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Budget Worksession

Proposed FY 2016 Budget Highlights

April 7, 2015

2

AgendaTuesday, April 7, 2015

2:00 – 6:30 PM

Department / Topic Book pgs Web pgs Web Link

AED – Cultural Affairs 677 - 680 Click here

DMF and Internal Audit 143 – 145 173 – 189 Click here

General Fund Pay-As-You-Go

Master Lease

305 – 322

327 – 328

857 – 874

879 – 880

Click here

Click here

Transportation Capital Funds

(TCF)

273 – 277 780 – 784 Click here

Crystal City Tax Increment

Financing (TIF)

279 – 282 788 - 791 Click here

Debt

Metro

227 – 234

243 - 245

721 – 728

737 - 739

Click here

Click here

Columbia Pike TIF 283 - 285 794 - 796 Click here

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-C-Economic-Development.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-C-DMF.pdfhttp:/arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-C-DMF.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/04/FY16P_Sec-E-Pay-As-You-Go-1.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/04/FY16P_Sec-E-Master-Lease.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-D-Transportation.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-D-Crystal-City-Potomac-Yard-Pentagon-City-TIF.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-C-Debt-Service.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-C-Metro.pdf

http://arlingtonva.s3.amazonaws.com/wp-content/uploads/sites/18/2015/02/FY16P_Sec-D-Columbia-Pike-TIF.pdf

Department of Management and Finance


April 7, 2015

4

DMF Budget at a Glance

• Proposed budget totals $7.2M– A 6% increase from FY 2015 due to:

• Standard personnel increases

• Non-personnel increases:

– Ongoing funding for Internal Audit: $200,000

• Total FTEs: 57.50– a net increase of 1.0 FTE from FY 2015

• Conversion of temporary Internal Audit position to permanent: 0.5 FTE

• Conversion of overstrength employee to permanent Financial Analyst to

continue capital project monitoring: 0.5 FTE

5

DMF Highlights

• New online bidding & contract management system - eVA

• Real estate assessment of building permits

– Goal of 1,200 – 1,500 permits outstanding

– 2008 – over 5,000

– Currently at approximately 1,700

• Internal Audit

– Presented as a separate line of business in the FY 2016 proposed budget - $427K

– Personnel: 1.5 FTEs

• Reallocated 1.0 FTE from Real Estate

• Converted a 0.5 position to permanent

– Non-Personnel:

• Reallocated internal audit funding from accounting: $37,000

• County Manager included $200,000 in ongoing funding

Audit Function Recommendation

• Hybrid dual office approach with complementary functions

• Audit Committee & County Auditor:– Focused on program & operational audits

– Overseen by Audit Committee with 5 members – 2 CB members, 1 FAAC member, County

Manager & DMF Director

– Staffed by County Auditor – new position to be created in FY 2016 budget - $200,000

• Would report to County Board

• Internal Audit:

– Focused on internal control and core financial and compliance audits

– Report within DMF

• Both functions would have annual workplan and publish reports in

line with Institute of Internal Auditors best practice guidelines

6

7

Graphic Department Summary

General Fund PAYG and Master Lease


April 7, 2015

FY 2016 Proposed PAYG

9

10

Maintenance Capital Funding4 year averages

$0

$5

$10

$15

$20

$25

$30

$35

$40

Avg FY09-FY12 Avg FY13-FY16

Facilities, Parks, Transportation, IT, Paving

PAYG Master Lease Bonds

Mill

ion

s

Maintenance Capital Funding

11

Includes additional one-time

$0

$5

$10

$15

$20

$25

$30

$35

$40

$45

$50

FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016

Facilities, Parks, Transportation, IT, Pavingincludes funds in addition to proposed budget

PAYG Master Lease Bonds CIP (PAYG, BONDS & ML)

FY 16 bond amounts assume FY 2015 CIP planning estimates.

Mill

ion

s

Unfunded Projects - $3.4 million

Facilities Maintenance• Columbia Pike Library ($307,000): paint, carpet, circulation desk, seating, tables

• Courts Police ($102,000): energy efficiency lighting upgrade

• ADA Remediation: ($412,000): remediate existing facilities; existing balances of $1.3M

• Open Office ($1,400,000): pilot for office space collaboration and paperless management

Parks and Recreation• Jennie Dean Park master planning

• Park enhancement grant ($112,000) for small parks projects within neighborhoods

Transportation• WalkArlington ($109,000): new sidewalks and pedestrian ramps

• Street Lighting ($332,000): general street lighting; streetlights at Lee Highway ($750,000) are

included in FY16 proposed funding

• Parking Meters ($161,000): convert meters to accept credit card, operate wirelessly, multi-space

meters

Information Technology• Remote Access ($128,000): mobile and secure remote access connectivity

• Application Security Manager ($220,000): systems to effectively merge security layers of various

county applications

12

Regional PartnershipsFY 2016 Proposed - $1,453,274

Peumansend Creek Regional Jail Authority $124,902

• This funding for FY 2016 represents the County's proportional share of the FY 1992 decision to

design, construct, and operate a low to medium security regional jail in Caroline County. Arlington

is one of six jurisdictions that provide funds based on the allocated beds .

Northern Virginia Criminal Justice Academy $146,072

• The FY 2016 budget reflects Arlington’s contribution towards the annual debt payments of the

Emergency Vehicle Operations Center (EVOC). The initial payments began in FY 2007 and will

continue through FY 2026.

Northern Virginia Regional Park Authority $578,008

• The Northern Virginia Regional Park Authority (NVRPA) is a multi-jurisdictional agency that

operates 21 major parks, including Potomac Overlook, Upton Hill and the W&OD Regional Parks

in Arlington. Arlington’s annual contribution to NVRPA’s capital program is based on the

percentage of population of the six jurisdictions.

Northern Virginia Community College $454,292

• County contributes to the Northern Virginia Community College (NVCC) program for land

acquisition and site development of all campuses. The FY 2016 budget is based on a $2.00

allocation for each person living in Arlington.

Falls Church Fire Station Capital Reserve $150,000

• The County and City of Falls Church entered into an agreement in July 2014 for operating and

capital maintenance of the Falls Church fire station at 6950 North Little Falls Road, Arlington, VA.

Beginning with the FY 2016 proposed budget, the City will transfer to the County a minimum of

$150,000 annually to make capital improvements at the Falls Church fire station.13

Facilities PAYG

14

15

Facilities Maintenance Capital

FY15 Equipment Bureau-2710 S. Taylor Street, Arlington, VA 22201

• HVAC upgrade including building automation system (BAS)

• CNG upgrades in maintenance bays

• Interior refresh

New HVAC equipment installation Vehicle maintenance bays with CNG

upgrades

16

Facilities Maintenance CapitalFY15 Equipment Bureau-

2710 S. Taylor Street, Arlington, VA 22201

Interior Refresh Photos- FF&E

• New paint and flooring

• New furniture

• New vinyl stair treads

17

Facilities Maintenance CapitalFY15 Fire Station #1-

500 S. Glebe Road, Arlington, VA 22204

• Concrete apron replacement

• Asphalt milling and repaving

• HVAC replacement

Before After

18

Facilities Maintenance CapitalFY15 Fairlington Recreation Center-

3308 S. Stafford Street, Arlington, VA 22206

• Repair and repoint masonry; powerwash

Before After

19


FY15 Walter Reed Community Center-2929 S. 16th Street, Arlington, VA 22206

• New ADA accessible parking spaces

• New ADA accessible pass-through cafeteria window

20


FY15 Central Library Emergency Doors (Rabbit Hole)-1015 N. Quincy Street, Arlington, VA 22201

• Modified exterior glass wall to provide new emergency exit within

existing storefront

• Re-routed wall mounted HVAC

• Modified waterproofing between walkway and parking garage


21

Facilities Maintenance Capital FY 2016 Project List

Project Name - Description PAYG (P)

Bond (B)

Total Cost

Estimate

1. Dawson Terrace Recreation Center - Exterior historic

review items: chimney/structural repairs; repoint

masonry; roof replacement and new shingles; variable

refrigerant flow system (VRVs) modernization; paint

existing wood siding and replace as needed; remove and

replace sidewalk and stairs; install handrail at exterior

stairs; power wash and reseal exterior; relocation of

program

$980,000 P

$980,000

2. Lee Community Center - Interior/exterior abatement-

possible asbestos/lead paint; HVAC system replacement;

roof replacement with fall protection and roof access;

install building automation system (BAS); replace fire

alarm system; install sprinkler system; upgrade IT;

miscellaneous plumbing; paint interior; replace carpet;

patch, repair , and seal coat parking lot; repair exterior

pre-cast, power wash, and caulk joints; concrete sidewalk

repair; relocation of program

$305,000 P

$2,742,000 B

$3,047,000

3. Community Residences – Water infiltration of the

envelope; basement doors; repair of basement steps;

ramp and deck; repair of gutter and eaves;

exterior/interior lighting; removal of all exterior conduit

and wiring and replace with code compliant wiring; milling

and paving asphalt; seal coat; replace the sidewalk

$150,000 P

$150,000

4. Arlington Children’s Center – Roof replacement;

replace restroom fixtures (water closet, wall hung

lavatory, faucet, and toilet partitions); replace timber

retaining wall with stamped concrete; replace flooring and

countertop

$237,000 B

$237,000

5. Fort CF Smith Main House and Tractor Barn – replace

sanitary lift station pumps; replace and refinish exterior

wood clapboards, as needed, and install flashing along

concrete; clean exterior brick

$184,000 B

$184,000

6. 3RD Street House – Exterior painting and siding; fence

replacement; interior painting; refinish hardwood, and

restroom refresh

$44,000 P

$44,000

7. Residential Program Center – Window replacement;

lighting upgrade; and replace siding

$284,000B

$284,000

8. Contingency $278,000 P $278,000

PAYG

*Bonds are from the approved 2014 referenda *Bonds

$1,757,000

$3,447,000

$5,204,000

22


Facilities Design and Construction, FF&E

FY 2016 PAYG Project List

Project Name - Description Cost

Estimate

1. Residential Program Center – Soft seating in the common area and

update conference room furniture

$67,000

2. Lee Community Center - Furniture in the senior’s room, training room,

and staff offices

$72,000

3. Community Residences at 1212 S. Irving Street – Furniture in staff

room

$31,000

TOTAL PAYG $170,000

Energy Efficiency Capital Projects FY 2016 PAYG Project List

Project Name - Description Cost

Estimate

1. Energy Management Information System - Creation of a data platform

for integrated data collection, analysis, and control of energy in buildings.

Includes purchase and installation of real-time whole building meters in 20

largest and mission-critical facilities.

$325,000

TOTAL PAYG $325,000

Facilities FY 16 Maintenance Capital

23

• Structural/chimney repairs; repoint masonry (cracked

foundation shown in upper right photo from invasive

Engineering Study)

• Roof replacement with new shingles and gutters

• Window reconstruction; paint existing wood siding

• HVAC modernization

• Relocate programs

FY16 Dawson Terrace (Dawson Bailey House)- $980,0002133 N. Taft Street, Arlington, VA 22201


24

FY16 Lee Community Center- $3,047,0005722 Lee Highway, Arlington, VA 22207

• HVAC system replacement with building

automation system (BAS)

• Complete roof replacement with fall protection

• Repair exterior pre-cast, power wash and caulk

joints (shown in photos)

• Fire protection system upgrades

• Miscellaneous plumbing

• Interior refresh of finishes and select new

furnishings

• Relocate programs and staff


25

FY16 Lee Community Center (continued)-5722 Lee Highway, Arlington, VA 22207

• Interior refresh of finishes and furnishings in senior

room, training room, and staff offices


26

Developing an Energy Management Information System

• Real-time metering for better understanding and

control of energy use

Energy Efficiency- Graphics

27

Facilities, Design, and Construction

FD&C FY16 PAYG Proposed Projects

The FD&C program has requested $1.54M in FY16 PAYG funding for the following projects:

• DHS Facilities Consolidation at Sequoia Plaza- $200,000

Funds the balance of the $11M project of consolidating DHS programs into a single

location will result in a centralized operation. The consolidation is forecasted for

completion in Summer 2015.

• Facility Master Planning & Feasibility Studies- $360,000

FY16 focuses on the following: 1.) Lubber Run- $110,000; 2.) Feasibility Studies-

$100,000; 3.) CIP Planning- $150,000.

• Central Library Refresh- $980,000

Focused interior renovation to modernize areas of Central Library to meet

community and staff needs. Project will receive $1.1M in private funding support from

the Rosemarie Bowie fund.

Parks and Recreation

PAYG

28

Parks Maintenance Capital

Chestnut Hills Park Wakefield HS Stadium

29

Completed Projects


Towers Park Charles A. Stewart Park

30

Completed Projects


Oakgrove Park Rocky Run Park

31

Completed by End of FY2015 projects


32

Parks Maintenance Capital Program

FY 2016 Project List

Project Name - Description PAYG (P)

Bond (B)

Total Cost

Estimate

1. Dawson Terrace Park – design and construction for

demolition, site work, playground, basketball and volleyball

courts, picnic area, lighting, site furnishings, walkways,

fencing, and landscaping.

$273,000 P

$1,786,000 B

$2,059,000

2. Virginia Highlands Park – design only for demolition, site

work, playground, four petanque courts, two softball fields,

picnic shelter, picnic area, gazebo, restroom, walkways,

lighting, site furnishings, fencing, irrigation, and landscaping.

$592,000 P

$592,000

3. Park Multi-Purpose Trail Program – design only for

renovation of park multi-purpose trails. A program balance of

$71,000 will be used to fund construction for the remainder of

the $100,000 project cost.

$29,000 P

$100,000

4. Fairlington Park – construction for demolition, site work,

playground, exercise equipment, circuit trail, picnic area,

walkways, site furnishings, fencing, and landscaping. Design

was funded in FY2015.

$1,953,000 B $1,953,000

5. Gunston Park – design and construction for demolition, site

work, softball field, lighting, fencing, irrigation, site

furnishings, and landscaping.

$1,433,00 B $1,433,000

6. Synthetic Turf Program – design and construction at

Greenbrier Park for replacement of synthetic turf field, new

underlayment pad, sub base repair, and site furnishings. A

program balance of $420,000 will be used to fund the

remainder of the County’s share (*assumes APS cost sharing

of $650,000 for total project cost of $1.625 million).

$555,000 P

$1,625,000

7. Field Fund Program – The fees assessed for rectangular fields

are directed to support replacement and construction of

synthetic turf fields in the County (annual estimate of

$130,000). The fees assessed on diamond fields

(annual estimate of $60,000) are to be used each year for

specific diamond field enhancements, such as improved

irrigation, batting cages, or accelerated sod replacement.

$190,000 P

$190,000

PAYG

* Bonds are from the approved 2014 referenda. *Bonds

$1,639,000

$5,172,000

$7,952,000

FY 16 Parks Maintenance Capital

33

Dawson Terrace Park


34

Virginia Highlands Park


35

Park Multi-Purpose Trail Program


36

Fairlington Park


37

Gunston Park


38

• Synthetic Turf - Replace the turf at Greenbrier Park and add Brock pad to

field (last of the high school stadium fields)

• Field Fund Program

• $130k towards funds for new synthetic field location in FY2017

• $60k towards annual improvement to diamond fields as

recommended by Diamond Sports Field Fund Work Group


39

Funded from Existing PAYG

Balances/Contingencies• Bon Air Park – Majority of existing park facilities are within the

Resource Protection Area (RPA). Project will analyze natural

resources, soil conditions, impacts of stream erosion, RPA

requirements, and storm water regulations in preparation for redesign

of the park in future CIP. ($200,000)

• Bluemont Park - The project is for athletic field #3 and includes

demolition, site work, Bermuda sod, site furnishings, landscaping,

irrigation and fencing. This project was identified in the FY2015-

FY2024 CIP for FY2017. The project is being moved up to occur at the

same time as adjacent pathway connection to Ashlawn ES. ($583,220)

• Life Cycle Assessment - Staff position and quarterly contractor

updates to the asset management program. ($150,000)

Transportation PAYG

40

41

Projects PAYG Bonds Total

Paving $2,060 $8,900 $10,960

Lee Highway Street Lighting 750 - 750

Bridge Maintenance 382 - 382

Transportation Systems & Traffic Signals 282 500 782

ART Bus Maintenance Equipment 195 - 195

Bus Stops and Shelters 169 - 169

Traffic Calming Maintenance 80 - 80

Regulatory Signage 66 - 66

East Falls Church 200 - 200

Transit Development Plan 376 - 376

Bicycle & Pedestrian Safety 812 600 1,412

TOTAL Program Cost $5,372 $10,000 $15,372

($ in 000s)

Transportation Maintenance Capital

42

Paving Program $2,060,000

• Combined PAYG and Bonds annual funding of $11-14 million over 10 years

will help increase PCI from 70 to 75.

Lee Highway Street Lighting $750,000

• Second half of funding for existing streetlights on Lee Highway between North

Veitch Street and Fort Myer Drive to improve safety for all roadway users.

Bridge Maintenance $382,000

• Maintenance of 35 vehicular and pedestrian bridges in Arlington; covers the

cost of annual inspections, routine and emergency maintenance, and

rehabilitation projects.

Transportation Systems and Traffic Signals $282,000

• Maintenance of traffic signals, controllers and cabinets, pedestrian signals,

school flashers, signal cabinet hardware and other signal items.

Arlington Transit (ART) Bus Maintenance Equipment $195,000

• Equipment needed for safety, maintenance and greater efficiency. Required

by DRPT and FTA to document bus maintenance in Asset Management plan.

FY16 Transportation PAYG

43

Bus Stops and Shelters $169,000

• Annual funding of PAYG, Transportation Capital Funds (TCF) - C&I, TCF -

HB2313 Local, and State matching funds support the annual goal of making

20 bus stops ADA accessible.

Traffic Calming Device Maintenance $80,000

• Funds replacement of existing traffic calming devices, such as speed humps,

as streets are repaved. Also funds the replacement or repair of traffic calming

devices that have deteriorated.

Regulatory Signage $66,000

• Recent Federal rules for sign reflectivity, stop, yield, and other regulatory

signs, combined with updated rules for sign size standards, will require

replacement of an additional 2,000 signs per year to meet compliance dates.


44

East Falls Church $200,000

• The program will implement upgrades as identified in the adopted 2011 East

Falls Church Area Plan, to include improvements to Sycamore Street,

Washington Boulevard, Lee Highway, Westmoreland Street and Fairfax Drive.

• The goal of the program is to reconstruct portions of the primary streets within

the East Falls Church area to improve pedestrian / bike safety and

accessibility, an important piece within the transit-oriented development

around the existing East Falls Church Metrorail station.

Transit Development Plan & ART Asset Management Plan $376,000

• The Virginia Department of Rail and Public Transportation (DRPT) requires

that each grant recipient develop a six-year Transit Development Plan (TDP),

provide annual updates, and submit a new TDP every six years.

• The updated TDP will include: Columbia Pike and Crystal City-Pentagon City

Corridor Analysis; ART Maintenance Facility Development and Evaluation

Study; ART operations, maintenance, and financial plans required by DRPT;

State of Good Repair/Transit Asset Management Plan, and an Arlington

Transit Title VI Civil Rights Compliance Plan.


45

Pedestrian/Bicycle Access & Safety Projects

• In 2007, State transportation legislation increased the motor

vehicle license fee cap to $33.

• In April 2010, the County Board adopted an $8 increase in the

motor vehicle license fee from $25 to $33.

‒ An additional $1 million in revenue was projected and included in

the County’s FY 2011 Budget.

‒ The additional revenue was programmed for PAYG projects, with a

priority for pedestrian and bicycle safety and transit access projects.

• This funding source was used in its entirety for transportation

initiatives from FY 2011 through FY 2014.

‒ A $0.4 million reduction was taken for FY 2015.

• FY 2016 projected revenue = $1.212 million

‒ $0.812 million is designated for Transportation Capital initiatives in

the FY 2016 Proposed Budget

Funding from Decal Fee

46

• Focus on residential arterial streets outside the commercial corridors.

• Previous decal fee funding has been used to construct safety and

access projects (upgrades to sidewalks, intersection improvements,

bike lanes and bus stop improvements):

‒ George Mason Drive between Lee Highway and Washington Blvd

‒ George Mason Drive between Arlington Blvd. to Columbia Pike

‒ Walter Reed Drive between Columbia Pike and Glebe Rd.

‒ Walter Reed Dr. between S. Pollard St. and Four Mile Run

• Previous decal fee funding also used for:

‒ 16 Capital Bikeshare stations

‒ Planning/design/installation of approx. 480 County-wide wayfinding signs

‒ Installation of 33 bike/pedestrian count stations

• Complete Streets projects scheduled to be constructed this year:

‒ S. Courthouse Rd. between 2nd Rd. S and Columbia Pike

‒ S. Fillmore St. between Arlington Blvd. and 5th St. S.



47


Funding

from

Decal Fee

48

South George Mason Drive

Multimodal Street Improvements

S. Arlington Ridge Road – Improving

Pedestrian Safety and Access to Transit



49Bicycle Counters



Wayfinding

50

Improvements Outside Major Corridors

FY16 Proposed

Decal Fee

Funding Project Name

Project

Cost

EstimateFunding in Addition

to Decal Fee

$70 Arlington Ridge Rd. - Lynn St. (in design) $550 State Revenue Sharing

(50% match required)

$142 N. Carlin Springs Rd. - Vermont to Edison St. (in

design)

$650 State Revenue Sharing


$50 Pershing Dr. - Barton to Edison St. (in design) $480 State Revenue Sharing


$65 McKinley Rd. - Wilson Blvd. to I-66 (in design) $995 Federal Transportation

Alternatives Grant


$165 Military Road - Nellie Custis to 38th St. (in design) $910 State Revenue Sharing


$492 $3,585* TOTAL

*Remainder of match covered by external sources and local sources other than FY 2016 Decal Fee.

See Attachment #2, HB 2313 - Excerpt of Funding Uses and Maintenance of Effort Language

($ in 000s)

Potential alternate sources of funding:

• $222 TCF-HB 2313 Local (for sidewalks, bus stop improvements, bike lanes)

• $270 Source to be determined (for curb extensions, crosswalks)

Potential alternate source of funding: TCF-HB 2313 Local

FY16 Proposed

Decal Fee

Funding

Description Funding in Addition to

Decal Fee

$190 Capital Bikeshare: Eight new bike stations;

some station expansion

Federal Transportation

Alternatives Grant


FY16 Proposed

Decal Fee

Funding

Description

$90 BIKE Arlington: Pedestrian and bicycle intersection safety improvement

technology

$40 BIKE Arlington: Regulatory / Destination Signage

$130 Total

Potential alternate source of funding: TBD

($ in 000s)

Capital Bikeshare & BIKE Arlington

52

• $812K was included in the FY 2016 Proposed Budget (PAYG /

Decal Fee) for Pedestrian and Bike Safety.

• The entire $812K was included in the list of FY 2016 Proposed

Budget Reductions for County Board Consideration.

• Based on subsequent staff analysis, $412K of the $812K could

be funded by an alternate source, TCF-HB 2313 Local revenue.

• No alternative funding source has been identified for the

remaining $400K.


Summary

Information Technology

PAYG and Master Lease

53

FY 2016 Information Technology

54

IT Projects PAYGMasterLease

Total

ConnectArlington $2,500

ACE Upgrade 300

Network Access Control 244

DHS Community Service Board

Electronic Health Records 175

Police Server 117

ECC/AECC 911 Telephone System

$2,421

Network Core Sustainment 1,621

Server Refreshment 728

Fire Records Management System 720

PC Replacement 228

TOTAL Program Cost $3,336 $5,718 $9,054

55

PAYG Funding

DHS Community Service Board Electronic Health Records - $175,000

• Planning and design of migration of mental health and substance abuse

Electronic Health Records system (EHR); existing EHR system is 15

years old and requires more efficient data retrieval, reporting and analysis

ConnectArlington – $2,500,000

• To install conduit and fiber in the ground to and make this fiber available

to higher education institutions, non-profit organizations, other

governments and business, for the purposes of stimulating economic

development.

ACE Upgrade – $300,000

• Initial funding request to a multi year project to acquire, implement and

provide support for a system to upgrade our Tax Assessment, Billing and

Management functionality.

Network Access Control - $244,000

• Access control for end-point security. Today, access to a County network

port in conference rooms and other public spaces can result in access to

the County network. This system will allow these ports to be locked down

so that any user has to be verified before access is granted.

FY 16 Enterprise Information Technology

56

FY 16 Enterprise Information Technology

Master Lease Funding

Network Core Sustainability - $1,621,000

• Provide for continued refreshment of County network equipment as it

reaches end-of-life or requires enterprise level feature enhancements.

This equipment supports the entire enterprise and is the base for the

County’s voice, video and data systems. This funding will be used to

replace 12 large core switches and 30 smaller switches.

Server Refreshment – $728,000

• Without continued refreshment of the County’s data servers, the

applications that reside on them are at risk of failure. These funds will be

used to replace approximately 22 servers and 30 storage devices plus

associated licenses.

PC Replacement - $228,000

• PC’s and laptops are replaced on a rotating four year cycle. This keeps a

large percentage of the inventory within warranty while being responsive

to emerging technology trends. These funds will be used to replace

approximately 228 devices.

FY16 Public Safety IT – PAYG

• Police Servers –

($117K)

– Police In-Car

Camera Video

System ($60K)

– Police Computer

Forensic Unit

($57K)

57

FY 16 Public Safety IT – Master Lease

• 9-1-1 Phone System

Replacement ($2.4M)

– Replacement of servers,

telephony and other

equipment and move to

VoIP Phone System

– Also included are 43

workstations to include

equipment and peripherals

• Fire Records Management

System ($720K)

– Combine current Fire

Records Management

system and EMS Patient

Care Reporting System

– Will improve record keeping

functions within the agency

– Will replace any hardware

required for system

utilization58

Debt Service & Metro


April 7, 2015

FY 2016 Debt Service

• FY 2016 General Fund debt service budget is $61.8 million

• Includes planned General Obligation bond issuance of $79.9 million

in Spring 2015

• Possible small refinancing of existing debt– Minimal savings in FY 2016 due to timing of cashflows.

60

FY 14 FY 15 FY 16

Actual Adopted Proposed

Principal - Existing 39,004,170 41,837,431 40,038,838

Interest - Existing 18,691,330 20,661,815 18,324,069

Principal – FY 2016 Bond $80MM 1,597,280

Interest – FY 2016 Bond $80MM 3,593,880

Other 7,676 35,000 35,000

Total Expenditures 57,703,176 62,534,246 63,589,067

Less: Debt Service Supported by

AHIF(1,817,402) (1,788,679) (1,789,067)

Total Non-AHIF Supported Debt

Service55,885,774 60,745,567 61,800,000

FY 2016 Metro Subsidy

61

FY 2014 FY 2015 FY 2016 % Change

Actual Adopted Proposed ‘15 to ‘16

Metrobus $26,400,000 $27,380,263 $28,380,000 4%

Metrorail 20,054,000 22,743,015 26,810,000 18%

MetroAccess 900,000 875,522 1,035,000 18%

Total Subsidy $47,354,000 $50,998,800 $56,225,000 10%

Source of Contributions

State Transit Aid 15,000,000 17,000,000 20,917,723 23%

Regional Gas Tax 3,500,000 3,500,000 4,200,000 20%

Subtotal, NVTC REVENUES 18,500,000 20,500,000 25,117,723 23%

Other Revenues 1 660,000 613,160 - -100%

Total Revenues/Other Sources 19,160,000 21,113,160 25,117,723 19%

NET TAX SUPPORT $28,194,000 $29,885,640 $31,107,277 4%

Expenditures

• New 3Y bus route to begin service in

December 2015

• Labor cost increases on bus and rail

• Continued flat ridership estimates on

bus and rail

• Assumes $30M Reductions at WMATA

Revenues

• Higher State transit aid revenues due

to new TSDAC allocation formulas

*Budget savings from transfer of 3A Service to local ART service not reflected in budget - $446k (pending board approval)

Columbia Pike TIF


April 7, 2015

Columbia Pike TIF Budget at a Glance

• Proposed budget totals $536,130 • In December 2013 the Board established a tax increment

financing (TIF) area for housing initiatives on Columbia Pike:

• Budget and revenue are currently calculated on 25% of the incremental real estate tax revenues generated in the TIF area

• TIF revenues fund the Transit Oriented Affordable Housing Fund (TOAH Fund)

– The TOAH Fund helps affordable housing developers utilizing the Low Income Housing Tax Credit Program be more competitive in the application process in light of Virginia Housing & Development Authority (VHDA) cost limits

– Helps pay for County fees and infrastructure costs

• Total FTEs: 0.00

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Budget Worksession


April 7, 2015

budget worksession - amazon web services · • hybrid dual office approach with complementary...

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