Bringing Books on Bases to

your Chapter

Janet McIntosh,Program Manager

Bringing Books on Bases to your Chapter

It’s easy to bring Books on Bases to your community. It is a

rewarding experience that requires dedication and some

advanced planning.

You will want to begin by asking yourself the following

question:

How can you reach the most military families and make the biggest impact?

 

Before you begin planning a Books on Basesevent make sure you have done the following: Completed your Books on Bases Training Gone over the Books on Bases Handbook

STEP ONE

Organize the details of your event.

Location Date Type of Event Number of kids How many volunteers do you need? Will you have expenses? Guest Reader

LOCATION

Possible locations for your event.

Installation Library or Military Impacted Library Installation School or Military Impacted School Military Fair or Community Fair Youth Center Child Development Centers Community Centers

DATE

When choosing a date for your event consider

Books on Bases Campaigns Installation or community events School events Military Organization events

Remember that your events need to be planned 5-6 weeks in advance!

TYPE OF EVENT

What type of event do you want to have?

Themed Events Holidays Special Occasions BOB Campaigns

Large or small events Open events or closed events Congressional Events

NUMBER OF KIDS

How many kids do you expect to attend?

Know your installation – past events How do you plan to advertise your event? Program Manager can help

VOLUNTEERS

How many volunteers will you need?

Chapter Volunteers BSF Members PTA / PTSA Volunteers Teens Military Family Services

Membership will be able to help you with volunteer recruitment.

EXPENSES

Will you have expenses?

Snacks or drinks Decorations Crafts MISC Supplies

You will need to be able to list out all your expected expenses with an approximate cost on your event declaration.All expenses must be approved by membership BEFORE you purchase anything

GUEST READER

Will you have a guest reader?

Important Figures in the Military community Teachers Blue Star Families staff and members Principals Authors

STEP TWO

EVENT DECLARATION FORM

Needs to be submitted 5-6 weeks in advance of

your event. Program Manager will review your form and

notify you if your event has been approved or

denied.

STEP THREE

BOOK & SUPPLY REQUEST FORM Needs to be submitted a minimum of 4 weeks

in advance of your event. Program Manager will review your form and

notify you of any changes made to your request. Program Manager will process your request. Will be notified when supplies have been

shipped

BOB IN A BOX

• Request appropriate items for events :− Books − Book plates (to be placed on the inside front cover of

every book distributed)− Bookmarkers− Pencils− T-shirts for Volunteers or giveaways− Books on Bases One Pagers− Blue Star Families One Pagers

• Special supplies for Campaigns

BOOKS

Books are divided into 4 age groups: 0-3, 4-7, 8-10, and 11-

13

Classroom Events – 25 HB Books for classroom library

School Events – 25 HB Books for school library

Library Events – 25 HB Books for the library

STEP FOUR

AFTER ACTION REPORT Needs to be turned in within 7 days after your event

You will need to provide a minimum of 3 pictures of your

event.

You will need to send the name and address / email

information for any guest readers

One week check in email from Program Manager

Post event email from Program Manager

Questions???

Leftover Books – Up to the discretion of

the Program Manager.

You Are Ready for Books on Bases!

Contact me today about planning your next

Books on Bases event!!

Janet McIntoshBooks on Bases Program Manager

books @ bluestarfam.org Home – 770-686-3356Cell – 757-897-3269

I am here to help make your event a SUCCESS!!