budget review and expenditure committee - 13 april 2021

Agenda

Budget Review and Expenditure Committee

Tuesday 13 April 2021

Notice of Meeting

The next Budget Review and Expenditure Committee will take place in the Embleton Room, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday 13 April 2021 commencing at 5:00 pm.

Yours sincerely

ANDREW BRIENCHIEF EXECUTIVE OFFICER

9 April 2021

Budget Review And Expenditure Committee Agenda 13 April 2021

1 OFFICIAL OPENING.................................................................................................................32 ACKNOWLEDGEMENT OF COUNTRY...................................................................................33 ATTENDANCE ..........................................................................................................................3

3.1 Apologies .....................................................................................................................33.2 Approved Leave Of Absence......................................................................................3

4 DISCLOSURE OF INTEREST SUMMARY...............................................................................35 DELEGATED AUTHORITY BY COUNCIL ...............................................................................46 TERMS OF REFERENCE .........................................................................................................47 CONFIRMATION OF MINUTES................................................................................................5

7.1 Sub Committee Meeting..............................................................................................58 REPORTS..................................................................................................................................6

8.1 Capital Works Update 15 March 2021 ........................................................................68.2 Bayswater Waves Operating Performance 31 March.............................................198.3 RISE Operating Performance 31 March...................................................................24

9 PREVIOUS MATTERS DEALT WITH NOT ON THE AGENDA.............................................2810 GENERAL BUSINESS............................................................................................................2811 CONFIDENTIAL ITEMS ..........................................................................................................2812 NEXT MEETING......................................................................................................................2813 CLOSURE ...............................................................................................................................28


1 OFFICIAL OPENING

2 ACKNOWLEDGEMENT OF COUNTRY

In accordance with the City of Bayswater's Reflect Reconciliation Action Plan November 2019- November 2020, the Presiding Member will deliver the Acknowledgement of Country.Noongar Language

Ngalla City of Bayswater kaatanginy baalapa Noongar Boodja baaranginy, Whadjuk moort Noongar moort, boordiar's koora koora, boordiar's ye yay ba boordiar's boordawyn wah.

English Language Interpretation

We acknowledge the Traditional Custodians of the Land, the Wadjuk people of the Noongar Nation, and pay our respects to Elders past, present and emerging.

3 ATTENDANCE

MembersCr Lorna Clarke ChairpersonCr Dan Bull, MayorCr Filomena Piffaretti, Deputy MayorCr Barry McKennaCr Stephanie GrayCr Steven Ostaszewskyj

OfficersMr Andrew Brien Chief Executive OfficerMs Lorraine Driscoll Director Corporate and StrategyMrs Linnet Solomons Manager Financial ServicesMr Gareth Rozario Management AccountantMs Karen D’Cunha Personal Assistant/Director Corporate and Strategy

3.1 Apologies

Nil.

3.2 Approved Leave Of Absence

Nil.

4 DISCLOSURE OF INTEREST SUMMARY

In accordance with section 5.65 of the Local Government Act 1995:

A member who has an interest in any matter to be discussed at a Council or Committee meeting that will be attended by the member must disclose the nature of the interest - (a) in a written notice given to the CEO before the meeting; or(b) at the meeting immediately before the matter is discussed.


5 DELEGATED AUTHORITY BY COUNCIL

There are no item appearing in this agenda for which the Budget Review and Expenditure Committee has been granted delegated authority by Council in accordance with section 5.23(1)(b) of the Local Government Act 1995 (WA); this meeting is closed to the Public.

6 TERMS OF REFERENCE

TERMS OF REFERENCEBUDGET REVIEW AND EXPENDITURE COMMITTEE

1. Objectives The primary objective of the Committee is to provide guidance and oversight as part of the budget process and workshops, as well as review and monitor monthly expenditure and delivery of significant or strategic financial commitments and financial and/or economic impacts on or by the City, of major capital projects.

2. Powers The Committee does not have executive powers or authority to implement actions in areas over which the Chief Executive Officer has legislative responsibility and does not have any delegated responsibility. The Committee does not have any management functions and cannot involve itself in management processes or functions.

3. Membership The Committee will consist of no less than five* Councillors (including the Chair) as sitting members of the Committee at all times, with all Councillors entitled to observe all meetings and access all information provided to the Committee.

All members (other than observers) shall have full voting rights. Tenure of each member of the Committee is in accordance with s5.11 of the Local Government Act 1995 (the Act), and other Councillors are appointed as Deputy Members in accordance with s5.11A of the Act. The Chief Executive Officer and other officers are not members of the Committee. The Chief Executive Officer or their nominee is to be available together with the Director Corporate and Strategy or their nominee to provide advice and guidance to the Committee. Other officers may attend as and when required. The City shall provide such administrative advice as may be required from time to time. *minimum three required under the legislation.

4. Meetings The Committee will meet no less than six times a year.

5. Order of business The order of business for Committee meetings shall be, or as near thereto as practicable:

Official Opening Acknowledgement of Country Attendance

- Apologies

- Approved Leave of Absence

Disclosure of Interest Terms of Reference Confirmation of Minutes


Presentations Deputations Officer Reports Confidential Items Next meeting date and closure

6. Roles and functions

The roles and functions of the Committee in relation to the Budget are to:(1.)(a) Guide and assist the City in determining the funding

requirements for maintaining assets and meeting normal operational requirements;

(1.)(b) Consider funding requirements for capital works projects, including major projects that are at risk of going over budget, and any adjustments required to the scope of major projects to meet budgetary limits;

(1.)(c) Identify any cost offsets, or grant funding opportunities to reduce the financial impact of major projects on the budget and Long Term Financial Plan;

(1.)(d) Review expenditure reprioritisation opportunities to maintain alignment between the Long-Term Financial Plan, Strategic Community Plan, Asset Management Plan, Workforce Plan, Information Communications and Technology Plan and other key planning documents;

(1.)(e) Support the principles of long-term financial sustainability in the development of the annual budget and rate setting statement;

(2.) Provide support and direction for the development of policies relating to the City’s financial sustainability, rating strategies, grant funding and investments; and

(3.) Review and monitor expenditure reports.

7. Location City of Bayswater Civic Centre

8. Liaison Officer Director Corporate and Strategy

7 CONFIRMATION OF MINUTES

7.1 Sub Committee Meeting

The Minutes of the Budget Review and Expenditure Committee held on 22 February 2021 which have been distributed, be confirmed as a true and correct record.


8 REPORTS

8.1 Capital Works Update 15 March 2021

Responsible Branch: Finance and Corporate ServicesResponsible Directorate: Corporate and StrategyAuthority/Discretion: Information Purposes

Voting Requirement: Simple Majority

Attachments: Capital Expenditure Report as at 15 March 2021

SUMMARYFor the Budget Review and Expenditure Committee and Council to note the Capital Expenditure Report as at 15 March 2021.

OFFICER'S RECOMMENDATIONThat Council notes the 2020/21 Capital Expenditure Report as at 15 March 2021.

BACKGROUNDCouncil adopted the 2020/21 Budget at the Special Council Meeting on 30 June 2020. The 2020/21 Budget was subsequently amended at the Council Meeting on 27 October 2020.

In accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996, the budget was reviewed and further amended on the 23 February 2021 as per the statutory mid-year budget review process. The subject of this report is to update the Committee on the progress of the projects and their financial performance.

EXTERNAL CONSULTATIONNil

OFFICER'S COMMENTSThe progress of capital works against the 2020/21 Budget is detailed in Attachment 1. The report was created to have a similar format to the Summary Supporting Schedule and the Funding Source Supporting Schedule on pages 32 - 40 of the approved 2020/21 Budget. This provides consistency and clarity when analysing the progress of expenditure. This report outlines changed timeframes for projects which were listed in the Capital Expenditure Report – 15 January 2020. It provides reasons for changing timeframes and transparency as to when major spending against projects is estimated to occur. Major concerns, potential carry forwards, changing situations and potential cost savings are noted in the comment section of the report. The carry forward listing also contains projects to the value of $9,358,198 which are staged projects i.e. planned to be delivered over multiple years. As the year progresses and more information becomes available, the information will be analysed and reported to the Budget Review and Expenditure Committee and Council. As part of the City's commitment to continuous improvement and to enhance accountability, governance and financial management, the report will continue to be refined to assist the Committee in understanding the progress of the projects. Potential carry-forward projects are outlined in Attachment 1, with estimated amounts.


Graph 1 below, illustrates the cumulative capital works budget against actual. Graph 2 illustrates projects commenced versus projects not yet commenced. Please note the March budget has been estimated as this report compares budgeted spending to actual spending up to 15 March 2021. Graph 1:

Graph 2: Project Commenced v. Not Commenced

22 Capital Projects were added at the Mid-Year Budget Review on 23 February 2021, taking the total number of projects to 296. Currently 185 projects have commenced, compared to the target of 239 as at the end of March. The majority of the additional projects relate to grant funding the City received from the Federal Government Infrastructure Recovery Plan. Analysis of the Capital Works Report as at 15 March 2021 is as follows:

Local Stimulus PackageThe status of three major projects that were adopted as part of the Local Stimulus Package at a Special Council Meeting on Tuesday, 5 May 2020 are listed below:


Maylands Waterland - Redevelopment (Project 80364) - The development application has been approved and detailed design completed with site demolition underway. The tender process for the construction has begun with the appointment of a contractor expected by May 2021. Construction is expected to be completed by November 2021. Expenditure to date includes project management, site demolition and construction preliminaries. 2020/21 expenditure is anticipated to be approximately $500,000 with a carry-forward of $2,000,000 into 2021/22. A further $1,500,000 is required in the 2021/22 budget to complete construction of stage 1 by November / December 2021. The facility is anticipated to open in December 2021 for the summer holiday period.

Morley Sport and Recreation Centre – Basketball Court Extension (Project 80613) - The budget for the project is $5.5M, with a spend of $324,338. All approvals are complete and construction is underway. The design review process identified potential for architectural and aesthetic improvements that will be incorporated into the project. The architects believed a standout building within the Morley Town centre precinct would encourage connectivity between the outside of the building and activities taking place inside the building. The structure therefore required more visual impact, to be achieved by incorporating additional windows. The engineering structure and visual look of the building was therefore amended. The new sports hall component of the construction is anticipated to be completed in July 2021 and associated toilets and changing rooms completed by October 2021. It is anticipated that a carry-forward of approximately $2,000,000 into 2021/22 will be required.

Noranda Netball Resurface (Project 80370) – Construction commenced December 2020. There were rain delays in March and the project is on track for completion late April 2021.

Buildings Bayswater Waves refurbishment projects - on 27 January 2021, Council noted that the

funds allocated to the project would be carried forward to 2021/22 budget.

Wotton Reserve – Sewer connection (Project 80482) (Budget $186,000 – YTD actual $47,537). Water Corporation approval has been obtained. The City is obtaining quotes for the major works to commence this financial year.

Wotton Reserve – Internal upgrades (Project 80673) (Budget 42,086 – YTD actual $11,049). This project is in the construction stage.

Upper Hillcrest Reserve – Storage shed (Project 80570) (Budget $30,442 – YTD actual $19,953). A change of the site location delayed the completion of the project, however the project is now completed.

Depot Offices Renovation (Project 80596) (Budget $110,087 – YTD actual $103,202). The renovations of the meeting room, lunch room and open office workroom are complete. Renovations of the main kitchen and small tearoom areas are to be completed in coming months.

Energy Efficiency Projects (Project 80619) (Budget $220,616 – YTD actual $100,426). The installation of the Solar PV systems has been completed at Morley Windmills Soccer Club, Morley District Cricket Club (Lower Hillcrest Reserve) and Morley Noranda Recreation Club. The remaining funds will be used for a consultant to develop a standardised approach for integrating the Solar PV systems with the City’s IT systems to enable better visibility of status, energy production levels and system faults.

Bayswater Library Lift (Project 80532) (Budget $44,111 – YTD actual $44,003.) The project exceeded budget due to works required to level the wall.

Morley Sport & Recreation Centre – Emergency exit door (Project 80609) (Budget $6,987 – YTD actual $10,624). The cost of materials and complying locks was higher than expected.


Bayswater Infant Health Centre – Air-conditioner replacement (Project 80682) (Budget $9,379 – YTD actual $10,707). Project completed over budget due to the units being a slightly higher cost than expected.

Maylands Town Centre Toilet Block (Project 80420) (Budget $45,760 - YTD actual $47,090). This project was completed over budget due to additional costs associated with an upgrade of the water supply to the unit. This was needed in order to have the required water pressure for the unit to function. The Mid-Year Budget review adjustment in order to cover these costs was underestimated.

Bedford Bowling Club – refrigeration system (Project 80625) (Budget $15,298 v YTD $16,824). The project is completed slightly over budget as additional minor part were needed to completed the works.

Maylands Tennis Club – toilet renewal (Project 80628) - (Budget $5,455 v YTD Actual $6,780). The walls in the surrounding are needed to be repaired as there was some slight damage.

Dog Pound - Airconditioning replacement - (Project 80641) - (Budget $1,215 – YTD Actual) $5,741). An adjustment at mid-year reassigned budget in error to another cost centre. The adjustment will balance at year end.

Furniture and Equipment The 4-year replacement program for workstations (Project 80091) is expected to be

completed within budget. Virtual Infrastructure storage (Project 80090) is also progressing well, with equipment being purchased.

Plant and Equipment Including the items noted in the Capital Works Update in previous reports, the table below

provides a breakdown of the major item spending during the year.

Description Total spend YTD Toro Multi Pro $71,510 Hino Truck $71,064 Isuzu Tip Truck $66,093 Toro RM5010 Mower $49,139 Golf Course Machinery $46,800 Hyundai Sedan $43,301 Toro Reelmaster $40,000 Holden Colorado $39,052 Toro GM7210 $35,940 Ford Ranger 4x2 $35,133 Toro 7210 Mower (1) $34,185 Toro 7210 Mower (2) $34,185 Ford Ranger DC 4x2 (1) $33,768 Ford Ranger DC 4x2 (2) $32,754 Ford Ranger DC 4x2 (3) $30,846 Ford Ranger Utility $31,323 Mitsubishi Club Cab 4X4 $31,076 Toro GM 7210 $30,440 Toro GM 360 $28,130


Toyota Camry Accent $27,894 Toyota Camry Hybrid $27,440 Trailer $22,140 Toro Electric Workman $20,980 Total $883,193

Other expenditure on plant and equipment is comprised of capital repairs and additional parts to improve the capability and condition of the City’s assets. The Plant and Fleet Replacement Program has commitments of $802,635. There are increased lead times in regards to delivery of the assets.

Roads, Footpaths and Drainage Design of a slip lane at 60 Russell Street, corner Walter Road - (Project 80426) - Legal

proceedings are ongoing with regards to the developer's obligations and commitments. (Budget $174,507 – YTD actual $76,080).

Citywide Traffic Program - (Project 80291) (Budget $266,114 – YTD actual $199,824) - The project is ongoing and on track with the planned program timeframes.

Resurface on McGilvray and Benara (Project 80516) (Budget $170,000 – YTD actual $193,589). The works have been completed. Additional expenditure was incurred on roadworks and associated roadside traffic management to accommodate residents’ requests and availability of contractors.

McGilvray Avenue Stage 2 upgrade (Project 80699) (Budget $178,730 – YTD actual $159,758). The works have been completed.

Works at Eighth Avenue and East Street’s roundabout (Project 80526) (Budget $169,006 – YTD actual $154,650). This project is in progress. Design works, land acquisitions and the retaining wall have been completed. Third-party utility works are underway. The project is expected to be completed in April 2021.

Beechboro Road, Morley (Project 80710) (Budget $42,692 – YTD actual $22,730). The works have been completed. The City is awaiting contractor invoice costs, with final payments expected to be completed by end of April 2021.

Drainage & Kerbing at various sites (Project 80736) (Budget $76,845 – YTD actual $54,883). The project will be completed in conjunction with resurfacing projects by end of April 2021.

Drainage Grates Renewal Program (Project 80249) - Project is 90% complete. (Budget $53,365 – YTD actual $48,073). The Grate Replacement Program (Project 80701) is progressing well (Budget $85,384 – YTD actual $58,292).

New Paths (Project 80063) - The $640,372 budget was anticipated to be spent between November 2020 and January 2021, however the original scheduling proved ambitious. Path construction has commenced and is expected to continue through to May 2021. $218,243 has been spent to date.

Footpath Repair Program (Project 80702) – The Hazard Inspection Survey was completed in August 2020. The project has been completed. (Budget $320,189 – YTD actual $316,635).

New Pathways within Reserves (Project 80776). Works are progressing; however, this project may be carried forward as it is awaiting a Public Open Space approval. (Budget $200,000 – YTD actual $105,429).


Arterial Road New Dual Use Path Program (Project 80703) - Approval from the Federal Government has been received. Construction works have been programmed in conjunction with availability of contractors and are expected to continue through to May 2021.

Nora Hughes Park - Living Stream (Project 80697). It is expected $40,000 will be spent against the budget of $70,000 for this project. The $30,000 carry-forward amount is due to on ground works needing to be undertaken in the winter months.

Bailey Retreat Croesus St to Turon (Project 80728) - (Budget $17,077 - YTD Actual $25,386). The overspend is due to high asphalt and profiling costs.

Abbey Street – Hamersley Avenue to Culdesac (Project 80724) (Budget $11,740 – YTD Actual $13,232). Additional preparation works needed for kerbing that was not anticipated.

Lancefield Road – Chaffers St to Paringa Street (Project 80725) (Budget $17,077 – YTD Actual $19,506). The works took longer than expected and additional traffic management was needed.

Regent Grove – Maritana Street to Hanmans St (Project 80726) (Budget $17,077 v YTD $19,754). Additional site works preparation was needed in the area. This includes street sweeping to clear debris off the roads before works commenced.

Bedford Bowling Club – path replacement (Project 80610) (Budget $8,385 v YTD Actual $10,817) no budget allocated for internal overhead expenditure, which was allocated $2,432.

Park Development Bores, Pumps and Maintenance (Project 80235 and 80753) – These projects are on track

(Budget $349,118 – YTD actual $193,449).

Hinds Reserve Construction of multi-user access ramp (Project 80595) will have a $21,076 carry-forward due to the initial design for access ramp not meeting club expectations/requirements. Multi-user access is to be incorporated into the concept design for Hinds Reserve foreshore restoration as part of the 10-year river restoration plan. Inclusion for an access ramp will now form part of the design scope for river restoration works. The design is expected to be finalised by the end of the financial year, with construction to begin next financial year.

The Maylands Lakes Restoration Stage 2 (Project 80273) (Budget $1,042,226 – YTD actual $179,784, commitments $413,723). Purchase orders have been raised for development of vegetation and fauna plans. Tenders have been awarded for the installation of mixers which is a large component of the budget. $192,226 is expected to be carried forward as the company performing the dredging is not available until next Financial Year.

Gibbney Reserve - Renew Sports Goals (Project 80445) (Budget $4,946 - YTD actual $10,270). This project is over budget as storage of the goals cost more than expected.

Playground Replacement - (Project 80015) (Budget $42,550 - YTD Actual $47,127). The project is over budget due to the play-space at Pat O'Hara requiring reticulation realignment. This relates to the carry-forward budget.

Playground Replacement (Bayswater Waves) - (Project 80099) (Budget $107,002 - YTD Actuals $108,154). The project is over budget due to play equipment requiring modifications in order to ensure compliant pool fencing for child safety.

Grand Prom Reserve - Shade Sail - (Project 80600) (Budget $20,000 - YTD Actual $22,891). This project was completed above budget due to some minor modifications made in response to community requests for additional seating and picnic benches.


Other Infrastructure Bayswater Croquet 2 - renew floodlights (Project 80444) (Budget $40,000 - YTD Actual

$51,618) - this project has been completed. Dewatering was required, which contributed to the $11,618 overspend. This project was carried forward from last year as the lamps were imported from China, and due to COVID-19 they took longer to arrive than expected.

Bayswater Bowling Club - renew floodlights (Project 80443) (Budget $55,000 - YTD actual $67,871; commitment of $3,755) - This project has been completed with some committed orders yet to be paid. This project was carried-forward from last year as the lamps were imported from China and due to COVID-19 they were exported later than expected. The project also required dewatering which contributed to the overspend.

PAW gates and reserve lighting (Project 80251). This project is on track within the budgeted amount of $85,384. The YTD actual spend is $39,251.

Intangible Assets Corporate Performance System (Project 80789) - With a budget of $200,000, the

evaluation of the project has been completed. In March, it was determined that procuring a new system at this time wouldn’t achieve what the project was initially expected to deliver, particularly given now that the ERP review is underway. The City’s existing project register will be expanded to include corporate reporting until the ERP project has been completed. The 2020/21 surplus review, to be presented to Council after the 2020/21 Annual Financial Statement audit is completed, will consider a re-allocation of the budget for this project.

Debtor System Improvements – Stage 1 (Project 80555) - This project has been completed.

LEGISLATIVE COMPLIANCENil.

OPTIONS In accordance with the City’s Risk Management Framework, the following options have been assessed against the City’s adopted risk tolerance. Comments are provided against each of the risk categories.

Option 1 That Council notes the 2020/21 Capital Expenditure Report as at 15 March 2021.

Risk Category Adopted Risk Appetite Risk Assessment OutcomeStrategic Direction Moderate LowReputation Low LowGovernance Low LowCommunity and Stakeholder Moderate LowFinancial Management Low LowEnvironmental Responsibility Low LowService Delivery Low LowOrganisational Health and Safety Low LowConclusion The risks of the Budget Review and Expenditure Committee receiving the Capital

Expenditure Report as at 15 March 2021, and noting the information provided are considered low.

FINANCIAL IMPLICATIONSThe Financial implications are outlined in the officer’s comments above.

STRATEGIC IMPLICATIONS


In accordance with the City of Bayswater Strategic Community Plan 2017-2027 (as amended), the following applies:

Theme: Leadership and GovernanceAspiration: Open, accountable and responsive service.Outcome L1: Accountable and good governance.

CONCLUSIONThat the Budget Review and Expenditure Committee and Council receive the Capital Expenditure Report as at 15 March 2021, and note the information provided. The Capital Works Report provides an update to Council on the financial position of each project.

Project Code

Project Description Amended Budget $

Actual (YTD) $

% Spent Timing of Major Spend Completed ProjectsPotential Carry

Forward $

Capital Projects

Property, Plant and Equipment

Buildings - Work in Progress

80116 Hydrotherapy pool and spa refurbishment 61,657 1,933 3.13% April-June

80271 Water and Energy Efficiency - building upgrades 3,431 - 0.00% June

80365 Bayswater Waves - refurbishment tender design 406,318 176,977 43.56% September-June

80390 Aged Persons Homes - general provisions 256,154 - June

80410 Aged Care - Mertome Redevelopment Project 104,834 - June

80420 Maylands Town Centre Toilet Block 45,760 47,090 102.91% August Completed

80464 Maylands TownH - renew toilet & switchboard 77,400 400 0.52% April-June

80474 Signage - renewal at various buildings 8,658 7,770 89.74% February-April

80482 Wotton Reserve - sewer connection 186,000 47,537 25.56% September - June

80532 Bayswater Library - lift 44,111 44,003 99.75% August Completed

80550 The RISE - LED signage 12,622 12,985 102.88% October Completed

80570 Upper Hillcrest Reserve - Storage Shed 30,442 21,678 71.21% December - June

80596 Depot Offices Renovation 110,087 103,202 93.75% August - June $5,685

80598 Depot Upgrade Lighting 25,000 - 0.00% Next Financial Year $25,000

80602 Bayswater Waves - Repair Tiling 12,060 10,409 86.31% July - September Completed

80604 Bayswater Bowling Cub - Replacement of external doors 3,193 4,118 128.98% July Completed

80606 Maylands Library - Workroom modification 7,085 7,119 100.47% July Completed

80609 Morley Sport & Recreation Centre - emergency exit door 6,987 10,624 152.05% July Completed

80611 Light Car Club - replace tiling 1,000 1,290 129.00% July Completed

80613 Morley Sport & Recreation Centre - Basketball Crt Extension 5,500,000 324,338 5.90%April - Next Financial Year

$2,000,000

80614 Bayswater Waves - Refurbish 25m pool, pool hall, plant room 1,569,500 - 0.00% Next Financial Year $1,569,500

80619 Energy Efficiency Projects 220,616 100,426 45.52% December - June

80623 Hinds Reserve - Rowing Club Sheds - new grease trap 12,840 - 0.00% April

80625 Grand Prom Res - Bedford Bowling Club - refrigeration system 15,298 16,864 110.24% January Completed

80626 Bayswater State Emergency Services - new storage area 21,818 21,944 100.58% November Completed

80628 Maylands Tennis Club - toilet renewal 5,455 6,780 124.29% September Completed

80629 Waltham Reserve - Club Rooms - shade patio 17,273 18,596 107.66% October, December Completed

80630 Lightning Park - Pavilion - change rooms renewal 23,637 22,153 93.72% March Completed

80631 Robert Thompson Reserve - Club Rooms - LED lights 18,600 19,070 102.53% September Completed

80632 Claughton Res- Minister sewer connection 12,024 - 0.00% April-June

80633 Noranda Sporting Complex - chairs 6,364 6,315 99.23% September Completed

80634 Noranda Sporting Complex - bar floor renewal 10,909 9,715 89.05% October Completed

80636 Frank Drago Reserve - Bayswater Tennis Club - grandstand 16,364 16,364 100.00% September Completed

80637 Bayswater Elderly Community Help Org - new accessible toilet 36,364 - 0.00% Next Financial Year $36,364

80638 Bayswater ECHO - internal walls/floor renewal 27,273 20,982 76.93% March- June

80639 Crimea Res- Ext paint and roof sheeting 20,201 20,857 103.25% January - March Completed

80641 Dog Pound - Airconditioning replacement 1,215 5,741 472.47% September - November Completed

80643 Embleton GC Clubhouse -Roof replacement 64,933 36,503 56.22% March - June

80644 Embleton GC Club Hse- Upg & reno toilets 72,148 - 0.00% March - June

80645 Frank Drago Hall - Replace flooring 43,289 - 0.00% April - June

80646 Grand Prom Self Cln Toilet- Upg ext faç 62,047 - 0.00% April - June

80647 Houghton Park - Kitchen upgrade/Renov 87,210 87,275 100.07% October - November Completed

80648 2 Hudson St-Childcare Fac- Rpmt pm fence 57,718 1,125 1.95% May - June

80650 Maylands Police station - Renov kitchen 36,074 - 0.00% April-June

80651 Maylands Police Station - Security syst 8,658 8,769 101.29% October - December Completed

80653 Maylands Spt and Rec Club - Lighting upg 2,430 - 0.00% June Completed

80654 Mayl Hall - rep to tuckpointing of brick 12,318 12,965 105.25% February - April Completed

80656 Morley Comm Centre - Ext upg - Stage 2 49,395 47,892 96.96% December - January Completed

80657 Morley Nor SC- Ints auto door to toilets 21,644 9,238 42.68% March-June

80658 Morley Scout Hall - Upgrade lighting 1,458 213 14.59% June Completed

80659 Morley Scout Hall - Rpmt of ext doors 13,303 11,385 85.58% October - December Completed

80660 Noranda Little Athletic - Ext façade upg 36,074 16,407 45.48% February-June

80661 Olive Tree House - Aircon replacement 25,973 25,373 97.69% February - April Completed

80662 Peninsula Hotel - Fire system upgrade 60,900 57,876 95.03% September - November Completed

80663 Rangers & Sec- Install fencing back wall 15,741 16,546 105.11% September - October Completed

80664 Ranger & Sec- Rnw Paint & Ceiling Replac 19,929 21,152 106.14% September - October Completed

80666 Rangers and Security - Security system 8,658 - 0.00% June

80668 The RISE- Upg sports hall light with LED 97,400 49,756 51.08% March - May

80669 The RISE- Undercroft SR ventilation 13,232 13,935 105.31% November - January Completed

80670 The RISE - Replacement of Air con units 169,136 169,136 100.00% October - November Completed

80672 Wotton Reserve - External upgrades 42,086 - 0.00% Next Financial Year $21,000

80673 Wotton Reserve - Internal upgrades 42,086 11,049 26.25% April - June

80675 Civic Ctr (Embleton)- Aircon replacement 69,342 69,340 100.00% February - April Completed

80676 Civic Ctr- Replace ceiling to plant room 10,101 - 0.00% June

80677 Bays. Act Ctr- Rpmt of asbestos fencing 11,544 10,753 93.15% March - May Completed

80678 Bayswater Community Centre - Int upg 50,503 44,938 88.98% December - January Completed

80679 Bayswater Community Centre - Upg kitchen 57,086 57,215 100.23% December - January Completed

80680 Bayswater Community Centre- Lighting upg 2,227 - 0.00% June Completed

80681 Bayswater Community Centre- Toilet upg 67,915 61,934 91.19% December - January Completed

80682 Bayswater Infant Hlth-Aircon replacement 9,379 10,707 114.15% September - November Completed

80683 Bayswater Library - Aircon Replacement 10,101 3,845 38.07% September - November Completed

80684 Bayswater Library - External renewal 11,544 534 4.62% April-June

80685 Bays. Lib- Kitch upg & LED replacement 31,086 2,899 9.32% April - June Completed

80686 Bays. Lib/Comm/Inf Hlt Centre- Sec sys 17,315 17,636 101.85% September - November Completed

80687 Bayswater Waves - Exterior renewal 99,648 - 0.00% April - June

City of Bayswater2020/21 Amended Budget v YTD Actual as at 15 March 2021

Funding Source Supporting Schedule

Budget Review And Expenditure Committee Agenda 13 April 2021 Attachment 8.1.1

Project Code


Actual (YTD) $


Forward $



80688 Bayswater Waves - Aircon replacement 17,315 17,119 98.87% October - December Completed

80690 The RISE - Disability access ramp const 121,641 - 0.00% April - Next Financial Year $101,160

80691 Security access control - Upgrade 23,544 - 0.00% April - June

80692 Dog Pound - Upgrade 78,528 69,945 89.07% September - December Completed

80764 Lightning Park Rec C- Spectator shelter 30,000 - 0.00% April, June

80779 Morley Sport Rec Ctr- aesthetic & safety 30,000 10,231 34.10% August - June

80781 Bayswater Waves - Changeroom refurbish 280,000 63,841 22.80% May - June $213,377

80782 Bayswater Waves- Inst dry change cubicle 80,150 27,737 34.61% April - June

80785 Bayswater Waves- Repl outdoor brick pav 54,698 - 0.00% April - June

80787 Bayswater Waves - Unplanned capital exp 56,150 44,070 78.49% August - June

80788 The RISE- Upg security and monitoring 50,000 39,904 79.81% December - April

80794 Aged Persons Homes - Capital works 1,000,000 - 0.00%September, December, March, June

80797 Bayswater Waves - Electrical Works 97,180 13,370 13.76% September, June

80798 Maylands Sport & Rec - Maylands Bowling - toilet renewal 200,000 6,187 3.09% April - June

80800 Riverside Gardens Toilet Upgrade 216,191 - 0.00% June

80808 Depot Mixing Facility 50,000 - 0.00% May

80809 Depot Electrical Door 13,000 - 0.00% May

80810 Store Room Upgrades 28,000 - 0.00% May

80819 Morley Library Lighting Upgrade 30,000 - 0.00% April - June

Total Buildings - Work in Progress 12,906,578 2,276,077 17.64%

Furniture and equipment - Work in Progress

80090 Virtual Infrastructure Storage Replacement Program 172,609 117,215 67.91% September - June

80091 PC replacement program 236,879 195,564 82.56% July-June

80385 The RISE - strength equipment replacement 35,000 - 0.00% April - June

80387 General IT Equipment Replacement Program 35,000 37,083 105.95% July - June

80488 Bayswater Library - telephony upgrade 3,464 3,464 100.00% November Completed

80489 CCTV Servers - replacement 88,200 64,016 72.58% January - June

80524 MSRC - replace CCTV 4,999 2,320 46.41% March - June

80597 Depot - replacement of ice machine 15,000 - 0.00% Next Financial Year $15,000

80698 Sound level mtr with logging capability 26,500 24,021 90.65% October Completed

80758 Morley Library - Mobile shelving 5,100 5,112 100.24% August Completed

80780 Bayswater Waves- Rep 50m pool compress 1 5,000 - 0.00% April - June

80783 Bayswater Waves - Repl chem controllers 25,564 - 0.00% April - June

80784 Bayswater Waves- Repl 50m pool air scour 10,000 - 0.00% April - June

80786 Bayswater Waves - Repl pneumatic system 10,000 - 0.00% April - June

80790 Firewall 48,500 27,871 57.47% January - June

80792 Network security infrastructure updates 47,000 17,627 37.50% March - June

80793 Business cont eqmt (replace tape drive) 45,000 19,673 43.72% November -June

Total Furniture and equipment - Work in Progress 813,815 513,965 63.15%

Plant and equipment - Work in Progress

80257 Plant and Fleet Replacement Program 3,589,390 1,015,416 28.29% July, January - June $885,000

80525 In-vehicle camera equipment and storage 50,000 21,080 42.16% April - June

80759 Lib Srv- Proc of commercial del vehicle 44,500 0 0.00% April - June

Total Plant and equipment - Work in Progress 3,683,890 1,036,496 28.14%

Total Property, Plant and Equipment 17,404,283 3,826,538 21.99%

Infrastructure Assets

Roads - Work in Progress

80073 Crossovers - - 100.00% July - August Completed

80198 Resurface ROWs 53,365 - 0.00% May - June

80245 Traffic management - general 118,477 46,892 39.58% March - June

80247 Traffic management - paving 26,682 - 0.00% April - June

80291 Citywide traffic implementation 266,114 199,824 75.09%October, November, March ,April

80297 Traffic Management - Disability Access Committee 48,688 1,597 3.28% April - June

80317 Drainage kerb renewal 10,208 3,429 33.60% June

80419 ROW Widening - 110 Milne St 8,500 - 0.00% June

80426 Design of slip lane at 60 Russell St cnr Walter Rd 174,507 76,080 43.60% June $59,168

80429 Wellington Rd/Walter Rd intersection upgrade 22,520 2,920 12.97% March - April

80516 Resurface - McGilvray/Benara 170,000 193,589 113.88% October - December Completed

80526 Eighth Ave and East St - Roundabout 169,006 154,650 91.51% October - April

80535 Bayswater TC Parking Improvement Plan 23,687 6,320 26.68% February - June

80536 Morley Activity Center Parking Plan 7,500 - 0.00% April - June

80561 Resurface - Cycleway - Swan Bank/Clarkson Rd 28,000 - 0.00% June

80621 Bayswater Waves - carpark resurfacing 7,638 7,336 96.04% May - June

80699 McGilvray Avenue Stage II upgrade 178,730 159,758 89.39% October - December Completed

80707 Crimea Street, Morley 66,172 41,866 63.27% May - June

80708 Beaufort Street, Bedford 64,038 36,153 56.46% April - May

80709 Coode Street, Bedford 32,019 - 0.00% June

80710 Beechboro Road, Morley 42,692 22,730 53.24% March - April

80711 Newington St- Marconi St to Solas Road 40,557 - 0.00% June


Project Code


Actual (YTD) $


Forward $



80712 Drake St - Rudloc Road to Broun Avenue 54,432 - 0.00% June

80713 Hertz Way - Telstar Dr To Wheatstone Dr 61,903 2,876 4.65% April - June

80714 Cable Place - Hertz Way to Culdesac 16,009 - 0.00% April - June

80715 Beam Court - Hertz Way to Culdesac 16,009 - 0.00% April - June

80716 Kybra Court - Aerial Place to Culdesac 11,740 - 0.00% April - June

80717 Jenvey St- Telstar Dr to Wheatstone Dr 39,490 52 0.13% April - June

80718 Direction Place - Jenvey St to Culdesac 25,615 - 0.00% April - June

80719 Argosy Place - Aerial Place to Culdesac 14,942 - 0.00% April - June

80720 Aerial Place - Wheatstone Dr to Culdesac 32,019 - 0.00% April - June

80721 Croesus St- Ivanhoe St to Beechboro Rd N 55,442 56,870 102.58% October - December Completed

80722 Turon St- Ivanhoe St to Beechboro Rd Nth 70,442 64,943 92.19% October - December Completed

80723 Araluen St- Ivanhoe St to Beechboro Rd N 67,240 68,198 101.42% October - December Completed

80724 Abbey St- Hamersley Avenue to Culdesac 11,740 13,232 112.71% October - December Completed

80725 Lancefield Rd- Chaffers St to Paringa St 17,077 19,506 114.22% October - December Completed

80726 Regent Grove- Maritana St to Hannans St 17,077 19,754 115.68% October - December Completed

80727 Magro Place - Hannans Street to Culdesac 10,673 11,503 107.78% October - December Completed

80728 Baileys Retreat- Croesus St to Turon St 17,077 25,386 148.66% October - December Completed

80729 Oroya Close - Araluen St to Hamersley Av 17,077 17,914 104.90% October - December Completed

80730 Beechboro Ct- Beechboro Rd N to Culdesac 10,673 - 0.00% June

80731 Mercury Place - Cassia Way to Culdesac 25,615 24,174 94.37% October - December Completed

80732 Pan Close - Mercury Place to Culdesac 14,942 1,818 12.17% October - December Completed

80733 Elettra Close - Cassia Way to Culdesac 25,615 22,103 86.29% October - December Completed

80734 Scotia Place - Elettra Close to Culdesac 18,144 18,029 99.37% October - December Completed

80735 Carparks - Clarkson Jetty 85,384 - 0.00% May - June

80736 Drainage & Kerbing - Various 76,845 54,883 71.42% October - June

80737 Whatley C- Charles St to Caledonian Av 246,118 133,871 54.39%October - November, April-June

80738 Benara Rd - Camboon Rd to Millerick Way 120,071 77,425 64.48% December - June

80739 Telstar Dr- Beechboro Rd N/Bottlebrush D 171,236 121,030 70.68% February - April

80740 Chaffers St- Ivanhoe St/Beechboro Rd Nth 76,845 69,235 90.10% October - December Completed

80741 Paringa St- Ivanhoe St to Beechboro Rd N 70,442 64,726 91.89% October - December Completed

80742 Maritana St- Ivanhoe St/Beechboro Rd Nth 70,442 64,859 92.07% October - December Completed

80743 Hannans St- Ivanhoe St to Beechboro Rd N 70,442 67,805 96.26% October - December Completed

80744 Hamersley Av- Abbey St to Beechboro Rd N 77,913 77,046 98.89% October - December Completed

80745 Clarkson to Tranby - Resurface Cycleway 85,384 - 0.00% April - June

80746 The Strand,Arundel,Essex,May- Recons ROW 27,750 - 0.00% June

80747 Towns Development Program - Various 32,019 6,048 18.89% October, February, June

80748 Benara Road / Camboon Road 31,500 - 0.00% April - June

80749 Coode Street / Catherine Street 22,000 - 0.00% April - June

80750 Coode Street / Sixth Avenue 53,000 2,535 4.78% April - May

80751 King Street / Raymond Avenue 214,000 - 0.00% May - June $209,500

80752 Riverside Gardens - Carpark extension 50,000 1,541 3.08% June

80795 Crawford Road– York St to Railway Pde 99,259 - 0.00% April - June

80796 Oxford St– Crawford Rd to Kennedy St 22,947 - 0.00% April - June

80803 Morley Town Site 120,000 - 0.00% June

80804 Noranda Connecting 20,000 - 0.00% May-June

80818 Living Laneways 16,000 - 0.00% June

Total Roads - Work in Progress 4,069,690 2,060,508 50.63%

Footpath - Work in Progress

80063 New footpath construction and Local Bike Plan 640,372 218,243 34.08%November - January, May - June

80610 Bedford Bowling Club - path replacement 8,385 10,817 129.00% July Completed

80700 Deschamp Reserve - footpath upgrade 23,423 11,888 50.75% November

80702 Footpath Repair Program 320,189 316,635 98.89% July - June Completed

80703 Arterial Road New Dual Use Path Program 576,340 28,297 4.91% April-June

80761 Emberson Res- ACROD bay and access path 30,000 0 0.00% April-June

80765 Maylands Tennis Club - ACROD pathway 30,000 0 0.00% April-June

80776 New Pathways within Reserves 200,000 114,292 57.15% October, February, June

Total Footpath - Work in Progress 1,828,709 700,171 38.29%

Drainage - Work in Progress

80047 Russell Street Park - grant funds 23,379 5,450 23.31% April-June

80248 Urban water sensitive design 254,576 23,105 9.08% December, May - June

80249 Drainage grates 53,365 48,073 90.08% July-June

80483 Wotton Res C/hse - paths and drainage 24,000 0 0.00% April-June

80697 Nora Hughes Park - Living Stream 70,000 0 0.00% April-June

80701 Grate Replacement Program 85,384 58,292 68.27% August-June

80705 Low Point Dual Gully Program 160,094 9,500 5.93%November - February, May - June

Total Drainage - Work in Progress 670,798 144,420 21.53%

Park development - Work in Progress

80015 Playground replacements 42,550 47,127 110.76% December Completed

80067 Enhanced tree management 99,137 46,790 47.20% April - June

80071 Maylands Lakes Stage 1 6,233 0 0.00% June

80099 Playground replacements (Bayswater Waves) 107,002 108,154 101.08% June

80235 Bore and pump maintenance program 50,000 38,288 76.58% July - June


Project Code


Actual (YTD) $


Forward $



80242 Riverbank restoration 120,000 13,937 11.61% April - June

80259 Maylands Waterland redevelopment 50,000 0 0.00% Next Financial Year $50,000

80269 Baigup Wetland Stage 1 - Activity Centre and Interpretation 190,436 0 0.00% April - June

80270 Bayswater Brook Living Stream 35,481 0 0.00% April - June

80272 Lightning Swamp Interpretation Plan Works 9,301 1,588 17.07% April - June

80273 Maylands Lakes restoration Stage 2 1,042,226 259,941 24.94% April - Next Fnancial Year $500,000

80276 Streetscape upgrades 180,162 153,842 85.39% March - June

80329 Irrigation upgrade/replacement program 41,409 36,007 86.95% May - June

80364 Maylands Waterland redevelopment 2,650,000 184,870 6.98%

August, November, January - December 2021

$2,000,000

80370 Noranda Netball Court resurface 1,400,000 825,248 58.95%December, February, May - June

80372 Cricket wickets 16,355 15,770 96.42% September Completed

80379 Soccer goal post and sleeve replacement 25,000 0 0.00% April

80380 Drinks Fountains Replacement Program 48,591 5,324 10.96% April - June

80413 Hampton Tennis Court fencing 15,824 0 0.00% April - June

80438 Noranda Netball - renew court surfaces 42,998 27,628 64.26% March -April

80445 Gibbney Reserve - renew sports goals 4,946 10,270 207.64% December Completed

80446 Pat O'Hara Reserve - renew sports goals 14,700 9,055 61.60% July Completed

80449 Play Space Developments 347,190 349,768 100.74% December Completed

80534 Bayswater Library/Bert Wright Sculpture 30,000 0 0.00% June

80569 Sculpture - Corner Ninth Avenue & Whatley Crescent Maylands 10,000 9,091 90.91% September Completed

80595 Hinds Reserve - Construction of a multi-user access ramp 25,000 3,924 15.70% Next Financial Year $21,076

80599 Lightning Park Green Waste Facility - Upgrade Fence 30,000 30,710 102.37% September - October Completed

80600 Grand Prom - Shade Sail 20,000 22,891 114.46% September Completed

80615 Alf Brooks Park - Redevelopment 175,309 120,336 68.64% July - August Completed

80616 Belstead Reserve - Redevelopment 189,789 171,511 90.37% July - August Completed

80622 Russell St Living Stream Link Agreement 10,000 0 0.00% April - June

80627 North Inglewood Pre-School - play equipment 20,000 18,284 91.42% October Completed

80695 Bayswater Industrial Estate Imp Program 45,000 0 0.00% April - June

80696 Arbor Park upg- Greening Aust. Project 126,420 800 0.63% April- June

80753 Bore and Pump Maintenance Program 299,118 230,439 77.04% July - June

80755 Critical Asset Renewal Program 358,937 114,610 31.93%September, November, February, April - June

80757 Golf Course Development Program 149,559 34,495 23.06%September, November, February, April - June

80762 Embleton Golf C - Part perimeter fencing 32,200 32,200 100.00% September, December Completed

80763 Frank Drago Reserve - Perimeter fencing 22,500 0 0.00% Next Financial Year $22,500

80766 Hampton Park Morley - New barbeque 15,000 0 0.00% April - June

80767 Noranda SC- Little Athletic timers stand 10,000 3,828 38.28% April - June

80769 P O'Hara/A Brooks/Wattle- PG Shade Sail 100,000 31,720 31.72% March - June

80770 Houghton Park - Replace barbeque 15,000 0 0.00% April - June

80771 Shadwell and Paterson Res-shade sails PG 35,000 29,103 83.15% November Completed

80772 Tranby and Clarkson Res-Renew excs eqmt 50,000 0 0.00% April - June

80773 Robert Thompson Reserve - Exercise eqmt 20,000 0 0.00% April - June

80774 Noranda Nook - Water drinking fountain 6,000 0 0.00% June

80775 Dog Exercise Area - construction 80,000 422 0.53% April - June $79,578

80777 Gus Weimer- Play Space Redevelopment Prg 65,000 5,294 8.15% April

80778 Stanbury- Play Space Redevelopment Pgrm 50,000 0 0.00% April - June

80806 Mahogany Reserve 280,000 - 0.00% June - Aug 2021 $280,000

80807 Wattle Park 500,000 - 0.00% July 2021 to Sept 2021 $500,000

80811 Stanbury Reserve 55,450 - 0.00% April - May

80812 Gus Weimar Park 84,900 - 0.00% April - May

80813 Nederpald Reserve 20,000 - 0.00% March-June

80814 Wotton Park Skate Park 45,000 - 0.00% March-June

80816 Flag Pole - Waves & Mayland Memorials 8,000 - 0.00% March-June

80817 Bayswater Waves Access and Inclusion Improvement 500,000 - 0.00% May - December 2021 $375,000

Total Park development - Work in Progress 10,022,723 2,993,263 29.86%

Other infrastructure - Work in Progress

80007 Morley Activity Centre - Streetscape Enhancement Plan 26,425 26,375 99.81% September Completed

80250 Street light upgrade 240,668 154,148 64.05% September - June

80251 PAW gates and reserve lighting 85,384 47,496 55.63% October - June

80252 Bus shelters 48,028 22,417 46.67%October, January, April, June

80391 Noranda Town Centre City-led Infrastructure Activation 55,609 2,800 5.04% November - June

80392 Maylands Town Centre City-led Infrastructure Activation 54,509 24,064 44.15% November - June

80393 Bayswater Town Centre City-led Infrastructure Activation 45,000 2,688 5.97% November - June

80394 Morley Town Centre City-led Infrastructure Activation 50,000 19,408 38.82% November - June

80431 Footpath - Bookham Street and Boag Place 75,000 - 0.00% May

80442 Wotton Reserve - renew sports floodlight 9,110 0 0.00% June

80443 Bayswater Bowling - renew floodlights 55,000 67,871 123.40% October Completed

80444 Bayswater Croquet 2 - renew floodlights 40,000 51,618 129.05% October Completed

80617 Passive Light Replacement Program 182,035 72,881 40.04% September - June

80618 Town Centre Streetscape Works 200,000 90,261 45.13% February - June $30,000

80624 Bayswater Pre School - play equip, fountain, goals, table 16,388 0 0.00% Next Financial Year $16,388

80635 Wotton Reserve - soccer goals - pitch C 9,291 0 0.00% April - June

80693 Bedford Shopping Precincts Regen Project 61,000 - 0.00% April - June $61,000

80704 Drainage Sump Fencing Program 85,384 2,780 3.26% December - June

80706 Depot Upgrade/Lighting 53,365 19,367 36.29% October - June


Project Code


Actual (YTD) $


Forward $



80760 Bayswater Cricket Club - cricket nets 40,000 240 0.60% Next Financial Year $39,760

80768 Park signage renewals 20,000 440 2.20% April - June

80801 Noranda Netball Court Carpark 90,000 - 0.00% Next Financial Year $90,000

80805 Private Street Lighting 60,000 - 0.00% May-June

Total Other infrastructure - Work in Progress 1,602,196 604,853 37.75%

Total Infrastructure Assets 18,194,117 6,503,215 35.74%

Intangible Assets

Intangible assets - Work in Progress

80398 Software 169,398 13,156 7.77% September - June $152,142

80531 Knowledge Management System 15,000 14,000 93.33% October Completed

80554 Rating system improvements - stage 1 9,200 8,100 88.04% October Completed

80555 Debtors system improvements - stage 1 4,173 - 0.00% November Completed

80558 Payroll CIAnywhere - implementation 10,000 - 0.00% June

80789 Corporate Performance System 200,000 - 0.00% No Spend Required

80791 Implement eServices 49,000 - 0.00% April-June

Total Intangible assets - Work in Progress 456,771 35,256 7.72%

Total Capital Projects 36,055,171 10,365,010 28.75% 9,358,198



8.2 Bayswater Waves Operating Performance 31 March



SUMMARYFor the Council to note the Bayswater Waves Operating Performance as at 31 March 2021.

OFFICER'S RECOMMENDATIONThat Council notes the Bayswater Waves Operating Performance as at 31 March 2021.

BACKGROUNDDue to the unknown impact of COVID-19 restrictions, the 2020/21 budget for Bayswater Waves was prepared assuming no facility activation until January 2021. However, restrictions were eased earlier than expected and the majority of programs re-commenced on 1 July 2020. The budget assumptions were re-considered and the required changes made in the statutory mid-year budget review process.

EXTERNAL CONSULTATIONNil.

OFFICER'S COMMENTSGraphs 1 and 2 illustrate the cumulative operating revenue of Bayswater Waves, broken down by activity and type. Graph 1


Graph 2

Membership income is one of the main sources of revenue, and has generated $1,101,953 to date. Provided there is no re-introduction of restrictions, membership income for the year is expected to be approximately $1.2m. Despite a slight drop in memberships in February due to the COVID-19 lockdown and subsequent period where operations were restricted, the membership base sits at 3,007 as at the end of March, at this point last year it was 2919. Enrolment revenue is $991,666 as a result of the program being reactivated earlier than anticipated. The expected total revenue for the program is expected to be $1.2M with enrolments exceeding 2,530 this Summer season. This is the highest level of enrolment the facility has on record. Operating Performance: 2020/21 Budget v ActualsTable 1 Table 2

Aquatics revenue is on track for budget with employee costs slightly ahead as outlined in Table 1. Winter rosters come into effect for the remainder of the year with lower numbers of wave sessions planned. Wave sessions increase the required ratio of Lifeguard Supervision to patrons from 1:100 to 1:40.

The Café (Table 2) is leased to an external third party, providing a fixed income for the City.


Table 3 Table 4

Crèche (Table 3) utilisation is on track for budgeted income and staff wages. Table 4 indicates the health club is tracking well in relation to budgeted income. With the majority of costs fixed it is likely that a better than budgeted net position will be realised, provided there are no further unexpected interruptions to operations. Table 5 Table 6

Operations (Table 5) is performing well due to more efficient procurement processes for consumables and reduced maintenance spend. The maintenance team leader has been on extended leave for the last 3 months which has led to a more reactive maintenance approach. This will rectify in the next few months when he returns and could lead to an increase in expenditure.

Royal Life Saving Club (Table 6). COVID-19 restrictions in February meant courses were not run in a month where high revenue is usually generated.

Table 7 Table 8


The Swim School (Table 7) is experiencing record level enrolments with a strong focus on maximising occupancy in individual classes. It is likely that a better than budgeted net outcome will be realised provided there are no further operational disruptions.

Table 9 Table 10

Table 11 Table 12

Table 13

Tables 8 – 13 show non-revenue generating areas of Bayswater Waves. The purpose of listing expenses against these areas is to account for maintenance costs. Maintenance work has been required in the plant room, including maintenance to the air conditioners. The overhead charges for these areas have been higher than anticipated. Consolidated Performance The following comparison table indicates the total Operating Performance for Bayswater Waves and summarises its performance against the full year budget. Overall, the recreations revenue sources have been strong. Combined with lower than anticipated expenditure, this has contributed to the facility performing better than expected in relation to budget.


LEGISLATIVE COMPLIANCENil

OPTIONS Not applicable as the report is for information purposes only.

FINANCIAL IMPLICATIONSThe financial implications are outlined in the Officer’s comments above.

STRATEGIC IMPLICATIONSIn accordance with the City of Bayswater Strategic Community Plan 2017-2027 (as amended), the following applies:


CONCLUSIONThe impact of COVID-19 on the Bayswater Waves Operating Performance to date has been significantly less than the impact last financial year. Operations recommenced as of 1 July 2020, despite budgeted predictions that it would open in January 2021. Revenue was re-modelled and the large variances were adjusted in the statutory Mid-Year Budget Review process.


8.3 RISE Operating Performance 31 March



SUMMARYFor Council to note The RISE Operating Performance as at 31 March 2021.

OFFICER'S RECOMMENDATIONThat Council notes The RISE Operating Performance as at 31 March 2021.

BACKGROUNDDue to the unknown impact of the COVID-19 restrictions, the 2020-21 budget for The RISE was prepared assuming no facility activation until January 2021. However, restrictions were eased earlier than expected and many programs re-commenced on 1 July 2020 in a reduced capacity.EXTERNAL CONSULTATIONNil.

OFFICER'S COMMENTSGraph 1 illustrates the cumulative revenue of The RISE broken down by activity and type. Graph 1

As seen in Graph 1, the two main revenue activities in the RISE are the Function Room and Health Club Memberships. The Function Room has performed well as there has been an increase in events seeking venues with larger attendance capacities. A number of weddings have been relocated to the RISE after being advised by their original venue that their event could not go ahead due to COVID-19 restrictions.

As seen in Graph 1, the sports centre revenue is $199,287, which comprises of $122,262 in facility hire, $57,896 in sports competitions and $19,129 in enrolments. The sports center is on track to meet its estimated total revenue of $262,560 by the end of the financial year.

Graph 2 illustrates the cumulative revenue of The RISE grouped by activity type.


Graph 2

As seen in Graph 2, Membership revenue is $245,175, which is slightly higher than membership revenue of $240,964 at this time last financial year. The entire Membership revenue is driven by the Health Club. Revenue from memberships at year end is anticipated to be $310,000. Other revenue sources derived from the Health Club include personal training, at $46,369 year to date, which is approximately, $26,329 higher than this time last year.

Operating Performance – 2020/21 Budget v ActualTable 1 Table 2

The RISE operations (Table 1) are performing well and are likely to be within budget.

Crèche (Table 2) utilisation remains lower than anticipated levels which is incongruous with the increased membership base. The crèche also supports library operations, delays in library program re-establishment may have affected crèche utilisation.

Table 3 Table 4

The Function Rooms (Table 3) are performing well with casual bookings at better than expected levels. There is a strong shift from commercial bookings (seminars and expos) to private bookings such as weddings and other special events.


The Health Club (Table 4) - has lower than anticipated contract and material and contract costs due to Equipment and leasing hire being lower than budgeted. Equipment replacement has been delayed pending the outcome of the Morley Sport and Recreation tender. The type of equipment leased at the RISE will be dependent on the outcome of the tender, and any plans for a level of specialization at various recreation facilities. The delay was made to avoid locking the facility into a three year lease agreement on equipment inconsistent with future strategy

Table 5 Table 6

No revenue is recorded against infant health (Table 5) as it is a free service to the Community. It does, however, incur minimal costs from cleaning and a charge depreciation on the building.

Leased areas (Table 6) income may not meet budget as there are currently three vacancies. Unit 5 and Unit 7 has been vacant since July and unit 6 has been vacant since January. Currently an audit needs to be done for an Expression of Interest. The facilities are expected to be leased again early next year.

Table 7 Table 8

Sports programs and bookings (Table 7) have rebounded well from the COVID-19 shutdown. Team sport competitions have been slowly growing and junior term and holiday programs retain strong participation. The Café (Table 8) remains closed. The SERO Institute did not reopen the café after the original COVID-19 shutdown, therefore no buildings maintenance has been required this year. We have been advised that they do not intend to reopening the café.

Consolidated PerformanceThe following comparison table indicates the total Operating Performance for the facility and summarises its performance against the full year budget.


Table 9

With reference to Table 9, overall revenue sources for The RISE are growing as expected and are forecast to meet the $1,007,884 amended budget. However, there are no material savings in expenditure, therefore the full year budget reflects the expected operating performance at year-end.

LEGISLATIVE COMPLIANCENil.

OPTIONS Not applicable as this report is for information only..FINANCIAL IMPLICATIONSFinancial implications are outlined in the Officer’s comments above.

STRATEGIC IMPLICATIONSIn accordance with the City of Bayswater Strategic Community Plan 2017-2027 (as amended), the following applies:


CONCLUSIONThe impact of COVID-19 on The RISE Operating Performance has been significantly less than the impact last financial year to date. Overall, the RISE is expected to be performing within budget for the remainder of the year.


9 PREVIOUS MATTERS DEALT WITH NOT ON THE AGENDA

Reconciliation arising from past meetings:

Nil.

10 GENERAL BUSINESS

Nil.

11 CONFIDENTIAL ITEMS

Nil.

12 NEXT MEETING

The next meeting of the Budget Review and Expenditure Committee will take place in the Embleton Room, 61 Broun Avenue, Morley, on Tuesday, 15 June 2021 commencing at 5:00pm.

13 CLOSURE

budget review and expenditure committee - 13 april 2021

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