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Budget, Finance & Audit Committee Meeting Record

(DRAFT)

Meeting Date: 03-05- 2012 Convened: 1:01 p.m. Adjourned: 2:04 p.m. Committee Members Present: Jerry R. Allen, Chair Tennell Atkins, Vice Chair Monica Alonzo Ann Margolin Scott Griggs Other Council Members Present: Carolyn R. Davis Staff Present: Jeanne Chipperfield, Jack Ireland, Edward Scott, Craig Kinton, Corrine Steeger, Jing Xiao, Sarah Hasib, Warren Ernst, Lance Sehorn, Heather Lepeska, Tom Perkins, Anna Holmes, Peter Bratt AGENDA: 1. Approval of the February 21, 2012 minutes

Presenter(s): Information Only: ____ Action Taken/Committee Recommendation(s): Motion to approve the February 21, 2012 minutes.

Motion made by: Alonzo Motion seconded by: Margolin

2. Dallas Central Appraisal District 2012 – 2013 Proposed Budget Presenter(s): Ken Nolan, Executive Director/Chief Appraiser Information Only: X

Action Taken/Committee Recommendation(s): N/A

3. Dallas/Fort Worth International Airport Approval of the 48th Supplemental Bond Ordinance Presenter(s): Chris A. Poinsatte, Chief Financial Officer Information Only:

Action Taken/Committee Recommendation(s): A motion was made to approve Dallas/Fort Worth International Airport’s 48th Supplemental Bond Ordinance and forward the item to the full Council with a recommendation to approve on the March 28,

2012 City Council Agenda.

Motion made by: Atkins

Motion seconded by: Margolin

4. Uplift Education Financing Bond and TEFRA Approval Presenter(s): Jeanne Chipperfield, Chief Financial Officer Information Only: Action Taken/Committee Recommendation(s): A motion was made to forward Uplift's request to the full Council, with a recommendation to approve an item on the March 28, 2012 City Council Agenda.

Budget, Finance & Audit Committee Meeting Record

(DRAFT)

Motion made by: Atkins Motion seconded by: Margolin

5. Financial Trends Overview

Presenter(s): Ben Kohnle, Audit Partner Grant Thornton LLP Information Only: X Action Taken/Committee Recommendation(s): N/A

_______________________________________ Jerry R. Allen, Chair Budget, Finance & Audit Committee

Budget, Finance and Audit Committee April 2, 2012

Contents - Background - Initial assessment - Improvement process

- Gold Standard teams - Recommendations - ZIP processes

- Accomplishments: to date - Accomplishments: pending - Revenue trends

Building Inspection Progress Report 4/2/12 2

Background - As a result of the economic recession, the Building

Inspection Division experienced sharp reductions in staff and resources in 2008, 2009.

- Reductions caused unacceptably long customer wait times, extended plan review times, and delays in the issuance of permits.


Initial assessment - Meetings between all levels of staff and management - Identification of problem areas, wish lists - Development of action teams


Initial assessment


Initial meetings with BI staff

Initial assessment


Preliminary team reports

Improvement process: Teams - BI Gold Standard Teams

- 12 areas identified - Team created for each area; 3 to 16 staff

members per team - All voluntary membership - Personal commitment

- Specific recommendations from each team made to Leadership Team


Improvement process: Teams Highlights of Team recommendations 1. Staffing

- Fill key positions; greeter in Permit Center 2. Technology

- New server; electronic plan review 3. Best Practices

- Front reception desk at OCMC 4. Customer education

- Directional signs throughout OCMC


Improvement process: Teams 5. Morale

- Annual awards lunch; employee of the month/year; monthly events

6. Uniforms - Provide uniforms for field inspection personnel

7. Training - Provide in-house training (classes, videos)

8. Online services - Update BI web page


Improvement process: Teams 9. Supplies

- Repair (or replace) broken and necessary equipment 10. “3-1-1” / Service Requests

- Reduce misdirected SRs by providing updated guidelines for 3-1-1 operators

11. Code Updates - Encourage input from employees; follow through by

management 12. S/E District Office Relocation

- Consider future expansion at current location


Improvement process: ZIP Five ZIP processes – each thoroughly examines a basic

and frequently requested BI service 1. Customer experience and assistance 2. Obtaining a copy of a certificate of occupancy 3. Obtaining a single trade permit 4. Plan review for a single family structure 5. Requesting a foundation inspection


Improvement process: ZIP ZIP process components

- Photographic step-by-step documentation - Flow charts: ‘before’ and ‘after’ - Leadership Team review and endorsement

ZIP process findings - Recommendations for improvement - Quantification of benefits and cost savings


Improvement process: ZIP Example: finding a Certificate of Occupancy in Central Files

Example:


CURRENT (“before”) CONDITION: View of hallway to Central Files

(Should be more inviting; signage should be clearer)

CURRENT (“before”) CONDITION: Public Computers Available for Customers

(Should be more organized and welcoming)



CURRENT (“before”) CONDITION: Customer Service Representative processing

payment for printing copy of CO

CURRENT (“before”) CONDITION: Customer Sign-in Sheet



Benefits Costs 1. Customer time saved (no longer have

to wait in line for directions). 100 customer hours per day

Temporary Updated Sign : $ 50. New Building Signage: $5,000 Completion target date: 6/1/12

2. Employee time saved (no longer have to take time re-directing customers): 100 employee hours per day

Creation of new building directories: $ 5,000. Completion target date: 6/1/12

3. Employee and customer time saved: 10 hours per day

Information and instructions signs in Central Files (LL#29): $100. Completion target date: 6/1/12

4. Employee and customer time saved: 100 hours per day

$0 cost

Quantification of benefits and costs

Accomplishments to date - BI/Gold Standard Team presentations

completed - Weekly e-newsletter - Monthly employee appreciation events - Best practices: visits to Plano, Frisco,

San Antonio - BI/OCMC office remodeling

(#204 renovation for Q Team)


Accomplishments to date


Presentations to Leadership Team

Weekly employee e-newsletter



BI employee pizza party

Chili cook-off



BEFORE: typical OCMC office space (Room #105)

AFTER: renovation of Q-Team space (Room #204)

Accomplishments to date - Equipment in Central Files

is being repaired or replaced - Budgeting

- Multi-year budgeting - concept approved



Accomplishments to date Multi-year budgeting: Concept

– Small projects (e.g. - small remodels, single trades) - Fees recorded in current year

– Large projects (e.g. - new Parkland construction) - Fees distributed to match project timing - Multi-year construction = multi-year inspections (2 to 5 years)


Accomplishments to date Multi-year budgeting: Proposed methodology

– Implement multi-year funding for projects with permit fees >$75 K – Equates to construction values >$ 80 M – Test and evaluate until 9/30/12 – “Go live” 10/1/12

Accomplishments to date – Multi-year budgeting - Examples:

- Large commercial construction: 2 years • Year #1: 40%. Year #2; 60% • (Warehouses, single story office buildings, large

remodels)

- High rises, churches: 3 years • Year #1 = 30%. Year #2 = 40%. Year #3 = 30%

- Large hospital projects: 5 years • Years #1 through #5: 20% each year



- Uniforms purchased - BI web page updated - Employee training program established - Supplies ordered and received - “3-1-1” service requests adjusted - Pre-screener in OCMC Permit Center




Pre-Screener function for OCMC Permit Center – Background:

- Over 50% of the walk-in customers to the OCMC Permit Center do not have the paperwork necessary to make an application for their permit. As a result, customers are frustrated, and lines are longer (repeat visits for one permit).

– Customers appreciate being met at the entrance to the OCMC Permit Center

- Reassuring to know that they are in the right place, and that their wait times will not be in vain

- Wait times for all customers are reduced when applicants with incomplete paperwork are informed promptly what additional materials they will need


Accomplishments to date Pre-Screener function

– Implemented February 27, 2012 – Result of the ZIP evaluation process – Customers are now being greeted (and their permit needs assessed) immediately upon entering the Permit Center. – Customers are now aware of all permit application requirements prior to waiting in line. – Result: lines are shorter; wait times are reduced; more permits are able to be approved during the first visit.


Accomplishments to date Building Inspection Customer Open House

– Tuesday, March 13, 2012 – Opportunity to meet BI managers, identify

problems, and propose solutions – +50 attendees

Accomplishments to date Building Inspection TREC and Stakeholders’ Meetings

- November 17, 2011 & February 2, 2012 (TREC) - March 19, 2012 & March 30, 2012 (BI Stakeholders) - Reviewed recent accomplishments and proposed

improvements




Photo icons

added, easier to

read (more user

friendly)

Top 10 requested services

displayed on front

page



Easier to give comments & ask questions (3 clicks from C of D main page)

1.

2.

3.

Accomplishments to date BI Staff presentation to Southeast Dallas Hispanic Chamber

of Commerce – February 22, 2012 - Topic: Certificate of Occupancy 1) application, 2) review

and 3) approval processes Building Inspection Customer Appreciation Day - February 14, 2012




Scheduling and tracking of team

recommended initiatives

Accomplishments pending Hiring

- ‘New’ positions (approved FY2011-12) - - Target fill date: June 2012

- Includes 2nd Express Plan Review (“Q”) Team - High priority - High demand - Revenue generating - Target fill date: May 2012


Accomplishments to date Pre-development meetings:

- Staff assistance in navigating a project through the permit process including coordination, trouble-shooting, and problem solving

- All reviewers around the table at one time evaluating the same project

- Multi-division reps from SDC: BI, Engineering, Real Estate, Current Planning

- Other departments: CAO, DWU, OED, DPARD


Accomplishments pending Technology

- New document management system - Server (replaces current system, which is failing) - Contains all building permit records - CC approval target date: June 2012 - Purchase target date: July 2012

- Implement electronic plan review - Increases efficiency of plan review process - Improves customer service; saves paper - CC approval target date: June 2012 - Purchase target date: July 2012 - Installation target date: August 2012 - “Go live” target date: October 2012


Accomplishments pending Technology improvements – multiple types:

- Electronic plan submittal (e.g.: San Antonio) - Accompanies paper plan submittal

- Automated electronic plan review - Software in development - To become available in stages


Accomplishments pending


Electronic Plan Review Technology - Immediate application to Express Plan Review function - Immediate enhancement to customer service

After implementation

Before implementation



Electronic Plan Review Technology - Smart boards (electronic mark up on touch screens) - Electronic capture of all comments and e-mail distribution to all participants



Building Inspection customer information (“permit requirements and how-to-apply”) booth at Lowe’s Home Improvement Store, South Hampton location: mid-April, 2012

Accomplishments pending BI webpage

- Being translated into Spanish - Partially completed; to be finished by April 30, 2012


Accomplishments pending Gold Card for “frequent flyers”

- Primarily for repeat customers - Contains contractor information - Provides proper authorization/security - Faster check-in at Permit Center



Accomplishments pending Green Code update: – Accomplishments:

– Successful completion of Year #2 of Green Building Code, and implementation of 3rd party plan review and inspections

– 1,105 green reviews and 1,034 green inspections since September 2011 (10% quality check on each)

– 14 training sessions conducted since August 2011 – 95 registered third-party providers

– Next actions: – Implement Phase 2 of Green Building Code (effective

October 1, 2012) – Reconvene Task Force to make recommendations – Review International Green Construction Code for

adoption



Dashboard reporting capability through new technology:

- Easy to access reports - Easy to read and understand - Based on real-time data (same day info)

Revenue and construction trends Some construction types

- relatively steady Others construction types

- increasing


Revenue and construction trends


Single family

construction

projects



Apartment

construction

projects



Commercial

construction

projects

Performance measures


Permit Center statistics


Budget, Finance and Audit Committee

City of Dallas, Park and Recreation Department

April 2, 2012

Cotton Bowl

Proposed 2013 Improvements and Financing

2 2 2

Briefing Information

Economic Impact History of the Cotton Bowl Existing Football Games Proposed Work Renovation Schedule Certificates of Obligation Certificates of Obligation – Schedule of Events

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Economic Impact

AT&T Red River Rivalry (Texas and OU)* Prior to 16,000 seat expansion in 2008: Gross impact on local spending: $30.2M

Spending retained in Dallas County: $18.0M

Estimated impact after 2008 expansion: Gross impact on local spending: $33.8M

Spending retained in Dallas County: $20.2M *Data is from the report, “Economic Estimates for College Football During the 2007 State Fair of Texas”, dated Oct. 2007 by Dr. Patrick Rishe, Director, Sportsimpacts. Economic Impact was based on “non-local” spending (i.e. from visitors outside of Dallas County)

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4 4 4

State Fair Classic (Grambling and Prairie View)* Gross impact on local spending: $6.0M Spending retained in Dallas County: $3.6M

The City of Dallas Office of Economic Development was able to interpolate City of Dallas’ gross general fund fiscal impacts for the two events evaluated in the study: The State Fair Classic would generate approximately

$100,000 in gross general fund revenue for the City The Red River Rivalry would generate approximately

$500,000 in gross general fund revenue for the City

*Data is from the report, “Economic Estimates for College Football During the 2007 State Fair of Texas”, dated Oct. 2007 by Dr. Patrick Rishe, Director, Sportsimpacts

Economic Impact

5 5

2012 TicketCity Bowl** Gross Economic Impact $9.60M

Economic Impact based on the City of Dallas and surrounding 4-county region

Economic Impact

**Data is from the report, “Economic Impact and Market Research Analysis

of the 2012 TicketCity Bowl”, dated Feb. 2012 by Dr. Patrick Rishe, Director,

Sportsimpacts

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“Fair Park Football Stadium” was constructed in 1921 with 15,000 seats

In 1929, the Texas-OU game was established as an annual event at the stadium and became one of the greatest rivalries in American sports

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History

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In 1930, during the height of the Great Depression, the original facility was replaced with a 46,200-seat stadium

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In 1936, the stadium was incorporated into the general layout of the Texas Centennial Exposition and officially renamed the “Cotton Bowl”

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In the first Cotton Bowl game, held on January 1, 1937, the TCU Horned Frogs defeated the Marquette Golden Avalanche, 16-6

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History

The stadium at Fair Park has had a long history of modifications to accommodate various sports events College Football

NFL and AFL Football

International Soccer

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11 11 11

The upper decks were added in 1948 and 1949 when the Cotton Bowl served as home to the SMU Mustangs

Seating capacity increased to 72,000

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In 1952, the Cotton Bowl was home to Dallas’ first NFL team, the Dallas Texans

In 1960, the stadium served as the home field to two professional football teams: Dallas Cowboys (NFL)

Dallas Texans (AFL – Kansas City Chiefs)

In 1968, the stadium was renovated when the bleachers were replaced by chair-back seats, reducing the capacity to 68,250 from 72,000

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13 13 13

In 1993, the City of Dallas renovated the Cotton Bowl for World Cup soccer Restrooms and concessions expansion, minor press

box renovation New natural turf field (considered one of the top five

soccer pitches in the world) Movable bleachers increased football seating capacity

to 72,000 The 1994 World Cup was held in 9 U. S. cities The stadium hosted six international soccer games during the 1994 World Cup

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In 2004, the State Fair of Texas (SFT) added bleacher seating in each end zone, increasing the stadium’s capacity by 4,000 seats to 76,000

15 15 15

2006 Capital Bonds and the State Fair provided funding for renovation and expansion Improvements were performed by the Design-Build

delivery method Design-Build process was also used for the Giants of the Savanna Exhibit at the Dallas Zoo

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Recent Improvements

16 16 16

Phase 1: January 15 – September 15, 2007 Replacement of flip seats with new bench seats

Concrete repairs and waterproofing in entire lower bowl area

Video scoreboard– second largest board in Texas

New sound system

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Recent Improvements

17 17 17

Phase 2: January 15 –September 15, 2008 Addition of 16,000 new seats – 9th largest stadium in USA

Addition of new rest rooms and concessions

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Recent Improvements

18 18 18

Locker room renovation and expansion

Addition of new media and conference center

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Recent Improvements

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Fair Park Events Event Attendance Projections Ticket City Bowl 45,000

Mardi Gras Texas Style 20,000

Irish Festival 73,000

Summer Adventure (Scheduled to open May 3, 2013) 350,000

Earth Day Dallas 75,000

Cotton Bowl Spectacular (Scheduled to open June 1, 2015) 200,000

Univision Cinco de Mayo 50,000

City Arts Festival 35,000

Soccer United Marketing 50,000

Fair Park Fourth 40,000

Mayor’s Back to School 25,000

State Fair 3,000,000

Diwali Mela 50,000

Holiday Lights (Scheduled to Open December 1, 2014) 150,000

White Rock Marathon 100,000+

20 20 20

TX-OU Current Contract expires in 2015

Grambling-Prairie View A&M Ticket City Bowl International soccer High school football Commercial filming Concerts and other events Diwali Mela Festival of Lights

20

Diverse Events at the Cotton Bowl

21 21 21

Jan 2 TicketCity Bowl Game Feb 13-14 Gatorade Commercial Film Shoot May 6 Dog Bowl May 26 International Soccer Double-Header June 9 Univision H2O Concert June 22 National Olympic Day & National Park &

Recreation Month Kickoff Jul 4 Fair Park Fourth Aug 1 DISD Teacher Rally (T) Aug 11 BvB Charity Football Aug 24 Garland HS vs. Plano East HS Aug 25 High School Football (2 games) Oct 6 Grambling v. Prairie View Oct 13 Texas vs. OU Nov 3 Diwali Mela Festival Nov 24 Pop Warner National Football Championships

2012 Cotton Bowl Events

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Jan 1 Ticket City Bowl Game Feb 4 XLV Party (moved to Coliseum after tent

collapsed) Feb 5 XLV Party (moved to Coliseum after tent collapsed) April 17 Dog Bowl Jun 3 El Salvador National Soccer Practice Jul 4 Fair Park Fourth July 24 Club Deportivo Allianza de El Salvador vs. Club

Deportivo Aguila de El Salvador Aug 26 Colleyville Heritage High School vs. Duncanville Aug 27 Grapevine High School vs. Midlothian

Aug 27 Sherman vs. The Colony Oct 1 Grambling v Prairie View Oct 8 Texas vs. OU Nov 4 Diwali Mela Festival Nov 26 Pop Warner National Football Championships

2011 Cotton Bowl Events

23 23 23

The Cotton Bowl has a long history of college games:

Red River Rivalry, since 1929 State Fair Classic, since 1984

For the college games played during the State Fair, Fair Park provides an unmatched aura and experience with rides, food, games, shows and exhibits

Attraction and Mystique of the Cotton Bowl

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According to the “Bleacher Report,” the Texas-OU game is the number one college football rivalry in the country

Fair Park, a 277-acre National Historic Landmark, provides an unparalleled setting for sports events

Attraction and Mystique of the Cotton Bowl

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Contribution of Cotton Bowl to City

Prestige and community pride of hosting major events

Publicity / media value from hosting major events, including national and international TV broadcasts

Promoting entertainment options for local residents Visitors / alumni enjoy being in Dallas and do more

business in Dallas in the future Maintaining public facilities requires continuous

investment to prevent more expensive “catch-up” costs later

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Amenities will make the stadium more marketable in an ever-growing market of venues

The Cotton Bowl is Dallas’ largest public event facility contributing to our citizens quality of life

Allows the Cotton Bowl to remain viable as a prime destination for sports

and entertainment Retention and attraction of annual and touring events

Why Renovations Are Needed

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Allows the Cotton Bowl to compete for international events: World Cup bid – 2018 and 2022

Future Olympics

Bi-annual CONCACAF (Gold Cup Soccer)

Longevity may translate to larger economic impact of events in the future

Why Renovations Are needed

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Proposed improvements will: Address functional and aesthetic insufficiencies Add amenities that are now expected in college

stadiums Club seats Festive concourses Updated concessions Updated press box for coaches Athletic directors and the press

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Proposed Renovations

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New, historically contextual facade around each end zone to screen 2008 expansion Landmark Commission required that the Park and

Recreation Department return to them within 2 years with a plan and schedule for the addition of a facade as a condition of their approval of the 2008 Improvements

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Proposed Renovations

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Renovation of existing east and west concourses to address: Patchwork concrete floor Temporary concessions Exposed piping and conduits Poor lighting and visibility

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Improvements to east and west concessions

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Club seating under Press Box Level 5 overhang Finish out area at Levels 3 and 4 of the Press Box

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Existing Press Box Level 4

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Renovations to the existing Press Box, including broadcast TV cabling improvements

New elevator to Press Box to address capacity Conference required improvements Associated code improvements

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Initiate RFQ/RFP Process for Design-Build firm March 2012

Select Design-Build firm April 2012 Park Board/Council approval

of Design-Build contract – design phase May 2012

Park Board /Council approval of GMP for construction December 2012

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Renovation Schedule

Begin construction January 2013 Complete construction September 2013

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Certificates of Obligation

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Certificates of Obligation

Issuance of $25.5 million (maximum amount) in Certificates of Obligation (CO’s) is proposed for Cotton Bowl improvements

State law requires the publication of 2 notices and a 30 day waiting period between the first notice and the sale date

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Certificates of Obligation Sale Overview

The Co-Financial Advisors have recommended a competitive sale due to favorable market conditions

Estimated issuance costs of $145,840 will be paid from CO proceeds (schedule attached)

Structure Ten year term

Level payments

Non-callable

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Schedule of Events

April 2 Budget, Finance & Audit Committee Briefing

April 4 City Council briefing

April 11 City Council approval of plans to prepare for issuance of CO’s, including publication of the Notice of Intent

May 16 City Council approval of the parameters ordinance authorizing the sale of the CO’s

June 6 Receive and accept bids for the sale of the CO’s

June 26 Receive proceeds

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Appendix

Sources and Uses – Certificates of Obligation Proceeds

Debt Service Schedule – Certificates of Obligation Proceeds

Bond Summary Statistics – Certificates of Obligation Proceeds

Estimated Issuance Costs

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Source and Use of Funds

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Debt Service Schedule

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45

Bond Summary Statistics

46 46 46

Certificates of Obligation Estimated Cost of Issuance

46

Co-Bond CounselBracewell & Giuliani

West & Associates

Co-Financial AdvisorsFirst Southwest Company

Estrada Hinojosa

Official Statement Typing Fee

Official Statement Printing Fee

Rating AgenciesMoody's Investors Service

Standard & Poor's

AuditorGrant Thorton

Dallas Morning News

Filing FeeAttorney General Office

Grand Total

*Total M/WBE Participation as % of Total Issuance Costs:

$26,775 18.36%

20,825 14.28%

19,170 13.14%

12,780 8.76%

1,500 1.03%

10,000 6.86%

21,000 14.40%

15,640 10.72%

7,650 5.25%

1,000 0.69%

9,500 6.51%

$145,840 100.00%

23.04%

Memorandum DDArE March 9, 2012 CITY OF DALLAS

to The Honorable Mayor and Members of the City Council

SUBJECt Financial Forecast Report

For your information, attached is the financial forecast report for FY 201 1-12, based oninformation through January. General Fund revenues are projected to be $51 1,000below budget and expenditures are projected to be $1 ,395,000 below budget.

We will continue to closely monitor revenues and expenditures and keep you informed.

//f

Mary K. ShrnCity Manager

Attachment

A.C. Gonzalez, First Assistant City ManagerRyan S. Evans, Assistant City ManagerJill A. Jordan, PE., Assistant City ManagerForest Turner, Assistant City ManagerJoey Zapata, Assistant City Mana9erJeanne Chipperfield, Chief Financial OfficerJack Ireland, Director, Office of Financial Services

“Dallas — Together, we do it better!”

DRAFT3/9/2012 6:01 PM

BUDGET VSYEAR-END FORECAST

ITEM BUDGET YEAR TO DATE FORECAST VARIANCE

Revenues $1,011,365 $527,494 $1,010,854 ($511)

Expenditures $1,011,365 $332,439 $1,009,970 ($1,395)

Sub Total $0 $195,055 $884 $884

Net Excess/(Deficiency) of RevenuesOver Expenditures and Transfersto Reserves $0 $884

GENERAL FUNDCOMPARISON OF 2011-12 REVENUES AND EXPENDITURES

AS OF JANUARY 31, 2012(000s)

3/9/2012 6:01 PM 1

FINANCIAL FORECAST REPORT

FY 2011-12 AS OF JANUARY 31, 2012

GENERAL FUND Revenues

• Total General Fund revenues are estimated to be $511,000 below budget.

o Municipal Court revenues are projected to be $2,602,000 below budget due to a decrease in the number of citations written, high dismissal rates, and defendants choosing not to respond/resolve their citations.

o Park revenues are projected to be $716,000 above budget primarily due to revenue received from classes

held at various recreation centers. The revenue offsets a corresponding expense for payment to instructors.

o Emergency Ambulance revenues are projected to be $1,624,000 below budget due to lower than anticipated collections. On January 25, 2012, council approved a new billing and collection contract.

o Other Charges for Service revenues are projected to be $1,000,000 below budget primarily due to Non-Owner

Occupied Registration Fees and Multi-Tenant Re-Inspection Fees being less than anticipated.

o Miscellaneous revenues are projected to be $722,000 below budget primarily due to declining price in paper and cardboard recycling.

Expenditures • Total General Fund expenditures are estimated to be $1,395,000 below budget.

o Public Works and Transportation is projected to be $340,000 below budget primarily due to delays in hiring.

o Sustainable Development and Construction is projected to be $84,000 below budget primarily due to delays in

hiring.

o Fuel expense in the General Fund is projected to be $1,108,000 over budget as a result of higher per gallon cost than anticipated.

PROPRIETARY

o Municipal Radio Fund expenses are projected to be $237,000 below budget primarily due to delays in hiring. o Sustainable Development/Construction revenues are projected to be $2,473,000 above budget due to a

recent increase in new multi-family construction and continued expansion of healthcare facilities.

2

BUDGET VSREVENUES YEAR-END FORECAST

BUDGET YEAR TO DATE FORECAST VARIANCE

TAXESAd Valorem Tax $433,218 $349,474 $436,155 $2,937Sales Tax 215,508 73,303 217,724 2,216TOTAL TAXES 648,726 422,777 653,878 5,152

FRANCHISE REVENUESOncor Electric 51,097 28,715 51,446 349AT&T 16,515 0 16,515 0Atmos Energy 11,474 3,068 11,492 18Time Warner Cable 6,170 1,032 6,182 12Other 17,212 322 17,215 3TOTAL FRANCHISE REVENUES 102,469 33,137 102,851 383

LICENSES AND PERMITS 9,747 3,850 9,511 (237)

INTEREST EARNED 914 139 914 0

INTERGOVERNMENTAL 5,430 155 5,430 0

FINES AND FORFEITURES Municipal Court 17,822 4,031 15,220 (2,602)Vehicle Towing & Storage 7,874 2,430 7,858 (16)Parking Fines 5,793 1,553 5,793 0Red Light Camera Fines 7,276 0 6,967 (309)Public Library 603 172 603 0TOTAL FINES 39,368 8,186 36,441 (2,927)

CHARGES FOR SERVICE Sanitation Service 59,922 20,065 60,170 248Parks 7,321 2,329 8,038 716Private Disposal Fees 18,336 6,148 17,836 (500)Emergency Ambulance 20,063 5,453 18,439 (1,624)Security Alarm 4,155 1,370 4,231 76Street Lighting 1,493 160 1,493 0Vital Statistics 1,563 448 1,488 (75)Other 18,756 7,534 17,755 (1,000)TOTAL CHARGES 131,610 43,507 129,450 (2,160)

INTERFUND REVENUE 60,584 12,258 60,584 0

MISCELLANEOUS 12,516 3,486 11,794 (722)TOTAL REVENUE 362,639 104,717 356,976 (5,663)TOTAL RESOURCES $1,011,365 $527,494 $1,010,854 ($511)

(000s)

GENERAL FUNDFORECAST OF FY 2011-12 REVENUES

AS OF JANUARY 31, 2012

3

BUDGETEXPENDITURESYEAR TO DATE

YEAR-ENDFORECAST

BUDGET VSFORECASTVARIANCEDEPARTMENT

GENERAL FUNDFORECAST OF FY 2010-11 EXPENDITURES

AS OF JANUARY 31, 2011 (000s)

GENERAL FUNDFORECAST OF FY 2011-12 EXPENDITURES


Building Services ($12)$17,836 $8,417 $17,824Business Dev/Procurement Svcs $0$2,016 $708 $2,016City Attorney's Office ($51)$10,754 $3,310 $10,702City Auditor's Office $9$2,052 $644 $2,061City Controller's Office ($72)$3,597 $1,064 $3,525City Manager's Office $0$1,488 $654 $1,488City Secretary's Office ($1)$1,485 $321 $1,484Civil Service $10$1,431 $379 $1,441Code Compliance ($1)$27,316 $7,874 $27,316Court Services ($101)$10,943 $2,638 $10,841Elections $0$789 $22 $789Fire ($483)$205,558 $72,065 $205,075Housing / Community Services ($3)$8,027 $4,695 $8,024Human Resources ($1)$3,478 $1,301 $3,477Independent Audit $0$937 $0 $937Judiciary ($7)$3,077 $1,035 $3,070Library $0$18,422 $6,086 $18,422Management Services ($24)$3,255 $1,588 $3,230Mayor and Council ($92)$3,624 $983 $3,532Non-Departmental ($1,274)$29,845 $3,771 $28,571Office of Cultural Affairs ($89)$13,895 $5,488 $13,807Office of Economic Development $0$604 $601 $604Office of Financial Services ($31)$1,776 $353 $1,745Park and Recreation $716$64,643 $23,454 $65,359Police ($408)$399,406 $126,878 $398,999Public Works and Transportation ($340)$5,015 $3,179 $4,675Sanitation Services ($119)$74,535 $23,094 $74,416Street Lighting $0$18,559 $3,933 $18,559Street Services ($3)$53,165 $15,785 $53,162Sustainable Dev/Construction ($84)$1,204 $713 $1,120Trinity Watershed Management ($21)$252 $230 $231

OTHERAppraisal Districts $0$3,321 $3,321$3,321Dallas County Tax Collection ($23)$0 $533$556Jail Contract - Lew Sterrett $0$7,852 $7,852$7,852Fuel Cost (to be allocated) $1,108$0 $1,108$0

RESERVES AND TRANSFERSSalary and Benefit Reserve $0$0 $3,700$3,700Contingency Reserve $0$0 $1,663$1,663Liability/Claims Fund $0$0 $5,288$5,288

$1,011,365 $332,439TOTAL EXPENDITURES $1,009,970 ($1,395)

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PROPRIETARY FUNDSFORECAST OF FY 2011-12 REVENUES AND EXPENDITURES



YEAR-ENDFORECAST


REVENUES AND

Aviation$47,682 $15,139Revenues

Expenses $47,682 $8,145Net Excess of Revenues Over Expenses/Transfer $6,994

$47,724$47,656

$42($27)

$68$0 $68

Convention Center$59,772 $19,780Revenues


$60,098$60,098

$327$694

($367)$367 $0

Municipal Radio Fund$2,842 $940Revenues

Expenses $2,798 $870Net Excess of Revenues Over Expenses/Transfer $70

$2,790$2,562

($51)($237)

$186$43 $229

Sustainable Dev/ Construction$17,932 $8,080Revenues


$20,405$17,451

$2,473($449)

$2,922$32 $2,954

Water Utilities$551,600 $169,249Revenues


$546,450$546,675

($5,151)($5,151)

$0($225) ($225)

Communication & Information Svcs$46,142 $17,180Revenues


$46,142$48,200

$0$144

($144)($1,913) ($2,057)

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PROPRIETARY FUNDSFORECAST OF FY 2011-12 REVENUES AND EXPENDITURES



YEAR-ENDFORECAST


REVENUES AND

Equipment Services$47,743 $10,808Revenues

Expenses $47,812 $11,988Net Excess of Revenues Over Expenses/Transfer ($1,181)

$48,947$49,121

$1,204$1,308

($105)($69) ($173)

Express Business Center$3,924 $1,280Revenues

Expenses $3,868 $1,111Net Excess of Revenues Over Expenses/Transfer $169

$3,924$3,863

$0($5)

$5$56 $62

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OTHER FUNDSFORECAST OF FY 2011-12 REVENUES AND EXPENDITURES



YEAR-ENDFORECAST


REVENUES AND

Employee Benefits $614 $116 $617 $4

Risk Management $1,340 $397 $1,339 ($1)

9-1-1 System Operations$13,075 $3,368Revenues

Expenses $13,906 $1,275Net Excess of Revenues Over Expenses/Transfer ($831) $2,093

$13,075$13,866

($791)

($40)$0

$40

Storm Water Drainage$49,199 $16,802Revenues

Expenses $51,563 $5,861Net Excess of Revenues Over Expenses/Transfer ($2,365) $10,941

$49,421$51,273

($1,853)

($290)$222

$512

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EXPENDITURES BUDGET VSAND REVENUES YEAR-END FORECAST

DEBT SERVICE BUDGET YEAR TO DATE FORECAST VARIANCE

Beginning Balance $2,918 $0 $4,238 $1,320

Revenues $248,494 $168,318 $249,908 $1,414

Expenses $248,845 $0 $248,845 $0

Ending Balance $2,567 $168,318 $5,301 $2,734

DEBT SERVICE FUNDFORECAST OF 2011-12 REVENUES AND EXPENDITURES

AS OF JANUARY 31, 2012(000s)

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Beginning Balance October 1, 2011 $5,100,000

Balance as of January 31, 2012 $5,100,000

CONTINGENCY RESERVE STATUS

9

Beginning Balance October 1, 2011 $8,568,433

Paid October 2011 ($311,880)

Paid November 2011 ($697,640)

Paid December 2011 ($334,763)

Paid January 2012 ($729,393)

Balance as of January 31, 2012 $6,494,757

LIABILITY/CLAIMS FUND

10

ACTUAL BUDGET ACTUALFY 2010-11 FY 2011-12 FY 2011-12 DOLLARS PERCENT DOLLARS PERCENT

OCT $15,272,080 $15,623,064 $15,401,765 $129,685 0.8% ($221,299) -1.4%NOV 15,470,539 16,172,808 16,931,117 1,460,578 9.4% 758,309 4.7%DEC 22,992,788 23,741,642 24,429,551 1,436,763 6.2% 687,909 2.9%JAN 15,322,370 15,550,064 16,540,783 1,218,413 8.0% 990,719 6.4%FEB 14,670,044 14,902,387MAR 22,537,374 21,789,663APR 15,672,560 15,978,845MAY 16,714,276 16,780,773JUN 21,525,471 21,839,144JUL 18,628,602 16,428,177AUG 15,839,193 15,968,985SEP 21,247,748 20,732,552

TOTAL $215,893,045 $215,508,103 $73,303,216 $4,245,439 6.1% $2,215,639 3.1%

YTD VARIANCE FY 11-12 ACT. VS. FY 10-11 ACT.

YTD VARIANCE FY11-12 ACTUAL VS. BUDGET

SALES TAX as of January 2012

$15

$20

$25

$30

VED

MONTHLY SALES TAX REVENUESFY 10-11 vs. FY 11-12 COMPARISON

a

$0

$5

$10

$15

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

REV

ENU

E R

ECEI

V$

Mill

ions

FY 10-11 ACTUAL FY 11-12 BUDGET FY11-12 ACTUAL

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