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Budget Orientation Session Decker Onken Vice President of Finance Slide 2 2 Before We Get Started To receive a budget, you organization must charge: Tier III Competitive Organizations $50/semester in dues Tier III Non-Competitive Organizations $20/semester in dues Tier II Organizations are not required to charge dues Slide 3 3 Joint Finance Committee (JFC) The JFC oversees the SGA financial allocation process JFC Members Decker Onken VP of Finance and Chair Elizabeth Faucher Undergraduate Treasurer Joy Kimmel Graduate Treasurer Andre Evans Brian Abedi Alexander Lakocy Ahmed Nawaz Brice Edelman Sabrina Russell Macon Pharr Slide 4 4 Budget Application Budgets are submitted online through JacketPages Budget applications are due by Thursday, October 29 th, 2015 at 11:55 PM. Your organization must be in good standing with the Office of Leadership and Civic Engagement to be eligible On JacketPages, your organization status will say Active President, Treasurer, and Advisor must all be listed on JacketPages Slide 5 5 Budget Timeline Applications due on Thursday, October 29 th Budget Hearing Schedule released on Friday, November 6 th All organizations MUST attend a budget hearing Will occur in January and February Budget will be presented to legislative bodies in early March Will be invited to legislative meetings where budget is discussed Final Budget released in April Slide 6 6 Membership Fee Requirements Competitive Organizations Must charge $50/semester in dues Non-Competitive Organizations Must charge $20/semester in dues All members must be listed on your organizations roster on OrgSync (when it arrives)! Slide 7 7 Tier System Tier I : Student Center and CRC Tier II : Large organizations that serve all of campus ORGT, SCPC, SGA, Student Publications, Greek Programming Board, etc. Tier III : All other student organizations Competitive Multi-disciplinary Cultural Community Service Slide 8 8 JFC Policy http://sga.gatech.edu/undergraduate/jfc Slide 9 9 What Cant Be Funded Food Lodging Fundraisers First-time events Capital expenditures FASET Materials Personnel or office supplies if youre a Tier III Speaker Fees Tournaments that you have not qualified for Personal items (nametags, scrapbooks, business cards) Slide 10 10 Funding Formulas Cannot receive more than 3 times annual revenue in budget Travel calculator available on JFC website Slide 11 11 Budget Application How to Submit Slide 12 12 Budget Application Membership Info Pre-filled - Based on how many members are listed on JacketPages! Slide 13 13 Budget Application Line Items Save often! Slide 14 14 Budget Application - Revenue Slide 15 15 Budget Application Other Expenses Click Save! Slide 16 16 Budget Application Assets & Liabilities Slide 17 17 Budget Application Member Contributions Slide 18 18 Budget Application - Summary Slide 19 19 Final Notes How much should I request? Request what you need. Every organization is different. Must charge dues Will not fund more than 3x annual non-SGA revenue Budgets arent right for everyone. Bills are another option! Slide 20 20 Final Notes - TravelTravel Final Notes - TravelTravel Template for Travel Line Items Line Item Description: [Event Name], [City, State], [Driving/Flying], [# of Students] students, $[Amount per Student] each Example: Nevada Foosball Festival, Las Vegas, NV, Flying, 10 students, $150 each Total amount requested: $1500 Slide 21 21 Deadline October 29 th, 2015 11:55pm No late submissions will be accepted Email decker.onken@gatech.edu if you are having trouble or have questions, but do it early! More information available at http://sga.gatech.edu/undergraduate/jfc http://sga.gatech.edu/undergraduate/jfc Slide 22 22 GENERAL QUESTIONS Slide 23 Budget Orientation Session Decker Onken Vice President of Finance