence and issues Interim Payment Certificate within 28 days, or notifies the Contractor about possible defects as soon as practical.

The Employer reviews and effects payment within 56 days (from the date when the Engineer received the application) as certified or notifies the Engineer about possible defects as soon as practical.

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*This project is co-financed by the European Union and the Republic of Turkey Final Payment

Within 56 days after receiving the Performance Certificate the Contractor submits to the Engineer six copies of a draft final statement with supporting documents showing in detail:The value of all work done in accordance with the Contract

Any further sums which the Contractor considers to be due under the Contract or otherwise.

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*This project is co-financed by the European Union and the Republic of Turkey SUMMARY FIDIC RULES OF PAYMENTThe Contractor submits to the Engineer such further information as the Engineer may reasonably require and makes the changes to the draft as may be agreed with them.

The Contractor prepares and submits to the Engineer the final statement as agreed. This agreed statement is referred to as the Final Account.

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*This project is co-financed by the European Union and the Republic of Turkey SUMMARY FIDIC RULES OFPAYMENTFinal Payment Certificate:Within 28 days after receiving the Final Statement and written discharge the Engineer issues to the Employer the Final Payment Certificate, which shall state:The amount which is finally dueAfter giving credit to the Employer for all amounts previously paid and all sums to which the Employer is entitled, the balance due from the Employer to the Contractor or the Contractor to the Employer, as the case may be

The Employer pays the Contractor the amount certified in the Final Payment Certificate within 56 days after the Employer receives the certificate

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*This project is co-financed by the European Union and the Republic of Turkey Thank you!

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