BRIEFING : PORTFOLIO COMMITTEE : 9 APRIL 2003

IMPLEMENTATION RESOLUTION 7/2002 : SAPS

RESOLUTION 7/2002 Commencement of Resolution: 13

June 2002 SAPS Regulations promulgated Finalization date 16 June 2003 Management Forum addressed by

the National Commissioner

IMPLEMENTATION Source documents:

Strategic Plan Human Resource Plan EE Plan Approved Structure

IMPLEMENTATION(CONT.) Implementation plan compiled and

adopted after consultation with organized labour in DTT

Consultation of Strategic & Human Resource Plan in DTT

Determination of time frames Starting date 2002-11-09 Finalization2003-04-25

IMPLEMENTATION (CONT.)

Workshops were conducted with: Provincial and Divisional Commissioners Organized Labour

The workshops were conducted on the following dates : 31 October 2002 5 and 6 November 2002 9 and 10 December 2002 19 November 2002 24, 27 and 28 January 2003

Members of the NMPC and DTT also visited the provinces from 18 to 27 February 2003

IMPLEMENTATION (CONT.) Establishment of committees:

Departmental Task Team (DTT) National Matching & Placement

Committee (NMPC) Provincial/Divisional/Area/Component

Matching and Placement Committees Provincial/Divisional Monitoring

Committees Oversight function and resolve disputes

PROGRESS Distribution of circulars Skills Inventories completed by all

employees Matching and Placement of

employees by various committees commenced on 2003-01-27

PROGRESS (CONT.) Criteria used for matching and

placement of personnel: Skills profile Job requirements Service delivery needs Representivity Potential Personal circumstances (include, family

responsibilities, fixed property, etc.)

Placement of SMS personnel: Provincial and Divisional Commissioners

placed Submission by PCs and DCs to Deputies Deputies did national matching and placing to

accommodate those who were not accommodated in a Province or Division

Employees not placed in a post – informed by annexure D – “Notice of possible placement in terms of PSCBC Resolution 7/2002.

PROGRESS (CONT.)SMS PROCESS

Progress SMS.(contd) Employees not placed in current post

were given opportunity to make representations within 3 days to NMPC.

Representations were considered and some changes effected by Deputies

Consolidated lists submitted to National Commissioner for consideration

SMS PROCESS (CONT.) Recommendations considered by the National

Commissioner. Consolidated lists will finally be approved by

the National Commissioner after consultation with the Minister

Mechanisms in place to deal with disputes :• PMPC/DMPC• DTT • IDTT• Conciliation/Arbitration

PROGRESS (cont.)LEVELS 1-12 Placement of personnel on levels 1-12:

Levels 1-12 managed and delegated to provinces/divisions.

All proposals by Area/Component Matching and Placement Committees submitted to PMPC/DMPC for ratification

The following information submitted to NMPC:• List of unplaced personnel• List of vacancies• List of personnel on sick leave• List of personnel on suspension

Same mechanisms in place as for SMS with regard to disputes

PROGRESS (cont.) The outcome of both the SMS and

levels 1-12 will be documented and a report will be presented to the IDTT and the Minister for Public Service and Administration.

COST IMPLICATIONS R 25 000.00 per relocation 100 relocations – R 2.5 mil DPSA indicated that Treasury might

reimburse the SAPS but not yet confirmed.

PROGRESS (cont.) NMPC to receive vacancy lists from provinces and

divisions – 2003-03-12 to 2003-03-14. NMPC to consolidate list of vacancies and

unplaced people –2003-03-14 to 2003-03-19 Match and place where possible – skills inventory Statistics:

Level 1-7 204, Level 8- 28, Level 9/10- 25, Level 11/12- 6,

Advertise internally – 2003-03-28 Consideration of applications by NMPC

Progress (contd) Placement of employees – 2003-04-21 Consider applications for severance

packages of employees declared in excess – 2003-04-07

Develop list of vacancies and employees declared in excess – 2003-04-24

Submit to IDTT on 2003-04-25 Feedback session with Minister Fraser-

Moleketi on 18/03/03 Progress report to Cabinet

IMPLEMENTATION

Support rendered to provinces and divisions by members of the DTT and NMPC

Visits to provinces by committee members

Visits to provinces by Divisional Commissioners – Career Management and Personnel Services

IMPLEMENTATION (cont.) Consultation with MEC Gauteng by

Divisional Commissioner : Career Management

Presentation on Resolution 7/2002 and its implementation was presented to all MEC’s

IMPLEMENTATION PROBLEMS

Gauteng – Transfers/Translations

Eastern Cape – Transfers/Relocation Dispute declared – Div Comm’s Stander and

Nchwe visited province on 17 and 18 March 2003 – the dispute was resolved

Non adherence to implementation plan – in the meantime resolved

IMPLEMENTATION PROBLEMS Mpumalanga

Management devolved their responsibility to Provincial Monitoring Committee – the problem was resolved

Northern Cape Translations – addressed with internal

communication

IMPLEMENTATION PROBLEMS (CONT.)

DTT Organized labour demands access and opportunity to

make input on all placement proposals before ratification by Provincial/Divisional Commissioners – Management do not agree.

Media Campaign Solidarity is seeking a court interdict to set aside the

Resolution. The case will be heard on 10 April 2003 in the Labour Court, Johannesburg.

They are however not a role-player in the implementation process and uses Resolution 7/2002 as a marketing tool for their own benefit

AUDITS Two task teams established, for

Compliance audits:• Dispute resolution

Expert advice to provinces and divisions Extensive training took place on 20/3/03 Commence work on 24/03/03 to 4/04/03

INTERNAL COMMUINICATION Snippets flighted during week of 26/3/03

and 9/04/03 Open discussion with phone –in questions

on 11/04/03 Panel: Comm Singh, Stander, Nchwe,

Prinsloo, Mazibuko and Dir Odendaal Focussing on dispute resolution Flyers – Frequent ask questions (FAQ)

CONCLUSION Majority of employees within SAPS to be

matched and placed Process currently in line with timeframes

set by Minister of DPSA Envisaged timeframes will be met within

SAPS Huge challenge, many difficulties, non

adherence to guidelines Trying our best to manage the situation