Informational Packet

Charles and Tina contacted KDM events internally through our website www.KDMevents.com. They have chosen to meet at their place of residence although, they have the option of meeting at a public place of their choosing or at KDM Events’ home office. Charles and Tina will receive a complimentary one hour consultation with an informational packet containing the following:

o Congratulations Lettero Company Overviewo Package Options

o Additional Serviceso Contracto Client Profileo State of Florida Marriage License Informationo Wedding Checklisto Wedding Party Checklisto List of Preferred Vendorso Theme Ideaso FAQ

Informational Packet will be presented in the following folder:

Dear Charles & Tina,

Congratulations on your engagement and upcoming wedding! What an exciting time for you and your families as you plan one of the most anticipated events of your lives.

At KDM Events, it is our goal to help you create lasting memories. We specialize in planning weddings for the busy couple with little or no time to the DIY couple who simply needs assistance overseeing the many details involved. A wedding planner is the most efficient way to ensure all the details are handled by a professional.

We pride ourselves in planning spectacular events on any budget. It is our endeavor to provide you with the highest level of service, exceeding whatever expectations you may have. Your wedding is a special occasion, which you will remember for years to come. Our pledge to you is service personalized to your needs, leaving no detail unattended.

KDM Events was built from a passion of helping others to create lasting memories for their special days and moments. We have built relationships with many different vendors in the Gainesville area. We ensure quality and

satisfaction and will guide you through the planning process by finding vendors to meet your needs.

The next few months of your life are sure to be filled with much excitement and anticipation.When the big day finally arrives, you want to know that all the careful planning you have put into your wedding will be enjoyed and appreciated by your guests. It is our goal to make your day very unique and special. Your only limits are your imagination.

I appreciate the time you have taken to look further into KDM Events. I look forward to making your day one you will never forget.

Wishing you all the love & happiness for years to come,

Kathleen D MichaelPresident & Creative Directorwww.kdmevents.com

(954) 817-5555

KDM Events

KDM Events was founded in 2014 by Kathleen D Michael. Kathleen graduated from the University of Florida in 2014 with a degree in Tourism, Recreation, and Sport Management with a specialization in Event Management. During this year, she also earned her certification as Wedding and Special Events Planner.KDM Events was founded to help others by bringing happiness into their lives to create lasting memories for their special occasions. We strive to create the best for our clients and bring their ideas to life. KDM Events specializes in bringing your wedding vision to life in unique, innovative ways. Every signature detail is reflective of you and is seamlessly weaved together to create an unforgettable wedding experience that will exceed your expectations. We specialize in social life cycle events ranging from Weddings and Quinceneras to Graduations and Backyard BBQ’s. We will customize any package to meet your needs.

Full Planning Wedding Package (starting at $3200)We currently offer two packages. Our first is our Full Planning Package. Starting at $3,200, this package includes a complete KDM Event team to work your wedding.

This package is for the bride that wants guidance from start to finish. It covers all of the details that go into making a wedding truly memorable.

The full planning wedding package includes:o Initial consultation with the bride and groom, complimentary ( one hour)o Unlimited phone and email availability during business hours (9:00 am - 6:00

pm)o At least three planning meetings between clients and plannero Help to prepare and understand a budgeto Prepare a schedule/timeline and checklistso Assist with site tours, selection and booking of ceremony and reception

venueso Assist with selecting a color scheme, theme and style of the weddingo Answer etiquette questionso Assist with selection of wedding attire and accessories, accompaniment to

fittings if desiredo Help with finding, negotiating, and booking suitable vendors. We will

schedule appointments and accompany clients to up to three meetings per vendor category

o Bakero Caterero Floristo Musicianso Photographero Rental Facilitieso Videographero Wedding Attire (bridal shops)o Officiateo Transportationo Rentals

o Coordinate with vendors to ensure services/products are provided in a timely manner

o Ongoing updates and consultation with clients about vendors services/products

o Assist with the choosing of invitations

o Assistance with tracking RSVP's and who will be attendingo Ceremony planningo Prepare itineraries to be provided to vendorso Final walk-through with client at selected sites month of the weddingo Final timelines prepared the month of the weddingo Final consultation with vendors the month of the weddingo Final meeting covering all details with client, the month of wedding and the

week prior to the wedding. This two hour planning meeting will include:o Ceremony planning, processional, recessional, placemento Preparation of rehearsal and wedding day itinerary as a timeline to be

provided to client and vendorso Final walk-through with client at selected sites month of the wedding

(meeting should include florist if possible)o Collection and inventory of wedding items to be setup on wedding day, such

as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Partial Wedding Planning and Event

Supervision (starting at $2,100)

For the bride who may have already completed part of her planning and needs less help than a Full Package. This offering allows the bride a hands-on role in her planning with our professional assistance to guide her.

The partial planning wedding package includes:

o Initial consultation with the bride and groom, complimentary (one hour)o Unlimited phone and email availability during business hours (9:00 am - 6:00

pm)o At least two planning meetings between clients and plannero Prepare a bride and groom timelines and checklistso Email reminders first of the month of what needs to be accomplished that

montho One visit to site of both wedding and reception to go over setupo Assist with selecting a color scheme, theme and style of the weddingo Answer etiquette questions

o Provide a list of preferred vendors as needed for the bride to set appointments with

o Bakero Caterero Floristo Musicianso Photographero Rental Facilitieso Videographero Wedding Attire (bridal shops)o Officiateo Transportation

o Two hour planning meeting one month before wedding which will include:o Ceremony planning, processional, recessional, placemento Preparation of rehearsal and wedding day itinerary as a timeline to be

provided to client and vendorso Final walk-through with client at selected sites month of the wedding

(meeting should include florist if possible)o Collection and inventory of wedding items to be setup on wedding day,

such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Ask the Expert Planning($50.00 an hour with two hour

minimum)This is the package for the bride, that doesn't know where to start or has made her own plans, believes she has everything handled, but would like an expert to go over everything with her. The planner will make suggestions on timelines, theme, vendors, and etiquette. This is perfect for the bride that wants the guidance of a wedding planner without purchasing a package. We will meet in the office and go over any questions you may have.

Additional ServicesEngagement $300 and up Help provide the perfect announcement platformBridal Shower $300 and up Help plan and host a beautiful showerBachelorette $150 and up Advise Maid of Honor on party eventsBachelor $150 and up Advise Best Man on party eventsRehearsal Dinner $400 and up Coordinate and direct dinner and rehearsalPost-Wedding Brunch $250 and up Arrange and direct thank you/farewell gatheringOther $150 and up Theme party planning also available

KDM Events doesn’t just do weddings either! If you are planning a birthday party, graduation party, or another celebration in between, we will gladly assist you in the planning of your big day.

If you are an out-of-town bride who’s looking to have a destination wedding in sunny old Florida, we will be happy to assist you vie e-mail, phone, or webinar.

[Today’s Date][Bride’s Name][Groom’s Name][Address][Phone Number][Email Address]

Letter of AgreementDear [Bride and Groom]

This letter follows our meeting on [Month, Day, Year], during which we discussed your wedding and my professional role in helping you plan it. It is my understanding that, you will retain me as a Professional Wedding Consultant and Wedding Day Coordinator for your wedding scheduled on [Wedding Date].

Description of Services

As a consultant my role includes:− [# of] consultations with you via telephone/email− Assistance in budget determination and breakdown as needed− Discussion of theme, color, style and complete wedding design− Research of wedding professionals in each category that fit your event style and budget and to provide you with suggestions and guidance in making the final selections− Attendance at [# of] vendor appointments of your choice− Up to [# of] hours of professional in-person consultation time throughout the planning processAs Wedding Day Coordinator my duties include:− Visit to both ceremony and reception sites prior to wedding− Development of a detailed wedding timeline and floor plan for contracted vendors and bridal party− Follow up telephone calls to all contracted vendors 1 – 2 weeks before wedding day− Wedding Rehearsal Supervision ([#of] hours maximum)− On-site coordination and supervision at the ceremony site and during the reception for up to [# of] hours on the day of your wedding− An additional event manager, on site, the day of the wedding

Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this agreement as specified in the package chosen.

Conditions

− I understand that my role will be that of advisor and coordinator. You will make the actual selections of service providers and I will implement those selections.− You will make payments directly to the service providers/vendors and not to me. I do not accept any commissions from recommended vendors and cannot guarantee any service provider’s performance or product. If litigation occurs, it occurs in the jurisdiction where my office is located and the winning party will be reimbursed for attorney and legal fees and court costs. − It is your responsibility to provide me with contact names, telephone numbers and any scheduled timetables for all service providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding or upon the signing of this letter.− It is also your responsibility to notify me of any changes in a timely manner. I shall not be held liable for any changes made by you or your selected service providers.− I will use my professional judgment when taking action in regard to changes, weather, tardiness, nonperformance, etc. based on the situation, time limitations and/or your wishes.− In the event a venue coordinator is on site I will work with you and the coordinator as needed.

Fees & Payment Schedule

For my services you will pay me a total of $_________. Payment will be made as follows:A non-refundable retainer in the amount of $________ - upon signature of this letter of agreement$________ due on _______________ (Date)$________ due on ________________ (Date) (ten days prior to your wedding date)

Term/TerminationThis agreement will terminate automatically upon completion of the services required by this letter of agreement.

Changes/CancellationsAny changes made to this letter of agreement must be made in writing and signed by all parties. You may cancel this agreement, in writing, for any reason. If the wedding is canceled, refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses. If you cancel less than 14 days before the wedding – except for the death of a member of your immediate family – there will be no refund. If the wedding is not canceled, there will be no refund.

Acts of GodIf an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding; I will require payment only for the time actually spent planning your wedding.If your understanding parallels mine, please sign one copy of this letter and return it to me along with your payment in the amount of $__________.

I wish you all the happiness in the world and look forward to working with you to make your wedding the most enjoyable and memorable day of your life.

Sincerely,

__________________________________Kathleen MichaelOwner & Creative Director

________________________________________________________________________________________________________ Bride’s Name (please print) Groom’s Name (please

print)

________________________________________________________________________________________________________ Bride’s Signature Groom’s Signature

________________________________________________________________________________________________________

Date Date

Florida Marriage LicenseEvery marriage license is issued by a county court judge or clerk of the circuit court under his or her hand and seal. Marriage licenses are issued by counties and you can apply for your license at any county clerk's. You can get married in any county in Florida, regardless of where you obtained your marriage license. To obtain a marriage license you need:

o Identification: a picture ID such as a driver’s license, state ID card, or valid passport; both parties will also have to provide their Social Security numbers, but do not need to provide their Social Security Cards.

o Fees: $93.50. Marriage license fees can be reduced by up to $32.50 if you complete a licensed Florida pre-marital course.

Marriage license is valid for 60 days after issuance. You must perform the ceremony of marriage before this 60 days has expired. Blood Tests are not required. There is a 3-day waiting period after issuance of the license before you can get married, unless you have completed the Florida pre-marital course, in which case the waiting period is waived.

Alachua County Clerk of Court201 East University AveGainesville, Florida 32601352-374-3609

Marion County Clerk of CourtPost Office Box 1030Ocala, Florida 34478352.671.5610

Putnam County Clerk of CourtP.O. Box 758 Palatka, Florida 32178-0758386-326-7600

Union County Clerk of Court55 West Main StreetUnion County Courthouse Rm 103Lake Butler, FL 32054386-496-3711

Florida Online Premarital Coursehttp://www.floridapremaritalcourse.com/

Bridal Profile Questionnaire

1. Name of Bride-to-be (B2b): ________________________________

a. Date of birth: __________________________

2. Name of Groom-to-be (G2b): ________________________________

a. Date of birth: __________________________

3. Current Address: ________________________________________________________________

4. Future Address: ________________________________________________________________

5. Age:a. 18 – 24b. 25 – 30c. 31 – 35d. 36 – 45e. Over 45

6. Income:a. Under $30,000b. $31,000 - $50,000c. $51,000 - $75,000d. $76,000 - $100,000e. Over $100,000

7. City of Wedding: ________________________________

8. Wedding Date: ________________________________

9. Time of Ceremony: ________________________________

10.Time of Reception: ________________________________

11.Bride’s heritage (optional): ________________________________

12.Groom’s heritage (optional): ________________________________

13.Wedding Budget:a. Under $10,000b. $10,001 - $15,000c. $15,001 - $20,000d. $20,001 - $25,000e. Over $25,000

14.Number of guests: ________________________________

a. Used for price per person estimates, such as invitations, catering, and cake.

15.How many hotel rooms are needed? ________________________________

16.What type of wedding is planned?

a. Very Formalb. Formalc. Semi-Formald. Informale. Other

17.Select two words from the following list that best describes your wedding day vision:

a. Elegantb. Simplec. Partyd. Celebratione. Grandf. Traditionalg. Romantich. Sophisticatedi. Glamorousj. Contemporaryk. Hipl. Funkym. Vintagen. Magicalo. Festivep. Conservative

18.How many bridesmaids, including the Maid of Honor?

a. 1-3b. 4-6c. 7-10d. 10 or more

19.How many groomsmen/ushers, including the Best Man?

a. 1-3b. 4-6c. 7-10d. 10 or more

20.Will you have a flower girl/s? If so, how many?

a. 1-2b. 3-4

21.Will you have a ring bearer?a. Yesb. No

22.Your favorite primary color is:a. Redb. Yellowc. Blue

23.Your favorite secondary color is:a. Greenb. Purplec. Orange

24.Your favorite accent colors are:

a. Tan, taupe, champagneb. Black, platinum, sterling

(silver)c. Chocolate, latte, espressod. Purple, plum, lavender,

lilace. Navy, indigof. Light blue, periwinkleg. Peach, coral, cantaloupeh. Red, cinnamon, applei. Light green, mint green,

sea green

25.Your favorite wedding gown designers are: (Choose all that apply)

Alfred Angelo Alfred Sung Alvina Valeta Alyce Amy Lee

Avica Bridal Anjolique Bari Jay Belsoie Bill Levkoff

Bonny MT Bridal Originals

Champagne Formals Christos Demetrios

Dessy Diamond Bridal Eden Bridal Emme Fashion 1001

NightsForever Yours Guzzo Ian Stuart Impression

Bridal Jasmine BridalJacqueline

BridalJessica

McClintock Jim Hjelm Jordan Fashions

Lamour Bridals

Lazaro Lestella Little Angels Lizette Maggie Sottero

Marisa Melissa Sweet Mon Cheri Monique Montique

Vera Wang Victoria’s Bridal

Watters & Watters Not Sure Other:

_________

26.Wedding Gown Color:a. Stark Whiteb. Soft Whitec. Ivoryd. Champagnee. Other

____________________________27.Wedding Gown Style:

a. Length:i. Fullii. Ankleiii. Knee

b. Fabric: (Choose two per season)

i. Spring/Summer1. Chiffon2. Lightweight

lace3. Silk Charmeuse4. Eyelet linen5. Lightweight

satin6. Organza

ii. Fall/Winter1. Velvet2. Heavy lace3. Brocade4. Rich taffeta5. Satin

c. Silhouette:i. A-lineii. Ball gowniii. Basque waistiv. Empirev. Sheathvi. Mermaid

d. Sleeve Options:i. Straplessii. Spaghetti strapsiii. Off the shoulderiv. Three-quarter lengthv. Cap

vi. Fitted pointe. Neckline:

i. Bateauii. Décolletageiii. Halteriv. Jewelv. Off-the-shouldervi. Sweetheartvii. Scoopviii. V-neckix. Wedding Band Collar

28.Headpiece Style:a. Noneb. Tiarac. Headbandd. Wreath

29.Veil Style:a. Noneb. Blusherc. Fingertipd. Ballerinae. Sweepingf. Cathedral

30.Bridal Shoes:a. Sneakersb. Ballet Slippersc. Strappy Sandalsd. Open Back Slingse. Other

31.Accessories: (Choose all that apply)

a. Glovesb. Garterc. Handkerchiefd. Jewelrye. Pursef. Wrap

32.Stationery: (Match to answers regarding style)

a. Paper:i. Linenii. Vellumiii. Parchmentiv. Handmade paperv. Rice paper

b. Printing:i. Engraved

invitationsii. Offset printingiii. Letterpressiv. Calligraphy

c. Wordingi. Traditional

Wordingii. Contemporary

Wording33.Reception: (Match to answers

regarding vendor preferences)a. Indoor

b. Outdoorc. Both

34.Catering: (Choose all that apply)a. Seated/plated dinnerb. Buffetc. Appetizers only

35.Cake:a. Style:

i. Contemporaryii. Traditionaliii. Simpleiv. Elegantv. Other

___________________b. Flavor:

i. Vanillaii. Chocolateiii. Other

___________________

36.Flowers: (Choose two per season of your wedding date) a. Winter:

Amaryllis Baby’s Breath Carnations Cattleya Orchids

Chrysanthemum

Daisies Orchid Roses Spay Orchid

b. Spring:

Amaryllis Anemones Baby’s Breath Calla Lily CarnationsCattleya Orchids

Daffodils Day Lily Delphinium Freesia

Forget-me-knot Gardenias Iris Jonquil LilacLily Lily of the

ValleyLarkspur Orchid Peony

Ranunculus Roses Sweetpea Tulip Violets

c. Summer:

Aster Baby’s Breath Bachelor Buttons

Calla Lily Canterbury Bells

Carnations Cattleya Orchids

Chrysanthemum Daisies Day Lily

Delphinium Geranium Hydrangea Larkspur IrisLily Orchid Roses Stephanotis Straw Flowers

Zephyr Lily

d. Fall:

Aster Anemones Baby’s Breath Calla Lily CarnationsCattleya Orchids

Chrysanthemum Daisies Day Lily Delphinium

Orchid Roses Zephyr Lily Zinnia

37.Photography Style:a. Traditionalb. Photojournalisticc. Storybookd. Combination

__________________________38.Ceremony Location:

a. Indoor:i. Religious facilityii. Halliii. Special Venue

___________________b. Outdoor:

i. Gardenii. Backyardiii. Special Venue

___________________

39.Ceremony Music:a. Live singer/soloistb. String Quartetc. Classical CDd. Other

__________________________40.Reception Music:

a. Live Bandi. Jazzii. Contemporaryiii. Rockiv. Country

b. Disc Jockeyi. Oldiesii. Top 40iii. Rockiv. Countryv. Combination

41.Transportation: Sedan/Town

CarLimousine Van Mini Bus Motor Coach

Limousine Coach

Excalibur Rolls Royce Stretch Hummer

Stretch Navigator

Truck Limousine

Mercedes Sedan

Mercedes Stretch

Trolley Horse & Carriage

Beetle Limousine

Other

42.Videography:a. Budget:

__________________________b. Style:

i. One Cameraii. Two Camerasiii. Cinema Style

43.Wedding Planner:a. Plannerb. Coordinatorc. Directord. All Services

Additional Comments ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Wedding Calendar Checklist

The following checklist is designed with the (ideal) timetable of twelve months. If you’re planning your wedding on a shorter schedule, just start at the beginning of the list and try to catch up as quickly as possible. Use the boxes to the left of the items to check off tasks as you complete them.

9 TO 12 MONTHS PRIOR TO WEDDING DAY:

o Arrange a gathering for you and your parents.

o Determine budget and how expenses will be shared.

o Discuss the size, style, location, and scope of the wedding you want.

o Choose a target wedding date and time. (The actual date will depend on venue availability.)

o Create a binder to store and organize ideas, worksheets, receipts, brochures, etc.

o Visit and reserve wedding and reception sites.

o Meet with your officiant.o Start compiling your guest

list to estimate head count. Consider budget when thinking about “must-invites” versus “nice-to-invites.”

o Begin shopping for the wedding gown.

6 TO 9 MONTHS PRIOR:o Choose the members of your

wedding party.o Enroll in wedding/shower gift

registries.o Hire a photographer and a

videographer.o Book an engagement photo

session, especially if you plan to include a professional engagement picture with Save-the-Date cards.

o Hire a caterer.o Hire a florist.o Make arrangements for

music to be played at the ceremony and reception.

(Tasks might include hiring a band, a DJ, choosing significant musical selections, etc.)

o Reserve a block of hotel rooms for out-of-town guests. (Ask about group rates.)

o Send out Save-the-Date cards. (Include lodging info and maps, as possible.)

o Shop for wedding rings.o Select and order wedding

gown, leaving ample time for delivery and alterations.

o Shop for bridesmaids’ dresses.

o Schedule wedding cake design appointments and tastings.

o Start planning your honeymoon.

4 TO 6 MONTHS PRIOR:o Finalize the guest list.o Order invitations (25 extra)

and other wedding stationery (i.e., place cards and thank you notes).

o Plan wedding-day beauty preparations; ask your stylist how far in advance they book wedding parties, and whether they are willing to work on the wedding site.

o Finalize all honeymoon plans. If traveling outside the country, arrange for visas, passports and inoculations.

o Hire your wedding day transportation

o Plan the rehearsal dinner.

2 TO 4 MONTHS PRIOR:o Obtain a marriage license.

Bring all necessary documents.

o Order tuxedoes for the groom and groomsmen.

o Meet with the caterer to go over menus, wine selections, etc.

o Order the wedding cake.

o Order your wedding rings.o Confirm wedding ceremony

and reception music.o Book a hotel room for the

wedding night.o If you plan on writing your

own vows, start writing them now.

4 TO 8 WEEKS PRIOR:o Mail the wedding invitations

8 weeks before your wedding date.

o Do a hair and makeup run-through (including wedding veil, if applicable).

o Confirm all transportation plans.

2 TO 4 WEEKS PRIOR:o Work on seating

arrangements for the reception.

o Finalize arrangements for out of town attendants and guests.

o Confirm details with the photographer, florist, and other vendors.

o Have final fitting for bridal gown and bridesmaids’ dresses.

o Write your rehearsal dinner toast.

o Purchase gifts for the wedding attendants.

o Compile a list of all of the wedding vendors and wedding party, with contact information. Carry this list with you everywhere you go.

o Communicate rehearsal dinner details to those who will attend the rehearsal and rehearsal dinner.

o Look into where bride, groom and attendants will dress for the ceremony.

1 WEEK PRIOR:o Enclose any fees due on the

wedding day in envelopes for easy distribution.

o Give the caterer a final head count.

o Appoint a trustworthy person to bring important items (cake knife, toasting glasses, etc.)

o Appoint someone to act as an “organizer” to handle any last-minute problems.

o Review final details for those in the wedding party.

o Get final beauty treatments (manicure, facial, massage, waxing, brow shaping, etc.)

THE DAY BEFORE THE WEDDING:o Gather together the

following:

o Something oldo Something newo Something borrowedo Something blue

o Confirm honeymoon arrangements.

o Pack for the honeymoon.o Enjoy a relaxing day with

family and friends.o Attend the rehearsal and

rehearsal dinner; give gifts to attendants.

o Give the rings, and officiant’s fee, to the best man.

o Try to get some rest

WEDDING DAY:o Post wedding

announcements in the mail.o Relax and remain calm.o Remember to eat something.o Allow at least two hours for

getting dressed.o ENJOY THIS ONCE-IN-A-

LIFETIME EVENT!

Maid of Honor’s Checklisto Helps the bride select bridesmaids’ attireo Helps address invitations and place cardso Attends as many prenuptial events as possibleo Organizes bridesmaids’ gift to the bride. Usually gives an individual gift to the

coupleo Makes sure that all the bridesmaids, the flower girl, and the ring bearer are at

fittings, the rehearsal, and the ceremony on timeo Is expected to attend the rehearsal and is included at the rehearsal dinnero Walks in processional and recessionalo Holds the groom’s wedding ringo Helps with the bride’s gowno Arranges the bride’s veil and train before the processional and recessionalo Makes sure the bride’s gown is “picture perfect” throughout the day

o Holds the bride’s bouquet during the ceremonyo Witnesses the signing of the marriage certificateo Stands in the receiving lineo Keeps the bride on scheduleo Helps the bride change into her going away clotheso Takes care of the bride’s gown and accessories after the receptiono Pays for own wedding attire and transportation to the wedding

Bridesmaids’ Checklisto Assist the Maid of Honor as requestedo Attend as many prenuptial events as possibleo Possibly host or co-host a party or shower (optional)o Assist the bride with errandso Contribute to bridesmaids’ gift to the bride. Usually gives an individual gift to

the coupleo Are expected to attend the rehearsal and are included at the rehearsal dinnero Arrive at dressing site promptlyo Walk in processional and recessionalo Possibly participate in receiving lineo Dance with ushers and single male guestso Help gather guests for the first dance, cake cutting, and bouquet tosso Participate in bouquet toss, if singleo Look after the couple’s elderly relatives or friendso Pays for own wedding attire and transportation to the wedding

Best Man’s Checklisto Organizes a pre-wedding party for the groomo Coordinates the ushers’ gift to the groom. Usually gives an individual gift to

the coupleo Is expected to attend the rehearsal and is included in the rehearsal dinnero Gets the groom dressed and to the ceremony on timeo Makes sure the groom’s wedding related expenses are prepared (Officiant

fee, tips, etc.)o Makes sure the groom has the marriage license with himo Delivers any payment toe Officiant, sexton, and ceremony musician(s), as

prearranged

o Enters the sanctuary with the groomo Takes care of and holds the bride’s wedding ringo Makes sure all ushers and properly attired and in place on timeo Walks in the recessionalo Witnesses the signing of the marriage certificateo Drives the bride and groom to reception, if no driver is hiredo Helps welcome guests at receptiono Offers first toast to bride and groom at receptiono Dances with the bride, maid of honor, mothers, and single female guestso Helps the groom get ready for the honeymoono Gathers up and takes care of groom’s wedding clothes after he changeso Has a car ready for the bride and groom to leave the reception or perhaps

drives them to their next destination

Head Usher’s Checklisto Expected to attend the rehearsal and is included at the rehearsal dinnero Receives any lists of guests who are to be seated in a specific pew and is

aware of the importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom

o Makes sure that programs, if used, are handed to guests when they are seated

o Makes sure that people who are designated to receive special flowers or corsages do, if the flowers have not been delivered to the recipients beforehand

o Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down

o Makes sure that the ushers know how to usher: how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to their seats

o Helps gather the wedding party for photographs either before or after the ceremony and ensures that transportation arrangements have been made for all members of the wedding party to and from the ceremony

o Completes entire Groomsmen and Ushers Checklist, as needed

Mother of the Bride’s Checklist

o Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

o Helps couple to decide on sites or assists in making other big planning decisions

o Usually contributes to the wedding budgeto Assists the bride in putting together the family’s guest listo Offers suggestions for special family or ethnic ceremony traditionso May help bride to shop for wedding gown and accessorieso Chooses own wedding day outfit (may consult with mother of the groom

about formality)o Along with the maid of honor and bridesmaids, may plan and host bridal

showero On wedding day help bride to get readyo May accompany daughter and husband to ceremonyo Walk in recessional with husband following wedding partyo Greet guests in receiving lineo May be announced along with husbando Sits in an honored place at parent’s tableo May assist with coordinating vendorso May host a post-wedding brunch

Father of the Bride’s Checklist

o Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

o Helps couple to decide on sites or assists in making other big planning decisions

o Usually contributes to the wedding budgeto May select hotel for out of town guests and reserve a block of reduced rate

roomso Rents own formalwear (work with couple to coordinate with wedding party)

o Helps pick up out-of-town guests from airport. May also arrange transportation to and from the wedding

o Typically travels to ceremony with the brideo Walks daughter down the aisleo Gives the bride away during the ceremonyo Escorts the mother of the bride out following the wedding partyo Greets guests in the receiving lineo May be announced with wife at receptiono May make a welcoming speecho Sits in an honored place at the parent’s tableo Toasts the newlyweds after the best man makes his speech and the groom

respondso Dances with the brideo May take care of vendor balances at the end of the reception

Mother of the Groom’s Checklist

o Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

o Attends (first) engagement party if the bride’s family hosts oneo Along with husband, may host an additional engagement party for the

groom’s side of the familyo Usually contributes to wedding budgeto May help couple decide on sites and/or make other big planning decisionso Helps group to put together family’s guest listo Offers suggestions for special family or ethnic ceremony traditionso May help bride shop for her wedding gowno Chooses own wedding day outfit (may consult with mother of the bride about

formality)o Along with husband, plans and hosts the rehearsal dinnero Escorted out following the wedding party and the bride’s parentso Greets guests in the receiving lineo May be announced with husband at the receptiono Sits in an honored place at the parent’s tableo Does mother-son dance with groomo Attends post wedding brunch (if held)

Father of the Groom’s Checklist

o Attends (first) engagement party, if the bride’s family hosts oneo Along with wife, may host an additional engagement party for groom’s side of

the familyo Along with wife, may contribute to the wedding budgeto May help couple decide on sites and/or make other big planning decisionso Rents own formalwear (after talking with couple to coordinate with wedding

party); attends fittings as neededo Along with wife, plans rehearsal dinnero May travel to ceremony with the groom and the best mano May escort wife to her sear right before the mother of the bride is seatedo Escorts mother of the groom out after wedding party and bride’s parentso Greets guests in the receiving lineo May be announced with wifeo May make a welcoming speecho Sits at an honored place at the parent’s tableo May toast the newlywedso May settle final bills with wedding vendorso Attends or hosts post-wedding brunch

Flower Girl’s Checklisto Dress and accessories should be paid for by her familyo Attends the rehearsal although she usually does not attend the rehearsal

dinnero In the processional, walks alone directly before the bride and her fathero Often scatters petals from a basket she holds, although this is sometimes too

overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried to those carried by the bridesmaids

o In the recessional, walks with the ring bearer, directly behind the coupleo The bride may hire a babysitter or ask one of the bridesmaids to look after

the flower girl, to be in charge of checking her appearance and making sure

she is present for formal pictures, helping her manage her food at the reception, and escorting her to the ladies room

Ring Bearer’s Checklisto His attire should be paid for by his familyo Attends the rehearsal although he usually does not attend the rehearsal

dinnero He immediately precedes the flower girl in the processionalo Carries either the actual rings or a facsimile of the rings (often a practical

idea), on a white velvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the right moment

o Walks with the flower girl in the recessional, directly behind the bride and groom

o The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking his appearance, making sure he is present for formal pictures, helping him manage his food at the reception, and escorting him to the men’s room

Preferred Vendor ListVenues

o Haile Plantation Golf & Country Club

http://www.clubcorp.com/Clubs/Haile-Plantation-Golf-Country-Club

o Kanapaha Botanical Gardenhttp://www.kanapaha.org/

o Sante Fe River Ranchhttp://www.santaferiverranch.com/

Catererso Celebrations Catering

http://celebrations-catering.com/

o Chef Brothers Cateringhttp://www.chefbrothers.com/

o White Apron Cateringhttp://www.whiteaproncatering.com/

Floristso Crevasse’s Florist

www.crevassesflorist.como Floral Expressions Florist

www.floralexpressionsflorist.com

o Prang’s Plantscapes & Floristwww.prangsflorist.com

Photographyo AIS Portraits

www.aisportraits.como Footstone Photography

www.footstonephotography.com

o Russell Martin Photographywww.russellmartinphotography.com

DJo Genius Entertainment

http://gnysentertainment.com/

o Wayne’s World Entertainmentwww.waynesworldentertainment.com

Cakeso Dream Day Cakes

www.dreamdaycakes.como KB Kakes

www.kbkakes.com

Rentalso Party Time Rentals

www.partytimerentals.us

Hair & Makeupo Michelle Reneewww.michellereneethestudio.co

m

Wine & Cheese Engagement PartyKitchen Themed Bridal Shower

Bring items for the couples’ new kitchen!

Love & Lingerie Bridal Shower Health & Fitness Bridal Shower

Theme Ideas

Frequently Asked Questions

o How long have you been in the industry? o I have been active in the Wedding and Special Events industry

for three years.

o How many events have you done? o I have planned many events from small get togethers, to large

festivals, as well as weddings, and sweet 16s in between. I have a passion for helping others by creating lasting memories.

o Are you certified? o Yes, I am a Certified Wedding and Event Planner through the

Longevity Wedding Planning Institute. I also graduated with a B.S. Degree in Event Management.

o Can you give me an example of when you had to be a quick-thinker and avert a disaster during an wedding or event that you planned?

o These things happen on an almost daily basis! I’ve had to drain ice sculptures to prevent water from leaking onto the buffet tables and watering all the food, I’ve had to rewire generators to make sure the band has electricity, I’ve had to go to a client’s house at 2am to save their tablescapes from a leak in the tent. You name it, I’ve heard of it!

o How soon before the event date do you accept a client?o This is varied depending on the extensiveness of the event as

well as, how much work needs to be done or how much planning has already occurred.

o Why do I need an event planner? It seems pretty easy.o Planning your son’s second birthday is different than planning an

elaborate wedding for 200 people on a $20,000 budget. I will gladly work with DIY persons as that is how I got into this industry! However, why not work with a professional? Why not let them take the stress of your shoulders? KDM Events is here to

guide you in the right direction, a helping hand along the way to answer any questions you may have.

o What are your goals for 1 year, 5 years, and 10 years?o In one year, KDM Events would like to be an LLC and have a

corporate office located in Gainesville, FL. In five years, KDM Events would like to expand their staffing and clientale and in ten years, KDM Events would like to open a second office in South Florida and grow accordingly.