braxton county senior citizens center, inc. … · 2015. 6. 30. · john burdettb &...
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BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.
INDEPENDENT AUDITORS' REPORT ANDRELATED FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
TABLE OF CONTENTS
PAGE
INDEPENDENT AUDITORS' REPORT
Statement of Financial PositionStatement of ActivitiesStatement of Functional ExpensesStatement of Cash FlowsNotes to Financial Statements
INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTALINFORMATION
Schedule of RevenuesSchedule of Expenditures of State Awards
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND INTERNALCONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OFFINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITHGOVERNMENT AUDITING STANDARDS
MANAGEMENT LETTER
1-2
34
5-67
8-12
13
14-1516
17-18
19
JOHN BURDETTB & ASSOCIATES- C E R T I F I E D P U B L I C A C C O U N T A N T S
P.O. BOX 418 • BUCKHANNON, WV 26201 • (304) 472-3600 • FAX (304) 472-3601
INDEPENDENT AUDITORS' REPORT
To the Board of DirectorsBraxton County Senior Citizens Center, Inc.Sutton, West Virginia
We have audited the accompanying financial statements of Braxton County Senior CitizensCenter, Inc. a nonprofit organization), which comprise the statement of financial position as ofSeptember 30, 2014, and the related statements of activities and cash flows for the year thenended, and the related notes to the financial statements.
Management's Responsibility for the Financial StatementsManagement is responsible for the preparation and fair presentation of these financial statementsin accordance with accounting principles generally accepted in the United States of America; thisincludes the design, implementation, and maintenance of internal control relevant to thepreparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error.
Auditor's ResponsibilityOur responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with auditing standards generally accepted in the United Statesof America. Those standards require that we plan and perform the audit to obtain reasonableassurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements, whetherdue to fraud or error. In making those risk assessments, the auditor considers internal controlrelevant to the entity's preparation and fair presentation of the financial statements in order todesign audit procedures that are appropriate in the circumstances, but not for the purpose ofexpressing an opinion on the effectiveness of the entity's internal control. Accordingly, we expressno such opinion. An audit also includes evaluating the appropriateness of accounting policies usedand the reasonableness of significant accounting estimates made by management, as well asevaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide abasis for our audit opinion.
OpinionIn our opinion, the financial statements referred to above present fairly, in all material respects, thefinancial position of Braxton County Senior Citizens Center, Inc.as of September 30, 2014, and thechanges in its net assets and its cash flows for the year then ended in accordance with accountingprinciples generally accepted in the United States of America.
Other Reporting Required by Government Auditing StandardsIn accordance with Government Auditing Standards, we have also issued our report dated June25, 2015, on our consideration of Braxton County Senior Citizens Center, Inc.'s internal controlover financial reporting and on our tests of its compliance with certain provisions of laws,regulations, contracts, and grant agreements and other matters. The purpose of that report is todescribe the scope of our testing of internal control over financial reporting and compliance and theresults of that testing, and not to provide an opinion on internal control over financial reporting oron compliance. That report is an integral part of an audit performed in accordance withGovernment Auditing Standards in considering Braxton County Senior Citizens Center, Inc.'sinternal control over financial reporting and compliance.
' Buckhannon, West VirginiaJune 25, 2015
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.STATEMENT OF FINANCIAL POSITION
SEPTEMBER 30, 2014
ASSETS
Cash and cash equivalentsAccounts receivableGrants receivablePrepaid expenses
Total current assets
Property and equipment, net
TOTAL ASSETS
832,717344,836108,255
3,185
1,288,993
3,215,097
$ 4,504,090
LIABILITIES
Current portion of long-term debtAccounts payableAccrued compensationAccrued payroll taxes
TOTAL LIABILITIES
72,455163,829122,296
5,573
364,153
NET ASSETS, unrestricted
TOTAL LIABILITIES AND NET ASSETS
4,139,937
$ 4,504,090
The accompanying notes are an integral part of this statement.3
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
SUPPORT
GrantsFederal moniesState monies
Program service feesProgram IncomeInterest IncomeOther
TOTAL SUPPORT
UNRESTRICTED
$ 272,291452,897
3,116,99535,201
1,93155,814
3,935,129
EXPENSES
Program servicesSupport services
TOTAL EXPENSES
INCREASE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
3,362,126197,927
3,560,053
375,076
3,764,861
$ 4,139,937
The accompanying notes are an integral part of this statement.4
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Program Services
FUNCTIONALEXPENSES
Personnel/manpowerContractual servicesTravelPrinting and suppliesRawfoodDisposablesConferences and trainingTransportationCommunications
and utilitiesMedical suppliesOtherInsuranceDepreciationRepairs & maintenanceInterest
Total FunctionalExpenses
CommunityCare/
MedicaidWaiver
$ 1,573,232808,812
90,9438,581
1,7027,898
24,9503,3207,8188,041
25,913
$ 2,561,210
LIFEProgram
$ 88,58050
1,74537,286
785,380
2,902503
576,640
5,029
$148,250
TitleNIB
$ 49,418
142
23216,252
988
12640
7,903
$ 75,587
TitleIIICC-1
$ 51,618100
2,23719,9772,247
19
9,045
75314
3,066
$ 89,076
TitleNIC C-2
$ 68,977100355846
20,0688,581
11,287
6,373
40
5,962
$ 122,589
Lighthouse
$ 124,330500120666
142
2,632608
855
666
$ 130,519
Title RadioMID Grant
$ 1,350 $ 49,547
68 1,259
66 1,870
3,060 2401,464
7 1
$ 4,551 $ 54,381
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.STATEMENT OF FUNCTIONAL EXPENSES (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Program Services
TitleHIE
InsuranceBenefits
VeteransCare
FUNCTIONALEXPENSES
FAIR ACA
TotalProgramServices
SupportServices
Management& General
Total allAccounts
(MemorandumOnly)
Personnel/manpowerContractual servicesTravelPrinting and suppliesRawfoodDisposablesConferences and trainingTransportationCommunications
and utilitiesMedical suppliesOtherInsuranceDepreciationRepairs & maintenanceInterest
Total FunctionalExpenses
$ 14,748 $ 6,290
46180 1,297
17
478 56425233
335
1 25
$ 49,787
91517
26
2,10810269
1,116
943
$ 49,791150125349
60
1,666303
558
396
$ 37,864
733,966
1,624
12
1
$ 2,165,532809,71293,49857,39440,04510,8282,27640,817
55,2665,08812,05419,703
49,913
$ 10,469
120
744
385
19,524488
137,046981
28,170
$ 2,176,001809,71293,49857,51440,04510,8282,27641,561
55,6515,08831,57820,191137,04650,89428,170
$ 15,755 $ 8,511 $ 54,759 $ 53,398 $ 43,540 $ 3,362,126 $ 197,927 $ 3,560,053
The accompanying notes are an integral part of this statement.6
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
CASH FLOWS FROM OPERATING ACTIVITIES:Increase in net assetsAdjustments to reconcile changes in net assetsto net cash provided by operating activities:
Depreciation(Increase) decrease in operating assets:
Accounts receivableGrants receivablePrepaid expenses
Increase (decrease) in operating liabilities:Accounts payableAccrued compensationAccrued payroll taxes
NET CASH PROVIDED BY OPERATING ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIES:Purchases of property and equipment
NET CASH USED IN INVESTING ACTIVITIES
CASH FLOWS FROM FINANCING ACTIVITIES:Re-Payment of long-term debt
NET CASH USED IN FINANCING ACTIVITIES
NET INCREASE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, beginning
CASH AND CASH EQUIVALENTS, ending
$ 375,076
137,046
(87,184)(3,174)2,353
140,26112,794
(16,124)
561,048
(536,833)
(536,833)
24,215
808,502
$ 832,717
Supplemental Disclosure:Interest paid $ 28,170
The accompanying notes are an integral part of this statement.7
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Note 1. Summary of Significant Accounting Policies
Braxton County Senior Citizens Center, Inc. is a nonprofit organization whose purpose is toimprove the quality of life for senior citizens in Braxton County, West Virginia. The purpose ofthe Organization is to study and document the needs of the seniors, to encourage, promoteand aid in the establishment of programs for the seniors, to conduct programs of publiceducation on the problems of aging, to utilize opportunities to establish demonstrationprograms, and to implement state and local programs for the aging that no other agency isimplementing.
This summary of significant accounting policies of the Braxton County Senior Citizens Center,Inc. is presented to assist in understanding the Organization's financial statements. Thefinancial statements and notes are the representation of the management, who is responsiblefor their integrity and objectivity. These accounting policies conform to generally acceptedaccounting principles and have been consistently applied in the preparation of the financialstatements.
EstimatesIn preparing financial statements in conformity with accounting principles generally accepted inthe United States of America, management must make estimates based on future events thateffect the reported amounts of assets and liabilities, the disclosures of contingent assets andliabilities as of the date of the financial statements, and revenues and expenses during thereporting period. Actual results could differ from these estimates.
Grants ReceivableContributions/grants are recognized when the donor/grantor makes a promise to theOrganization that is, in substance, unconditional. Contributions that are restricted by thedonor/grantor are reported as increases in unrestricted net assets if the restrictions expire inthe fiscal year in which the contributions are recognized. All other donor/grantor restrictedcontributions are reported as increases in temporarily or permanently restricted net assetsdepending on the nature of the restrictions. When a restriction expires, temporarily restrictednet assets are classified to unrestricted net assets. The Organization uses the allowancemethod to determine uncollectible contributions/grants receivable. As of September 30, 2014,all grants receivable are deemed collectible.
Accounts ReceivableAccounts receivable represent amounts owed the Organization for services it provided underthe West Virginia Department of Health and Human Resources - Medicaid Waiver andCommunity Care Programs. In addition, the Organization uses the allowance method foraccounting for bad debts whereby an allowance for doubtful accounts is established based onthe realization of the accounts receivable at year end. As of September 30, 2014, theallowance for doubtful accounts is $30,171.
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BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Note 1. Summary of Significant Accounting Policies (Continued)
Property and EquipmentProperty and equipment of the Organization is recorded at historical cost and all donatedproperty and equipment at fair market value. The Organization uses the straight line method ofdepreciating fixed assets over their estimated useful lives. All equipment purchased with grantmonies as identified on the statement of financial position must have approval from the grantoragency to dispose of such equipment and the method of disposition. The Organization hasadopted a capitalization policy in the amount of $ 1,000.
Income TaxesThe Organization is exempt from income taxes under the provisions of Internal Revenue CodeSection 501 (c)(3).
The Organization's Forms 990, Return of Organization Exempt from Income Tax, aregenerally subject to examination by the Internal Revenue Service for three years after they arefiled.
Grant MoniesGrant monies are received in two ways:
1- On a cost reimbursement basis for which the Organization request reimbursement formonies already spent. This is utilized for the Title III-B, Title III-D, Title III-E, InsuranceBenefits, Medication Management and LIFE program grant.
2- Title III-C monies are received on a meal reimbursement basis but not to exceed the totalgrant award. Upon completion of the grant year, any unexpended monies are restricted forfuture Title III-C program operating expenses.
Total federal and state grant revenues for the year ended September 30, 2014 was $ 272,291and $452,897 respectively.
Operating expenditures made against federal and state grants are subject to audit by thegrantor agency. These agencies may subsequently make adjustments to the grant asoriginally awarded due to their audit findings.
All federal monies received and net assets are restricted for use in those programs sponsoredby the federal grants.
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Note 1. Summary of Significant Accounting Policies (Continued)
Cash and Cash EquivalentsFor purposes of the statement of cash flows, the Organization considers all highly liquid debtinstruments purchased with a maturity of three months or less to be cash and cashequivalents.
Memorandum TotalsThe accompanying financial statements reflect totals of all net assets and activities. The totalsare shown for memorandum purposes only and do not reflect the elimination of interagencyactivities using principles of consolidation.
Note 2. Grants Receivable
Grants receivable consisted of the following at September 30, 2014:
FAIRTitle III-BTitle III-CTitle III-ELIFE GrantLighthouseRadio Grant5310 GrantMarketplace Assistor Program
$ 12,57917,0555,2831,102
38,36425,536
2,2782,2233,835
$ 108,255
Note 3. Property and Equipment, net
Property and equipment consisted of the following at September 30, 2014:
LandBuildingVehiclesEquipment
Less accumulated depreciation
Net property and equipment
$ 485,1523,281,160
377,388123,642
4,267,3421,052,245
$ 3,215,097
10
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Note 4. Support Concentration
The Braxton County Senior Citizens Center, Inc. receives approximately 80% of its supportfrom the West Virginia Department of Health and Human Services for providing services underthe Medicaid Waiver and Community Care programs. Any significant reduction in the level ofsupport from these sources could have a material effect on the Organization's programs andactivities.
Note 5. Concentration of Credit Risk
The Organization does business with two financial institutions. The cash balances in thesefinancial institutions were over the federally insured amount of $ 250,000. The balances onSeptember 30, 2014 with these institutions were $ 832,717 of which only $ 500,000 wasinsured by FDIC. The bank has pledged securities to secure deposits in excess of FDIC limit.
Note 6. Long-Term Debt
Long-term debt consists of the following as of September 30, 2014
Bank of Gassaway
7.50% installment note maturing 1/20/23, monthlypayments of $ 13,905.18 secured by real estate.
Less: current portion
Noncurrent portion
$ 72,455
72,455
$ -0-
Scheduled maturities at September 30, 2014 are as follows:
September 30,2015 $ 72,455
11
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
Note 7. Subsequent Events
Management has evaluated subsequent events through June 25, 2015, the date which thefinancial statements were available to be issued.
Note 8. Contingent Liabilities
In the normal course of operations, the Organization receives grant funds from variousFederal and State agencies. The grant programs are subject to audit by agents of thegranting authority, the purpose of which is to ensure compliance with conditionsprecedent to the granting funds. Any liability for reimbursement which may arise as theresult of these audits is not believed to be material.
The Center participates in the West Virginia Public Employees Insurance Agency(PEIA) for health insurance. The Organization does not provide post retirement healthbenefits. However, PEIA shows a liability of $234,031 at September 30, 2014 for postretirement benefits. The Organization does not expect to have to pay this liability.
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ADDITIONAL INFORMATION
JOHN BURDETTE & ASSOCIATES- C E R T I F I E D P U B L I C A C C O U N T A N T S -
P.O. BOX 418 • BUCKHANNON, WV 26201 • (304) 472-3600 • FAX (304) 472-3601
INDEPENDENT AUDITOR'S REPORT ONSUPPLEMENTAL INFORMATION
To the Board of DirectorsBraxton County Senior Citizens Center, Inc.Sutton, West Virginia
Our report on our audit of the basic financial statements of the Braxton County Senior CitizensCenter, Inc. for the year ended September 30, 2014 appears on page 1 and 2. We conducted ouraudit in accordance with auditing standards generally accepted in the United States of Americaand the standards applicable to financial audits contain in Government Auditing Standards, issuedby the Comptroller General of the United States, for the purpose of forming an opinion on the basicfinancial statements taken as a whole. The schedule of revenues and schedule of expenditures ofstate awards are presented for purposes of additional analysis and are not a required part of thebasic financial statements. Such information has been subjected to the auditing procedures appliedin the audit of the basic financial statements and, in our opinion, is fairly stated in all materialrespects in relation to the basic financial statements taken as a whole.
Buckhannon, West VirginiaJune 25, 2015
13
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.SCHEDULE OF REVENUES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
GRANT REVENUES
Federal moniesState moniesState LIFE allocated
Total Grant Revenues
OTHER REVENUES
Program service feesProgram incomeInterest incomeOther
Total Other Revenues
Total Revenues
CommunityCare/
MedicaidWaiver
3,106,859
DirectLIFE
ProgramOther
ProgramsTitle1MB FAIR
3,371
Lighthouse
$ $ $207,033(58,213)
148,820
6,58542,327
48,912
$ 29,53021,57618,475
69,581
$57,030
57,030
124,931
124,931
6,765
3,106,859
1,93148,814
50,745
3,313
3,500
6,813 3,371 6,765
$ 3,106,859 $ 148,820 $ 99,657 $ 76,394 $ 60,401 $ 131,696
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BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.SCHEDULE OF REVENUES (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 2014
TitleIIIC C-1
$ 51,565
15,750
67,315
19,086
1,750
20,836
Title Title Title Insurance Veterans RadioIIICC-2 MID HIE Benefits Care Grant
$ 63,227 $ 3,405 $ 9,816 $ 6,078 $ 61,306 $ 40,779
19,770 564 3,654
82,997 3,969 13,470 6,078 61,306 40,779
12,802
1,750
14,552
Total allAccounts
(MemorandumOnly)
$ 272,291452,897
725,188
3,116,99535,201
1,93155,814
3,209,941
$ 88,151 $ 97,549 $ 3,969 $ 13,470 $ 6,078 $ 61,306 $ 40,779 $ 3,935,129
The accompanying independent auditors' report on supplemental information is an integral part of this schedule.15
BRAXTON COUNTY SENIOR CITIZENS CENTER, INC.SCHEDULE OF EXPENDITURES OF STATE AWARDSFOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
GrantPeriod
GrantIdentificaiton
NumberState
Expenditures
Direct Programs:
WV Bureau of Senior Services
LighthouseLighthouseFAIRFAIRMCAP
Total Direct Programs
June 30, 2014June 30, 2015June 30, 2014June 30, 2015June 30, 2015
IH1447IH1542IH1447IH1542
MCAP1403
84,36340,56837,11519,91542,327
224,288
Pass through Awards
Appalachian Area Agency on Aging
1MB StateLIFELIFE
Total pass-through awards
June 30, 2014June 30, 2014June 30, 2015
21438-0121405-0121505-01
21,576160,13046,903
228,609
TOTAL EXPENDITURES OF STATE AWARDS $ 452,897
The independent auditors' report on supplemental information is an integral part of this schedule.16
JOHN BURDETTE & ASSOCIATESC E R T I F I E D P U B L I C A C C O U N T A N T S
P.O. BOX 418 • BUCKHANNON, WV 26201 • (304) 472-3600 • FAX (304) 472-3601
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND INTERNAL CONTROLOVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of DirectorsBraxton County Senior Citizens Center, Inc.Button, West Virginia
We have audited, in accordance with the auditing standards generally accepted in the UnitedStates of America and the standards applicable to financial audits contained in GovernmentAuditing Standards issued by the Comptroller General of the United States, the financialstatements of Braxton County Senior Citizens Center, Inc. a nonprofit organization), whichcomprise the statement of financial position as of September 30, 2014, and the related statementsof activities, and cash flows for the year then ended, and the related notes to the financialstatements, and have issued our report thereon dated June 25, 2015.
Internal Control Over Financial ReportingIn planning and performing our audit of the financial statements, we considered Braxton CountySenior Citizens Center, Inc.'s internal control over financial reporting (internal control) to determinethe audit procedures that are appropriate in the circumstances for the purpose of expressing ouropinion on the financial statements, but not for the purpose of expressing an opinion on theeffectiveness of Braxton County Senior Citizens Center, Inc.'s internal control. Accordingly, we donot express an opinion on the effectiveness of the Organization's internal control.
A deficiency in internal control exists when the design or operation of a control does not allowmanagement or employees, in the normal course of performing their assigned functions, toprevent, or detect and correct, misstatements on a timely basis. A material weakness is adeficiency, or a combination of deficiencies, in internal control, such that there is a reasonablepossibility that a material misstatement of the entity's financial statements will not be prevented, ordetected and corrected on a timely basis. A significant deficiency is a deficiency, or a combinationof deficiencies, in internal control that is less severe than a material weakness, yet importantenough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph ofthis section and was not designed to identify all deficiencies in internal control that might bematerial weaknesses or significant deficiencies. Given these limitations, during our audit we did notidentify any deficiencies in internal control that we consider to be material weaknesses. However,material weaknesses may exist that have not been identified.
17
Compliance and Other MattersAs part of obtaining reasonable assurance about whether Braxton County Senior Citizens Center,Inc.'s financial statements are free from material misstatement, we performed tests of itscompliance with certain provisions of laws, regulations, contracts, and grant agreements,noncompliance with which could have a direct and material effect on the determination of financialstatement amounts. However, providing an opinion on compliance with those provisions was notan objective of our audit, and accordingly, we do not express such an opinion. The results of ourtests disclosed no instances of noncompliance or other matters that are required to be reportedunder Government Auditing Standards.
We noted certain other matters that we reported to management of Braxton County Senior CitizensCenter, Inc. in a separate letter dated June 25, 2015
Purpose of this ReportThe purpose of this report is solely to describe the scope of our testing of internal control andcompliance and the results of that testing, and not to provide an opinion on the effectiveness of theorganization's internal control or on compliance. This report is an integral part of an auditperformed in accordance with Government Auditing Standards in considering the organization'sinternal control and compliance. Accordingly, this communication is not suitablefor any other purpose.
* Di .«.I UBuckhannon, West VirginiaJune 25, 2015
18
JOHN BURDETTE & ASSOCIATESC E R T I F I E D P U B L I C A C C O U N T A N T S
P.O. BOX 418 • BUCKHANNON, WV 26201 • (304) 472-3600 • FAX (304) 472-3601
MANAGEMENT LETTER
To the Board of Directorsand Senior Management
Braxton County Senior Citizens Center, Inc.Sutton, West Virginia
In planning and performing our audit of the financial statements of Braxton County Senior CitizensCenter, Inc. for the year ended September 30, 2014, in accordance with auditing standardsgenerally accepted in the United States of America and Government Auditing Standards, weconsidered the Organization's internal control over financial reporting as a basis for designing ourauditing procedures for the purpose of expressing our opinion on the financial statements, but notfor the purpose of expressing an opinion on the effectiveness of the organization's internal control.Accordingly, we do not express an opinion on the effectiveness of the Organization's internalcontrol.
However, during our audit we became aware of some matters that are opportunities forstrengthening internal controls and operating efficiency. The memorandum that accompanies thisletter summarizes our comments and suggestions regarding those matters. A separate letter onpages 17 and 18 dated June 25, 2015 contains our communication of significant deficiencies ormaterial weaknesses in the Organization's internal control. This letter does not affect our reportdated June 25, 2015, on the financial statements of Braxton County Senior Citizens Center, Inc.
We will review the status of these comments during our next audit engagement. We have alreadydiscussed these comments and suggestions with various Organization personnel, and we will bepleased to discuss them in further detail at your convenience, to perform any additional study ofthese matters, or to assist you in implementing the recommendations. Our comments aresummarized as follows:
Organizational Structure
The size of the Organization's accounting and administrative staff precludes certain internalcontrols that would be preferred if the office staff were large enough to provide optimumsegregation of duties. This situation dictates that the Board of Directors remain involved in thefinancial affairs of the Organization to provide oversight and independent review functions.
We wish to thank the Executive Director and her staff for their support and assistance during ouraudit.
This report is intended solely for the information and use of management, Board of Directors, andothers within the Organization and is not intended to be and should not be used by anyone otherthan these specified parties.
/Buckhannon, West VirginiaJune 25, 2015
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