Briefing to Portfolio Committee on Police

TETRA: Eastern Cape & Gauteng DIVISION: TECHNOLOGY MANAGEMENT SERVICES

18 NOVEMBER 2015

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Contents

SECTION 1 Gauteng TETRA

GP TETRA SLA and Mobile Switching Office (MSO) Upgrade

Current status

Current challenges experienced

Network coverage

SECTION 2 Eastern Cape TETRA

Background

Timelines

Contractual

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Contents

SECTION 2 Eastern Cape TETRA

Financial Allocation

Project Financial Breakdown

Project Status Summary

Equipment in storage

Status quo in SAPS

Overview/ Summary

Conclusion

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GAUTENG TETRA

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FINANCIAL ALLOCATION

GP TETRA SLA and MSO Upgrade

A total amount of R 117 811 623 was paid to Alcom Matomo. (Year-to-date)

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GAUTENG TETRA

The TETRA switch upgrade was approved in March 2015

The order was issued to the supplier in March [implying a 9 x months

implementation process]

Day to day maintenance is ongoing on existing infrastructure

The TETRA MSO to version 8.2 upgrade will be cut over at the end of November

2015

Contract expires in December 2015

New SLA specifications drafted.

Current Status

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Theft and vandalism at high sites

Reliance on service provider(s) for maintenance and trouble shooting, due to

additional resource restraints within SAPS

Current challenges experienced

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GAUTENG TETRA

Network comprises of:

67 high sites (for radio masts)

1 x 10111 Centers

1 ( Prov JOC) Sub Control Centers

Coverage of the whole Province

Coverage on all roads within Province

Coverage on all Railways with the exception of Gautrain tunnels in Province

Police stations in Gauteng: 142

Network coverage

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GAUTENG TETRA

Eastern Cape TETRA

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SAPS has, over the past decade, embarked on a process to modernise its radio

communications infrastructure.

SAPS initiated a project in line with internationally accepted best practice for police.

The SAPS experienced challenges and the project was delayed. Most difficult

challenge was and still is the acquisition of the required radio sites.

In view of the time that had lapsed, SAPS recently took stock of the progress and

revisited the technology choice to ensure that an optimal and responsible way

forward is selected.

TETRA – EC was then submitted to CSIR for evaluation and independent

assessment.

Background

EC TETRA

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EC TETRA

2006/2007 Request for information published

2007-09-17 Bid Published

2008-12-11 Contract awarded

2009-01-23 High Court rules against contract cancellation.

2009-02-20 Order issued

First Installations 2009-09 till 2010-08

2011-08-08 SIU investigation begins

2011-11-29 PCOP visit

2012-08-27 Integcomm into business rescue

2013-03-27 Phased approach Approval

2014-02-20 Contract Expires incomplete

Supplier requested mediation.

Timelines

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EC TETRA

• Bid awarded to Integcomm on 11 December 2008

• Contract value: R 920 757 240.00

• Official order No.: F-025629 was issued on 2009/02/20

• Contract period 5 Years

Contractual

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EC TETRA

Financial Allocation

A total amount of R 445 530 592 was paid to Integcomm. (Year-to-date)

In terms of the contract 10% retention was deducted on invoices for work and

equipment delivered.

The total outstanding retention (10%) amount estimated at:

R 37 004 049 (Still to be subjected to SAPS verification)

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EC TETRA

Project Financial Breakdown

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• The project status summarized is as follows in terms of the major components :

Project Status Summary

Item Ordered Delivered Installed In Storage Outstanding

Site Construction 212 51 51 - 161

TETRA Base Stations for sites 212 94 23 71 118

Microwave Link Equipment Sets 212 212 24 188 -

Power Supply Rectifiers 212 212 24 188 -

TETRA Switches 2 2 2 - Commissioning

Recording Systems 9 9 2 Partially 7

Installation & Commissioning

Mobile Radios 5000 1910 - 1910 3090

Hand Held Radios 5000 2500 - 2500 2500

Towers 212 102 51 51 110

Containers 212 52 51 1 160

Generators 212 40 18 22 172

EC TETRA

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• Kortsen 10111 [Portable Radios]

– Recorders

– Computer Equipment

– Microwave Indoor Units

– Dispatch Workstations

– Phones

• Woodbrook 10111 [Computer Equipment]

– Microwave Equipment

– Rectifiers

– Tetra Basestations

– Dispatch Workstations

– Status &Alarm Modules

– Phones

– Switches

– Microwave Equipment

– 19" Cabinets

Equipment in storage

EC TETRA

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• SAPS Mowbray [Warehouse Rectifiers]

– Tetra Base Stations

– Status &Alarm Modules

– Switches

– Mobile Radios

– Spares

– Generators

– Containers

– Batteries

– 19"Cabinets

– Fence Materials

• Sectional Poles Tower Manufacturer.

– 51 Masts

…. Equipment in Storage

EC TETRA

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Status quo in SAPS

Two new 10111 Centres were constructed by DPW namely Korsten in Port Elizabeth

and Woodbrook in East London.

The central control equipment and dispatching equipment that forms the heart of the

network has been delivered and is partially installed, but mostly not commissioned, in

the 10111 Centres.

The third centre, Mthatha, was cancelled due to building contractor’s non-

performance.

Equipment installed completely and configured within the Port Elizabeth and

Uitenhage Metropolitan areas.

The Seaview high site is amongst those still needs to be constructed.

EC TETRA

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…. Status quo in SAPS

• The Central Control Centre intended for Woodbrook in East London has been

completed and the technical control equipment and dispatch equipment is partially

installed but not commissioned yet.

• In total for the EC, 14 TETRA sites were completed, configured and operationalised.

Nelson Mandela University (NMU), Mount Road, PE Stadium, Bristor House,

South End Fire Station, Noord Hoek, Lovemore Heights, Blue Horizon Bay,

Lady Slipper, Vermaakskop, Uitenhage High Site (HUS), Uitenhage Police

Station, Kwadwesi and Coegakop.

• These sites were in operation for the 2010 World Cup.

• These 14 sites in Port Elizabeth were operationalised during the late President

Nelson Mandela's funeral and the following sites were also operationalised via

Telkom Metro Ethernet to extend the TETRA coverage.

East London, Mthatha, Bazia, Mount Hope, Sentec, Qunu MTN, Mthatha

airport

EC TETRA

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EC TETRA

Contractor had requested mediation in terms of Standard Condition of Contract.

SAPS owns a partially installed system of good quality and appropriate technology as per

outcomes of the CSIR independent assessment.

All equipment not installed is secured and still in good condition.

• Estimated cost to operationalize the currently installed equipment estimated at R 2.5m

• Estimated outstanding cost for work in progress at contract expiry R 2m

• Estimated outstanding payment of retentions R 37m

…. Status quo in SAPS

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EC TETRA

Overview/ Summary

• Reasons for implementing in Eastern Cape:

– Fragmented and obsolete radio systems due to various police agencies

amalgamated

– As with most police agencies internationally, SAPS has to migrate to digital radio

communications.

• Network comprises of:

– 212 high sites (for radio masts)

– 3 new 10111 Centers

– 7 Sub Control Centres

– Coverage of whole province

– Coverage on all roads within Province

– Coverage on all Railways in Province

• Network service area

• Police Stations in EC: 169

• Operational members: 14003

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EC TETRA

Overview/ Summary

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• The nature of crime and the growing technological competence of criminals make it

necessary for SAPS to deploy robust and secure digital technology in its operational

communications facilities.

• SAPS in co-operation with the CSIR and where applicable, ICASA - the Regulator,

monitor international trends in police communications - including any related

technological development/ advancement.

• SAPS embarked on a national infrastructural development of this nature to bring it up

to date with modern requirements

• These networks also provide secure and high speed data services.

• The cost effectiveness of the solution should be evaluated amongst others, against

the functionality needs

Conclusion

EC TETRA

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• The infrastructure developed at this time carries TETRA as a radio communications

platform, but the infrastructure serves a wider need for secure communications as

well.

• Challenges experienced such as difficulties with site acquisition needs to be

managed and overcome for any future development/ advancement of similar

technology.

• SAPS modernization of its operational communications needs to continue.

• SAPS is consulting with DPW on ways to improve the radio site acquisition process.

• SAPS found the technology choice to be still valid and the project merits still

indicate the need to continue.

• SAPS Division: Technology Management Services commits to manage this process

responsibly.

….. Conclusion

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Thank you

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