budget request packet for tc orgs 2011 final

8/2/2019 Budget Request Packet for Tc Orgs 2011 Final

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Budget Request Packet for Tusculum College Organizations 2011-2012

Dear TC Organizations

This document includes everything you will need to request funding for the coming year.

I highly recommend that the officers of organizations fill this form out as a group. As you plan

your budget, please keep in mind the following:

SGA funding is to be used for the benefit of all students. Exclusive clubs or events mayreceive reduced funding.

There will be a mid-year audit of all organizations. Failure to abide by proposed

expenditures will be addressed by the Organizations Committee.

Budget requests are due no later than 5PM September 23, 2011. Organizationsfailing to submit a budget request in following format by the deadline will not be

considered for funding at this time.

There will be a presentation on how to properly submit budget requests on September21, 2011 at 8PM in Niswonger 302. I strongly recommend that at least one officer

from each organization attend.

You can submit packets either by hand to me or via my campus mail (box 5467). Once your

packet has been received, you will be assigned a presentation date via the contact information

provided by the treasurers. Further instructions on presentations will be given at that time. If you

need to contact me for something pertaining to Student Government, please email me at

[email protected] and put SGA in the subject line.

- Bess Gutenstein, SGA Treasurer


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Dear Organization Treasurers

SGA will be keeping a closer watch on how funds are spent by organizations this year.

Please note that, as the treasurer, you are responsible for the acquisition, accounting, and use

of funds for your organization.No reimbursement forms will be accepted for organizations

with outstanding accounting issues. This means that if your accounting does not match SGAs,

all transactions will be suspended until the issue is resolved. Additionally, there will be audits of

all organizations at least twice during the year. One of these will occur at the end of the first

semester, the other will occur as part of a random monthly selection. As SGA Treasurer, I

reserve the right to audit any organization at any time in order to keep an accurate

account of the money of the SGA, and make a financial report at each regular meeting of

the SGA.

Audits will consist of the following:

I will request a copy of the organizations accounting records. All financial transactionsfor the organization will be suspended at this time.

The treasurer will send either a digital or hard-copy of their accounting to me either viaemail or campus box 5467.

The organizational accounting will be compared to SGAs.

If the accounting matches, I will contact the treasurer to inform them that they have

passed the audit and financial transactions can be resumed. If there is an issue, I will

contact the treasurer about the issue and work with them to resolve the problem.


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The following information must be recorded for each transaction:

The amount of money involved The date of the transaction What the money was used for If a student was reimbursed (and if so, who) or the funds were spent through a

Student Affairs charge card

Verification of the amount spent (receipts)- Bess Gutenstein, SGA Treasurer


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Directions: Fill out the following form, print, and obtain signatures. Submit to Bess Gutenstein

either in person or via campus mail box 5467 no later than [date]. Please do not include

italicized instructions in final budget request.

Organization Information

Organization Name:

Organization Advisor:

Treasurer Information (This is the information that will be used to contact the treasurer about

any financial issues. Please give an email that will be checked often!):

Email: Box Number:

Organization Officers (List others as needed)

President: Vice-president: Treasurer: Secretary:

Current Members (give a numbered list of current Tusculum students only):

Organization Goals (What does this organization do? What would it like to do in the future?

How does it interact with Tusculum students, community and organizations?):

Meetings 20102011 year (How often did the club meet?):

Activities from 20102011 year (list event name, attendance and total cost; note joint events if

applicable):


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Is the organization open to all students? (Please answer either yes or no. If there are any

restrictions on who can join your organization, the answer to this question is no.)

Does the organization have any sources of funding other than SGA? (If yes, list amount,

frequency and purpose)

Does the organization charge dues? (If yes, how much?)

Proposed Budget

For each event, copy and paste the following:

Event NameTotal Requested

Proposed Date (give approximate block)

Event Description (What happens during this event? How long is it? Who is able to attend?)

Expenditures (List individual expenses)

Grand Total

Signatures

Student Organization Annual Statement of Commitment to College Principles

Understanding that organizations are responsible for complying with the principles of TusculumCollege as documented in the Student Handbook, the representatives identified herein state their

commitment to observing and guiding their organization to comply with this communitys

standards, including:

Standards for Personal & Community ConductIllustrative Regulations

Peer Harassment and Relationship Policies & Reporting ProcedureSexual Harassment (Including Assault) PolicyStatement and Reporting ProceduresAlcohol PolicyControlled Substance PolicyFreedom of Expression PolicyNoise PolicyOrganizations Policy


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Posting & Distribution PolicySolicitation, Sales and Fundraising Events PolicySocial PolicyHazing PolicyVisitation and Guest Policy

Officers of organizations violating policies may be held individually or jointly

responsible for the group's actions, in addition to whatever organization accountability may beestablished. It is the responsibility of any and all individuals who have firsthand knowledge of

the planning or actual occurrence of a policy violation to promptly report said knowledge to the

Student Affairs Office.

We, the undersigned, understand the expectations of the budget request process as well as

the expectations of behavior as a Tusculum College Organization. We submit this proposed

budget to the Tusculum College Student Government Organization for approval.

Organization Advisor ____________________

Organization President ___________________

Organization Treasurer ___________________

Organization Advisor ____________________

budget request packet for tc orgs 2011 final

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